HomeMy WebLinkAbout2008-160 CONT Addendum - Rhodia Inc
ADDENDUM TO CITY OF ASHLAND
CONTRACT FOR PURCHASE OF GOODS AND SERVICES
Addendum made this 7th day of May. 2008, between the City of Ashland ("City") and
Rhodia. Inc. ("Contractor').
Recitals:
A. On May 7. 2008, City and Contractor entered into a "City of Ashland Contract for
the Purchase of Goods and Services (further referred to in this addendum as lithe
agreement").
B. The parties desire to amend the agreement to include insurance requirements that
will apply to the contractor and transport carrier if different then contractor.
City and Contractor agree to amend the agreement in the following manner:
1 . 1. Insurance. Contractor shall at its own expense provide and maintain the following insurance:
a. Worker's Comoensation insurance in compliance with ORS 656.017, which requires
subject employers to provide Oregon workers' compensation coverage for all their subject workers
b. General Liabilitv insurance with a combined single limit, or the equivalent, of not less than
$1,000,000 for each occurrence for Bodily Injury and Property Damage. It shall include contractual
liability coverage for the indemnity provided under this contract.
c. Automobile Liabilitv insurance with a combined single limit, or the equivalent, of not less
than $1,000,000 for each accident for Bodily Injury and Property Damage, including coverage for
owned, hired or non-owned vehicles, as applicable.
d. Notice of cancellation or chanae. There shall be no cancellation, material change,
reduction of limits or intent not to renew the insurance ~qv~rage(s) without 30 days' written notice
from the Contractor Gr ill i (~) L 1I 9ity. Iv IVlJ
e. Additional Insured/Certificates of Insurance. Contractor shall name The City of Ashland,
Oregon, and its elected officials, officers and employees as Additional Insureds on any insurance
policies required herein but only with respect to Contractor's services to be provided under this
Contract. As evidence of the insurance coverages required by this Contract, the Contractor shall
furnish acceptable insurance certificates prior to commencing work under this contract. The
certificate will specify all of the parties who are Additional Insureds, -h I~UI ifl~ eemJ:lanigg er 8f1tities ~
are sW9j9~t te tR9 Cit~,J" ~l"l"t:mt~n~~. If r9qw9stea, ee"'13lete ee13i6~ 8f iRSblraRGe J3eIiGie~. trblst M"
aftfs.1 ftl ls, ete. 81'1811 Be f3rg"iSe8 10 tl.(, Sit). The Contractor shall be financially responsible for
all pertinent deductibles, self-insured retentions and/or self-insurance.
2. Except as modified above the terms of the agreement shall remain in full force and
effect.
CONTRACTOR:
BY /~4 .C
Its I-f NL.ILf- f fYl~v u-
-..."
CITY OF ASHLAND:
BY ~ ~ ~ - ~ I/- ~
Fln~~rector - -,
Date f')J y'~L
Fed.ID# d~3S~9q5'-t j
OR Social Security # CONTENT REVIEW: ~.. 0 ~)- Ji.
r . . J (City Dept. Head)
Date: 08 ( D(s) ~~
Purchase Order # C ~ :;.-g 7 ~'
DATE Acct. No.: ' '7P' t7 ~ (If tf.~ btJ ( C;;tJ--O
Addendum to City of Ashland Contract for Purchase of Goods and Services, Page 1 of 1 , prove s to f r
~f
CITY OF ASHLAND
CONTRACT FOR PURCHASE OF GOODS AND SERVICES
Contract made this
Ashland ("City") and
7th day of
Rhodia. Inc.
May , 2008, between the City of
("Contractor") .
City and Contractor agree:
1. Contract Documents: This contract is made as a result of an Invitation to Bid issued by City
entitled "INVITATION TO BID" for CHEMICALS FOR THE WATER TREATMENT PLANT. Bid
No. #2008-102. Contractor was awarded the bid as the lowest responsible bidder
on May 7. 2008 . In the event of any inconsistencies in the terms of this contract, the
contract documents defined in the invitation to bid and Contractor's bid, this contract shall take
precedence over the contract documents which shall take precedence over the bid.
2. Scope: Contractor shall produce and deliver the goods and services described in the contract
documents within the time prescribed in the contract documents. The following exceptions, alter-
ations or modifications to the contract documents are incorporated into this contract:
3. Price and Payment: City shall pay Contractor the following prices for the following chemicals:
Chemical #1 Rhodia Aluminum Sulfate AI?(S04}3
Estimated usage - July 2006 through June 2007 - 40,500 Gallons
4,500 Gallons per order, (9) Orders
Delivery charge per order $123.53
$442.50/Per ton
4. Terms: The contract terms will begin on July 1, 2008 and expire on June 30, 2009. This
contract may be extended annually for two additional fiscal years, for a total of three years, if
mutually agreed upon by both parties.
5. This contract may be cancelled by either party with 30-days written notice.
6. Rhodia's bid is subject to Rhodia's General Terms and Conditions. The City accepts the
additional terms and conditions, with the exception of Section 8. Rhodia's contract does not
constitute the entire agreement. The entire agreement will consist of the City's terms and
conditions, including the full content of the ITB, and Rhodia's General Terms and Conditions.
Any dispute arising under this contract shall be resolved in accordance with the laws of the State
of Oregon as stated in Section 10 of Rhodia's General Terms and Conditions.
CITY OF ASHLAND
BY ~ ..L-.~
Lee Tuneberg
Finance Director
BY
Signature
furl /J ( I-f-, /1'1
Print Na'me
Title: jf)"Jwj /!J4A~.
REVIEWED AS TO CONTENT:
BY%l-,L" o~{
DepartlT}ent Head
Date 6<t tri.n 10E)
Coding ~'? tJ ~ e I cf b' ~ 6 tJ ( ~C-'cJ
Purchase Order (/ ~ 9 7t:.~'
(for city use only)
Fed ID #
PAGE 1 of 1 - BID FORM/CONTRACT
~
GENERAL TERMS AND CONDITIONS
1. Seller will make all reasonable efforts to supply material at the time and day
specified by Buyer. Provided such efforts have been or are being made, Seller shall not be
deerned to be in breach of the Contract for failure to deliver at the specified time or on the
specified date.
2. Each shipment shall constitute a separate and independent transaction and Seller
may recover for each such shipment without reference to any other. If Buyer is in default with
respect to any terms or conditions of this contract, then, in addition to any other legal remedy
available to Seller, Seller may, at its option, defer further shipments hereunder until such
default be remedied (in which event Seller may elect to extend the contract period for a time
equal to that for which shipments were so deferred), or, Seller may decline further performance
of this contract.
3. In case of a dispute concerning the weight of Product delivered in bulk carload or
tank car shipments, shipperls weight, certified to by sworn Weigh-master, shall govern absent
manifest error.
4. Determination of the suitability of the Product supplied hereunder for the uses and
applications contemplated by Buyer and others shall be the sole responsibility of Buyer. All
warranties by Seller pertaining to the Product are expressed in this paragraph. Seller warrants
that the Product delivered hereunder meets AWWA standards. SELLER MAKES NO OTHER
EXPRESS WARRANTIES; THERE ARE NO IMPLIED WARRANTIES INCLUDING WITHOUT
LIMITATION MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE. BUYER
ASSUMES ALL RISK AND LIABILITY FOR ALL LOSS, DAMAGE OR INJURY TO PERSON
OR PROPERTY, INCLUDING WITHOUT LIMITATION POLLUTION, ENVIRONMENTAL
DAMAGE AND RESTORATION LIABILITY, RESULTING FROM (I) THE USE OF SAID
PRODUCT IN MANUFACTURING PROCESSES OR IN COMBINATION WITH OTHER
SUBSTANCES, OR OTHERWISE (II) THE HANDLING AND DISPOSAL OF THE PRODUCT.
5. No claim of any kind, whether as to Product delivered or for non-delivery of Product,
and whether arising in tort, contract or otherwise shall be greater in amount than the purchase
price of the Product in respect of which such damages are claimed; and the failure to give
written notice of claim within thirty (30) days from date of delivery, or the date fixed for delivery,
as the case may be, shall constitute a waiver by Buyer of all claims in respect of such Product.
IN NO EVENT SHALL SELLER BE LIABLE FOR SPECIAL, INDIRECT OR
CONSEQUENTIAL DAMAGES OF ANY KIND INCLUDING WITHOUT LIMITATION BUYER'S
MANUFACTURING COSTS, LOST PROFITS OR GOOD WILL, REGARDLESS OF THE
FORM OR BASIS OF ANY ACTION.
6. Buyer shall reimburse Seller for all taxes, increases in or new taxes, excises or other
charges which Seller may be required to pay to any governmental authority (national, state,
provincial or local) upon, or measured by, the sale, production, transportation or use of any
Product sold hereunder. Unless otherwise agreed to by Buyer in such credit application,
interest on all sums past due from Buyer hereunder shall accrue and be payable by Buyer at
the lesser of the maximum lawful rate and the prime interest rate quoted by Citibank, N.A.,
New York, New York, plus 20/0.
7. Neither party shall be liable for its failure to perform hereunder if said performance is
made impracticable due to any circumstances beyond the reasonable control of the party
affected, including but not limited to, acts of God, acts of terrorism, fires, floods, wars,
sabotage, accidents, labor disputes or shortages, plant shutdown, equipment failure, voluntary
or involuntary compliance with any law, order, rule or regulation of government agency or
authority, or inability to obtain material (including power and fuel), equipment or transportation.
The affected party may omit purchases or deliveries during the period of continuance of such
circumstances and the contract quantity shall be reduced by the quantities so omitted. During
any period when Seller shall be unable to supply the total demands for any Product provided
for in this contract, whether caused by the circumstances specified above or otherwise, Seller
may allocate any available Product among all buyers including its own divisions and
departments, on such basis. as it may deem fair and practical.
8. This Contract constitutes the entire agreement between the parties concerning the
subject matter hereof and there are no understandings, representations or warranties of any
kind, express or implied, not expressly set forth herein. No modification of this Contract shall
be of any force or effect unless such modification is in wfiting and signed by the party to be
bound thereby; and no modification shall be effected by the acknowledgment or acceptance of
purchase order forms containing terms or conditions at variance with those set forth herein.
9. Sellers waiver of any breach, or failure to enforce any of the terms and conditions of
this contract, at any time, shall not in any way affect, limit or waive Seller's right thereafter to
enforce and compel strict compliance with every term and condition hereof. The acceptance by
the Seller of any payment after the specified due date shall not constitute a waiver of the
Buyers obligation to make further payments on the specified dates.
10. The Buyer and Seller agree that this Contract shall be deemed to have been made
and executed in the State of Oregon and that any dispute arising under this contract shall be
resolved in accordance with the laws of the State of California excluding any choice of law
principles thereof. Gr~
11. Seller shall indemnify, defend and hold harmless ('the "Indemnifying Party") Buyer,
its subsidiaries, affiliates, their respective officers, directors, employees, agents, and any of
them (each an "Indemnified Party") , from and against any and all liabilities, demands,
damages, losses, costs, expenses, including without limitation attorneys' fees, resulting from
the actual or threatened claims of third parties (the "Claims") to the extent that such Claims
are attributable to the breach of this Contract by, or the negligent or willful misconduct of, the
Indemnifying Party. The Indemnified Party shall notify the Indemnifying Party in writing with
reasonable promptness upon the occurrence of any fact or circumstance concerning a Claim
against which the Indemnified Party is indemnified hereunder. The Indemnifying Party shall
diligently defend any such Claim at its expense with counsel of its choice but shall not have
the right to settle such Claim without the prior written consent of the Indemnified Party.
12. Seller shall provide and maintain during the performance of its work hereunder,
insurance as described below with insurers rated A-, Class VII or better by A.M. Best
Company.
A. Workers' Compensation insurance as prescribed by applicable state Workers'
Compensation acts to provide statutory coverage.
- -,-
B. Employers' Liability insurance to include $1,000,000 limit per employee, $1,000,000
per accident and $1,000,000 in the aggregate.
C. Commercial General Liability insurance on an occurrence basis with $2,000,000 per
occurrence limit for bodily injury, property damage, personal and advertisers injury,
$2,000,000 aggregate limit for products/completed operations and a $2,000,000 general
aggregate limit. This Commercial General Liability insurance to include coverage for the
hazards of contractual liability and sudden and accidental pollution. This limit can be
achieved through the combination of primary and/or excess liability coverage.
D. Business Automobile Liability insurance including comprehensive third party coverage
for injury, including death and property damage with a combined single limit of
$2,000,000 per occurrence including coverage for owned, non-owned and hired vehicles.
This limit can be achieved through the combination of primary and/or excess liability
coverage.
If requested by Buyer in writing, Seller shall deliver a certificates of insurance evidencing the
above coverage. The certificate shall provide that Seller shall endeavor to notify Buyer with
at least thirty (30) days prior notice of any cancellation or termination of the policies. Seller
may either utilize deductibles or provide coverage excess of a self-insured retention.
13. PRODUCT STEWARDSHIP AUDITS: Seller shall have the right, upon advance written
notice to Buyer and during Buyer's normal business hours, to visit Buyer's facilities to inspect
and audit Buyer's storage, handling. manufacturing, use, health, safety and/or environmental
practices and procedures with respect to the Product delivered hereunder. If Buyer does not
promptly remedy any deficiencies in these practices and procedures reasonably identified by
Seller, or, if within 30 days after receiving notification of deficiency from Seller, Buyer does
not present to Seller a written plan to remedy any deficiency which cannot be remedied
promptly, or if Buyer does not comply with its remediation plan, then Seller may terminate
this contract for breach by Buyer. Buyer acknowledges that the foregoing inspection and
audit rights in no way relieves Buyer of any of its obligations hereunder or at law, nor shall
Seller be required to conduct any such inspection and audit."
Product Specifications are attached as Exhibit A.
TERMS: Net cash 30 days from date of invoice.
SPECIAL CONDITIONS: Title and risk of loss will pass on delivery. Freight is pre-paid and
added to invoice.
This agreement to become effective when signed and returned by the Buyer within thirty days
of the date of execution by the Seller. If not signed and returned within thirty days, this
proposal is withdrawn.
Aluminum Sulfate. Solution
Technical Grade
Aluminum Sulfate. Solution, technical grade Is a dear, water white to slightly
yellow-brown liquid. It compiles with the standards of the American Water
Works As5odatlon 8403-98. It has been certifled by the National Sanitation
foundation (NSF) for use In the treatment of drinking water at a maximum
dosage of 150 mg/L (dry basls~
Assay (As available Water Soluble ~~: 8.Qqb min.
(As Aluminum Sulfate, Anhydrous ~(SO~ 260Mb min.
Water Soluble Iron (as Fe2~): 0.35.. max.
Water InsoIubles: 0.2" max.
Note: Depending on local requirements, solutions of variable acidity
or basldty may be produced, as well as lower may.
For 8.25" Al2~ solution:
Density Ob. per gal. . &a-F}:
Concentration Ob. Of dry alum (1.,. Al2~ per gal.):
Concentration Ob. Al2(S04lt per gal.)
Freezing point (crystallization):
pH (addle to basic)
pH 1.. solution (acidic to basic)
24-ton net weight Tank Trudcs
Chemical: In leather tanning. fur dressing. and catalyst manufacturing
Pulp and Paper: In the manufacture of paper
Textiles: As a mordant In dyeing
Water Treatment: The treatment of water and waste water in coagulation,
flocculation and phosphorous removal
Formula
Nomenclature
CAS Number
CASlndcx
Name
Molecular
Weight
Description
Speclftcatlons
Typical
Containers
Uses
12/2002
@podia
Al2(S04lt On aqueous solution)
Aluminum Sulfate. Solution
Uquld Alum
10043-01-3
Sulfuric Add, Aluminum Salt (3:2)
342.2 (solute)
11.074
5.37
3.07
40F
0.2 to 2.5
2.2 to 4.0
Kari Is on - Memorandum of Insurance
Pa e 1
From:
To:
Date:
Subject:
"Schwartz, Amy" <Amy.Schwartz@us.rhodia.com>
<olsonk@ashland.or.us>
8/14/2008 10:47:38 AM
Memorandum of Insurance
Hi Kari
Attached you will find the instruction on obtaining a copy of our
insurance. If you have any problems or questions, please give me a
call.
Sorry for the confusion.
Amy Schwartz
Rhodia Inc - Eco Services
Phone: 609 860-3666
Fax: 609860-2223
<<MOl Letter 2008 (2).doc>>
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only and may contain information that is privileged and/or confidential.
If you receive this message in error, please delete it and immediately
notify the sender. Any copying, dissemination or disclosure, either whole
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dans ce message ou toute piece jointe.
Wodia
Risk Management
SUBJECT: Memorandum of Insurance
Insured: Rhodia Inc.
8 Cedar Brook Drive
Cranbury, NJ 08512
To Whom It May Concern:
Rhodia has improved how we respond to customer and vendor requests for information
about our insurance program. We now offer an on-line Memorandum of Insurance
(MOl) which can be viewed and printed any time you need this information. This
Memorandum not only provides you with more timely information, but also helps to
lessen the amount of time and resources for all parties involved in this transaction.
You may now obtain information about Rhodia's Insurance coverage from the
Memorandum of Insurance (MOl) on the following website:
htto://www.marsh.com/moi?client=2064
This on-line service is provided through Rhodia's insurance broker, Marsh USA. You
will be asked to read and agree to the terms and conditions of services from Marsh
USA prior to printing or viewing Rhodia's MOl.
Should you have questions on the MOl, contact Jamie Arestia of MARSH USA at (215)
246-1271.
Sincerely,
Rhodia Risk Management
CN 7500 Cranbury, NJ 08512-7500, Telephone: (732) 297-0100, Fax: (732) 821-2914
Marsh
Page 1 of 2
MEMORANDUM OF INSURANCE I DATE
14-Aug-2008
This Memorandum is issued as a matter of information only to authorized viewers for their internal use only and
confers no rights upon any viewer of this Memorandum. This Memorandum does not amend, extend or alter the
coverage described below. This Memorandum may only be copied, printed and distributed within an authorized
viewer and may only be used and viewed by an authorized viewer for its internal use. Any other use, duplication or
distribution of this Memorandum without the consent of Marsh is prohibited. "Authorized viewer" shall mean an
entity or person which is authorized by the insured named herein to access this Memorandum via
http://www.marsh.com/moi?client=2064. The information contained herein is as of the date referred to above.
Marsh shall be under no obligation to update such information.
PRODUCER COMPANIES AFFORDING COVERAGE
Marsh USA Inc.
("Marsh") Co.A ACE AMERICAN INSURANCE COMPANY
INSURED CO.B SELF INSURED
Rhodia Inc.
CN 7500 Co.C Allianz Global Risks US Insurance Co.
Cranbury, New Jersey 08512-7500 Co.D National Union Fire Ins. Co. of Pittsburgh, PA
United States
COVERAGES
THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE
POLICY PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY
CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS MEMORANDUM MAY BE ISSUED OR MAY
PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID
CLAIMS.
CO TYPE OF POLICY NUMBER POLICY POLICY LIMITS
LTR INSURANCE EFFECTIVE EXPIRATION LIMITS IN USD UNLESS
DATE DATE OTHERWISE INDICATED
B ~ENERAL SELF INSURED 01-Jan-2008 01-Jan-2009 GENERAL N/A
LIABILITY ~GGREGATE
COMMERCIAL PRODUCTS -
GENERAL LIABILITY COMP/OP AGG
PERSONAL AND
ADV INJURY
EACH
OCCURRENCE
FIRE DAMAGE
'ANY ONE FIRE)
MED EXP (ANY
bNE PERSON)
A AUTOMOBILE ISA HO 8238595 01-Jan-2008 01-Jan-2009 COMBINED USD 2,000,000
LIABILITY SINGLE LIMIT
ANY AUTO BODILY INJURY
I'PER PERSON)
BODILY INJURY
PER ACCIDENT)
PROPERTY
DAMAGE
D EXCESS 9835401 01-Jan-2008 01-Jan-2009 EACH USD 5,000,000
LIABILITY OCCURRENCE
OTHER THAN
UMBRELLA FORM AGGREGATE USD 5,000,000
GARAGE AUTO ONLY (PER
LIABILITY ACCIDENT)
OTHER THAN AUTO ONLY:
EACH ACCIDENT
AGGREGATE
A WORKERS WLR C44480219 01-Jan-2008 01-Jan-2009 WORKERS COMP Statutory
COMPENSATION I LIMITS
EMPLOYERS EL EACH USD 1,000,000
LIABILITY IACCIDENT
THE PROPRIETOR / EL DISEASE - USD 1,000,000
PARTNERS / POLICY LIMIT
http://www.marsh.comIMarshPortallPortaIMain ?PID=AppMoiPublic&acceptOrReject=ac... 8/14/2008
Marsh
Page 2 of 2
EXECUTIVE EL DISEASE - USD 1,000,000
OFFICERS ARE: EACH EMPLOYEE
INCLUDED
C COMMERCIAL CLP3009003 01-Jan-2008 01-Jan-2009 "ALL RISK USD
PROPERTY PROPERTY 25,000,000
DAMAGE AND
BUSINESS
INCOME INCL.
BOILER &
MACHINERY,
FLOOD &
EARTHQUAKE
The Memorandum of Insurance serves solely to list insurance policies, limits and dates of coverage. Any
modifications hereto are not authorized.
MEMORANDUM OF INSURANCE
I DATE
14-Aug-2008
This Memorandum is issued as a matter of information only to authorized viewers for their internal use only and
confers no rights upon any viewer of this Memorandum. This Memorandum does not amend, extend or alter the
coverage described below. This Memorandum may only be copied, printed and distributed within an authorized
viewer and may only be used and viewed by an authorized viewer for its internal use. Any other use, duplication or
distribution of this Memorandum without the consent of Marsh is prohibited. "Authorized viewer" shall mean an
entity or person which is authorized by the insured named herein to access this Memorandum via
http://www.marsh.com/moi?c1ient=2064. The information contained herein is as of the date referred to above.
Marsh shall be under no obligation to update such information.
PRODUCER INSURED
Marsh USA Inc. Rhodia Inc.
("Marsh") CN 7500
Cranbury, New Jersey 08512-7500
United States
ADDITIONAL INFORMATION
Excess coverage attaches excess of the following limits and/or self insured retention
USD 1,000,000 EL
USD 2,000,000 AUTO
USD 10,000,000 GENERAL LIABILITY
Additional insured and/or loss payee status is only granted pursuant to a valid, written, current, and signed contract
with Rhodia Inc. which affirmatively grants additional insured and/or loss payee status. All terms and conditions of
such written agreement shall apply. Additional insured and/or loss payee status shall not be granted through
purchase orders or electronic internet orders. All coverages evidenced are subject to the terms, conditions, and
exclusions of the policies noted in the memorandum.
The Memorandum of Insurance serves solely to list insurance policies, limits and dates of coverage. Any
modifications hereto are not authorized.
http://www.marsh.com/MarshPortal/PortaIMain ?PID=AppMoiPublic&acceptOrReject=ac... 8/14/2008
MARSH
Page 1 of 2
[t(tll~ l~ ~ t-l
Memorandum of Insurance (MOl)
Welcome to the Rhodia Memorandum of Insurance web site. This site is hosted by Marsh, the
insurance broker for Rhodia. Click on the button below to view and/or print the Memorandum of
Insurance.
View t-1 0 I
FAQ
Q. What is a Memorandum of Insurance?
A Memorandum of Insurance (MOl) provides on-line information about a company's insurance
program. This information includes policy numbers, limits, and insurance companies. Marsh prepares
the Memorandum and the information is subject to the terms and conditions stated on the
Memorandum. The information can be viewed at the MOl web site.
Q. Is a Memorandum of Insurance evidence of Insurance coverage?
Yes. The Memorandum of Insurance is an acceptable method to evidence current policy coverage
information.
Q. How is the MOl different from a Certificate of Insurance?
The MOl shows insurance information, just as a Certificate of Insurance does. The MOl has no
signature, the certificate holder's name is not shown and it is called a Memorandum of Insurance rather
than Certificate of Insurance. The MOl also does not have the standard cancellation wording contained
on a Certificate.
Q. Is the Memorandum of Insurance information available 24 hours a day, 7 days a week?
The Memorandum is available at any time, subject to web site maintenance and information updates.
Marsh plans to update the information at the MOl web site at the time of policy renewal and any time
there is a major change in coverage, term or Insurance Company.
Q. Can the MOl be printed?
Yes, you may print a copy for your files. When you view the MOl, click on the printer-friendly version
option. Select File, Print.
Q. What are the key benefits of this MOl web site?
. Available to view at any time
. Reduces the paperwork, phone calls and faxes involved in obtaining paper Certificates of Insurance
Q. What are the financial ratings of the carriers listed on the MOl?
Ratings are available through A.M. Best Company at www.ambest.com. Marsh does not guarantee the
financial ratings of carriers.
Q. How do I know if I have Additional Insured status if my company's name does not appear
on the MOl?
Some companies do not grant Additional Insured status. If Additional Insured status is granted, it is
done by endorsement to the policy. The terms of that coverage grant will vary by
policy/carrier/endorsement. In such a case, the insured's policy will dictate to what extent coverage is
provided to you. The MOl may indicate that the policies of insurance have been extended to provide
Additional Insured status to a group of entities with whom the Insured does business. Look carefully at
the Additional Information section of the MOl for information regarding Additional Insured
endorsements to the policies of insurance.
Q. Why is there no notice of cancellation on an MOl?
The MOl streamlines the outdated, paper-intensive process of issuing Certificates of Insurance and
offers you the ability to check the MOl any time to verify that coverage is still in place. Viewers who
access the MOl are not tracked, so can not be notified of a cancellation.
Q. What happens to the information at renewal?
Marsh plans to update the information on the MOl at the MOl web site at the time of policy renewal
and any time there is a major change in coverage, term or Insurance Company.
For further information, contact:
Contact Name: James Arestia
Phone Number: 215-246-1271
Fax Number: 215-246-1399
Email: james.arestia@marsh.com
http://www.marsh.com/MarshPortal/PortalMain ?PID=AppMoiF AQ- Terms&CLIENT=900... 8/14/2008
MARSH
Page 1 of 2
~Df~~~~[-{
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[ I ac,cept I
[ [)O NO~~9C(3Pt ]
Copyright 20C
Web Site Terms
~. Mi1J5h & Melt:
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r~'
CITY Of
ASHLAND
20 E MAIN ST.
ASHLAND, OR 97520
(541) 488-5300
CiTY RECORDER
I
Page 1 / 1
,'~'1'lZ.
7/1/2008
'PO;NtifMRR.
08372
I I
VENDOR: 000513
RHODIA INC
DEPT 0257
PO BOX 120257
DALLAS, TX 75312-0257
FOB Point:
Terms: Net 30 days
Req. Del. Date:
Speciallnst:
SHIP TO: Ashland Water Treatment Plant
(541) 488-5345
ASHLAND, OR 97520
Req. No.:
Dept.: PUBLIC WORKS
Contact: Daryl McVey
Confirming? No
THIS IS A REVISED PURCHASE ORDER
9.00 Load WTP Chemicals FY 2008-2009
Invitation to Bid #2008-1 02
Rhodia Aluminum Sulfate
Price per ton $442.50
Number of Qallons per dry ton 379.35
Cost per order - 4500 Qallons -
$5250.33 Delivery chQ per order $123.53*
*Delivery charQe included in cost per
order
5,250.33
47,252.97
Approved by Council May 6, 2008
BILL TO: Account Payable
20 EAST MAIN ST
541-552-2028
ASHLAND, OR 97520
SUBTOTAL
TAX
FREIGHT
TOTAL
47 2.97
0.00
0.00
47,252.97
lii...~ ........ .." .; :: " '" .' ." .: ...... I ........ . ":. .. :'.
. .i. ... ).: '.:. '.. . i. i." c...,
E 670.08.19.00.60150< 47.252.97
-<< ~hnri7: :{:::
VENDOR COPY
A request for a Purchase Order
REQUISITION FORM
CrTYO,
A9-HL)\ND
Date of Request:
THIS REQUEST IS A:
D Change Order{existing PO#
Required Date of Delivery/Service:
Vendor Name
Address
City, State, Zip
Telephone N~mber
Fax Number
Contact Name
20/4
SOLICITATION PROCESS
Small Procurement
o Less than $5,000
o Quotes (Not required)
Sole Source
o Written findings attached
Invitation to Bid
(Copies on file)
Intermediate Procurement
o (3) Written Quotes
(Copies attached)
Coooerative Procurement
o State of ORIWA contract
o Other government agency contract
o Copy of contract attached
o Contract #
Reauest for ProDosal
(Copies on file)
Soeciall ExemDt
o Written findings attached
Emeraency
o Written findings attached
Description of SERVICES
I t.,A ,...,1/((. T .~..4/2 7 It tJ9 - ~ ~() () J
W ""IIz.It ru'~,J{ {'J/;tj,t11 en- L
o Per attached PROPOSAL
Item # Quantity Unit
Cj 1140 S
Unit Price
Total Cost
Project Number ______. ___
o Per attached QUOTE
Account Numberf1P. ~fl.~~ .~~.~P!{!P
* Items and services must be charged to the appropriate account numbers for the financia/s to reflect the actual expenditures accurately.
By signing this requisition form, I certify that the information provided above meets the City of Ashland public contracting requirements,
and the documentatio can rovid on request. L
. ) ~R;
Employee Signature: 'i t. V, SupervisorlDepl Head Signatu~ , ~
G: Finance\Procedure'AP\forms\8_Requisition tonn revised.doc
Updated on: 6/1512007