HomeMy WebLinkAbout2008-132 Contract - Brenntag Pacific
CITY OF ASHLAND
CONTRACT FOR PURCHASE OF GOODS AND SERVICES
Contract made this
Ashland ("City") and
7th day of
Brenntaa Pacific
Mav , 2008, between the City of
("Contractor").
City and Contractor agree:
1. Contract Documents: This contract is made as a result of an Invitation to Bid issued by City
entitled "INVITATION TO BID" for CHEMICALS FOR THE WASTE WATER TREATMENT
PLANT. Bid No. #2008-101. Contractor was awarded the bid as the lowest responsible bidder
on Mav 7.2008 . In the event of any inconsistencies in the terms of this contract, the
contract documents defined in the invitation to bid and Contractor's bid, this contract shall take
precedence over the contract documents which shall take precedence over the bid.
2. Scope: Contractor shall produce and deliver the goods and services described in the contract
documents within the time prescribed in the contract documents. The following exceptions, alter-
ations or modifications to the contract documents are incorporated into this contract:
3. Price and Payment: City shall pay Contractor the following prices for the following chemicals:
Chemical #5 Citric Acid (Shandona) $0.85/Lb
Estimated usage - March to November - 132 Each / 50 Lb Bag
Delivery charge $35.00
4. Terms: The contract terms will begin on July 1, 2008 and expire on June 30, 2009. This
contract may be extended annually for two additional fiscal years, for a total of three years, if
mutually agreed upon by both parties.
5. This contract may be cancelled by either party with 30-days written notice.
CITY OF ASHLAND
BY ~T~~erg.0-
Finance Director
Title:tJ~-t~..s IVJS r--(k<:IL U-S
Fed ID #~O -oS-S- ~ ~ / /
WE,':' T$1 C3NTENT:
BY ~
lepary-nent Head
6/5./1')8
Coding ~'1~ tJf?;(q ~tJ?C(:ft:9--C
tJ~-g~cf
(for city use only)
Purchase Order
PAGE 1 of 1 - BID FORM/CONTRACT
ffi3Jl!L
ADDENDUM TO CITY OF ASHLAND
CONTRACT FOR PURCHASE OF GOODS AND SERVICES
Addendum made this 7th day of May. 2008, between the City of Ashland ("City") and
Brenntaq Pacific ("Contractor").
Recitals:
A. On May 7. 2008, City and Contractor entered into a "City of Ashland Contract for
the Purchase of Goods and Services (further referred to in this addendum as lithe
agreement") .
B. The parties desire to amend the agreement to include the followinq insurance
requirements that will apply to the contractor and transport carrier if different then
contractor.
City and Contractor agree to amend the agreement in the following manner:
1 . 1. Insurance. Contractor shall at its own expense provide and maintain the following insurance:
a. Worker's Comoensation insurance in compliance with ORS 656.017, which requires
subject employers to provide Oregon workers' compensation coverage for all their subject workers
b. General Liabilitv insurance with a combined single limit, or the equivalent, of not less than
$1,000,000 for each occurrence for Bodily Injury and Property Damage. It shall include contractual
liability coverage for the indemnity provided under this contract.
c. Automobile Liabilitv insurance with a combined single limit, or the equivalent, of not less
than $1,000,000 for each accident for Bodily Injury and Property Damage, including coverage for
owned, hired or non-owned vehicles, as applicable.
d. Notice of cancellation or chanae. There shall be no cancellation, material change,
reduction of limits or intent not to renew the insurance coverage(s) without 30 days' written notice
from the Contractor or its insurer(s) to the City.
e. Additional Insured/Certificates of Insurance. Contractor shall name The City of Ashland,
Oregon, and its elected officials, officers and employees as Additional Insureds on any insurance
policies required herein but only with respect to Contractor's services to be provided under this
Contract. As evidence of the insurance coverages required by this Contract, the Contractor shall
furnish acceptable insurance certificates prior to commencing work under this contract. The
certificate will specify all of the parties who are Additional Insureds. Insuring companies or entities
are subject to the City's acceptance. If requested, complete copies of insurance policies, trust
agreements, etc. shall be provided to the City. The Contractor shall be financially responsible for
all pertinent deductibles, self-insured retentions and/or self-insurance.
2. Except as modified above the terms of the agreement shall remain in full force and
effect.
CITY OF ASHLAND:
BY
~ ~D~or
Date
Fed.ID# ~O -as-StG/b /1
OR Social Security #
CONTENT REVIEW: ~\ ~~.j;)~
) J (City Dept. Head
Date: -J..(.... 7/G)f/;
Purchase Order # tJ8 '3 g if
'7 ~ t?g I 1 tJ-tJ 6 t'J ( ~.tft ~CJ
a '
Acct. No.:
DATE 5// J/O /
, ,
Addendum to City of Ashland Contract for Purchase of Goods and Services, Page 1 of 1,
-'-
';,,', '::,,:M'A':R',S':'f4:,.:'
"c.e,~TU:~IPAT'~ ',P,F',I,~:~tl'~At;l'~~,"
" .' .
Pf(QDUCiR
M8~h U&\ Inc.
TWO LOGAN SQUARE
PHllAOELPHIA, PA. 19'03-~797
Attn: PHILADELPt-tIA.CERTS@MARSH.COM/FAX:
212-948-0360
CIIlTlIIICA,T~ N\lNNIl
ClE..(J01Z.5786w05
THIS GI'-TIJ'ICATE. 18 'aa\le '" A IIAT'rE~ 0' INPOItJIIATlOfll ONLY AHb CO""~~$
NO RIGHTS UPON TNt; eEF{YIf'k:ATIf HOLD&R DTM!" TH~ 'tHDSI PItOVIOeo IN Tlii
'oue\'. TliIS C&IlTIFICAT! 00&5 NOT AMEND. ~JtTliNO Oft ALTER TliE COVEJUGE
AftPOJlDED eT T1i1 ~OUCI":S ClUC:A.lliD HI"EfN.
COMPAt4IES AFPOftD'NG eovERAG'
~247 80-ALL-G~W-08-OQ
'INSU'1.I5D
COMPANV
A INSURANCE COMPANY STATE OF PA,
BRENNTAG PACIFIC, INC.
10747 PATTERSON PLACE
SANTA FE SPRINGS. CA 90870
(:OWlAM'
B GREENWICH INSURANCE COMPAN....
COtvIPIW'f
C XL SPECIAl.. TY INSURANce COMPANY
COMPANY
o
COV~RAGES, " '. TJ:lIs"certifiCBte' suPfJreedes and replaces a~y p~\liO'U&1y issued c:ef\lticate for' the, policy period noted below. 4
THIS IS TO CERTIFY THAT POUClES O~ II\lSUfWltCE O&SCAle&D HEREJN HAVE BE$lISSUEO TO THE INSlJREC I\&AMED HEReIN FOR THE POLIcY .PE~OO INDICATED.
NQTWl111STANDlNG ANV REOlJIAe.ENT. T6~M O~ CONDItiON OF ANY CONTAACT OR OTHER DOClJMfNT WITH RESPECT TO WP1ICH THE CERTIfiCATE MAY BE ISSUEO OR MA~'
PERTAIN. THe INS\JRP.NCE AFFORDEO By n-tE POlICIES DESCRI8ED HEREIN IS SUI:\IECi TO AlL THE TERMS. CO/IlOlTlONS AND ~CI.U5IONS OF SUCH PO\.tCIES. AGGREGAT=
LIMITS SIiO'MIl MAV lotAve BeeN REDUCED BY PAlO ClAIMS.
CO l'VPIi O~ IIlIIU".....C; poLicv NUN_" POUCy r:'III!CflVE POUCV 1j1l.lIUfIO~ UMITS
I,.TIt DATI (MNIDOIYY) DATi (..../Dl)/YV)
A fI&N&1UI" U.A,IItUTY 0696955 01/01/06 01/01/09 GENERAl. AGGREGATE $ 2,000,000
- $ 2,000.000
X cm.u,U;RCIAI. GENEML UASll..lT"t PR~Tli - COMPIOf" ...GG
=0 CLAIMS MA~ 0 oec:uR PERSONAL f, AOV INJURY, $ 2,000,000
~ OWNER'S & CONTRAC'rOR'S PROT EACH OCCU~ENCe $ 2,000,000
FIFlE OM1AGE (MY ane 1inI1 S 1,000,OOQ
,..
MED EXP tAnv ~ PIJl'5OI'lI $ 10,000
B "UTCNOBl1.,E ~"IIIUTY RAD943713303 (AOS) 01/01108 01'01/09 COMBINED SlNGUO LIMIT $ 1,000.000
1--...
B ~ "PlV AUTO RA0943113103 (MA) 01/01106 Q1/01109
_ ALL OWNED AuTOS eODtL v lNJU~ $
(Per pertQfl)
~ SCHeDULED Al,ITOS ~ -
__ HI"eo AUTO& BODtL Y INJURY $
_ NON-ov\INED AUTOS (Pvr .c::cldElfl()
~ PROPERTY DAMAGe $
G......G~ U~"'l'''' AUTO OM. Y - lOA ACelOENT $
-.-...
_ ANY AuTo OTHER Tl-IAlII .o.VTO ONL V
EACH ACCI~T $
- $
AG~!GATE
!ileiSS UABIUTY eACH ~EI\lCe $
--.....\.. -'....
R UMBReIJ.A FORM AGGReGATE $
OlHER T~ UU8qQ.~ feOl!lM $
WD..lCEII' Oa~1II8Anofll AND X I T~,n:I~S I IU~'
EM,,,Q'fERS' UA.UTY ~WR943509003 (WI) 01/01/09 $ 1.000.000
C 01/01/08 El &ACH AOCIPENT
C THE PR~RIIrrOAl ~ '''''' RVVOIl4SS09103(!\OSI 01101108 01/01/09 So OtseASe-POllCY UWT $ , ,000,000
PARTI\ll5RS1E.XECUTI\Ie EL O'SiASl.e:ACH EMPLOVEr; $ 1 ,000.000
~AFCE: EXCL
!","ER I
I I
Dli5CluprlON 01' OPIItATlONSIUIC:"'r1D"SfYEltICUiS/S'Icw.lTEtlC
RE: Supplying chemicals to the Waste Water Treatment Plant
CERTIFICATE HOLDER
eANeELLATION '
~:Atl >>l'r 01 T-c iIoOUCliS CE&cJll8E.Cl ~Rt:;N ~ ~llfCEI.UO B&""'CRE r.c a:tJII:A,ATIOIol OA~e. ~M!;lf
CITY OF ASHLAND
1195 OAf( ST~EET
ASHLAND. OR '97520
Tt-C ,~el2 J~_ t:..:-'lle"~ 1'.r.u. C'IOU-\IOI" TO _.... ~ ~vs \M:~ N'OTi~ YC "roe
~;lr.rlC"'!'E ~ '4A~ ~~ !LIT F~Rf; 70 1o&A.ll.suc:> :<<mclE ~ lMPOSi: ~ IJ&.;C....TQ04 O~
~ eF loIt'r ~ CI't>>il ~ Ml,IA.{l:l ~RCN:i ~ ITS ~'T'S OIl Sl~AnVsS. Ofl T!-E
.... (J1 T"lS QJIlTFlC.lTi
.UT"O~EO IlE"IlDE.n~
.."'" U"" k
BY: Mary R~~i
..-tn~~ ad~f.---4..L~
,'-1 (311t2)
VAllO AS OF:05123108
~4.
...~
C I T Y 0 F CITY RECORDER
ASHLAND I...... .,~'!:l:
20 E MAIN ST. . 7f71200~
ASHLAND, OR 97520
(541) 488-5300
Page 1 / 1
I I
PO;NUMBE'R ~
08384
VENDOR: 011148
BRENNTAG PACIFIC, INC
FILE # 2674
LOS ANGELES, CA 90074-2674
SHIP TO: Ashland WWTP
(541) 488-5348
1295 OAK STREET
ASHLAND, OR 97520
FOB Point:
Tenns: Net 30 days
Req. Del. Date:
Speciallnst:
Req. No.:
Dept.: PUBLIC WORKS
Contact: David Gies
Confinning? No
.....,. ....,> ,)'~Dit",'" ......, ...,. ',.,' ,. .... , .... ..,. ..... . "."'>1>> >".....,c.,.... ,... ",'
.. '.', .... ..'" .... . .. I>.
2.00 Load WWTP Chemical, Invitation to Bid 1,862.50 3,725.00
2008-101
Citric Acid, (1) Pallet/43 BaQs/Load
Price per pound $0.85, 43 BaQs/Pallet
Delivery charQe: $35.00
SUBTOTAL 3.725.00
BILL TO: Account Payable TAX 0.00
20 EAST MAIN ST FREIGHT 0.00
541-552-2028 TOTAL 3,725.00
ASHLAND, OR 97520
..,.... ....' ~' , . ';'" 'i.. a. ... , ..,. .Mn~ ~c)"'M~~ ... I' ...
'" , "', , ,
E 675 08. 1 9 .00 60 1 50( 3 725 00
F
~~ 7~r
Auth ed Signature
VENDOR COpy
A request for cl Purchase Order
REQU.ISITION FORM
CITY OF
ASHLAND
THIS REQUEST IS A:
o Change Order( existing PO #
Date of Request: [~zt#{"";e~
Required Date of DeliverylService: I "j
Vendor Name
Address
City, State, Zip
Telephone Number
Fax Number
Contact Name
8 (' f'Yj '1. 1- u (J a c: ; -fl Co
SOLICITATION PROCESS
Small Procurement
o Less than $5,000
o Quotes (Optional)
Reauest for ProDosal
(Copies on file)
SDeCla11 ExemDt
o Written findings attached
Quote or Pro sal attached
Emeraency
o Written findings attached
o Quote or Pro sal attached
Intermediate Procurement
o (3) Written Quotes
(Copies attached)
o Copy of contract attached
o Contract #
Description of SERVICES
USeot -ro C/f?C/11 I11tPlH e1l'q'1~S.
o Per attached PROPOSAL
Item # Quantity Unit
e:l f?;/k-r
Description of MATERIALS
0r/"~ /tela "'>~'e::Z7.~O
~ 3s- ~
o Per attached QUOTE
Project Number ______. ___
Account Number'2.f.~ .L9..()O.~~j.5.lJ.fJ
'Items and services must be charged to Ih8 appropriate account numbelS for the financials to reflect Ih8 actual expenditures accullltely.
By signing this requisition form, I certify that the information provided above meets the City of Ashland public contracting requirements,
and the documentation can be provided upon request. l
Employee Signature: ,a~~ 4.(>1t SupervisorJDept Head Signature: \\\ ;\~~... _ & R: _ ~
G: Finance\Procedure\Ap\FOrms\8_Requisition form revised.doc
Updated on: .w9t2008
I,
t
I
I
I
!
r:
f
f
r
I
! '
~
i
1
I
I
I
I
r.
I'
f
I
I
r
f
[
f