HomeMy WebLinkAbout2009-011 Contract - Karen Onkka
Contract for Graphic Designer
CITY OF
ASHLAND
20 East Main Street
Ashland, Oregon 97520
Telephone: 541/488-6002
Fax: 541/488-5311
CONSULTANT: Karin Onkka
CONTACT: Karin Onkka
ADDRESS: 125 Wimer Street, Ashland, OR 97520
TELEPHONE: 541-482-9232
DATE AGREEMENT PREPARED: 12/19/2008 FAX:
BEGINNING DATE: January 5,2009 I COMPLETION DATE: June 30,2009
COMPENSATION: $40.00 Per hour (Per proposed fee schedule on page 7 of proposal.)
SERVICES TO BE PROVIDED: Consultant will be responsible for the creation of new interpretive material for
the Ashland Parks & Recreation Department. The list of Interpretive Projects is divided into three phases and
attached as Exhibit C. Each project within each phase will be assigned individually and the consultant will be
required to submit their best estimate on the time and cost for completing that project. This cost and time
estimate will be used as a benchmark to monitor available funds. Prior to the start of work, consultant and staff
contact shall discuss each project to define parameters and agree on final product. The staff contact will
submit the required text required for each project thoroughly revised, proofed and edited prior to the consultant
beginning the project. Consultant will secure images through a provided stock photo and graphic online
company. If Parks and Recreation staff is not satisfied with the images provided from the stock photo and
graphic company, we will work with the consultant to legally obtain other images or graphics. Staff contact will
have three (3) business days to provide feedback or edits to each draft or revision of a given project. Any
changes made by staff after the agreed upon design will not exceed 500k of the consultant's content. All final
project designs that result from this contract will be provided to the City on CD in the appropriate file format
acceptable for re-use by the City. The contract may also be extended for one (1) additional fiscal year ending
July 1, 2010.
ADDITIONAL TERMS:
Ownership of Work: All work products of the Contractor that result from this contract, including but not limited to
background data, documentation and staff work that is preliminary to final reports, are the property of City. Draft
documents and preliminary work submitted to the City for review and comment shall not be considered as owned, used or
retained by the City until the final document is submitted.
The City shall own all proprietary rights, including but not limited to copyrights, trade secrets, patents and all other
intellectual or other property rights in and to such work products. Preexisting trade secrets of the Contractor shall be
noted as such and shall not be considered as a work product of this contract. All such work products shall be considered
"works made for hire" under the provisions of the United States Copyright Act and all other equivalent laws.
Use of any work product of the Contractor by the City for any purpose other than the use intended by this contract is at
the risk of the City. Use of any work product by Contractor is prohibited without the written consent of the City.
Termination:_Consultants Convenience. This contract may be terminated at any time by consultant upon 30 days' notice
in writing and delivered to the City of Ashland by certified mail or in person.
FINDINGS:
Pursuant to AMC 2.52.040E and AMC 2.52.060, after reasonable inquiry and evaluation, the undersigned Department
Head finds and determines that: (1) the services to be acquired are personal services; (2) the City does not have
adequate personnel nor resources to perform the services; (3) the statement of work represents the department's plan for
utilization of such personal services; (4) the undersigned consultant has specialized experience, education, training and
capability sufficient to perform the quality, quantity and type of work requested in the scope of work within the time and
financial constraints provided; (5) the consultant's proposal will best serve the needs of the City; and (6) the
compensation negotiated herein is fair and reasonable.
NOW THEREFORE, in consideration of the mutual covenants contained herein the CITY AND CONSULTANT AGREE as
follows:
1. Findings I Recitations. The findings and recitations set forth above are true and correct and are incorporated herein
by this reference.
2. All Costs by Consultant: Consultant shall, at its own risk and expense, perform the personal services described
above and, unless otherwise specified, furnish all labor, equipment and materials required for the proper performance
of such service.
Contract for Graphic Designer, 1/8/2009, Page 1 of 12
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3. Qualified Work: Consultant has represented, and by entering into this contract now represents, that all personnel
assigned to the work required under this contract are fully qualified to perform the service to which they will be
assigned in a skilled and worker-like manner and, if required to be registered, licensed or bonded by the State of
Oregon, are so registered, licensed and bonded.
4. Completion Date: Consultant shall start performing the service under this contract by the beginning date indicated
above and complete the service by the completion date indicated above.
5. Compensation: City shall pay Consultant for services performed at the hourly rate specified above. Each project
will be billed and/or invoiced individually and paid upon completion. Payments shall be made within 30 days of
the date of the invoice. Should the contract be prematurely terminated, payments will be made for work completed
and accepted to date of termination.
6. Ownership of Documents: All documents prepared by Consultant pursuant to this contract shall be the property of
City.
7. Statutory Requirements: ORS 279C.505, 279C.515, 279C.520 and 279C.530 are made part of this contract.
8. Living Wage Requirements: If the amount of this contract is $18,088 or more, Consultant is required to comply with
chapter 3.12 of the Ashland Municipal Code by paying a living wage, as defined in this chapter, to all employees
performing work under this contract and to any Subcontractor who performs 50% or more of the service work under
this contract. Consultant is also required to post the notice attached hereto as Exhibit B predominantly in areas where
it will be seen by all employees.
9. Indemnification: Consultant agrees to defend, indemnify and save City, its officers, employees and agents harmless
from any and all losses, claims, actions, costs, expenses, judgments, subrogations, or other damages resulting from
injury to any person (including injury resulting in death), or damage (including loss or destruction) to property, of
whatsoever nature arising out of or incident to the performance of this contract by Consultant (including but not
limited to, Consultant's employees, agents, and others designated by Consultant to perform work or services
attendant to this contract). Consultant shall not be held responsible for any losses, expenses, claims, subrogations,
actions, costs, judgments, or other damages, directly, solely, and proximately caused by the negligence of City.
10. Termination:
a. Mutual Consent. This contract may be terminated at any time by mutual consent of both parties.
b. Citv's Convenience. This contract may be terminated at any time by City upon 30 days' notice in writing
and delivered by certified mail or in person.
c. For Cause. City may terminate or modify this contract, in whole or in part, effective upon delivery of
written notice to Consultant, or at such later date as may be established by City under any of the following
conditions:
i. If City funding from federal, state, county or other sources is not obtained and continued at levels
sufficient to allow for the purchase of the indicated quantity of services;
ii. If federal or state regulations or guidelines are modified, changed, or interpreted in such a way
that the services are no longer allowable or appropriate for purchase under this contract or are
no longer eligible for the funding proposed for payments authorized by this contract; or
iii. If any license or certificate required by law or regulation to be held by Consultant to provide the
services required by this contract is for any reason denied, revoked, suspended, or not renewed.
d. For Default or Breach.
i. Either City or Consultant may terminate this contract in the event of a breach of the contract by
the other. Prior to such termination the party seeking termination shall give to the other party
written notice of the breach and intent to terminate. If the party committing the breach has not
entirely cured the breach within 15 days of the date of the notice, or within such other period as
the party giving the notice may authorize or require, then the contract may be terminated at any
time thereafter by a written notice of termination by the party giving notice.
ii. Time is of the essence for Consultant's performance of each and every obligation and duty under
this contract. City by written notice to Consultant of default or breach may at any time terminate
the whole or any part of this contract if Consultant fails to provide services called for by this
contract within the time specified herein or in any extension thereof.
iii. The rights and remedies of City provided in this subsection (d) are not exclusive and are in
addition to any other rights and remedies provided by law or under this contract.
e. Obliaation/Liabilitv of Parties. Termination or modification of this contract pursuant to subsections a, b, or
c above shall be without prejudice to any obligations or liabilities of either party already accrued prior to such
termination or modification. However, upon receiving a notice of termination (regardless whether such notice is
given pursuant to subsections a, b, cor d of this section, Consultant shall immediately cease all activities under
this contract, unless expressly directed otherwise by City in the notice of termination. Further, upon termination,
Consultant shall deliver to City all contract documents, information, works-in-progress and other property that are
or would be deliverables had the contract been completed. City shall pay Consultant for work performed prior to
the termination date if such work was performed in accordance with the Contract.
11. Independent Contractor Status: Consultant is an independent contractor and not an employee of the City.
Consultant shall have the complete responsibility for the performance of this contract. Consultant shall provide
Contract for Graphic Designer, 1/8/2009, Page 2 of 12
TTr-T
workers' compensation coverage as required in ORS Ch 656 for all persons employed to perform work pursuant to
this contract. Consultant is a subject employer that will comply with ORS 656.017.
12. Assignment and Subcontracts: Consultant shall not assign this contract or subcontract any portion of the work
without the written consent of City. Any attempted assignment or subcontract without written consent of City shall be
void. Consultant shall be fully responsible for the acts or omissions of any assigns or Subcontractors and of all
persons employed by them, and the approval by City of any assignment or subcontract shall not create any
contractual relation between the assignee or subcontractor and City.
13. Default. The Consultant shall be in default of this agreement if Consultant: commits any material breach or default
of any covenant, warranty, certification, or obligation it owes under the Contract; its QRF status pursuant to the QRF
Rules or loses any license, certificate or certification that is required to perform the Services or to qualify as a QRF if
consultant has qualified as a QRF for this agreement; institutes an action for relief in bankruptcy or has instituted
against it an action for insolvency; makes a general assignment for the benefit of creditors; or ceases doing business
on a regular basis of the type identified in its obligations under the Contract; or attempts to a~sSipn r."ghts in, or
delegate duties under, the Contract. I J2::' 1
14. Insurance. Consultant shall at its own expense provide the following insurance:
a. Worker's Comoensation insurance in compliance with ORS 656.017, . e . subject employers to ~
provide Oregon workers' compensation coverage for all their subject workers" c rlA.pp\ ~lL- ~
b. Professional Liabilitv insurance with a combi ed . Ie limit, or the equivalen ,0 not less than Enter one: (/
$200,000, $500,000, $1.000.000, $2,000,000 ot Applicable r each claim, incident or occurrence. This is to ~
cover damages caused by error, omission or negllgen ac s related to the professional services to be provided
under this contract.
c. General Liabilitv insurance with a combined . Ie limit, or the equivalent, of not less than Enter one:
$200,000, $500,000, $1.000.000, $2,000,0000 ot A licable r each occurrence for Bodily Injury and Property
Damage. It shall include contractual liability coverage for the indemnity provided under this contract.
Automobile Liabilit insurance with a combined single limit, or the equivalent, of not less than Enter one:
$200,000, 500,000, $1.000.000, or Not Applicable for each accident for Bodily Injury and Property Damage,
InC coverage for owned, hired or non-owned vehicles, as applicable.
e. Notice of cancellation or chance. There shall be no cancellation, material change, reduction of limits or
intent not to renew the insurance coverage(s) without 30 days' written notice from the Consultant or its insurer(s) to
the City.
f. Additional Insured/Certificates of Insurance. Consultant shall name The City of Ashland, Oregon, and its
elected officials, officers and employees as Additional Insureds on any insurance policies required herein but only
with respect to Consultant's services to be provided under this Contract. As evidence of the insurance coverages
required by this Contract, the Consultant shall furnish acceptable insurance certificates prior to commencing work
under this contract. The certificate will specify all of the parties who are Additional Insureds. Insuring companies
or entities are subject to the City's acceptance. If requested, complete copies of insurance policies; trust
agreements, etc. shall be provided to the City. The Consultant shall be financially responsible for all pertinent
deductibles, self-insured retentions and/or self-insurance.
15. Governing Law; Jurisdiction; Venue: This contract shall be governed and construed in accordance with the laws
of the State of Oregon without resort to any jurisdiction's conflict of laws, rules or doctrines. Any claim, action, suit or
proceeding (collectively, "the claim") between the City (and/or any other or department of the State of Oregon) and
the Consultant that arises from or relates to this contract shall be brought and conducted solely and exclusively within
the Circuit Court of Jackson County for the State of Oregon. If, however, the claim must be brought in a federal
forum, then it shall be brought and conducted solely and exclusively within the United States District Court for the
District of Oregon filed in Jackson County, Oregon. Consultant, by the signature herein of its authorized
representative, hereby consents to the in personam jurisdiction of said courts. In no event shall this section be
construed as a waiver by City of any form of defense or immunity, based on the Eleventh Amendment to the United
States Constitution, or otherwise, from any claim or from the jurisdiction.
16. THIS CONTRACT AND ATTACHED EXHIBITS CONSTITUTE THE ENTIRE AGREEMENT BETWEEN THE
PARTIES. NO WAIVER, CONSENT, MODIFICATION OR CHANGE OF TERMS OF THIS CONTRACT SHALL
BIND EITHER PARTY UNLESS IN WRITING AND SIGNED BY BOTH PARTIES. SUCH WAIVER, CONSENT,
MODIFICATION OR CHANGE, IF MADE, SHALL BE EFFECTIVE ONLY IN THE SPECIFIC INSTANCE AND FOR
THE SPECIFIC PURPOSE GIVEN. THERE ARE NO UNDERSTANDINGS, AGREEMENTS, OR
REPRESENTATIONS, ORAL OR WRITTEN, NOT SPECIFIED HEREIN REGARDING THIS CONTRACT.
CONSULTANT, BY SIGNATURE OF ITS AUTHORIZED REPRESENTATIVE, HEREBY ACKNOWLEDGES THAT
HE/SHE HAS READ THIS CONTRACT, UNDERSTANDS IT, AND AGREES TO BE BOUND BY ITS TERMS AND
CONDITIONS.
17. Nonappropriations Clause. Funds Available and Authorized: City has sufficient funds currently available and
authorized for expenditure to finance the costs of this contract within the City's fiscal year budget. Consultant
understands and agrees that City's payment of amounts under this contract attributable to work performed after the
last day of the current fiscal year is contingent on City appropriations, or other expenditure authority sufficient to allow
Cit in the exercise of its reasonable administrative discretion, to continue to make a ments under this contract. In
Contract for Graphic Designer, 1/8/2009, Page 3 of 12
the event City has insufficient appropriations, limitations or other expenditure authority, City may terminate this
contract without penalty or liability to City, effective upon the delivery of written notice to Consultant, with no further
liability to Consultant.
Certification. Consultant shall sign the certification attached hereto as Exhibit A and herein incorporated by reference.
CONSULTANT
BY kvOVl}!.;~
Signature
CITY OF ASHLAND:
BY ~
Print Name
TITLE
OWn~r - kai-?)'-' nnlC-~
eh...J..ey p ris..e.- ~ / L-LC-
DATE
, j e / o~
I I
CONTRACT
By:
RD AND FINDINGS DETERMINED BY:
DATE
City Department Head
Approved as to
form by Legal:
Date:
Date:
FederallD#
b4-::tq3q-q~
ACCOUNT #
~I ("::2- P g (/J~? tC~/ C--CJ
(For City purposes only)
*Completed W9 form must be submitted with contract
PURCHASE ORDER #
tf/ ~/~ 52- 4--
Contract for Graphic Designer, 1/8/2009, Page 4 of 12
EXHIBIT A
CERTIFICATIONS/REPRESENTATIONS: Contractor, under penalty of perjury, certifies that (a) the
number shown on the attached W-9 form is its correct taxpayer 10 (or is waiting for the number to be
issued to it and (b) Contractor is not subject to backup withholding because (i) it is exempt from
backup withholding or (ii) it has not been notified by the Internal Revenue Service (IRS) that it is
subject to backup withholding as a result of a failure to report all interest or dividends, or (iii) the IRS
has notified it that it is no longer subject to backup withholding. Contractor further represents and
warrants to City that (a) it has the power and authority to enter into and perform the work, (b) the
Contract, when executed and delivered, shall be a valid and binding obligation of Contractor
enforceable in accordance with its terms, (c) the work under the Contract shall be performed in
accordance with the highest professional standards, and (d) Contractor is qualified, professionally
competent and duly licensed to perform the work. Contractor also certifies under penalty of perjury
that its business is not in violation of any Oregon tax laws, and it is a corporation authorized to act on
behalf of the entity designated above and authorized to do business in Oregon or is an independent
Contractor as defined in the contract documents, and has checked four or more of the following
criteria:
v (1) I carry out the labor or services at a location separate from my residence or is in a
specific portion of my residence, set aside as the location of the business.
V (2) Commercial advertising or business cards or a trade association membership are
purchased for the business.
(3) Telephone listing is used for the business separate from the personal residence listing.
\/' (4) labor or services are performed only pursuant to written contracts.
\/' (5) labor or services are performed for two or more different persons within a period of one
year.
(6) I assume financial responsibility for defective workmanship or for service not provided
as evidenced by the ownership of performance bonds, warranties, errors and omission
insurance or liability insurance relating to the labor or services to be provided.
k 1) n ILIu-..
Contractor
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Contract for Graphic Designer, 1/8/2009, Page 5 of 12
-~-----~----~.---111. --T
Fo~ W-9
(Rev. October 2007)
Department of the Treasury
Internal Revenue Service
Request for Taxpayer
Identification Number and Certification
Give form to the
requester. Do not
send to the IRS.
C\i
CD
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o
CD 40
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Name (as shown on your income tax retum)
kArih OV1/~~
Businese name, if different from above
____ K-ki13__QkJJ?~__e.~qzl2~___~__________________________ __ __ _________________ _____ _ _ . __._ _______ ________ _____
Check appropriate box: 0 IndividuellSole proprietor 0 Corporation 0 Partnerstip G Ex
ti4 Limited liability company. Enter the tax dassification (D=disregardecl entity, C=corporation, P::partnerehip) ~ _ D _ _ 0 ~~::
J;l~~~!.!~~~!J:~~~_~~ _____ ____ _________ _ _ _ _ ____ _ _____ ____ _ __ __ _ ____ ___ _______________ ______ ___ _____ _____ _ _ _ __ _ __ _ _
Address (number, street, and apt. or suite no.) Requester's name and address (optionaO
, 2.5'" WiyYl bl' S+.
City, state, and ZIP code
a;...t;! ~ S' 2--0
List account m.rnber(s) here (optiona~
Enter your TIN in the appropriate box. The TIN provided must match the name given on Une 1 to avoid
backup withholding. For individuals, this is your social security number (SSN). However, for a resident
alien. sole proprietor, or disregarded entity, see the Part I instructions on page 3. For other entities, it is
your employer identification number (EIN). If you do not have a number, see How to get a TIN on page 3.
Note. If the account is in more than one name, see the chart on page 4 for guidelines on whose
number to enter.
Certification
Under penalties of perjury, I certify that:
1. The number shown on this form is my correct taxpayer identification number (or I am waiting for a number to be issued to me), and
2. I am not subject to backup withholding because: (a) I am exempt from backup withholding, or (b) I have not been notified by the Internal
Revenue Service (IRS) that I am subject to backup withholding as a result of a failure to report all interest or dividends. or (c) the IRS has
notified me that I am no longer subject to backup withholding, and
3. I am a U.S. citizen or other U.S. person (defined below).
Certlftcatlon Instructions. You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup
withholding because you have failed to report aU interest and dividends on your tax return. For real estate transactions, item 2 does not apply.
For mortgage interest paid, acquisition or abandonment of secured property, cancellation of debt, contributions to an individual retirement
arrangement (IRA), and generally, payments other than interest and dividends, you are not required to sign the Certification, but you must
provide your correct TIN. See the instructions on page 4.
Sign I Signature of ,./
Here U.S.pereon" ~' ()11~~
General Instructions
Section references are to the Internal Revenue Code unless
otherwise noted.
Taxpayer Identification Number (TIN)
Purpose of Form
A person who is required to file an information return with the
IRS must obtain your correct taxpayer identification number (TIN)
to report, for example, income paid to you, real estate
transactions, mortgage interest you paid, acquisition or
abandonment of secured property, cancellation of debt, or
contributions you made to an IRA.
Use Form W-9 only if you are a U.S. person (including a
resident alien), to provide your correct TIN to the person
requesting it (the requester) and, when applicable, to:
1. Certify that the TIN you are giving is correct (or you are
waiting for a number to be issued),
2. Certify that you are not subject to backup withholding, or
3. Claim exemption from backup withholding if you are a U.S.
exempt payee. If applicable, you are also certifying that as a
U.S. person, your allocable share of any partnership income from
a U.S. trade or business is not subject to the withholding tax on
foreign partners' share of effectively connected income.
Note. If a requester gives you a form other than Form W-9 to
request your TIN, you must use the requester's form if it is
substantially similar to this Form W-9.
Contract for Graphic Designer, 1/8/2009, Page 6 of 12
l:i~_1:Jj_i:f1J;t~___J
or
Employer identification number
Date ..
C/BJoq
,
Definition of a U.S. person. For federal tax purposes, you are
considered a U.S. person if you are:
. An individual who is a U.S. citizen or U.S. resident alien,
. A partnership, corporation, company, or association created or
organized in the United states or under the laws of the United
states,
. An estate (other than a foreign estate), or
. A domestic trust (as defined in Regulations section
301 .7701-7).
SpecIal rules for partnerships. Partnerships that conduct a
trade or business in the United states are generally required to
pay a withholding tax on any foreign partners' share of income
from such business. Further, in certain cases where a Form W-9
has not been received, a partnership is required to presume that
a partner is a foreign person, and pay the withholding tax.
Therefore, if you are a U.S. person that is a partner in a
partnership conducting a trade or business in the United states,
provide Form W-9 to the partnership to establish your U.S.
status and avoid withholding on your share of partnership
income.
The person who gives Form W-9 to the partnership for
purposes of establishing its U.S. status and avoiding withholding
on its allocable share of net income from the partnership
conducting a trade or business in the United States is in the
following cases:
. The U.S. owner of a disregarded entity and not the entity,
Cat. No. 10231X Form W-9 (Rev. 10-2007)
1Tr-,
EXHIBIT C
Interpretive Projects for the
Ashland Parks and Recreation Department
Remainder of the Fiscal Year: 2008-2009
Phase I: Through February 2009
· Finalize the formatting of 3 types of Activity Cards which can then be utilized for
puppet shows, field programs and service/learning programs. Staff will provide text and
suggested photos and graphics. Total number of cards approximately 60.
. Format a design for use of the Interior Sightings Board in the Lab Room.
. Work with staff to re-do the park's Do Not Enter sign. This sign is used to keep visitors
out of the areas that have been designated primarily for wildlife habitat.
. Create three new Discovery Kits based on the model of the existing ones. These kits
include a series of directional cards along with a set of equipment. New topics to include
Animal Homes, the Shasta Seasonal Round, and Compost Critters. Update existing kits
as needed.
. Create a template for small* Outdoor Interpretive Signs that could be used by staff to
create seasonal signs for the Natural Area throughout the year.
. Create new material for the interior Bulletin Board (3-5 pieces related to volunteer
information and 3-5 pieces related to 'what's new at the park").
Phase II: Through April 2009
. Create a Brochure, two interpretive signs and 25 Number Signs and an additional two
interpretive signs will be finalized in conjunction with the Green Living Project.
. Create and maintain one installation of Exhibits in March in the main exhibit room,
Discovery Drawers, and Lab Room along with Introductory Signs for each installation.
. Produce one or more new large* Welcome Signs for the park. This project will include
design work and the acquisition and importation of artwork along with production and
installation.
. Using the staff-generated rough drafts, produce one Background Booklet. The majority
of the work will be to search for and input photos and graphics and to format the booklet
based on the two existing versions. Not to exceed 32 pages.
. Update one Student Workbook. This will include working with staff on research and
the search for and importing of photos and graphics and the final formatting. Not to
exceed 12 pages.
. Create one new set of Water Interpretive Cards (12 max.).
. Consult with staff on the development of a new Plant Checklist.
. Create new material for the interior Bulletin Board (3-5 pieces related to volunteer
information and 3-5 pieces related to 'what's new at the park").
. Generate updates as they come in to the Wildlife Checklist.
. Update up to six Water Activity Cards.
. Oversee the creation of New Plant Sketches for habitat and herb garden booklets.
. Work with tribal members from Siletz and Grand Ronde on the design of a tribal
recognition sign that will be placed near the Native American Village.
Contract for Graphic Designer, 1/8/2009, Page 11 of 12
Phase III: Through June, 2009
. Update all three Garden Booklets by incorporating new plant sketches and the current
list of garden plants.
. Update the Ethnobotanical Trail Booklet by incorporating new plant sketches and the
current list of Ethnobotanical plants.
. Create a set of Ethnobotanical Plant Interpretive Cards for the trail based on the current
format for this type of card. Not to exceed 32.
. Update the Heirloom Interpretive Cards on a bi-annual basis and produce a new covers
for all 7 sets. Produce final versions of the 5 large Heirloom Garden Signs to replace
the temporary ones. This will involve the incorporation of new artwork, but will not
involve changing the design.
. Develop a format for a Monthly Calendar that would be posted in the demonstration
gardens to show visitors our organic gardening methods.
. Complete one large* Interpretive Sign for the Shasta Village location. This project
involves taking an earlier version and updating it to reflect what has been created on-site.
The final sign is to be installed near the amphitheatre.
. Develop Interpretive Cards for each of the mammals on the wildlife checklist, (41
total). The format for these cards has already been created. The development of new
cards will require some research and the importation of new graphics and photos.
. Create new material for the interior Bulletin Board (3-5 pieces related to volunteer
information and 3-5 pieces related to "what's new at the park").
Contract for Graphic Designer, 1/8/2009, Page 12 of 12h
----nr-T
Owner's Name: ONKKA KARIN A Phone:
Customer #: 05062 State Lie No:
ONKKA KARIN A City Lie No:
Applicant 125 WIMER ST
Address: ASHLAND OR 97520
Sub-Contractor:
Phone: Address:
Applied: 12/22/2008
Issued:
Expires: 06/20/2009 Phone:
State Lie No:
Maplot: 391 E05DA 10700 City Lie No:
DESCRIPTION: Graphic Design
COMMUNITY DEVELOPMENT
20 East Main St.
Ashland, OR 97520
www.ashland.or.us
Tel: 541-488-5305
Fax: 541-488-5311
TTY: 800-735-2900
Inspection Request Line: 541-552-2080
CITY OF
ASHLAND
FROM :BUCKMISTERS-ALLSTATE
FAX NO.
Jan. 08 2009 11:51AM P2
~AlIstate.
You're in good hands.
ALLSTATE INSURANCE COMPANY
Home Office
Northbrook. Illinois
Insured: KARIN ONKKA
City: ASHLAND
Calendar Date: 01/08/2009
Policy Number: 087851554 03 1 10
Address: 125 WIMER 5T
St: OR Zip: 97520 Home: 541 - 482 ~ 9232
'f oh0 .iJJv",: q/1o 10'& - 3/f{l09
-p
ADD ITEM INTERESTED PARTY
Item Interested Party on 1997 IMPREZA
CITY OF ASHLAND OR
340 S PIONEER 5T
ASHLAND OR 97520
JFIGF4855VG813245
Dir Code:
ADDICHANGE COVERAGE
.-~ Bodily Injury
proBerty Damage
UMI 1M Bodily Injury
UM/Property Damage
Limits
100000 1 300000
50000
100000 1 300000
10000
1997
IMPREZA
X
X
X
X
Effective Date of State Min Bl Limits: 01/08/2009
USAGE AND RATE CLASSIFICATION
1997
IMPREZA
Est. Ann. Miles (000): 008
principle Use : Work/Sch 03
Est % Use by Oper 1 : 100
THIS REQUEST IS SUBJECT TO POLICY TERMS AND IS EFFECTIVE ONLY IF THE POLICY
NOTED ABOVE IS CURRENTLY IN FORCE
Policyholder's Slgnature
~~~
SAR42-12
Effective 10 : 04 AM 01 / 08 / 2009
066807 760
Agent # Location
488 2516
Agent's Phone #
Allstate- ~~~~J:~(sl.j: S~j;;~;
You'reUa~"'" Ashland, OR 97520
(541) 488~2516
R28!:l:i-:.?
Page 1 of 1
-- ~_U"'T
~..
._~
Payee name
Customer NO:
Activity #
00019835
CITY OF ASHLAND
20 East Main Street
Ashland, Oregon 97520
(541) 488-6004
OFFICIAL RECEIPT
RE:!cei~tNurnb~r 00016602
Receipt date 1/5/2009
Tender type Charge
Check number
KARIN ONKKA ENTERPRICES, LLC
016820
CITY OF ASHLAND UTILITIES
20 E MAIN ST
ASHLAND OR 97520
541-552-2023
T~ri 10: 72756015 Ref h: 0008
f Sale
............5177
MASTERCARD Entry Method: Swiped
Total: $ 59,99
91/05/99 13:55:39
Inv #: 090998 Appr Code: 74599B
Batch#: 099316
Customer COpy
THANK vou~
Amount
50.00
50.00
c\TV Of ASH\.ANO
PAll)
JAN 0 5 1U09
.~CK
C\~~
Secretary of State
Corporation Division
255 Capitol Street NE, Suite 151
Salem, OR 97310-1327
REINSTATEMENT ANNUAL REPORT
Registry Number: 047939-98
Date of Organization: 11/06/2001
Phone: (503 )986- 2200
Fax:(503)378-4381
www.filinginoregon.com
Type: DOMESTIC LIMITED LIABILITY
COMPANY
KARIN ONKKA ENTERPRISES, LLC
125 WIMER ST
ASHLAND OR 97520
Name of Domestic Limited Liability Company
KARIN ONKKA ENTERPRISES, LLC
Jurisdiction: OREGON
The following information is required by statute. Please complete the entire form.
Registered Agent
KARIN A ONKKA
927 BELLVIEW AVE #1
ASHLAND OR 97520
If the Registered Agent has changed,
the new agent has consented to the appointment.
Oregon street address required.
1) Type of Business
jrapJvt~ ~{j r-/ olLs~ ?Abli'J-)J"J
2) Principal Place of Business
(Address, city ,state,zip)
125 WIMER ST
ASHLAND OR 97520
3) Mailing Address (Address,city,state,zip)
125 WIMER ST
ASHLAND OR 97520
4) D Member or C8JManager(Name&AddreSS)
KARIN ONKKA
125 WIMER ST
ASHLAND OR 97520
5) D Member or 0 Manager (Name&Address)
6) Signature
J:. l' ~ IL-td--
8) Date
/2,..,/3 J / o~
I I
7) Printed Name
9) Daytime Phone Number
Make check payable to "Corporation Division" and mail completed form with payment to
Secretary of State, Corporation Division, 255 Capitol ST NE Suite 151,Salem, OR 97310
Note: You can also fax to (503) 378-4381. Filing tees may be paid with VISA or MasterCard. ANRPF1-
Submit the card number and expiration date on a separate page for your protection. 12/31/08
..,-,
Secretary of State
Corporation Division
255 Capitol Street NE, Suite 151
Salem, OR 97310-1327
Registry Number: 047939-98
Date of Organization: 11/06/2001
Type: DOMESTIC LIMITED LIABILITY
COMPANY
Phone: (503 )986- 2200
Fax:(503)378-4381
www.filinginoregon.com
RE: KARIN ONKKA ENTERPRISES, LLC
APPLICATION FOR REINSTATEMENT/REACTIVATION
Please complete and return this letter and any enclosed documents for filing the requested
reinstatement/reactivation.
Submit $150 for the required fees.
The above entity hereby requests to be active on the records of the Corporation Division. The effective
date of
administrative dissolution is 01/04/2008
The reason(s) for administrative dissolution has been eliminated or did not exist.
By: ~ L,..., IL/C- /
(Authorized Signature)
Date: /21 ,g '/ o~
Any fees submitted with this document are non refundable and will be held for 45 days. If the document
is returned for filing within 45 days no additional fees will be due unless otherwise stated in this letter.
Business Registry
Corporation Division
(503) 986-2200
~----
CiTY RECORDER
Ashland Park Commission
Page 1 / 1
,DATE
P0 NUMBER
00024
20 E MAIN ST.
ASHLAND, OR 97520
(541) 488-5300
1/22/2009
VENDOR: 003099
ONKKA, KARIN
125'WIMER STREET
ASHLAND, OR 97520
SHIP TO: NORTH MOUNTAIN PARK
620 N MOUNTAIN
ASHLAND, OR 97520
FOB Point:
Terms: net
Req. Del. Date:
Speciallnst:
Req. No.:
Dept.: Park and Recreation
Contact: Rachel T eiQe
Confirming? No .
i,i, ',Ufiit;f' .i;.;,>.i;>, . ..QEi~.e'(iRtlQI1! ... O:niti Rfice Ext.Pl'ice
, .'.;:: .>< ... .
" THIS IS A REVISED PURCHASE ORDER
Graphic DesiQner to create new 24,000.00
interpretive material for the Ashland
Parks and Recreation Department.
$40.00 per hour/Not to exceed $24,000.00
Contract for Graphic DesiQner
Date of aQreement: 12/19/2008
BeQinninQ date: 01/05/2009
Completion date: 06/30/2009
Insurance required/On file
SUBTOTAL 24.000.00
BILL TO: TAX 0.00
FREIGHT 0.00
TOTAL 24,000.00
E 211.12.03.04.60410
24 000.00
/~,,(
~~ ~ 7/d?
A(dhorized Signafure
VENDOR COpy
CITY OF
ASHLAND
REQUISITION FORM
THIS REQUEST IS A:
D Change Order( existing PO #
DateotRequest: l1J 1/0qJ
Required Date of Delivery/Service: I I
Vendor Name
Address
City, State, Zip
Telephone Number
Fax Number
Contact Name
\(cy,\(\ [)(\ IL~--,
p..SuJ\~ S\-.
~V\J\hJ O~ Q15l.O
'a-A(\ {\ D i\ acV
SOLICITATION PROCESS
Small Procurement
D Less than $5,000
D Quotes (Optional)
Intermediate Procurement
D (3) Written Quotes
(Copies attached)
D Sole Source
D Written findings attached
D Quote or Pro osal attached
Coooerative Procurement
D State of ORIWA contract
D Other government agency contract
D Copy of contract attached
D Contract #
D Invitation to Bid
(Copies on file)
Reauest for Prooosal
(Copies on file)
D Soeciall Exemot
D Written findings attached
D Quote. or Pro osal attached
D Emeraencv
D Written findings attached
D Quote or Pro osal attached
Description of SERVICES
Per attached PROPOSAL
Total Cost
Item # Quantity
Unit
Description of MATERIALS
Unit Price
Total Cost
TOTAL COST
D Per attached QUOTE
Project Number ______ - ___ $
Account Number 2-j i -1L-Db -Qtj - {;D~Uf)
* Items and services must be charged to the appropriate account numbers for the financials to reflect the actual expenditures accurately.
By signing this requisition form, I certify th t the information provided above meets the City of Ashland public contracting requirements,
and the documentafio I e pr~Vided u on request. . /l
Employee Signature:' ,I Supervisor/Dept. Head Signature: M ~
G: Finance\Procedure\AP\Forms\8_Requisition form revised
Updated on: 12/19/2008