HomeMy WebLinkAbout2008-036 CONT AMND #1 - HDR Engineering
ENGINEERING SERVICES CONTRACT
AMENDMENT NO.1
Engineering services contract made on the date specified below in Recital A between
the City and Engineer as follows:
Recitals:
A. The following information applies to this contract:
CITY: CITY OF ASHLAND Consultant: HDR ENGINEERING INC.
Address: City Hall Address: 1001 SW 5TH AVENUE STE 1800
20 E. Main St. PORTLAND OR 97204-1134
Ashland, OR 97520 PHONE: (503) 423-3700
PHONE: (541) 488-5347
FAX: (541 ) 488-6006 FAX: (503) 423-3737
Date of this agreement: B: RFP Date: JUL Y 24, 2007
February 5, 2008 Proposal date: AUGUST 27,2007
112.3 City Contracting Officer: James H. Olson, Interim Director of Public Works
112.4. Project: Transportation System Plan Capital Improvement Project Update
116.1. Engineer's Representative: Michael Downing, Department Manager
118.3. Maximum Contract Amount: $158,260.00
B. AMENDMENT NO.1
1. Modification to Section 2.4
Phase II - Transit Review and Update - per HDR Proposal dated January 24,
2008 and made a part of this addendum
2. Modification to Section 8.3
A. Original Contract Amount = $117,000.00
B. Add cost of extra work = $41,260.00
C. Adjusted total contract amount = $158,260.00
CONSULTANT
BY~
Fed. ID # 4'1- D"'<5C 5 b<6
CITY
BY ~~_
REVEIWED AS TO CONTENT
BY
Date: ~ 1/4/ot5
Coding:
(for City use only)
G:\pub-wrks\eng\dept-admin\ENGINEER\PROJECT\2007\07-12 Contract Amend 1_ 25 08.doc
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SCOPE OF WORK -- PHASE IT (Transit Review and Update)
Tasks:
Task 1 - Project Administration
The objective of this task is to provide project coordination, directions to team members, and
management in support of meeting the City's goals and objectives.
. Meetings:
e The HDR project manager will be available to discuss project progress with the City of Ashland
designated project manager every other' week for a maximum of 1 hour (including preparation of
meeting summary) for up to four (4) meetings. .'
Deliverables:
eMonthly invoices and status reports; project schedule updates, and progress discussion
summaries.
Task 2: - Transit Needs Assessment
. Task 2.1: Review Existing Plans and Policies
The HDR team will review key transit, transportation and policy documents related t9 the need for ~d
provision of transit in the City of Ashland. The team will review the relevance and status of
recommendations set forth in previous plans. These may include development code and parking policies'
~at will impact the demand for public transportation relative to single-oecupant vehicle travel.
Meetings:
e None
Deliverables:
, .. None
Task 2.2: Review Existing Public Transportation Services
The HDR team will conduct a review of public transportation services available to Ashland residents,
including Rogue Valley Transportation District (RVlD) fIXed route and ADA paratransit services, Metro
Taxi as well as other social or public service transportation. The review will include an assessment of
existing services, operation, ridership trends, administration, maintenance, facilities, vehicles and funding
so~s.
Based on available data, the HDR Team will provide a route-level analysis of the current fixed-route bus
line showing boarding activity by stop or segment for routes serving Ashland. The HDR Team will also
review paratransit logs to determine the level of ADA paratransit activity within Ashland and between
Ashland and other Rogue Valley communities. .
Assumptions:
. Ashland will provide the following data:
. Stop""level boarding data (fIXed-route service);
. Boarding data by time of day/day of week;
. Boarding data by month;
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· Two weeks sample (1}priland Oct) of paratransit service ridership with origin . and destination
summaries. . .
· Operating cost (current cost per revenue hour) for both fixed-route and demand response service;
· Fare revenues for Ashland service; and
· City of Ashland fmancial contributions toward RVTD service.
Meetings:
. None
Deliverables:
.. None
Task 2.3: Review Pertinent Demographic Data and Planned Developments
The IIDR Team will review demographic data and forecasts as these help predict existing ind future
demand for public transportation. The review will look for concentrations of residents, employees and/or
visitors that may support public transportation. Similarly, the review will examine potential trends among
low-income, elderly and people with disability populations to predict needs for transit-dependent
community members. The HDR Team will examine planned land use developments (provided to the
team in Phase I of the project) making sure that demographic forecasts represent all planned
developments.
,Meetings:
. None
DeliverableS:
. None
'Task 2.4: Conduct Stakeholder Interviews
Stakeholder input is critical to the identification of service issues and expectations. The aDR Team
proposes to conduct interviews either in person or by telephone with representatives of medical, social
service, work forCe development, education, tourism, theatre, local government and other agencies with
an interest in public transportation services. .
Stakeholder interviews will provide feedback on:
. Transportation needs;
· Perceived strengths imd weaknesses of current services;
· 'What ~e community expects from transPortation services;
, '. Citizens' perception of service quality;
· The work-ability of possible strategies to improve service efficiency and effectiveness;
. Potential increases in demand; ,
· Opportunities for service coordination;
, · Key trip origins, destinations and travel patterns within the service area; and
· Additional issues that could be addressed within the scope of this study.
ASsumptions:
· IdentifIcation of stakeholders will be the responsibility of the City:
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Meetings:
. A maximum of 10 stakeholder interviews will be conducted; interviews will be in-person
if they can be coorclli1atedwith other project-related travel to Ashland, otherwise,
telephone interviews will be conducted.
Deliverables:
. None
Task 2.5: Open House #1 and Technical Memo
COincidental with Open House #2 for Phase I, The HDR Team will provide transit specialists for this
open house.' This will provide an opportunity to gather additional infonnation on public transportation
needs and public opinion on the ability for current services in meeting those n~s.
Senior transit specialists with the HDR Team will be at the Open House "dry run" and will be available to
. meet with City staff to discuss initial fmdings and concepts for transit recommendatioDs.
Tasks 2.1 "tbrough 2.5 will allow The HDR Team to analyze and document specific transportation needs
of all community members and visitors. We will summarize the existing conditions to illustrate:
. Met and unmet transportation needs;
. Gaps in service offerings;
. Duplication in service offerings;
. Opportunities for coordination; and
". Future demographic and/or land use patterns that will iinpact public transportation including
commercial, residential and institutional developments.
. Meetings:
. Pre-Open House "dry run"
. Transit service discussion meeting with City staff
. Attendance at Open House
Deliverable:
. Existing Conditions Technical Memorandum presenting the fll1dings from Tasks 2.1 through 2.5
for. incorporation into fmal TSP .
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Task 3: - Develop Recommendations
Task 3.1: Develop Transit Recommendations-
- .
- Based on our review of existing public transportation service and assessment of transit needs in Ashland,
the HDR Team will develop detailed recommendations for operational and service changes.
Recommendations might include:
· Possible changes to governance of public transit services within the City of Ashland and related
funding and cost implications;
· Possible changes to organizational and service provision models;
-. Strategies for increasing funding for public transportation and/or maximizing the efficient use of
transit funding (ie, bringing more value to Ashland residents per dollar spent).
· Strategies for expanding service to identified transit origins/destinations (route and service
.planning will be contingent on governance and organizational alternatives);
· Strategies for expanding level ofservice;
· Development of new capital facilities to support public transpo~tion and multi-modal
integration. . .
· Strategies for targeting underserved populations (i.e.~ elderly, persons with disabilities, low-
income, etc);
· Strategies for coordinating existing arid potential services to better use available resources; and
· Strategies for increasing funding for public transportation and/Or maximizing the efficient use of
transit funding.
The HDR Team recommendations will include detailed descriptions of proposed service, an ~ of
cost or cost savings, operating and capital funding sources, implementation strategies and marketing
techniques. The recommendati~ will be flSCally constrained and realizable.
Deliverable:
· Transit Recommendations Technical Memorandum for incolporation into fInal TSP.
. Task 3.2: Transit Recommendations Workshop (Optional)
- U desired by the City, The HDR Team will be available to present the transit recommendations to City
staff and/or City Council.
Schedule:
The HDR Team will execute the identified work tasks.in a timely manner. Assuming a January 2008
notice-to-proceed for the phase 2 transit tasks, we envision the following completion dates for the
identified deliverables and meeting commitments.
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TS:P Public Workshop and meetings with City and
project staff
Jan 29-30th 2008
Existing Conditions Technical Memorandum
Transit Recommendations Technical Memorandum
Transit Recommendations Workshop with City staff
and/or City Council (Optional)
March 31 st 2008
April 30th 2008
Early May
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CITY RECORDER
Page 1 / 1
,~,
CITY OF
ASHLAND
20 E MAIN ST.
ASHLAND, OR 97520
(541) 488-5300
DAvE
1 0/19/2007
PO'NtlMBSR .
07884
VENDOR: 006912
HDR ENGINEERING
1001 SW 5TH AVENUE SUITE 1800
PORTLAND, OR 97204
SHIP VO: Ashland Public Works
(541) 488-5587
51 WINBURN WAY
ASHLAND, OR 97520
FOB Point:
Terms: Net
Req. Del. Date:
Speciallnst:
Req. No.:
Dept.: PUBLIC WORKS
Contact: Paula Brown
Confinning? No
I' /il.l.t1it... . >' ".. .... /~ .........
>
THIS IS A REVISED PURCHASE ORDER
EnQineerinQ consultant for the 117,000.00
Transportation System Plan Capital
Improvement Project Update and System
Development CharQe Update.
Processed chanQe order 03/20/2008 41 ,260.00
Amendment No. 1 - Add Phase II
Transit Review and Update to orQinal
project.
SUBTOvAL 158 260.00
BILL VO: Account Payable vAX 0.00
20 EAST MAIN ST FREIGHv 0.00
541-552-2028 TOTAL 158,260.00
ASHLAND, OR 97520
E 200712.100
158260.00
~~~.
Au orized S gnature
VENDOR COpy
CITY OF
ASHLAND
REQUISTION FORM
Date of Request:
THIS IS A REQUEST FOR A:
Required Date of Delivery/Service: _lli,t{Jin:~J
[X ] Change Order (existing PO# 07884 )
Vendor Name:
Address:
City, State, Zip
Phone:
Project Title:
Project Number:
HDR ENGINEERING, INC.
1001 SW 5TH AVENUE SUITE 1800
PORTLAND, OR 97204
TRANSPORTATION SYSTEM PLAN UPDATE
200712.100
Servi ees On Iy SolJcitation Proc:ees:
I ) e-npt { } 3 WriIlen 0u0Ies (coples
alt8ohed)
I } Sole Source Xl Invllation to Bid (copies on
fie)
[ } ~ than $5000 [ ] .Aequest for Proposal (coples
on lIIe)
Description
Engineering Consultant for the Transportation System Plan, Capital Improvement
Project Update and System Development Charge Update
Total Cost
Amendment No. 01 . Add Phase II . Transit Review and Update to original
project
Account Number
260.08.35.00.704200 -100%
'Please attach tha Original signed contract and Insuranc e
Supervlsorl Depl Head Signature:
ify tha the above request meets with Ctiy of Ashland So/icitiation Prcx;ess requ;,:
H:\PROJECTSI07-12 (Update Transportation System Plan)\07-12 HDR Engineering Inc Req 03-18-08
Updated on: 10/13103