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HomeMy WebLinkAbout2008-131 Lease - OR Opportunities Property - Police Substation Ashland Police Substation LEASE This LEASE is made as of the 14th day of March, 2008, by and between the Claycomb Charitable Remainder Unitrust, hereinafter referred to as "Landlord," and City of Ashland, a municipal corporation, hereinafter referred to as "Tenants(s)." RECITALS: 1. Landlord is the owner of the Plaza Mall, located at 40 North Main Street, Ashland, Oregon, and the Claycomb/Block Building, located at 25 and 30 East Main Street, 40 North Main Street, and 10 and 60 Water Street, Ashland, Oregon (said Mall land and said Building hereinafter referred to collectively as the "Property"); 2. Tenant desires to lease from landlord, and landlord desires to lease to tenant, a certain portion of the property for a term of five (5) years and Now Therefore, in consideration of the above recitals and of the terms, covenants and conditions hereof, and for other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, and intending to be bound hereby, tenant and landlord hereby agree as follows: I. Lettin2 of Premises and PaYments 1.1 Premises Covered. Landlord hereby leases and lets to the tenant that certain portion of the property which is graphically designated in Exhibit "A," attached hereto and by this reference incorporated herein, and consisting of approximately 270 square feet (said portion of the property hereinafter referred to as the "Leased Premises"). This square. footage provides for the office building. Tenant is also given exclusive use of two parking spaces irnmediately adjacent to his leased space. In addition to the non-exclusive right to use, but in no event possess, all common areas adjoining the leased premises. 1.2 Use of Leased Premises. Tenant agrees to use the leased premises for a police substation. Tenant shall not change the nature of such use without landlord's written consent. 1.2.1 In no event should tenant be entitled to use the leased premises in any way which increases the probability of the occurrence of fire or which increases landlord's expense of obtaining fire insurance as described in paragraph 3.3 of this lease. --~ ------nr-. 1.2.2 Tenant will not make any unlawful, improper or offensive use of the premises; tenant will not suffer any strip or waste thereof; tenant will not permit any objectionable noise or odor to escape or to be emitted from the premises or do anything or permit anything to be done upon or about the premises in anyway tending to create a nuisance; tenant will not sell or permit to be sold any product, substance or service upon or- about the premises. 1.2.3 Tenant shall regularly occupy and use the premises for the conduct of police business, and shall not abandon or vacate the premises for more than ten days without written approval of landlord. 1.2.4 Tenant shall comply at tenant's own expense with all laws and regulations of any municipal, county, state, federal or other public authority respecting the use of the premises. These include, without limitation, all laws, regulations, and ordinances pertaining to air and water quality, Hazardous Materials as herein defined, waste disposal, air emissions and other environmental matters. As used herein, Hazardous Material means any hazardous or toxic substance, material, or waste, including but not limited to those substances materials, and waste listed in the U. S. Department of Transportation Hazardous Materials Table or by the U.S. Environmental Protection Agency as hazardous substances and amendments thereto, petroleum products, or such other substances, materials, and waste that are or become regulated under any applicable local, state, or federa1law. 1.3 Term of Lease. The term of this lease is five (5) full calendar year(s), commencing on the 1st day of April, 2008, and terminating on the 31 day of March, 2013, unless renewed as provided in paragraph 1.12 below, or terminated as provided in paragraph 5.1 below.. 1.4 Basic Rent. Rent for the term of this lease shall be payable in advance on the first day of each month (hereinafter referred to as the "Payment Date") during the term of this lease, including any renewals, in installment of $350 commencing with the 1st day of April, 2008 payment date and continuing until termination of the lease. The basic rent shall be adjusted as set forth in paragraphs 1.5, 1.6, and 1.7 hereof. 1.5 Tenant's Pro Rata Share of Tax Increases. The basic rent shall be adjusted as of each January payment date during the term hereof, including any renewals, to provide additional rental proportionate to the increase in real property taxes, assessments and other charges levied on the property by any authority (hereinafter referred to as "Landlord Tax Cost"), regardless of whether such increase resulted from increased valuation, increased rate of taxation, imposition of special or general assessments, or any other source. For this purpose, landlord's tax cost for the 2007 annual period, which was billed to the landlord in October of 2006, shall be the basis upon which increases in landlord's tax cost 'are determined. Each year during the term hereof, including any renewals, upon landlord's tax cost being billed to landlord, the increase, if any, tax cost for the subsequent annual period, shall be prorated ,., ~~------nr-T between all tenants in the property. The increase will be calculated by dividing the square footage of the leased premises first, above mentioned by the then total leased square footage of the property, such figure as of the date hereof being TWELVE THOUSAND FOUR HUNDRED TWENTY- THREE (12,423) square feet. The figure thus reached shall then be divided by twelve (12), and- the sum thus obtained added to the basic rent payable by tenant to landlord for the twelve (12) payments dates, beginning with" the next January payment date. 1.6 Cost of Living Adiustments. The basic rent shall be further adjusted as of each January payment date, beginning with the January 2009 payment date, during the term hereof, including any renewals, to provide additional rental proportionate to the increase in the cost of living, based on the Consumer Price Index, All items, All Urban Consumers, Portland, Oregon (the "Index") published by the Bureau of Labor Statistics of the United States Department of Labor. For this purpose the November 2007 Index shall be the basis upon which the increase in the cost of living is determined. Each year during. the term hereof, including any renewals, the basic rent, exclusive of any other adjustments called for hereunder, shall be increased by an amount corresponding to the increase of the index most recently published as the July payment date of that year over the 2007 Index. 1.6.1 In no event shall the cost of living adjustment called for in paragraph 1.6 for any July through June annual period exceed FIVE PERCENT (5010). If an increase in rent called for by paragraph 1.6 should exceed FIVE PERCENT (5%), the increase in rent for" that annual period shall be FIVE PERCENT (50/0) and the increase in the rent foregone pursuant to this subparagraph 1.6.1 shall be carried over to, and added to the increase in rent called for by paragraph 1.6 for the next ensuing July through June period. If the increase in rent called for by paragraph 1.6 for that ensuing July through June annual period, plus the increase in rent carried over to that ensuing July through June annual period, pursuant to this subparagraph, should also exceed FIVE PERCENT (50/0), the increase in rent for that ensuing July through June period shall be FIVE PERCENT (5%) and the increase in rent foregone similarly carried over to the next annual period. 1.7 Tenant's Pro Rata Share of Insurance Cost Increases. The basic rent shall be adjusted as of each January payment date during the term hereof, including any renewals, to provide additional rental proportionate to the increase in the cost to landlord of insuring the property as described in paragraph 3.3 of this lease (said cost hereinafter referred to as "Landlord's Insurance Cost"). For this purpose, landlord's insurance cost for 2007 shall be the basis upon which increases in landlord's insurance cost are determined. Each year during the term hereof including any renewals, upon landlord's insurance cost being billed to landlord, the increase, if any, of landlord's insurance cost for that annual period over landlord's insurance cost for the 2007 annual '1 period, shall be prorated between all tenants on the taxed property, said proration to be determined with and calculated by using the method described in paragraph 1.5. In no event shall the monthly rental be decreased pursuant to this paragraph. 1.8 Security DepOsit. Tenant will pay to landlord a security deposit in the amount of $0.00, securing tenant's proper performance hereunder. In addition to any other remedies or relief landlord may have under this lease, landlord may resort to all or any portion of the security deposit to remedy any outstanding default of tenant to the extent such default has a fIXed monetary value, and may use the deposit only to such extent. If and when the particular default is cured, and tenant is not otherwise in material default under this lease, tenant will have a new material obligation to immediately deposit with landlord, adequate sums to restore the amount of security first deposited to its original amount. Upon termination of this lease, for whatever reason, landlord shall inspect the leased premises and render an accounting to tenant for any monies withheld for any reason. Said accounting shall be given by landlord to tenant within thirty (30) days of the termination of this lease. 1.9 Utilities. Tenant shall. be responsible for payment of all utilities and trash pickup service provided to the leased premises. Those utilities which are supplied to tenant in common with the other tenants on the property shall be paid for on a prorated basis, according to the ratio that is currently being utilized. Should landlord, pursuant to paragraph 1.2 of this lease allow tenant's use of the leased premises to change in a manner which substantially increases the cost of utilities used by tenant, there shall be a reevaluation of tenant's obligation under this paragraph. Landlord shall include a provision identical in effect to this paragraph in all leases which he may execute with other tenants on the property. 1.10 Payment. Tenant agrees to make all payments called for by this lease in a timely fashion. Payments shall be posted to the Property Manger at Oregon Opportunities Property Management, 548 Business Park Drive, Medford, OR 97504, or to such other person or place as landlord may hereafter direct. 1.11 Landlord's Rie:ht of Insoection. Landlord, or any agents or representatives of landlord, shall be required to submit to police department security measures prior to entry and inspection of the premises. Accordingly, there is no absolute landlord right to enter upon and inspect the leased premises without prior notice and submission to security measures. 1.12 Option to Renew. If tenant is not and has never been in default of any term of this lease, tenant shall have an option to renew this lease on the same terms and conditions for an additional five years. Tenant's exercise of said option shall 'be automatic and this lease shall be automatically extended unless tenant gives to landlord notice of tenant's intent not to renew no earlier than one hundred fifty (150) days and no A later than sixty (60) days prior to expiration of the initial term hereof. Any renewal option is subject to possible rent increases. 1.13 Termination. Upon the termination of this lease, tenant shall deliver up the leased premises to landlord peaceably and quietly and in as good condition and repair as the leased premises were in or may hereafter be placed in, reasonable wear and use expected, and, if such termination be pursuant to paragraph 3.5 of this lease, damage from fire or other casualty covered by applicable insurance excepted. Provided tenant is not then in default and has not breached this lease, it is agreed that upon termination of this lease, tenant shall be entitled to remove any fIXtures or items of personal property placed on the property, and owned by tenant provided, however, that tenant shall have the duty to repair any damage caused by such removal and provided that such removal shall be performed prior to termination of this lease unless landlord shall have otherwise given to tenant notice of landlord having consented to a later removal. II. MAINTENANCE 2.1 Landlord's Repairs. Landlord agrees to (i) make repairs necessaxy to maintain the roof and gutters, exterior walls, bearing walls, structural members and foundation of the leased premises; (ii) repair sidewalks and curbs and areas used in common by tenant and other tenants on the property; (iii) repair and maintain exterior water, sewage, has and electrical services up to the point of entry of same onto the leased premises; and (iv) repair and maintain the heating and air conditioning system within the common area which tenant shares with other tenants on the property. 2.2 Tenant's Maintenance. Tenant agrees to maintain the leased premises in good and clean condition. Tenant further agrees that tenant will maintain a pleasant and aesthetic appearance of the leased premises and acknowledges that doing so may require painting, floor covering, wall covering or other similar improvements to maintain an attractive and inviting shopping area. Notwithstanding anything in paragraph 2.1 above to the contrary, tenant shall make all necessary repairs of any condition on the leased premises and / or the property caused by tenant's deliberate or negligent act. Tenant shall in addition make all necessary repairs not specifically enumerated in paragraph 2.1 above, including repairs of interior walls, ceilings, light flXtures, switches, doors and windows and related hardware, and wiring and plumbing after the point of entry of same onto the leased premises. 2.2A Cleaning and Maintenance Common Areas. Tenant shall pay mon thly to the landlord Tenant's prorated share of the cost of cleaning and maintaining the common areas used by the public. " 2.2B Restroom Facilities Tenant shall pay prorated share of monthly expense of maintaining and cleaning and, when necessary, repairing restroom facilities available to the Claycomb Plaza Mall tenants. This common area charge shall be $20 per month additional rent. 2.3 Liens and Encumbrances. Tenant shall pay when due all claims for services rendered and materials furnished to tenant in connection with the leased premises and / or the property. Tenant shall keep the property free and clear of all liens and encumbrances of any nature. If tenant fails to pay any such claim or claims or to discharge any such lien or encumbrance, landlord may do so and collect the same from tenant. Any amount so paid by landlord shall bear interest at the rate of TEN PERCENT (100/0) per annum from the date expended by landlord and shall be payable upon demand. Such action by landlord shall not constitute a waiver of any right or remedies which landlord may have on account of tenant's default. Tenant may withhold payment to any person rendering such services or providing such materials in connection with a good faith dispute over the obligation to pay, so long as landlord's property interest is not jeopardized. If a lien is filed as a result of tenant's conduct or lack thereof, tenant shall defend the same. If tenant suffers an adverse decision in connection with any such lien, tenant will satisfy the same within thirty (30) days and if tenant shall fail to do so, landlord may pay the same as above provided and collect the same from tenant. Any amount so paid by landlord shall bear interest at the rate of TEN PERCENT (100;0) per annum from the date expended by landlord and shall be payable upon demand. III. RISK ALLOCATIONS 3.1 Indemnification. Unless caused by landlord's negligence or breach of landlord's obligations as set forth in paragraph 2.1 above, tenant will indemnify and hold landlord harmless from any and all expenses (including attorney's fees), fines, damages, costs, losses, claims, suits and actions arising out of or in any way connected with the lease and occupancy of the leased premises. 3.2 Liability Insurance. Tenant shall continuously maintain during the term of this lease, including any renewals, comprehensive public liability and property damage insurance, with a cross-liability clause of endorsement, insuring landlord and ten~t against all legal liability for damages to persons or property caused by the ownership, possession, maintenance, use or occupancy of the leased premises or by reason of the conduct of any business carried on therein, in amounts not less then the following limits: a. Public Liability b. Property Damage $500,000 per person $1,000,000 per occurrence $500,000 /" Landlord and Oregon Opportunities Property Management, Inc. shall be named as additional insured in such policy of insurance and a memo copy of the policy acceptable to landlord shall be given by tenant to landlord and Property Management which shall evidence tenant's compliance with the terms of this paragraph and which shall acknowledge that any notice of cancellation shall be furnished by the insurance company to landlord not less that ten (10) days prior to the effective date thereof. 3.3 Fire and Extended Coverae:e Insurance. Each of the parties agrees to maintain full fire insurance with extended coverage on the properties owned by the respective party. Specifically, tenant agrees to maintain coverage to the full insurable value of his inventories, supplies flXtures and personal property which may at any time be located on the leased premises. Landlord agrees to maintain fire insurance with extended coverage on the property. Tenant shall have no interest in said policy or the proceeds therefrom nor any right to make claim thereon except as expressly provided herein. 3.4 Release and Waiver of Subroe:ation. Each of the parties hereby releases the other party, his employees and his successors of any kind, from any and all liability and waives his right to recover against the other party, his employees and his successors of any kind, for any loss or damage to the property resulting from fire, explosion or other casualty enumerated in a standard frre insurance policy with extended coverage, irrespective of whether the limits thereof are sufficient to fully cover such loss or damages, and each of the parties hereby waives the subrogation rights of his insurance carriers providing coverage against such loss or damage. Each of the parties further agrees to take any and all steps which may be required to inform his carrier of this provision and to have endorsements, if necessary, placed on the respective policies of insurance to carry into effect the provisions of this paragraph. 3.5 Damae:e or Destruction to Property. In the event a portion of the property is damaged or destroyed from any cause, and said damage or destruction exceeds FIFTY PERCENT (500/0) of the then replacement value of the property then either party may within thirty (30) days after such damage or destruction, elect to terminate this lease by giving notice to the other. In the event of such an election this lease shall terminate as of the date of such damage or destruction. In the event the property is damaged or destroyed from any cause, and said damage or destruction does not exceed FIFIY PERCENT (50%) of the then replacement value of the property, landlord shall restore the property to substantially the same condition as it was in immediately before such damage or destruction and this lease shall remain in full force and affect, but only if such restoration can be made under the existing laws and can be completed within ninety (90) working days after the date of such damage or destruction. If said restoration cannot be made in such time, then within fifteen (15) days after the parties determine that such restoration ,.., cannot be made in such a time, tenant can terminate this lease immediately by giving notice to landlord. If tenant fails to terminate this lease and if restoration is permitted under the existing laws, landlord, at his election, can either terminate this lease or restore the property within a reasonable time and this lease shall continue in full force and effect. If the existing laws do not permit the restoration, either party can terminate this lease immediately by giving notice to the other party. 3.5.1 Upon any such damage or destruction, landlord shall have the right to take possession of the property or any portion thereof, including the leased premises, as may be reasonably necessary to landlord. Tenant agrees to vacate same upon landlord's request. For the period of time between the date of such damage or destruction and until such repairs have been substantially completed, there shall be such abatement of tenant's rent as may be fair and equitable to the parties, considering the use which tenant may be able to make of the leased premises during such period. 3.6 Condemnation. If the whole or any part of the property shall be condemned or taken 'for public or quasi-public use by any properly constituted authority and the taking is such as to render the leased premises unsuitable for the further conduct of tenant's business therein, tenant shall be entitled to cancel this lease and receive from landlord any unearned rent paid to land lord in advance. If, despite the taking, any portion of the leased premises is still suitable for the further conduct of tenant's business therein, then this lease shall continue in effect, except only that there shall be such an abatement of tenant's rent as may be fair and equitable to the parties, considering the use which tenant may be able to make of the leased premises subsequent to such taking. The amount of any condemnation award attributable to improvements installed or erected by tenant at his expense or to loss or interference with tenant's business or moving expense shall belong to tenant. IV. Default 4.1 Default bv Tenant. In the event of default by tenant of any obligation to landlord, landlord shall give notice of such default. Tenant shall then cure the default within thirty (30) days. If tenant fails to cure the default within thirty (30) days, then landlord shall be entitled to pursue possession and other remedies in legal proceedings in a Court of competent jurisdiction. Landlord shall not have the immediate right of re-entry nor shall Landlord be privileged to remove or tamper with public records or other public property on the premises. The Parties expressly agree that self-help, entry and reletting by the Landlord is not appropriate given the police substation use of the premises. Should landlord take possession pursuant to legal proceedings, landlord may terminate this lease. Should landlord at any time elect to terminate this lease for any breach, in addition to any other remedies he may have, o ----nr~.-- landlord may recover from tenant all damages incurred by such breach, including the cost of recovering the leased premises. 4.2 Late Payments. In the event that any sum payable by tenant to landlord is ten (10) days overdue, a late charge of FIFTY DOLLARS ($50.00) shall be immediately due and payable by tenant to landlord. Tenant's failure to by any sums payable by tenant to landlord within fifteen (15) days of when due, shall constitute a breach of this lease. 4.3 Cumulative Remedies. No remedy set forth in Article IV shall be deemed to be landlord's exclusive remedy. Landlord shall at all times have such other and further rights and remedies as may be available to landlord either at law or in equity, including, but not limited to, the recovery of future rents immediately, without waiting until the date fIXed for expiration of the term of this lease. v. MISCELLANEOUS PROVISIONS 5.1 Termination for Non-appropriation: Notwithstanding any other provision of this lease, the Tenant may terminate for budget non- appropriation. Specifically, all Tenant obligations to expend money under in furtherance of this lease are contingent upon future appropriation as part of the City budget process and local govemment budget law. Failure of the Ashland City Council and Budget Committee to make the annual budget appropriation shall necessarily result in termination of the lease agreement. As such, in the event insufficient funds are appropriated for payments under this lease, then Tenant may terminate this lease at the end of its then current fiscal year with no further liability or penalty to the Tenant. Tenant shall deliver written notice to Landlord of such termination no later than thirty (30) days from the official determination by the Tenant of the non-appropriation. 5.2 Assignment of Sublease. Tenant shall neither assign nor sublease any portion of the leased premises without first obtaining the written consent of landlord, which consent shall not be unreasonably withheld. Any attempted assignment or sublease in violation hereof shall be void and constitute a breach of this lease. 5.3Joint and Several Obliszations. Each and every obligation of tenant set forth in this lease shall be the joint and several obligation of each individual and / or entity, as the case may be, executing this lease as tenant. 5.4Entire Aszreement. This lease contains the entire agreement between the parties hereto conceming the subject matter contained herein. There are no representations, agreements, arrangements or understandings, oral 0 r -written, between or among the parties hereto relating to the subject matter of this lease which are not fully expressed herein. 5.SGoverninsz Law. This lease shall be construed in accordance with, and governed by, the laws of the State of Oregon. () 5.6Attorney's Fees. In the event that either party hereto shall commence any arbitration (if arbitration is consented to by the parties), legal action or proceeding, including not by way of limitation an action for declaratory relief, against the other by reason of the alleged failure of the other to p.erform or keep any term, covenant or condition of this lease by him to be performed or kept, the party prevailing in said action or proceeding shall be entitled to recover, in addition to his court costs, a reasonable attorney's fee to be fIXed by the court, and such recover shall include court costs and attorney's fees at trial, for arbitration, and on appeal, if any_ 5. 7 Construction. Whenever used herein, the singular number shall include the plural, and the plural number shall include the singular, and all words used in any gender shall extend to and include both genders. 5.8Agreement to Perform Necessary Acts. Each party to this lease agrees to perform any further acts .and to execute and deliver any documents that may be reasonably convenient or necessary to carry out the provisions of this lease. 5.9Amendments. The provisions of this lease may be altered, amended or nepealed, in whole or in part, only on the written consent of all parties to this lease. 5.10Successors and Assigns. All of the provisions hereof shall be binding on, and inure to the benefit of, the parties hereto and their respective heirs, legal representatives, successors, and assigns, subject to limitation an assignment or transfer other.wise herein contained. 5.11Invaliditv. If any term, covenant, condition or provision of this lease is held by a court of competent jurisdiction to be invalid, void or unenforceable~J the remainder of the provisions hereto shall remain in full force and effect and sha1l.in no way be affected, impaired or invalidated thereby. 5.12Subsumed Oblie:ation. In the event that any portion of a promise or covenant contained in this lease is held unreasonable or unenforceable in an unappealed final decision to which both parties are bound, by a court or agency having valid jurisdiction, the applicable party expressly agrees to be bound by each lesser covenant imposing the maximum duty permitted by law that is subsumed within the terms of such promise or covenant, as if it were separately stated in and made a part if this lease. 5. 13Captions. The captions of articles and paragraphs of this lease are for reference and convenience only and are not to be construed in any way as apart of this lease to explain, modify, amplify or aid in the in terpretation of this lease. 5. 14TiIne of Essence. Time is of the essence in the performance of each provision of this lease. 5.15Interest on Money Due. Any sum accruing to a party under the provisions of this lease which are not paid when due shall bear interest at the rate of TEN PERCENT (100/0) per annum from the date 10 ----~.---- ..TJr-., written notice specifying such non-payment is gIven to the defaulting party until paid. 5. 16 Agency. Nothing contained in this lease shall be deemed or construed by the parties hereto or by a third person to create the relationship of principal and agent or of partnership or of joint venture or of any other association. 5.l7Extension. All references to the term of this lease shall include any extensions or renewals of the initial term. 5 .18W aiver. Any waiver of a party in enforcing any of the terms and conditions hereof shall not constitute a waiver of the party's right to insist upon strict compliance with such terms and conditions in the future. 5. 19Notices. All notices, requests, demands, and other communications under this lease shall be in writing and shall be deemed to have been duly given on the date of service if served personally on the party to whom notice is to be given, or on the third day after mailing if mailed to the party to whom notice is to be given, by first class mail, registered or certified, return receipt requested, postage prepaid, and properly addressed as follows: To Landlord: Gordon Claycomb Trustj Stefanie Claycomb, Trustee 105 Christy Court Phoenix, Or. 97535 To Property Manager Oregon Opportunities Property Management, 548 Business Park Drive Medford, Or. 97504 To Tenant: City of Ashland Police Department 1155 East Main St Ashland, Or. 97520 The address for such notices may be changed by notice given in accordance herewith. THE PARTIES HERETO have executed this lease on the dates set forth below. .5 /2-?f- DATED: TENANT (S) M~. By: 3-- 11f- D.~ DATED: . LANDLORD ~ ""~ 0 C~(r ."",Gr- trrTJor: / 11 ." r~' ClTY RECORDER Page 1 / 1 CITY OF ASHLAND 20 E MAIN ST. ASHLAND, OR 97520 (541) 488-5300 DATE 7/1/2008 I I RQNl.:IMBER 08369 VENDOR: 013124 OREGON OPPORTUNITIES PROPERTY 548 BUSINESS PARK DRIVE MEDFORD, OR 97504 SHIP TO: City of Ashland - Police Dept. 1155 E MAIN STREET ASHLAND, OR 97520 FOB Point: Tenns: Net Req. Del. Date: Speciallnst: Req. No.: Dept.: POLICE Contact: Gail RosenberQ Confinning? No ...c ..x .,. .Unit. [)"~ripQQn . ..... ...:. ..... ... ... ).",-;<e s..... ... .. ... . .... ... 12.00 Mo Rental for Contact Station 350.00 4,200.00 FY 2008 - 2009 Per attached contract dated March 14, 2008 SUBTOTAL 4 200.00 BILL TO: Account Payable TAX 0.00 20 EAST MAIN ST FREIGHT 0.00 541-552-2028 TOTAL 4,200.00 ASHLAND, OR 97520 Ac;co...ntNUmber 4 200.00 VENDOR COpy CITY OF ASHLAND REQUISITION FORM Date of Request: I 06123/08 THIS REQUEST IS A: o Change Order(existing PO # Required Date of Delivery/Service: Vendor Name Address City, State, Zip Telephone Number Fax Number Contact Name Or~n Oppnrh InitiA!:: Prn~rty U1oln1olgAmAnt 54R RILC~inA.Ct~ PArk nrivA Medford OR 97504 541 n2 ??oo 541.n2.7001 SOLICITATION PROCESS Small Procurement o Less than $5,000 o Quotes (Not required) Sole Source o Written findings attached Reauest for Prooosal (Copies on file) Soecial J ExemDt Written findings attached Emeraencv Written findings attached Invitation to Bid (Copies on file) Intermediate Procurement o (3) Written Quotes (Copies attached) CoQoerative Procurement o State of OR/W A contract o Other government agency contract o Copy of contract attached o Contract # Description of SERVICn D Per attached PROPOSAL Rental for Contact Station @ $350/Mo Item # Quantity Unit Description of MATERIALS Unit Price Total Cost Project Number ______ - ___ D Per attached QUOTE Account Number 110.06.09.00.604160 ,. Items and services must be charged to the appropriate account numbers for the financials to reflect the actual expenditures accurately. e 'nformation provided above meets the City of Ashland public contracting requirements, ques SupervisorlDept. Head Signature: ~ ~~ Updated on: 6/2312008