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HomeMy WebLinkAbout2009-029 CONT Addendum - Hunter Communications ADDENDUM TO INTERNET SERVICE AGREEMENT Addendum made this 24TH day of Januarv. 2008, between the City of Ashland ("Cityll) and Hunter Communications ("Contractor"). Recitals: A. On Februarv 9.2007, City and Contractor entered into a contract for Internet Bandwidth Services (further referred to in this addendum as lithe agreemene). B. The parties desire to amend the agreement to extend the aareement for an additional one year oeriod. City and Contractor agree to amend the agreement in the following manner: 1. Extend the agreement for an additional one year period in accord~nce with the terms and conditions set forth in the original Request for Proposal, which states the contract can be extended annually up to two additional years for a maximum of three (3) years. 3. Except as modified above the terms of the agreement shall remain in full force and effect. CONTR,.6)70V BY~~ Its Prt'.s;;je..-L / CU; , CITY OF ASHLAND: ~.:J.-. · g. ~ ~~~nrirector BY Date Fed. 10 # 9 3 -I / L/ L/ / 3 I OR Social Security # Date: Purchase Order # t? '7 6 6 6 If f' I ~ ;247 tfl t16 t:J I /fJ e::J- .~ Acct. No.: DATE t'J;;{'/P7 ~~oog (For City purposes only) 1- CITY OF ASHLAND Contract Addendum, 1/24/2008, Page 1 of 1 --+ H U "N T f: R commun ca t Ion s Addendum "e" February 9, 2009 City of Ashland Subject: Addendum to Internet Service Agreement This Addendum is made on February 9, 2009 by Hunter Communications, Inc. ("Hunter" or "Contractor") and the City of Ashland ("City" or "Customer"). This is Addendum C to the Internet Service agreement dated January 31, 2007, and shall become effective on the date at which every party has signed this Addendum. This Addendum documents the extension of the term of the original Agreement and the modification of pricing for services provided therein. This is an addendum to the existing Internet Service Agreement, VoI.9.3.1 - QUQ-01456-IH77D - V.2 - 1/31/07 agreed to by Customer on 2/9/07 for a base term of 12 months. Compensation and Scope of Addendum 'C' 1. Section 3 of the above referenced Agreement shall be modified as follows to reflect a decrease in Customer's service charges, as determined during bi-annual pricing review: Bandwidth usage is to be billed based on the rate chart below (With a minimum usage of 50 megabits and maximum usage of 300 Mbps): Total monthly usage based on 95th percentile calculation (All rates in megabits) Per Mb Rate 50 Mbps $145.00 51-75 Mbps $120.00 76-100 Mbps $95.00 101-150 Mbps $85.00 151-200 Mbps $80.00 201-250 Mbps $75.00 251-:-300 Mbps $70.00 2. This Addendum will extend the termination date of the above referenced contract for a period of 12 months under the same terms and conditions, except as noted herein. This will be the final annual extension for this contract. The original RFP stated the contract would be for one year with the option to extend the contract annually for up to two (2) additional years for a maximum term of three (3) years. The original contract was executed on February 9, 2007 and the final contract extension will expire on February 10, 2010. Any new contract will require compliance with the City's public contracti ng code. City of Ashland Hunter Communications By: f)~ v f-- L~~ /o.N~ By: Richard W. Ryan Title: 4(JMJN SVo/ ~/;V~ ()/~I<....--- Title: President/CEO Signature f?w ~ Dated: 0 Z / D , I "'&H>' Signature ~~ ~ Dated: 3~~~ ~~~iL, C\~~(~ . . .' ,..' H U N T E R . . . t . c 0 m m "u .n .1 c a. I ,0 n s . . Internet Service Agreement . 'Vo1.9.3.l-QUo..o14S~1H77D - V.2. -113..1107 'L -JlCB. . .1.1. ...'~~ u. ........._~. 1 J . I >> . 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H U N T E R . t . c ,0 m m u n I C' ,a I 0 ,n s , Agnll181t :bet\.~ Hunter..QlnrnunJtatlqns: (Hunter) and CUslDrriernamed ',beIow.b' HUntlrs. . ("Data SeMc::eS1.on 'HUnter's ~rnunlcaliuns ,SYStBn .through.1ts ,ftber' _ ,netwodc (the' ~~.systBn,. ). , '. ,CUStXNner NIme: Qy rI Ashland (AttMndfbr NetWadt)- 'Kev -ng, Contaa:' Joseph FraneII: .' SlIng AdcIress:. CIty fI Ashland, 20 'E. Mllnst., AIhIMd, OR, 97520 Phone: 54J552.;2314 BnaII Address: ~1)OashIand~or.us 'PnInIsi.s.Address '(r'cltr&ent): .' , , 90 N.MountI1n' AVlnUe" Ashland, 'OR, 97520 ServIce Address '(Jf'.-'ent):. . Br8nch Adell esilI (If dfFeent): I .." . 2 ........1nIdIIs 4 it:. '0. l/rI~/'7 , 'Cusmmer .....: , Date ' " ., \ rl 1. .,...... eu..an. 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", ...... -,. ...... prtr;Ing ~ .... ~. wIIh _._WIt ......... eusu..n. hII'thI.opIIon .. that tlmetD ........ ..,.,.. PdCIiit .. ...,. '-In IdIIIIGnII .-a IIIOMIi ..... ,. pitt _ . .'......... p$IIIg ............. wII PlOVIdI..o.- IIIIpIIhCItiIe . 1l11ba..~~ far .....i..h:Iudng Id"nat IIIIIbd to:- . ..... ..1dWIdIh.. e. Hilntli'lUptXIIt'CDIII .3. ~ tbIIIr.....~ 1JRIVIdI. tD CUIbImIr two (~) IocIl :-. ......11I-150 ... ~. ..... ..... ...,. ~ _ . .fIdlnIInt IIIIIffinetIbtJcal .1Oop' ~lICtIaI.. _~ be' tram lOcIj. ,.... .... Of..... (PDP):tD u...AihIIad......,.. .... It 10 N.MlUltiln . A.... ~,_ .ma.~.p.ID.., tar...... an. I tIIdnG fellItIM .... on mcntiI;.... "'*~"II1D bI dIIaMIed by' I'. ~~ A........~. bI.~IIQIdId..,.... ~ ........1dwIdttt ...... .'.bI bIIId ......an the .. dIM Wo!Ir' (WIll.. ~ ... fI ,51 megIIIIII..'IIIiIdnun... rl300 MbpI): .... ..' t......,...... an 1SIh:.... aibIIIIon (AI: rIIIII.tI......l SC). MbpI . 11~7S~ ,..100._ 101~1IO Mbps . 151""'" 2OHSo'. 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Mtlil1UJMn cr. 11'('" .-y.. __.. rW* CI' ....... .... thII."-!'..~ wi....... .. __ rl1UCh _ 'ar ptMIIQe. ..CuIiIrIntt.. IIIIgn .. _../lilt GIlly. :Wlthtlie ClDiIIIIt tI...... 118 .....It. ----- ..... enIh i____.... ..~~."_.;_Tsina~~-.:: .......:..,.......... *.~1ti.IldIngs. . . . . ss.. '..... ........~ AiI.~ I U Mil .... PolIcy fOr :..-. IP ~........... '.' ..' \ . ~ ~~~.... PaIq:(the '7aIIty"). far HunlerlP . ~ -:....... cleltgl)eiltI): 'bIIP:.~ ....... tIiJ.- ClillDnl!fttnd...... ~ ....... :~.\~_ GI', iii ~~ ~""'1be,f.dt.Y.II' ~ "d. .. adIanI . "'nunIa-"~MiI1IIt~.___tIIe iWI(.161ftdV1Ii ~ ...., tIniIo W ......... u...,......,.~....._~ ~ ~..~~t,......or_il_.....'"~..... fI. "~".,ec.bII'''' .fIr ......... II '~ThII'1IICIIideS,. . ........... -- ~.. ~ ~ -... at.. ~lIi:~"~'UIId WithoUt .... ~.,..... ~...,.:... ~i ~...................- . 2. .............. inIII m",II" ~ the __ at . ')d. .,. 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UsIng HIIIWs.Praduds IIId SeMcI!s.to rnIIrfeN..... the use tI the .....1IItWOrk by-atIw diIIriiteI$ t;I'.authaItzId... . t. "",.....~. II.~ ~. AJrt. ,type. .~ IIIIIIIIici1Dd __. IiI1wtngWII . _ 'IIIiCbed fa'. In1mIciIIblIv 1dIntIIid. ,.",. ~ .....'~ bring down any 1UCtI.~wII be tIrmIftItI!d .' .factI HUnIIr IP :a.tariw IS l8pChIb1e.1CIt..the IdIvItII!S d'" ~ '~I."."'" ~....... and, '" ~ __ r.un "'f Is '1QIMIng to.... that ItS ~I."""_',ar ;tncI-UIIIIlbIcIe by N. PdIc:f. ~ .. "~ or .........rI :HuniIr IP. CuIIDmer 'WIII be: foniardIid .tIt ... ......... :lP 'cusb:Iner's ...........for. .1C:IIC)n. 11' VlalMltiltd tM ........ .~. . :~..... ~" ~IP ~ P.roduds:. ~ ......... .-1Wt 11) tlnrllnaIIl..I8MCeS:;wIh fJt file .1dfQft to *'P. the . aI'IndnD ....... .vIOIiI)ng H.u.-n ,. . ~,... . ~:WIthout.natb. IJ.2 T... of, ..... To ..... .. .. H&.nIr. HIt.wcn ..... ___let.1IIIIIII ~.IDIW.....:...fD.... tD.thI'fOIOWInO ...... Ind ~. .It~:... tnY ~.;or marns regilding HW1tIr JiIlrVb, ctII........... aIact IIIiIId ,an ...~. bIIng . ......... CIbJi MDdem.cUstama'.r.lID~"- ~!$P' ~ '. . aty "'.........: .r-:.I/'lb.~,. ,. . R....,.~ LA -t, ~~. J./t/;)(JOrJ IJfIf~ D~IUfarn'(j ~..:ti:S . Hunter Initial.' & L ~SfOmer Initials . .Date i/.,/.,' :[)ate. . . " H U N T E R c 0 m . t . m u n I c a .1 0 n s AddIndum -A" HunIIr~""""'___Rt.11 f. ...............ILA "'-,..... CCInIIuIIcIIIoI ,....., ....... ....lMiIII...... (aM) ....:~.... .,"" .,....... ....................... ....Ibn.... elf.... MIiirlIrIMdl_ (1&.... .... ".. ...................,...,to... .......... apIG........ ........... .........-:.. ........ - .....1IGbana:8LAa do not.............1UCh .. bW...,~.................... ......VPN.DIIkIp:.......... . .2,.' ~...... FOr...... Of................ ~...tDIDIIng........... ..._............ ~. · =--~o." _ HaIr 0WIIId .. ..... InIImIt PIuaD. (II) ......i.., ...,. 2 ~ · "IP 1......: .........~ .'" .... ........ 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CIIInidIt ......__....~ IIif4 ......... .......... ..,,...,. . · ...... -. -- .... .. ..............In dIIIi'.far ...... ............. .... ...... .dIdIj .................. ........ ......... . · .......~ -.; -- .....- ........ ........... ..., .., .... ...... ...... .... ........111.....,:...... . · - .............., of...... ......, fie "':.br ,cu.ar. far.. ....U)_..... ::~~.=-..:-.:.~.~~::,~!:.~~,:=:=: . ....r.., ....~-......:~ .~. ...: _. ....RAII....... ......... ..:....... ~ ... . ~ ....~........... ..............:..........., :1UPPQIt ~... ........of..... .............. . ..~. ~..d""''''''''''' ........... . ... ... ..,. '1Idide.. .. ..... .......,_............_br..~. . .1......., flI.... -111111' ~... At........ It .... ..........,. .... .HunIIr ........SIM ...... ....~. ...... .upan',-, ..fn " fOw___ · The ....1IIcMMM.......... to ~"'afNllwalk 0.-..1_ ofthetme, '. LaIiInc:r at Ihe ........ ...... at (I) 45 If-I c.~........ · ,.. 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F~._... ........ ...... ........ ..........-......... aaIIIy:_ HInIr. a. 8ChecUed ....... -.....lCJ __............... ... DNS..... ouIIiIdt... ... CIIIIIIaI at I:IIdIr: I. F....8LA..I.............. . ... ~...... 01'.... t6..................,.e.n; or .. "~" 01' ....... (... 01' ........ dI.aIbIra....... 01'....... by ~ ....... ........ ....... ..., ........... .... ~ Of .. fI" .......IIIcIdiaI.. 01' HunIIr ..... 'In ....... of.......". T_'" ColI.....,.... 01'........ .I.t~ IIIIi POIc1~ . to. c:r..IIt A_.. WI.......... PIa U -... In ... to ..... . .... cu...am. ........... . """.In ... (.......... .....,..to .. :...: ........ ..... -- ... ..1iCIIOn .... ........... o.ag.lIIUIil.. ....... ..,....... ...... ...... .,. -.. NIliIlaIk 0uIiIge ........ 4*.................... _____...... ~... ...... ..... .....:... __In:_~..... .....".. PIdIIt L.- In I CIIIndIr ........'....,. ...... ...........'1riOnIIL .' . ED valid cndI..... ..... tit.. ..... at cu...am. wIhIn'" ..........,........... MIIpt of ~...... .......... ~.. ~.... of'" ~... _____.,. CUiIanwr ...~' . by........ . . . . ..........~ ....ItunMr.......... saA.to lit...,; ............... ..CUIkxnIr . · ............. ..... o.-..~ l.IIIncr. .... and P.ackiltLoll:1n any""" manIh .. ...... the - ,.._~.., C8IIamirtarMh..... . . it.....ulln. ~'IL AI........... _~:-:l~:.....1D 1~. 1111I...... .......... aw............ ...........n~_jt.,tD...........IiIdI....... . . it.:- J A ~ 'Jj.l . In ... ..... ":1 .... ... ..... .... at tie ...... ..... ............ .... .. tIddCIiIn hJ 1'1 ,ow. t _... ............ ~ of..,. 4J n. ..' . .' c., OIAlNe.Ild: Ir. 'i1IIr. .~ ~.".. . . .1,:. .., .... . .... . . . 111I: A'I;"'~." j CltJ .,. '. ~. . ./h'~"4' ," , . I , I '.1 .. .1 'Addendum "B" DIRECT: PAYMENT . . . Authorization Form STERLING ~ SAVINGS BANK-- I hereby authoriZe Hu.... Construction. (nc~ dba HunierCommunlcatlona ("the Campany") to Inltlate..wlthdrawafs . from my account at the tlnanclalfnltltutlOn named in thll applicatiOn for payment Of.my MQnth~ bills ,to .the: Compatay. Thllauthorlzation..wlll remain valid until I. the ~, or my fIi1anclallnatftutlon _()ke. it. I ~n lU.epend payment of a:mQI1fhlY 'bllI by notifying 1118 Company at any time prior to 4.~OO p.m~ ,,,,rea. business days befol'8 .the ~ Is scheduled lobe deducted from my accounll underatandthat two or:more 8~.IQfl8 ina 12. month period willresutf'ln cenceI~.of my participation In' th. ~rect Pa~t prog.ram. J underltand that the .DJ~ P.ayrnent program II an litem.. method of: payment only'and :dQ88 not.otherwise ~ 'my ,tghtsor U1eriQhIs of th. Company or II1Y flnanclal'instltution with respect to ~ ott.. I, furth. und....tand that ,the Company and.my flnancl8llndtullon reserve the right.to tennlMte the Direct P8~ plan ...dlor my pa~paUQt1 'lJ1'it..Jf Iwlih to di8continue my p.ticfpaUon.ln the.DIreCt Payment plan.) may'do*>> by notifying the Company.. N.... of AnancllllndtutlOn C........ or .....k RoutIno Bank.ACCount .Fbt",....rat. ........ . . Nil...... Nu.... (0ptI0p1l1) I Account Holder Signature Date JOint Account HOidtw Slgnatan. : Date . For the ,Company to Verify "'k.8CCCUd and rou1ing :nurnbers. 'account holders shoUld attaCh'8 VOIDED CHeCk1or. eaCh ~ hOIder'accOunt to ~ debited. The Company. and accaunt hoIders'lhoukJ retain cOmPleted copIeJ'.d thie' foimfar their 1'iJCOrdI.' . THIS FORM IS FOR THE.COM~AMY/ACCOUNT.,HO~ER USE. ONLY It I~ not required to forwlird copt.. to. Sttrllng:' &~- rA' f\{ FicCORDER Page 1 / 1 CITY OF ASHLAND 20 E MAIN ST. ASHLAND, OR 97520 (541) 488-5300 DATE 7/1 0/2008 PO NUMBER 08403 VENDOR: 000082 HUNTER COMMUNICATIONS, INC. 801 ENTERPRISE DR STE 101 CENTRAL POINT, OR 97502 ASHLAND, OR 97520 SHIP TO: Ashland Fiber Network (541) 488-5354 90 N. MOUNTAIN ASHLAND, OR 97520 Req. No.: Dept.: IT Contact: Mike Ainsworth Confirming? No Quantity . Unit ... Description Unit Price Ext. Price THIS IS A REVISED PURCHASE ORDER Internet Bandwidth- 7 Months @ $15,000 105,000.00 per month - Per existinQ contract which expires on February 8,2009. Contract may be extended for one additional year. Processed chanQe order 03-19-2009 80,000.00 Amount for balance of fiscal year endinQ June 30, 2009 The contract is beinQ extended for the 2nd and final year, which will expire on February 10, 2010. ~ SUBTOTAL 185 000.00 BILL TO: Account Payable TAX 0.00 20 EAST MAIN ST FREIGHT 0.00 541-552-2028 TOTAL 185,000.00 FOB Point: Ashland Terms: Net 15 days Req. Del. Date: Speciallnst: <'! ...! .!!II . !.!~!.i !j,E:~'Lf ;~RrojectS~ul11ber ! ;11 Amounf AccountS Number Project Number Amount E 691 .02.46.00.601 40C 54.400.00 E 691 .02.47.00.60140C 1 30,600.00 3i ~ ~edSignat::d/ VENDOR COPY CITY OF ASHLAND REQUISITION FORM Date of Req uest: March 18,2009 ~, IS REQUEST IS A: Change Order PO 08403 ~ Change Order Required Date of Delivery/Service: FY 08-09 Vendor Name Address: City, State, Zip: Telephone Number Fax Number Contact Name Hunter Communications 801 Enterprise Drive Central Point, OR 7502 SOLICITATION PROCESS Small Procurement D Sole Source D Invitation to Bid D Less than $5,000 D Written findings attached (Copies on file) D Quotes (Not required) Cooperative Procurement D Reauest for Proposal D State of ORIWA contract (Copies on file) Intermediate Procurement D Other government agency contract D Special I Exempt D (3) Written Quotes D Copy of contract attached D Written findings, attached (Copies attached) D Emeraencv D Contract # D Written findings attached Description of SERVICES Total Cost D Internet Bandwidth Services Usage projected @ $16,000 month Item # Quantity Unit Description of MATERIALS Unit Price Total Cost , TOTAL COST D Per attached QUOTE Project Number ______. ___ $80,000 12A. C, "6~o Account Number 691.02.47.00.601400 691.02.46.00.601400 * Items and services must be charged to the appropriate account numbers for the financials to reflect the actual expenditures accurately. By signing this requisition form, I certify that the information provided above meets the City of Ashland public contracting requirements, and the documentation can be provided upon request. EmPIOyeeSignat~~ Michael Ainsworth Supervisor/Dept. Head Signatu~~ Interim IT Director G: Finance\Procedure\AP\Forms\08 09 PO Req Hunter Change Order Updated on: 3/18/2009 Page 1 / 1 ~.. ._~ CITY OF ASHLAND 20 E MAIN ST. ASHLAND, OR 97520 (541) 488-5300 DATE 7/1 0/2008 I I PO NUMBER 08403 VENDOR: 000082 HUNTER COMMUNICATIONS, INC. 801 ENTERPRISE DR STE 101 CENTRAL POINT, OR 97502 SHIP TO: Ashland Fiber Network (541) 488-5354 90 N. MOUNTAIN ASHLAND, OR 97520 FOB Point: Ashland Terms: Net 15 days Req. Del. Date: Speciallnst: Req. No.: Dept.: IT Contact: Mike Ainsworth Confirming? No Quantity Unit Description Unit Price Ext. Price Internet Bandwidth - 7 Months @ $15,000 105,000.00 per month - Per existinQ contract which expires on February 8,2009. Contract may be extended for one additional year. SUBTOTAL 105000.00 BILL TO: Account Payable TAX 0.00 20 EAST MAIN ST FREIGHT 0.00 541-552-2028 TOTAL 105,000.00 ASHLAND, OR 97520 AccountNumber Project Number Amount Account Number Project Number Amount E 691.02.47.00.60140( 105 000.00 #- ~ ~4Ar Authorized Signature VENDOR COpy ". r CITY OF ASHLAND REQUISITION FORM Date of Request: July 19,2008 THIS REQUEST IS A: PO D Change Order Required Date of Delivery/Service: FY 08-09 Vendor Name Address: City, State, Zip~ Telephone Number Fax Number Contact Name Hunter Communications 801 Enterprise Drive Central Point, OR 7502 SOLICITATION PROCESS Small Procurement D Sole Source D Invitation to Bid D Less than $5,000 D Written findings attached (Copies on file) D Quotes (Not required) Coooerative Procurement [g/ Reauest for Prooosal Ex- {~; ~.~ D State of OR/WA contract (Copies on file) e ~1J.:- Intermediate Procurement D Other government agency contract D Soeciall Exemot AMC 2.50.070 (S) D (3) Written Quotes D Copy of contract attached D Written findings attached (Copies attached) 0 Emeraencv 0 Contract # 0 Written findings attached Description of SERVICES o Internet Bandwidth Services Usage projected @ $15,000 month Item # Quantity Unit Description of MATERIALS Unit Price Total Cost TOTAL/COST 0 Per attached QUOTE Project Number _ _ _ _ _ _. _ __ $180,000 Account Number 691.02.47.00.601400 * Items and services must be charged to the appropriate account numbers for the financials to reflect the actual expenditures accurately. By signing this requisition form, I certify that the information provided above meets the City of Ashland public contracting requirements, and the documentation can be provided upon request. ~. Employee Signa~~ ~ SupervisorlDept. Head Signatu~. ," a Michael Ainsworth . G: Finance\Procedure\AP\Forms\08 09 PO Req Hunter Updated on: 7/9/2008