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Home My WebLink About2008-032 Agrmt - USDA Forest Service USDA - ~ USDA FOREST SERVICE B ILL FOR C 0 L L E C T ION ml BILL DATE: 02/29/08 PAGE: I 01 I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I ENCLOSE A COpy OF THIS BILL WITH YOUR CHECK OR MONEY ORDER. DO NOT SEND CASH. PLEASE INCLUDE BILL NO. AND PAYER CODE ON YOUR CHECK. MAKE CHECK PAYABLE TO: USDA FOREST SERVICE MAIL PAYMENT TO: USDA FOREST SERVICE C/O CITIBANK P.O. BOX 894183 LOS ANGELES, CA 90189-4183 TO: PAYER INDICATE AMOUNT ENCLOSED: NET AMOUNT DUE: $ 9,000.00 CITY OF ASHLAND FIRE & RESCUE 455 SISKIYOU BLVD ASHLAND OR 97520 DUE DATE: 03/30/08 BILL NUMBER: BA RACA8000496 PAYER CODE: 936002117 D AGREEMENT NO: 0610-04-CO-010 CONTRACT NO: DESCRIPTION: FY08 PATROL CITY LAND REMARKS: RE: PAYER CODE: 936002117 D BILL NO: BA RACA8000496 PRINCIPAL: 9,000.00 INTEREST: NOTE: PLEASE SEND ALL CORRESPONDENCE, INQUIRIES, AND CHANGE OF ADDRESS TO: ADMINISTRATIVE COSTS: PENALTY: USDA FS, ALBUQUERQUE SERVICE C 101B SUN AVE NE - RACA ALBUQUERQUE, NM 87109 877-372-7248 MENU OPTION:1,3 AMOUNT DUE: $ 9,000.00 AMOUNT CREDITED: NET AMOUNT DUE: $ 9,000.00 FAILURE TO MAKE PAYMENT BY THE DUE DATE WILL RESULT IN THE ASSESSMENT OF LATE PAYMENT CHARGES (INTEREST, ADMINISTRATIVE COST, AND/OR PENALTY CHARGES) IN ACCORDANCE WITH YOUR CONTRACT, PERMIT, OR THE DEBT COLLECTION ACT OF 1982, AS AMENDED. POSTMARKS ARE NOT HONORED. LATE FEES DO NOT APPLY FOR BILLINGS IN ADVANCE OF RECEIPT OF GOODS OR SERVICES I LINE: 001 ORG: 0610 JOB: FS222008 I I I I I I I I I I ILINE ORG 1001 0610 I I I ROGUE RIVER/SISKIYOU NF AGRMT #04-CO-11061002-010. LAW ENFORCEMENT ROGUE RIVER/SISKIYOU NF AGRMT #04-CO-11061002-010. LAW ENFORCEMENT PATROLS WITHIN THE ASHLAND WATERSHED AND ASHLAND CREEK. ASKLAND CONTACT KEITH WOODLEY 541-482-2770, AND FS CONTACT LEE FOX 541-858-2451, BILLING 877-372-7248 OPTION 3 RMT JOB FS222008 AMOUNT $ LINE ORG JOB AMOUNT LINE ORG JOB AMOUNT 9,000.00 CITY OF ASHLAND Memo TO: FROM: DEPT: RE: DATE: Lee Keith Ashland Fire & Rescue USFS Collection Agreement - Watershed Patrols February 11 , 2008 Lee, Enclosed are two copies of a collection agreement between COA and USFS. This agreement is for the joint summer watershed patrol on COA and USFS lands. Our 50% cost share is $9,000, which has been budgeted for within the Forest Interface budget. We need both copies signed and forwarded to Tom Lupes at the Rogue-Siskiyou National Forest. Thanks- Keith ~~ l ~q Ashland Fire & Rescue 455 Siskiyou Blvd. Ashland, Oregon 97520 www.ashland.or.us Tel: 541-482-2770 Fax: 541-488-5318 TTY: 800-735-2900 r., ~ Memorandum To: Keith Woodley, Ashland Fire and Rescue From: Tom Lupes, Rogue River-Siskiyou National Forest and Umpqua National Forest Date: 2/8/2008 Re: Collection Agreement # 04-CO-11061oo2-010, Mod # 4 Enclosed are two copies of Modification # 4 to our Agreement for Law Enforcement Patrols within the Ashland Interface and Ashland creek Watershed. After you have signed both copies, please return one to my attention at: Rogue River-Siskiyou National Forest Aftn: Tom Lupes 333 W. 8th Street P.O. Box 520 Medford, OR 97501 Thank you for your continued support. Sincerely, ~ Tom Lupes Agreements Specialist 541-858-2232 1 ".- T FS Agreement No. 04-CO-11 061 002-0 10 Mod #4 Page 1 of3 MODIFICATION No.4 to COLLECTION AGREEMENT NO. 04-CO-ll061002-010 Between CITY OF ASHLAND FIRE AND RESCUE and USDA FOREST SERVICE, ROGUE RIVER-SISKIYOU NATIONAL FOREST Law Enforcement Patrols within the Ashland Interface and Ashland Creek Watershed The parties hereto mutually agreed to modify the Agreement as follows: Provision C.1.: For calendar year 2008( ending on December 31, 2(08) patrols of City owned land within the Ashland Interface and Ashland Creek Watershed the Cooperator shall contribute $9,000 in advance. See attached Financial Plan for 2008 Cooperator contributions. Provision 0.10.: PRINCIPAL CONTACT. The principal Forest Service contacts for this instrument are: Forest Service Pro' ect Contact Lee H. Fox Patrol Ca tain, SW Ore on Zone, LEI 3040 Biddle Road Medford, OR 97504 Phone: 541-858-2451 FAJ(: 541-618-2140 E-Mail: lhfox@fs.fed.us Provision 0.11.: No overhead will be assessed in 2008. This is a mutually beneficial project for both parties Except as set forth above, all other terms and conditions of the Collection Agreement shall remain the same, unchanged, and in full force and effect. FS Agreement No. 04-CO-ll06l002-0l0 Mod #4 Page 2 of3 IN WITNESS WHEREOF, the parties hereto have executed this modification as of the last written date below. ~ .:1- ~~ LEE TUNEBERG "' City of Ashland, Finance Director (!~ /II eJ ~ SCOTT D. CONROY -Forest Supervisor Rogue River-Siskiyou National Forest ~/u /tJr . , Date ~/,71 ~ Dat~ The authority and format of this instrument has been reviewed and recommended for signature. ~,~ Tom Lupes Agreements Specialist Rogue River-Siskiyou National Forest Umpqua National Forest USDA Forest Service ?-j7 (0 g Date / FS Agreement No. Q4-CO-ll 061 002-01 0 Mod #4 Page 3 of3 2008 ESTIMATED FINANCIAL PLAN FOR COOPERATOR CONTRIBUTIONS .. FSAdministrative Salary~ --~ $ 700 County Deputy Patrols $8,300 1. NTE $ 25.OOIhour Seasonal deputy base rate with payroll deductions, actually incurred Seasonal deputy overtime rate with payroll deductions, actually incurred Fringes, actually incurred Vehic1e Rate Vehic1e Mileage Administrative Costs 2. NTE $ 37.501hour 3. $ NTE 53.0%/base rate 4. $ 519.00/month 5. $ .31/mile 6. $ lOO.OO/month TOTAL $9,000 FS Job Code: FS2220 (for cooperator contribution of $9,000) ,....... .'. TV "".j. .\"- "".^. - D . . .,... r~' ; ,'-' V. J ~'","" \....".J i"li ER Page 1 / 1 ~4.' CITY OF ASHLAND 20 E MAIN ST. ASHLAND, OR 97520 (541) 488-5300 DATE 3/6/2008 PO NUMBER 08152 VENDOR: 002059 U S D A FOREST SERVICE, C/O CITIBANK PO BOX 894183 LA, CA 90189-4183 SHIP TO: Ashland Fire Department (541) 482-2770 455 SISKIYOU BLVD ASHLAND, OR 97520 FOB Point: Terms: Net Req. Del. Date: Speciallnst: Req. No.: Dept.: PUBLIC WORKS Contact: Keith Woodley Confirming? No Quantity Unit DescriDtion Unit Price Ext. Price 2008 Interaqency Fire Patrol Ashland 9,000.00 Watershed Cost-Share Aqreement Aqreement #061 0-04-CO-01 0 SUBTOTAL 9 000.00 BILL TO: Account Payable TAX 0.00 20 EAST MAIN ST FREIGHT 0.00 541-552-2028 TOTAL 9,000.00 ASHLAND, OR 97520 Account Number Project Number Amount Account Number Project Number Amount E 670.08.29.00.60416( 9.000.00 A1~j 3~r Autho ed Sianature VENDOR Copy CITY OF ASHLAND REQUISITION FORM Date of Request: I 3/04/08 THIS REQUEST IS A: D Change Order(existing PO # Required Date of Delivery/Service: Vendor Name: Address: City, State, Zip: Phone: Fax Number Deliver Location LJ~nA FORE~T ~FRVICE C/O CITIBANK P.O. BOX 894183 LOS ANGELES, CA 90189-4183 Services Only Description Total Cost Solicitation Process: 2008 INTERAGENCY FIRE PATROL o Exempt U 3 Written Quotes ASHLAND WATERSHED (copies attached) COST -SHARE AGREEM ENT o Sole Source o Invitation to Bid COA / USFS (copies on file) o Less than o Request for $ 9,000.00 $5000 Proposal (copies on file) Account Number 670.08.29.605160 *Please attach the Original signed contract and Insurance certificate. Materials Only Item # Quantity Unit Description Unit Cost Total Cost TOT AL COST OF THE MATERIALS Account Number . . . . --- -- -- -- ------ *Please attach the quotes. -t/\..A... "- l- LJ. ....~i It Employee Signature: Supervisor/Dept. Head Signature:' r J' NOTE: By signing this requisition form, I certify that the above request meets the City of Ashland Solicitation Process requi ments and can be provided when necessary. G:FinancelProcedurelAPlFonnslRequisition fonn 2008 Agreement.doc.doc on:07/15102 Updated