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Home My WebLink About2008-124 Contract - Cascade Columbia Dist CITY OF ASHLAND CONTRACT FOR PURCHASE OF GOODS AND SERVICES Contract made this 7th day of Ashland ("City") and Cascade Columbia Mav , 2008, between the City of ("Contractor") . City and Contractor agree: 1. Contract Documents: This contract is made as a result of an Invitation to Bid issued by City entitled "INVITATION TO BID" for CHEMICALS FOR THE WASTE WATER TREATMENT PLANT, Bid No. #2008-101. Contractor was awarded the bid as the lowest responsible bidder on Mav 7. 2008 . In the event of any inconsistencies in the terms of this contract, the contract documents defined in the invitation to bid and Contractor's bid, this contract shall take precedence over the contract documents which shall take precedence over the bid. 2. Scooe: Contractor shall produce and deliver the goods and services described in the contract documents within the time prescribed in the contract documents. The following exceptions, alter- ations or modifications to the contract documents are incorporated into this contract: 3. Price and Pavment: City shall pay Contractor the following prices for the following chemicals: Chemical #2 Sodium HVDochlorite (Jones/Hasa) $1.80/Gallon Estimated usage - March to November - 18 Each / 55-Gallon Drums Delivery charge per order $125.00, Refundable drum deposit $40.00 Chemical #6 Aluminum Sulfate (Cascade Columbia) Estimated usage - March to November - 80,000 Gallons Delivery charge per order $40.00 4. Terms: The contract terms will begin on July 1, 2008 and expire on June 30, 2009. This contract may be extended annually for two additional fiscal years, for a total of three years, if mutually agreed. upon by both parties. $380.80/Drv Ton 5. This contract may be cancelled by either party with 30-days written notice. FFICER CITY OF ASHLAND BY ~ Signature J Olf. Pitt ( I! Print Name BY ~L ~~ Lee Tuneberg Finance Director Title: vP BY FedID#~ - (f1DLf'i3L Coding ~ ~~.t11b (9 tPt1c;tf (~tfJcJ Purchase Order tJ 13 9 e ~ (for city use only) PAGE 1 of 1 - BID FORM/CONTRACT ~.to &JJ/' . ADDENDUM TO CITY OF ASHLAND CONTRACT FOR PURCHASE OF GOODS AND SERVICES Addendum made this 7th day of May. 2008, between the City of Ashland CICityll) and Cascade Columbia ("Contractor"). Recitals: A. On May 7. 2008, City and Contractor entered into a IICity of Ashland Contract for the Purchase of Goods and Services (further referred to in this addendum as lithe agreementll). B. The parties desire to amend the agreement to include insurance requirements that will apply to the contractor and transport carrier if different then contractor. City and Contractor agree to amend the agreement in the following manner: 1 . 1. Insurance. Contractor shall at its own expense provide and maintain the following insurance: a. Worker's Comoensation insurance in compliance with ORS 656.017, which requires subject employers to provide Oregon workers' compensation coverage for all their subject workers b. General Liabilitv insurance with a combined single limit, or the equivalent, of not less than $1,000,000 for each occurrence for Bodily Injury and Property Damage. It shall include contractual liability coverage for the indemnity provided under this contract. c. Automobile Liabilitv insurance with a combined single limit, or the equivalent, of not less than $1,000,000 for each accident for Bodily Injury and Property Damage, including coverage for owned, hired or non-owned vehicles, as applicable. d. Notice of cancellation or chance. There shall be no cancellation, material change, reduction of limits or intent not to renew the insurance coverage(s) without 30 days' written notice from the Contractor or its insurer(s) to the City. e. Additional Insured/Certificates of Insurance. Contractor shall name The City of Ashland, Oregon, and its elected officials, officers and employees as Additional Insureds on any insurance policies required herein but only with respect to Contractor's services to be provided under this Contract. As evidence of the insurance coverages required by this Contract, the Contractor shall furnish acceptable insurance certificates prior to commencing work under this contract. The certificate will specify all of the parties who are Additional Insureds. Insuring companies or entities are subject to the City's acceptance. If requested, complete copies of insurance policies, trust agreements, etc. shall be provided to the City. The Contractor shall be financially responsible for all pertinent deductibles, self-insured retentions andlor self-insurance. 2. Except as modified above the terms of the agreement shall remain in full force and effect. Its CITY OF ASHLAND: ~ .;1.. ~ ~ceDlrector - 7 of BY BY j- Fed.ID # 11.... 6~ 0 LlY 3 l- OR Social Security # Date CONTENT REVIEW: 'ffi.~~ ll.-L / J. de, (City Dept. Head) Date: 7 7 ()v . 6t~r~P1'~~#lftJ?tl6~/~~O DATE Acct. No.: f2tJ #' 0 ~ q g ~ Addendum to City of Ashland Contract for Purchase of Goods and Services, Page 1 of 1, ~ Ma~ 22 2008 4:30PM DML Insurance Services, I 206-838-9076 p.2 A CORD.. CERTIFICATE OF LIABILITY INSURANCE I DATE (UM/DDIYYYYI OS/22/2008 PRODUCER (206) 838-9077 THIS CERTIFICAte IS ISSUeD AS A MATTER OF INFORMATION DML Insurance Services, Inc. ONLY AtlD CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. nus CERTIFICATE DOES NOT AMEND, EXTEND OR 4005 20th Ave W St. 132 ALTER THE COVERAGE AFFORDED BY THE POUClf8 BELOW. Seattle WA 9.8199- INSURERS AFFORDING COVERAGE NAle., INSURED INSURER A: Ame.rican :t nt' 1 Speci.a~ tv Newco, Inc. dba C.scade Columbia Distribution; INSURERS: COlDlllerce and. Industry et al INSURER c.ADLerj"can Int'1 Special tv 6900 Fox AVQ S l~u~o:Chubb Custom In.urance Seattle WA 98108- INSuRER E: COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICA-TED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDiTION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN. THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS. EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCE.D BY PAID CLAIMS. INSR ~~~a TYPE Of INSURANCE POLICY NUMBER Pc?~~~E P~fll~~~N LIMITS LTR A GENERAL L1A.UTY I:G2674220 10/~1/2007 10/31/2008 EACH OCCURRENCE . 1,000,000 - ~=~~9~~\ ~ ~MERCIAL GENERAL LIABIUTY . 100,000 ClAIMS MADE [!J OCCUR 1 1 I / MED EXP (Anyone 08'1al) . 2S ,000 - ~ Pol~ut1on ~&bi~ity P~RSONAL & ADV INJURV . 1,000,000 ~ V.ndor. Liability / / I / GENERAL A.GGREGATE . 2,000,000 GEN'L AGGRM LIMIT AfilES PER: PRODUCTS. COMPnp AGG . 2,000,000 """"1 POLICY ~~8i X LOC / / / / B AUTOMOBILE UABlUTY CA766S 964 10/31/200'7 10/31/2008 COMBINED SINGlE UMIT 1,000,000 ,...- (Ea accident] . JL .&.NY AUTO --- ALL OWIIED AUTOS I / I I BOOIl V INJURY (per pel'8DO) $ I---- SCHEDULED AlITOS - HIRED AlITOS I / 1 I BODILY INJUfOlY . NON-CMNED AUTOS (P<< ~dent) - - / I I / PROPEATY DAMAGe (Per BCCldentl . GARAGE LIABILITY AUTO ONLY - EA ACCIDENT . ==J ^-NY 4. J"C I I I I OTHER THAN EA .-.cc: . AUTO ONL. Y: AGG . C EXCESSlUMBRELLA UABlLITY EAU26'79S23 10/31/200'7 10/31/2008 I=ACH t'V'",.., IDDC:UI'"E & 10,000,000 ~ XCUR 0 CLAIMS MADE AGGREGATE . 10,000,000 . ~ DEDUCTIBLE / / / / . X RETENTlDN $ 10,000 1& WOMERS CDWENSAnoN AND / / / 1 I 'T~~HJ~s I I~ EMPLOYERS' UABlUTY ANV PROPRIETClRIPAR'tNEAlEXECUTIVE E.L. EACH "CCIOEMl . .:)fFICE~MEMeER EXCLUOED? / / / I E.L. DISEASE. EA EMPlOYEe. " yu, ot5c;nbe unclllr SPECIAL PROVISIONS below E.L. DISEASE. POUCY UMIT . B OTHEfl Au:to Phy.ioaJ. Damag8 CA7665964 10/31/2007 10/31/2Q08 CClllpE.h.~.i'" DR 1,000 / / 1 / Co~1L.1on D.duot1ble 1,000 / / / / DESCRIPTION OF OPERATIONSI1.0CATIONSlVEHlC&..ESlExClUSlONS ADDED BYENDORSEftENTPSPEClAL PROvtllONS City of Ashland 90 N MOuntain Avenue CANCELLATION SHOULD ANY OF TtE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPtRAll0N DATE nEREOF. TliE ISSUING INSURER Will I!!ND!AVOR TO MAIL ~ DAYS WRInEN NonCE TO THE CERTIFICATE HOLDER NAIlED TO THE LEFT, BUT I'A1LUftI! TO DO SO SHALL IMPOSE NO OBLIGATION OR L1A8IL/lY OF ANY KIND UPON THE ,"su m AGENTS OR REPRESENTATlYES. AUTHORIZED REPRESENTATIVE . ~ ACORD CORFtOItA"nON 1188 Page , of 2 CERTIFICATE HOLDER (541) 488-5354 (541) 488-5320 Kari Olson - Purchasing Aa~and ACORD 25 (2001108) ~ - IN9025(0108).05 ~,.,) OR g7S20- ELECTAONlC I..ASEA FORMS. INC. - (aao)~7-0540 r., C I T Y oCITV RECORDER ASHLAND 20 E MAIN ST. ASHLAND, OR 97520 (541) 488-5300 Page 1 / 1 DATE 7 n /2008 PO, NUM8ER 08385 VENDOR: 011016 CASCADE COLUMBIA DISTRIBUTION PO BOX 24745 SEATTLE, WA 98124-0745 SHIP TO: Ashland WWTP (541) 488-5348 1295 OAK STREET ASHLAND, OR 97520 FOB Point: Terms: Net 30 days Req. Del. Date: Speciallnst: Req. No.: Dept.: PUBLIC WORKS Contact: David Gies Confirming? No 9.00 Load WWTP Chemical, Invitation to Bid 2008-101 Aluminum Sulfate (4,000 Gal/Load) Price per dry ton $380.80, Approx 11.13 Dry TonslLoad (Note: Sold on dry basis, delivered in liquid basis) 4,472.51 40,252.59 BIl,.L TO: Account Payable 20 EAST MAIN ST 541-552-2028 ASHLAND, OR 97520 SUBTOTAL TAX FREIGHT TOTAL .i .c- .. :,. ,'". ., .ii is.}. ",,-,x " -~ .. ~QijgtN~~ ..... .... " .... ,. ..- .. ;' ~m9POt .. .'. " E 675.08. 1 9 .00 .60 1 50( 40.252 .59 h' ~~ YH~6Y Authori~ Signature VENDOR COpy request fOt~ a Purchase REQUISITION FORM CITY OF ASHLAND THIS REQUEST IS A: o Change Order(existing PO # Date of Request: I Required Date of Delivery/Service: I ] I Vendor Name Address City, State, Zip Telephone Number Fax Number Contact Name "'-..a JrCd to ~ /f./ tv? .6/ C; SOLICITATION PROCESS Small Procurement o Less than $5,000 o Quotes (Optional) Sole Source Written findings attached Quote or Pro sa! attached Coooerative Procurement o State of ORN/A contract o Other govemment agency contract o Copy of contract attached o Contract # Inyitatlon to Bid (Copies on file) Intermediate Procurement o (3) Written Quotes (Copies attached) Reauest for ProDosal (Copies on file) Soeclall ExemDt o Written findings attached o Quote or Pro sal attached Emeraency o Written findings attached o Quote or Pro sal attached Description of SERVICES Ill.;/'^- 15 v 5,00( ~ (' $C'QS ()" .... / rhOS f/'Ot' ~ . I'r'm tJ t/c; / Q .5 N' J U I t' eo( b)' j./ f'tJEj i1" ('4/, -!-: Total Cost o Per attached PROPOSAL Item # Quantity 9.~ Unit ,/00 0 0./ Description of MATERIALS lI/ulvt,nuM Sul-fq i~ Unit ,Price Total Cost 'I0J) SJ.. 59 D Per attached QUOTE Project Number _ _ _ _ _ _ . _ _ _ Account Numbe~2~. ~g:. LJ.t].f)~.fJJ2Q 0 * Items and services must be charged to the appropriate account numbers for the financia/s to ref/ect the actual expenditures accurately. By signing this requisition form, I certify that the information provided above meets the City of Ashland public contracting requirements, and the documentation can ~vided upon {fquest Employee Signature: {/ ~ ~ SupervisorlDept. Head Signature: \'<\J: M.v . 0 ~~Q. ~ Updated on: 412912008 G: Finance\Procedure\AP\Forms\8_R~quisition form revised.doc