HomeMy WebLinkAbout2008-112 CONT Chg Order - Hunter Communications
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PROPOSAL I AGREEMENT-Project # QUO-1899-36R6W.2
Cabling proposal
This proposal is made on June 12, 2008 by Hunter Communications Inc. hereafter known as "Contractor" and the City of Ashland,
hereafter known as "CUstomer".
This proposal is being generated to ensure that both parties understand the terms and conditions required by Contractor prior to any
CreN or equipment scheduling for this project. If any of the items listed below are deemed ooacceptable by customer, thev should be
identified in writing, negotiated with Contracior and induded in the final draft of this proposal. Both parties understand that this
document will not be considered binding until the customer has signed and dated this doaJment. This proposal is based on
installation locations, specifications, blue prints and drawings provided by the customer and a site visit to the job site.
c-..aNSTRUC1"lON SITE
All such work shall be performed near the City of Ashland Waf:1!r Treabnent Plant, at the locations specified in the scope of. work listed
below.
SCOPE OF WORK
customer will supply all d the fiber optic cable tD be installed.
. customer will ensure that the entire conduit run has pull string installed between the pull vaults and that the conduit is in
good mndition. If pull string needs tD be installed or the conduit is aushed or otherwise damaged, an additional fee will be
required.
. Contractor will install the provided fiber optic cable into the existing conduit systEm, from the electrical vault in the road
next to the power plant, tD the vault near the dam. The fiber can be pulled into the power plant if the Customer identifies the
correct conduit. A loop of fiber will be left i'nside the vault near the dam. The Customer needs to identify how much fiber will
be required in this loop.
. Contractor will leave a 30 to 50 foot storage loop in each vault.
Contractor shall, after notice from customer, commence work. At such time, COntractor may designate and mntinue diligently in
the perfonnance of such work. CunbadDr shaH employ sufficient crew, work sufficient hours and/or shifts so as to complete the
requirements within the time frames noted on this contract. Estimated start date: (5) five days or sooner, aftEr notice to proceed has
been given by customer, materials have been received and all requirements of this proposal have been satisfied. COntrad:or will not
be held responsible or penalized for any delays due to the activities of others. contractor shall not be held liable for ads of God, act
of war or any adverse weather conditions or in underground construction the obstruction eX natural materials such as rocks, bedrock,
and excessively tree roots resulting in the delays in production or destruction of real or personal property. Customer shall provide
Contractor with access to all existing conduits, racevvays and etc. to be used in cable pathway. By signing this agreement customer
hereby provides Contractor with permission to use any available conduits in said pathway. COntrac:tor is not responsible for the
condition or fill rate of any CUstDmer provided or existing conckJits, raceways ard etc. to be used in cable pathway; CUstomer
guarantees that said pathway meets all required fill rate capacities and that all components of said pathway comply with Nee (National
Electric Code) recommended "bend ratios.. If, cUing the course of instaUation, Contractor encountB's CUstomer provided conduit
which is unusable due to excessive fill rate, bend ratio or condition (crushed, blocked, etc.) additional material or labor may be required
to complete installation. Additional material or labor needed tD complete installation shaD require prior authorization by both parties in
the form of a signed "Change Order."
Payment Terms and Condlions
customer agrees to the following compensation terms of this agreement:
This proposal is based on non-prevailing wage rates. If prevailing wage rates are required for the labor performed on this or any
project covered by this contract, a 35% increase for all labor charges will be required. This amount will be requestEd in writing by
submittal of a change order by Contractor after request for compliance by customer. It is the customers responsibility to notify
Contractor of all BOll and Davis Bacon Act requirements, including Labor Rates.
Hunter Initials
Customer Initials
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Date ~ / 'Z.A / ~3
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If unforeseen ci~umstances not caused by Contractor (such as other contractor or sulxontractor (pnstruction delays, or delays in the
delivery of materials or equipment not provided by Contractor) prevent the completion of work or any part of the contracted work,
CUstomer may be invoiced for the percentage of work. on the project which has been completed, up to 95% of the total amount listed
below.
Customer agrees tD the following compensation terms of this agreement:
1. Total Cost of Project = $5,OOO.QOl
2. Payments for balances due will be due within 30 days of completion.
3. Payments not received within the terms of this agreement will be charged at 1.5% per month (18% A.P.R.)
GROUNDING AND BONDING
Customer will provide proper grounding bond in all required facilities tD be serviced.
PERMITS
CUstomer shall be responsible for all local permits for work to be performed, as required by law. After notification from Customer
with notice to proceed, Contractor will begin the installation process.
CHANGES 10 AGREEMENT AND HOURLY RATECS)
Any changes to the physical installation lengths, delays caused by adverse soil/rock conditions ard/or material requirements made after
notice tD proceed will reqlire a written change notices and be considered due upon completion. Each 0CClITeIlCe will be reviewed on an
individual basis, (unless otherwise agreed upon by Contractor and CUstomer) and any additional costs incurred will be the
responsibility of Customer, All required changes will be described as 'additional work' and be billed accordingly only after written
approval has been revieY.Ied and signed by both parties describing material, labor and oompensation requirements
For the purpose of change(s) to the contract, the following rates are tD be used. Unless otherwise agreed in writing, standard hourly
labor rate per employee will be billed at $85.00 per hour. This hourly rate does not provide for any materials. (*Adverse soil/rock
conditions: ContractDr will not be held responsible for the removal of any material or obstructions such as lava rock, large boulders,
sandstone, c:onaete slabs/sideNalks or any other materials not normally removed by hand trenching or by backhoe-buck.et:
attachments.)
DAMAGES OR COS1S and RIGHT TO LEIN
Contractor shall reimburse Customer for any damages or costs il1<1lrred by reason of Contractor's failure to perform the work.
competel.tty and/or diligently. Contractor will not be held responsible for any delays or additional costs during construction due to
adverse soil conditions. Contractor will contact locating agencies for the locating d existing lBldergroU1d utilities. CUstomer is
responsible for the locating of all CUstomer owned facilities and their repair if not located and damaged by Contrador. Contractor
will assist in the repair of these fadlities at its hourly ratE. All additional costs for placement of conduits will be the responsibility of the
Customer.
Contractor shall exerdse its right to submit preliminary lien notices as recommended by the Contracting Board of Oregon.
CLEAN UP ! JOB SITE
Upon completion d work and final c:ornpIetion of the contract requirements, Contractor will remove all excess materials (with the
exceptions of adverse soil/rock. oonditions), tools, structures, and the like, that may have been brought on the work site or rented by
the Contractor. If contractor fails to do so, CUstomer shall notify Contractor of unsatisfactory oonditions and dean up the
premise at the sole expense of the Contractor.
UCENSES ! BONDS !INSURANCE
Conb'actor hereby warrants that it is licensed with the State of Oregon as a Conb'actor and holds a QJITent bond of insurance as
required by the State of Oregon. Contractor will provide a aJrrent oopy d Uability and Workers Compensation Insurance 'Certificate
of Insurance' upon request of Customer.
The Contractor shall not cover any workers, subcontractDr's guest or empIoyee(s) of Customer under the Workman's Compensation
Policy, Uability insurance or any other form of insurance. This includes any other form of insurance. This includes any support personal
provided by the CUstomer for any reason.
I Discountedfrom actual cost of $14,419.59
2
Hunter Initials
Customer Initials
,e?1V e. Date ,,&. I~ i> 1"$
~ Date t;,At};r
INDEMNIFICATION
Customer shall indemnify Contractor against all claims based upon any act of omission or commission of the Customer, induding,
but not limited to claims for breach of warranty of cont:ract:; damage to property; personal injury or death; and the like, caused by
negligence by the Customer.
MATERIAlS
A list of matErials provided by Contractor will be provided at the request of Customer.
WARRANTlES AND GUARANTIES
Contractor warrants and guarantees the labor covered by this agreement for the period of one (1) year upon completion, and agrees
to make good, at its own expense, any defects of labor or installations therein. Contractor shall provide all materials for this project
and assure that all matErials provided will be of standard quality and have met all required building codes and standards. All materials
are covered by a manufacturers warranty and such warranty shall apply to all materials.
ALCOHOL I DRUGS
Contractor shall not permit or suffer the consumption of alcohol or elicit drugs by any person engaged, directly or indirectly, in the
performance of Contractor's work. If drugs or almhol are disoovered to be present, Contractor Vllill, at their discretion, provide
information relating to disciplinary actions.
SAfETY I SECURDY
customer through arrangement with Contractor is to provide a safe and dean work environment free from safety hazards.
Contractor shall be solely responsible for the safety of its workers, invitees, and visitors, as well as the security of its tools, equipment,
issued materials and belongings, and those of its workers, invib:!es and visitors and Customer shall bear no responsibility therefore.
ENTIRE AGREEMENT I MODIFICATION
This agreement shall constitt.lte the entire agreement between the parties, and any prior understanding or representation of any kind
preceding the date of this agreement shall not be binding upon either party not inoorporated.
No extra work, changes, or subcontractor contract, under this proposal agreement, will be recognized or paid unless agreed to in
writing before the work is to be done or the changes are made. Any other modifications of this agreement or additional obligations
assumed by either party in oonnection herewith should all parties only if evidenced in writing, sign binding. Any modification shall be
added as an Exhibit and included as part and partial to this agreement
This proposal is valid for a period of thirty days from tDday's date of June 12, 2008.
In witness whereof, the Parties have exeaated this propasal which there by amstitutes an agreement, on the date as
noted below and witb tile terms and conditions as stated.
~OC.
Signed by
DatEd 0" //2, /"<008
Approved for City of Ashland/AFN
Richard W. Ryan
President
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Signed by ....
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Print Name
DatEd
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Hunter Initials
Customer Initials
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Change Order
This document is a REQUEST for work and is not in itself a modification of any existing contract documents.
Billing Address: 90 N Mountain Ave., Ashland, OR 97520
Job Number:
Project:
Contact:
Completion Date:
QUO-1899- 36R6W.2
Water Treatment Fiber
Terry Ellis
June 30, 2008
Customer: City of Ashland - Public Works
Phone: 541.488.5354
DESCRIPTION} :
· Delay caused by activities of Contractor installing conduit for the above
referenced project has created the need for Hunter to expend additional labor,
vehicle and equipment costs in order to complete the scope of work for said
project.
· Additional costs listed below.
COST:
Customer agrees to the following compensation terms of this agreement:
1. Total Additional Cost of Project = $1,236.17
2. A final payment for the balance due will be due within 10 days after submittal of final invoice.
3. Pa ments not received within the terms of this a reement will be cha eel at 1.50/0
I authorize the work described above and agree to pay job cost as indicated on this Change Order
under the terms of the job contract.
NJ
Signature
//IVA7tJe/L.-
Title
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Date
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1 Contractor is not responsible for the condition or fill rate of any Customer provided or existing conduits, raceways and etc. to
be used in cable pathway; if, during the course of installation, Contractor encounters Customer provided conduit which is
unusable due to excessive fill rate or condition (crushed, blocked, missing, etc.) additional material or labor may be required to
complete installation. Additional material or labor needed to complete installation shall require prior authorization by both parties in
the form of a signed "Change Order."
1
ACORD.. CERTIFICATE OF LIABILITY INSURANCE OP ID D~ DATE (MMlDDIYYYY)
Btml'02C 06/12/08
PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
United Ri-.k Solutions, Inc. HOLDER. THIS CERTIFICATE DOES NOT AMEND. EXTEND OR
PO BOX 936 AI. TER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
Medford OR 97501-0067
Phone:541-245-1111 Fax:541-245-1112 INSURERS AFFORDING COVERAGE NAlC#
INSURED INSURER A: Bartford Casualty Ins CO
INSURER B: A8u'ic:_ atat.. J:D8UZ'allICa co
Hunter C~ications, Inc. INSURER C:
801 BDie~I se Dr. Ste. 101 INSURER 0:
Centra Po nt OR 97502
INSURER E:
COVERAGES
THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING
ANY REQUIREMENT. TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR
MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS. EXCLUSIONS AND CONDITIONS OF SUCH
POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
LTR NSRf TYPE OF INSURANCE POLICY NUMBER '-DATE (MMlDDrWf '~~T(~~n LMTS
GENERAL LIABILITY EACH OCCURRENCE $1,000,000
I-- PREMiSEs '(e;=~~ce)
A X X COMMERCIAL GENERAL LIABILITY 52SBATL6304 06/20/08 06/20/09 $300,000
I CLAIMS MADE ~ OCCUR MED EXP (Anyone person) 510,000
PERSONAL & ADV INJURY $1,000,000
-
GENERAL AGGREGATE 52,000,000
-
GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS - COMPIOP AGG 52,000,000
Xl POLICY n ~8i nLOC
AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT 51,000,000
-
B X ANY AUTO 04CC208615-2 06/20/08 06/20/09 (Ea accident)
-
X ALL OWNED AUTOS BODILY INJURY
- (Per person) 5
~ SCHEDULED AUTOS
X HIRED AUTOS BODILY INJURY
- (Per accident) $
~ NON~WNED AUTOS
- PROPERTY DAMAGE 5
(Per accident)
GARAGE LIABILITY AUTO ONLY - EA ACCIDENT 5
=iANYAUTO OTHER THAN EAACC $
AUTO ONLY: AGG 5
EXCESSlUMBRELLA LIABILITY EACH OCCURRENCE $
~ OCCUR D CLAIMS MADE AGGREGATE 5
$
R DEDUCTIBlE S
RETENTION 5 5
WORKERS COMPENSATION AND IT~~l~I~Ws J llR"
EMPLOYERS' UABlLITY E.L. EACH ACCIDENT $
ANY PROPRIETORlPARTNERlEXECUTIVE
OFFICERlMEMBER EXCLUDED? E.L. DISEASE - EA EMPLOYEE $
~. describe under E.L. DISEASE - POLICY LIMIT $
CIAL PROVISIONS below
OTHER
DESCRPTION OF OPERATIONS I LOCATIONS I VEHICLES I EXCLUSIONS ADDED BY ENDORSElENT I SPECIAL PROVISIONS
Re: Operations of the Named Insured / The City of Ashland i. Additional
Znsured when required by written contract or agreement per Policy Form
'8S0008 (04/05)
CERTIFICATE HOLDER
Ci ty of Ashland
90 N MOuntain Ave.
Ashland OR 97520
CANCELLATION
CI'1'AS02 SHOULD ANY OF THE ABOVE DESCRIBED POLICES BE CANCELLED BEFORE THE EXPIRATION
DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL ~ DAYS WRITTEN
NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO so SHALL
IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OR
REPRESENTATlYES~
@ ACORD CORPORATION 1988
ACORD 25 (2001/08)
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BUSINESS LIABILITY COVERAGE FORM
Various provisions in this policy restrict coverage. Read the entire poHoy carefully to determine rights, duties and whit
Is and Is n01 covered.
Throughout this poficy Ihe words -you. and "your- refer to the Named Insured shown in the Oeclarations. The words
''weill .us. and ..ou.... refer to the stock insullInce company member of The Hartford providing this Insurance.
The word "insuNd- means any person or organlZ81lon qualifying 8S such under SecUon C. - Who Is An Insured.
\0 oche( words and phrases that appear in quotation marks have special meaning. Refer to Section G. - Liability And
~ Medica' Expenses DefInitions.
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A. COVERAGES
1. BUlINE88 UABUTY COVERAGE (BODIL V
INJURY. PROPERlY DAMAGE. PERSONAL
AND ADVERTlSINO.IfJURY)
....uring All........
a. \Nt will pay those sums th8t the Insured
becomes Ieg8IIy obIalted to pey .
damages because of -bodily injury",
"property damege" or "personll and
8dvertlslng Injury" to WhIch this In.....nce
applies. \Ne WI hlw. the rtghI end dilly to
defend the insured against any .sult
-kina those damages. However, we ....t
hew no duty to defend lhe Insand -oemst
any -suit" seeking damag. for 1xxIUy
Injuty". -property dlmIQI" or "peIIOnl' and
advertising In).try' to which Ui8 i1surance
do.. not apply. . '
We may, at OLar Cfiacre1lon. inwstig8te In,
lIoceurrence- or otl'enle and settle any cIIIm
or -Sufi- I" may result. But:
(t) The amount we wtrI pay for damages is
Umited IS described in Section D. -
Uablllty. Ana Medical Expenses Umits
Of tnsurance; and
e2) Our ~ and duty to defend ends when
we h8ve used up the sppIcabIe ImIt of .
insLnnce In the payment of jJdgm8n1J,
seItIemerD or medical apenses to which
this insUflnce applies.
No other obligation or liabiIty to pay sums or
perform adS or services is CXMf'ed unlels
expIicIUy provided for under Coverage
I:)clenslon .. Supplementary Payments;
b. This insurance IppIes: .
(1 >> To -bodily 'nJulY and "property
damage- only If: '
(a) The "bodily injury" or .property
damage" Is caused by an
"OCCUI'Nnce"lhlt takes piece jn the
-coverage tenftorytt;
Cb) 1he "bodily InW or -pmpetty
dImIge. occurs during the pofley
period; and
(c) PrIor to the policy period. no inslnd
listed under p.... 1. of 8ecUon
c. - W'lo Is An InIurId Md no
lIempIOyee" 8u1hortzed by JOU to give
or AIDIMt nouoe of ., .occurrence-
or dim. knew"_ "bocIIy In)a,y-
or "pfopetty dllI'IIge" hid 0CCUITId1
In whole or in PIll If sudI . lilted
insur8d or authoItzed -employee"
knew, pdor to the policy pedod, !hit
the .bQcIIy In)q' or -p.opetty
dlrnlge- occuned. then Iny
contnJaIion, Chlnge or ~
of such "badly It$IY' or "propertr
damage- during or .... Ihe poley
pertod wII be deemed to hi". been
known prior 10 the poIicr pBd.
(2) To "personal and 'advertisIng injlrytt
Clused by an offense *'*'a out of yeur
business, 1M only . the otIen.. w.
committed In the .coverage teniloly"
during the policy pertod.
c. '"Bodly 1nJutY' or "property damage" wt. be
deemed to have been known to hive
OCCLIrred at the eadest time when Irty
Insured listed under Paragraph 1. of SectIOn
c. - 'MIa Is An InsUMd or any -employee"
autllariz.ed by you to give or receive notice
of an .occurrence" or claim:
U) Reports all, or any part, of the "bodily
InJuIY' or IIpropwty damage- to us or
any oth8r insurer;
Fonn IS 0001 04 01.
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(b) Rented to, in the care, custody or
control of, or over which physical
COntrol is being exercised for any
purpose by yoU, any of your
"employees., "volunteer workers-.
any partner or member (If you are
8 partnership or joint venture), OC'
any member (if you are a Ilmfted
liabilty comp.ny).
b, Real Elt8te Mlnager
Any person (other thin your "efI1)Ioyee" or
.volunteer worker"'), or any organization
while acting as your real estate manager.
c. T....pot'Iry CultOdlans Of Your
Property
Any person or organization having proper
temporary custody of your property if you
die, but only:
(1 J Wth respect to UlblIIy __ out of the
nllinlenance or use of IhIt property; end
(2. Until your legal represenwtlve has
been appointed.
d. up, Re....entatiY8 If You Die
Your legal representative if you die, but
only with ....pect to dutla u such. Thlt
representaUve will hIVe all your rights Ind
duties under this InsullInce.
a. ""'-ed au.ldle.,
Any SUbsidiary and subsidiary thefeof, Of
yours which Is . legally incorporated .nltty
of Which you own I financial interest of
more then 50% of the voting Stock on the
e'ective date of this eo....ge Part.
The Insurance afforded heretn for any
subSidiary not shown in the Declerations
I. a named Insured does not apply to
in)lry or damage WIth reaped to which an
insur.f under this insurance Is also an
Insured under another policy or would be
an insured under sud1 policy but for Its
terrnk1atlon or upon the exhaustion of its
limits of Insurance.
3. NeWly Acquired Or Fonnecl Organization
Any org8l1iutlon you newty acquire or tonn,
other than 8 partnership. joint venture or
Hmlted lI.bllty company, and over whk;h you
maintain finlncla. interest of mOle than 50CJCt of
the voti~ stock, will qualify as a Named
Insured if there is no other similar Insurance
available to that orglnizltion. However:
a. Covwage under this provision Is afforded
only until the 180th day after you acquire
or form the organization or the end of the
pollCJ period, whichever Is earl let; anc:I
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Fonn 81 0101 MOl
B NESS UABIUTY COVERAGE FORM
b. COverage under this provtsion does not
apply to:
. (1) "BOdfty In,.,ry- or "propetty damage-
that occurred; or
(2. .Personal and IdvertisinQ injuty"
arising out of 8n offense conmitted
before you acquired or fOrmed the
organlutlon.
4. OpeNtor Of Mobile Equipment
\Nth respect to "rmbI1e eQ~ RJgIsl8f8d in
your name under any motor whicle nlgisttatian
law, Iny person is an Insured while ddvlng such
equipment along a pubIfc highway with your
P8nRsslon. AlrJ other peraon or aganiZIIon
responstie tor the CUlducI of sud1 pefIOR Is
.. an tnslftd, but only wIh ~ to IIIbiIily
ailing out mthe opet8Ion of the equipneN, _net
only If no other Inslnnce of any lend II avaIabIe
t) that person or ~ for this 1IIbiIy.
However, no P8I1On or ofganizltion is an instnd
WIh respeCt to:
L "Bodtty Injury" to . ~.empIoyee. of the
person dfWIng the equipment; or
b. .Property damlge- to property owned by,
rented to, in the charge of or occupied by
you .or the e~ of any petSOn who Is
an Insured undar this provIIlon.
I. Operator at Nanowned Watlrcr8ft
Wth respect tD watennft you do not own Ibat
is less bn 51 feel ,long anclla not being used
to carry persona for a charge, any person Is In
insured while operating such WIlen:ral with
your petmlsslon. Any other person or
organization respons" for the conduct of
such person Is also an irllUred, but onty with
respect to Ilabllly arising out of the operation
of the walercraft, and only If no other
iASUrance of Iny kind Is available to that
pelSOn or ol1lanlz8llon for this IllbIIty.
However. no person or organization is In
Insured wtth respect to:
e. -BodHy injury- to a Q)_lIeJ11)1oyee~ of the
person opeI'8ting ~he weteroraft; or
b. .Property dllmlge. to property OW~8d by,
rented to, in the charge of or occupied by
you or the employer of any person who Is
an insured under this provision,
*, I. Additional In.ura. WMn Requ.....d By
Written ContrIct. WrtUen Ag........nt Or
Pennit
The person(s) or organization(s) identified i1
Paragraphs a. through f. below Ire Iddilional
lnsureds when you hive agreed. In a wrlten
Page 11 af M
-----nr-y
BUSINESS LIABILITY cove. '3E FORM
contract. written agreement or because of .
permit issued by a state or political
subdivision. that such person 01 organizatiOn
be added as an additional Insured on your
poticv. provided the injury Ot' damage occurs
sUbsequent to the execution of the contract or
agreement, or the issuance of the permit.
A person or organization i$ an additional
ilsurecl under this provision. only for that
period of time required by the contract.
agreement 0( pennt.
However, no such person or organization is en
addllonal insuntd under (his provision If such
person or organization is Included as en
additional insured by an endorsement issued
by us and made I part of this Coverage Part,
including aU persons or organizations added
as additional ilsureds under the spedftc;
additional Insurecl coverage grants in Sectioft
F. - OpIIonel Adcllionallnsured Coverages.
.. Vend..
My pefSOR(S) ot organiZlltion(s) (refen'ed to
below IS wndor), but only wRI'I rasped to
"bodily in)My" or "property damage" aflBing
out of "your produds- which are distributed
or sokIln the regular course of the vendor's
business end only if tis CcMnge P.
prcMdes cove... for ~JIy injury" or
"property damage- Included wIhIn the
..~ operations hlzanf.
(1) The insurance afforded to the vendor
is subject to the t>Howing additional
exclusions:
This tnsuranc::e doe. not Ipply to:
(a) -Bodily Injury" or -property
damage- for which the vendor Is
obligated to pay damages by
feasOR of the assumption of
lIablttty in a contract or agreement.
This exclusion does not apply to
liabUlty for d.nges that lhe
vendor would have In 1he absence
of the contrad or agreement;
(b) Any expre.. warranty
unauthorized by you;
Cc) Any physical or chenjcal change
in the product made intentionally
by the vendor:
(d) Repacklglng. except. when
unpacked sd8If br the purpose of
inspe~l demonstralion, testing,
or the substlution of petts under
instructions tom the nnutactllW,
and 1hen repackaged in the
original container.
(.J Any failure to make such
inspections. ad)Jstments. tests or
servicing as the vendor has
agreed 10 make Ot normally
undertakes to make in the usual
course of business, in conn8CUon
with the distribution or sale of the
products;
(f) Demonstration, instaOation,
servicing or repair operations,
except such operations perfOrmed
at the vendo"'s premises in
connection with the sale of the
produd;
(g) Products which, after distribution
or sale by you, have been labeled
01' relabeled or used as a
container. part or ingredient of any
other thing or substance by or for
the vendor; or
(h) -Bodily Injury" or "propelty
damage- arising out of the soli
negligence of the vendor i>r lis
own letS or omissions or those of
Is employees or anyone else
actlng.on Its behalf. However, this
exclu8;on does not apply to;
(I) The 8)CC8pttons contained In
Subpllragraphs (d) or (I): or
(II) Such iRspedlo.., adjustments,
tests or I8Mcing . the vendor
has agreed to mike or nonnaly
lI1deftIkes 10 m&ke In the usual
course of bUIMss, In
connection with the dlltrlUion
<< sale 0' the products.
(2) This Insurance does not apply to ...y
Instnd person or organUtion tom
WKwn you ha'Je acqui'ed such producls,
or any ingNdllfl, part or oontainer,
fterjng into. accorl1*1ying or
conI8lning such products.
b. LeI.OIS Of Equipment
<<1) Any person or organlzltton from
whom you 1..a8 equipment; but only
with respect to their liability for "bodily
Injury", "proPerty damage" or
"'personal and advertiSing in~ry.
caused, in whole or in pert. by your
maintenance, operation or use of
equipment leased to you by such
person or organization.
Page 12 of 24
Form as DO 01 G4 01
- Till
G1T'( RECORDER
r~'
CITY OF
ASHLAND
20 E MAIN ST.
ASHLAND, OR 97520
(541) 488-5300
VENDOR: 000082
HUNTER COMMUNICATIONS, INC.
801 ENTERPRISE DR STE 101
CENTRAL POINT, OR 97502
FOB Point: Ashland
Terms: Net 15 days
Req. Del. Date:
Speciallnst:
THIS IS A REVISED PURCHASE ORDER
Install Fiber from the Water Treatment
Plant to Hostler Dam
Hunter Contract
Insurance reQuired/On file
Processed chanQe order 06/30/2008
24.70/0 of OriQinal Contract
ChanQe orders to date 24.70/0
BILL TO: Account Payable
20 EAST MAIN ST
541-552-2028
ASHLAND, OR 97520
6236.17
~~~t
Authori d Signature
DA"J"E
6/18/2008
I I
Page 1 /1
PQN,UMBeR
08335
SHIP TO: Ashland Water Treatment Plant
(541) 488-5345
ASHLANq~ OR 97520
Req. No.:
Dept: PUBLIC WORKS
Contact: Terry Ellis
Confirming? No
.
SUBTOTAL
TAX
FREIGHT
TOTAL
ACc;OunUjumber
VENDOR COpy
5,000.00
1,236.17
6236.17
0.00
0.00
6,236.17
----~~- ---nr-.- ---
I \VI~"UUVJ I ~1I1 1-111,;:) - V_I'\.~UI';:)"'IVII IVIIII I~YI';:)~U.UV'"
11....--
lay'" I I
CITY OF
ASHLAND
RI!QUISITION FORM
Date of Request I b /'30/ oS
.. ,
THIS RBQUI!ST IS A:
_ Change Order (existing PO # 08'335)
Required Date of DeliveryJService:
Vendor Nmne
Address
City, State, Zip
Telephone Number
Fax Number
Contact Nmn.
J..J- "" ~ c..:, ^'" o'1I'l~"" \ ~ c..... -\-, ~ ~
~~ A-~ k\~
SOLICITAnON PROCESS
Small Procurement 0 Sole Source
o Less than $5,000 0 Written findings at1ached
o Quotes (Optional) 0 Quote or P I attached
Coooeratlve Procurement
o State of ORNIA cootract
o Other government agency contract
o Invitation to Bid
(Cq>ies on file)
o Contract #
o Reauest for Prooosal
(Cq>ies on file)
o Saeclall ExemDt
o Written findings attached
o Quote or P I attached
o Emeraency
o Written findings attached
o Quote or Pr I attached
Intermediate Procurement
o (3) Written Quotes
(Copies attached)
o Copy of contract attached
Description of SERVICES
Total Cost
t.-)~
$ J2:Sb.l(
Item # Quantity Unit
Description of MATERIALS
Unit Price
Total Cost
TOTAL COST
_ Per attached QUOTE
Project Number _ _ _ _ _ _ - _ _ _
$ 12.. "lb. \1
Account Number ~~~ - ~ J 9- .Q;::> _")_~Y.l ~
'Items and services must be charged to the appropriate account numbers for the financiafs to reflect the actual expenditures accurately
By signing this requisition form, I certify that the information provided above meets the City of Ash/and pubic contracting requirements,
and the documentalion can be provided upon request
G: Rrnn:e\Procedure\APIForms\8_Requisition form revised.OOc
Employee Signature:
Page 1 / 1
r~'
CITY OF
ASHLAND
20 E MAIN ST.
ASHLAND, OR 97520
(541) 488-5300
08335
VENDOR: 000082
HUNTER COMMUNICATIONS, INC.
801 ENTERPRISE DR STE 101
CENTRAL POINT, OR 97502
SHIP TO: Ashland Water Treatment Plant
(541) 488-5345
ASHLAND, OR 97520
FOB Point: Ashland
Terms: Net 15 days
Req. Del. Date:
Speciallnst:
Req. No.:
Dept.: PUBLIC WORKS
Contact: Terry Ellis
Confirming? No
Install Fiber from the Water Treatment
Plant to Hostler Dam
5,000.00
Hunter Contract
Insurance reQuired/On file
BILL TO: Account Payable
20 EAST MAIN ST
541-552-2028
ASHLAND, OR 97520
SUBTOTAL
TAX
FREIGHT
TOTAL
<M ~ <W~q
Authorized Signature
VENDOR COpy
CITY OF
ASHLAND
REQUISITION FORM
Date of Request: I ita/I foj 013
THIS REQUEST IS A:
o Change Order( existing PO #
Required Date of Delivery/Service:
Vendor Name
Address
City, State, Zip
Telephone Number
Fax Number
Contact Name
~-l..v ~ IV\. /'Y'\ '"'^ , ~~ ~ Ui"... '\
772 - q :H3'2.. ~ .It..\..
~- W,/JI4..M.S - A-c.- kl~
L.-\20
~~
{/ ----
7~? ~
tff36/
SOLICITATION PROCESS
Small Procurement
D Less than $5,000
o Quotes (OptionaQ
Intermediate Procurement
D (3) Written Quotes
(Copies attached)
D Sole Source
a Written findngs attached
D Quote or I attached
Coooerative Procurement
D State of ORNVA contract
D other government agency contract
D Copy of contract attached
D Contract#
Invitation to Bid
(Copies on file)
D Reauest for Prooosal
(Copies on file)
D Soeciall Exemot
D Written findings atlached
D Quote or I attached
Emeraencv
D Written findings attached
D Quote or P I attached
Description of SERVICES
1 ^\ -k \ \ ~ bolt.( -Cru '^" ~ u..s-~
\J \~.-'\ +- -b J..f.osf/.6t/ Da.~.
~,h.R ::z? -:;:2-, ~
Total Cost
E8--Per attached PROPOSAL
$
S"bO 0 ~ Q.:.:)
Item'# Quantity Unit
Description of MATERIALS
Unit Price
Total Cost
~ TOTAL COST
Per attached QUOTE
Project Number _ _ _ _ _ _ - _ _ _ $ SOOt) .u,}
Account Numberl.??~ -QS-l '1- 99- _ ?.~':J 19.)
* Items and services must be charged to the appropriate account numbers for the financia/s to reflect the actual expenditures accurately.
By signing this requisition form, J certify that the information provided above meets the City of Ashland public contracting requirements,
and the documentation can be provided upon request.
Employee Signature:
SupervisorlDept Head Signature:.. )~ C _ rQJC...
"".~'.'''''''"-~~'''." -"""""~"'.. -.,.~...,'",.~'-"'...~.,~. - .,..,....--..~ . ";-......"....,;.... """"...,.,.--,-~......,....~.....,." '"'.T,...._"':_.. ..",..-.,.~......-...".,-~
.. .O'~-~""-:-~- . ---_....,. ".. _. .-'~.'._' '..___ _---...__
CITY OF
ASHLAND
Memo
DATE:
June 16, 2008
TO:
Lee Tuneberg, Finance Director
FROM:
Terry Ellis, Public Works Superintendent
RE:
Findings for Sole-Source Procurement- Hunter Communications
The City is required to install a camera surveillance system at Hostler Dam along with a monitoring
system for the new Solar Bees. Dam levels can also be monitored. The solar bees were installed this
year to assist in eliminating the taste and odor problems caused by algae blooms during warm summer
months. These systems will require a fiber line being run from the dam to the Water Treatment Plant.
Hunter Communications has worked for the City frequently in the past and they understand the work
and what is needed at the Water Treatment Plant. Conduit and pull boxes have already been installed
for them to run the fiber in.
Thank you,
~ c D2.SL-.
Terry C Ellis
Public Works Superintendent
DEPARTMENT HERE
Street Address
Ashland, Oregon 97520
www A~hlRnrl or II~
Tel: 541-488-6002
Fax: 541-488-5311
TTY: 800-735-2900
rA'