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Home My WebLink About2009-047 CONT Chg Order #1-2 - Pape Material --:'1 ADDENDUM TO CITY OF ASHLAND CONTRACT FOR WORK LESS THAN $25,000 Addendum made this ~ day of April, 2009, between the City of Ashland ("City") and Pape Machinerv, Inc. ("Contractor"). Recitals: A. On February 25,2009, City and Contractor entered into a."City of Ashland Contract for WORK Less Than $25,000" (further referred to in this addendum as "the agreement"). B. The parties desire to amend the agreement to modify the proiect to add two chanqe orders and extend the date of completion to May 29, 2009. City and Contractor agree to amend the agreement in the following manner: 1. The maximum price as specified on the original contract is being increased by the following change orders: Change Order NO.1 - Install pump for cooling oil, $1,618.27 Change Order NO.2 - Replace (2) hydraulic pumps, $3,250.00 2. The date of completion is being extended to May 29, 2009. 3. The scope of services is modified to add the installation of a pump for cooling oil and to replace two hydraulic pumps. 4. Except as modified above the terms of the agreementshall remain in full force and effect. CONTRACTOR: BY~~ ' Its/f~~L-'" .fi,~(Jr'; Cld~ , , ""'4-".,e.--- Fed,ID# 7.7-1/2J?/o OR Social Security # elTY OF ASHLAND: ~h~ Date ,5~,-----fi' I' / . BY eONTENT REVIE . Date: '?/~/01 Purchase Order # 08864 DATE ..r- J -09 Acct. No.: 690 11 15 00 602 400 (For City purposes only) 1- CITY OF ASHLAND SERVICES CONTRACT <$25,000 ADDENDUM &~ P c2;-c& f/ AI. , 1- Product Support Estimate I Customer: CITY OF ASHLAND Estimate Number 0 lAd dress: Date: 4/20/2009 ICity/Slale: Salesman: DAVE Location: Pap'; Machinery " 0 Expire Date: 5/21/2009- Contact: - Phone #: - Make: IModel: ALCONZA iSer#: GENERATOR Eauip. # 0 THANK YOU FOR YOUR BUSINESS Ilem# Description Parts labor Total 1 INSTALL PUMP FOR COOLING OIL $ 878.27 ~ 740.00 $ 1,618,27 VeuJ? /; e-e . $ - $ - -- - --- ---- --- --~_.- - $ - $ " , TOTAL $ 1,618.27 IOTE: THIS ESTlMA TE ASSUMES ALL CORES MIEET CORE ACCEPTANCE. DOES NOT INCLUDE ANY OTHER MACHINING DR FABRICA TlON NOT SPEC1F1CALL Y LISTED ABOVE. THE CUSTOMER WILL BE CONTACTED FOR .JJ.PPROVAL ON ANY EXTRA WORK. ALL REUSED PARTS MUST MEET REUSABILITY GUIDELINES FOR REUSE. NO FREIGHT, TAX OR $ERVlCE CHARGES ARE INCLUDED IN THIS ESTIMATE ALL PARTS WILL BE ORDERED STOCK ORDER TERMS. stamer Approval Dale Approved: P.O, (If required) ~ Pi t't/f1~ VI-de t/ d ;;z Product Support Estimate Customer: CITY OF ASHLAND Estimate Number 0 Address: Date: 4/20/2009 City/State: Salesman: DAVE Location: Pape Machinery . 0 Expire Date: 5/21/2009 Contact: - Phone #: - Make: IModel: ALCONZA ISer#: GENERATOR Equip. # 0 Item # Description Parts Labor Total 1 REPLACE 2 HYDRAULIC PUMPS $ 3,250.00 $ - $ 3,250.00 I , $ - $ - ,-- . --~-~_..-- ----.. - ---- , $ - $ - TOTAL $ 3,250.00 NOTE;, THIS E5.T1MATE ASSUMES ALL CORES MEET CORE ACCEPTANCE. DOES NOT INCLUDE ANY OTHER MACHINING OR FABRJCA rJON NOT SPECfFICALL Y LISTED ABOVE THE CUSTOMER WILL BE CONTACTED FOR APPROVAL ON ANY EXTRA WORK. ALL REUSED PARTS MUST MEET REUSABILITY GUIDELINES FOR REuse. NO FREIGHT, TAX OR SERVICE CHARGES ARE INCLUDED IN THIS ESTIMA TE. ALL PARTS WILL BE ORDERED STOCK ORDER TERMS. THANK YOU FOR YOUR BUSINESS ustomer Approval Date Approved: . P.O. (if requIred) . . CITY OF ASHLAND Memo DATE: TO: FROM: RE: April 21, 2009 '.v Lee Tuneberg ( Dick Wandersche~ Reeder Gulch Hydr'iJ'~aintenance Back in February, 2009 we entered into a sole source contract with PAPE Machinery in Medford to perform maintenance on the Reeder Gulch Hydro generator. This work included removal, teardown and resealing the hydraulic pumps, changing oil filters, sampling oil, repairing leaks and checking the oil filters. Our previous experience with P APE and also the fact that we couldn't find other firms that could provide this service led us to sole source the project to P APK Their initial price quote was $8,067 to complete all this work. They recently began the project and after getting into the pumps they discovered that the pumps can't be salvaged and actually need replacement. The price of purchasing and installing the new hydraulic pumps and a new cooling oil pump is $ 4128.27. We are requesting a change order to the existing PO to complete this work and finish this project. Please feel free to contact Scott Johnson at 552 2307 if you have questions, need more information on this request. cc. Scott Johnson Electric Depl 90 N Mountain St Ashland, Oregon 97520 \WJW.ashland.or.us Tel: 541-488.5357 Fax: 541.552 2436 TTY: 800.735.2900 r~' Page 1/1 ~4. ._~ C I T Y 0 F CITY RECORDE ~I\SHLAND '''< ""DA' TE'<iWf'ic'" ~ ,"^'...-<.~...~~~', -"'-~"" ~,.. 20 E MAIN ST. ASHLAND, OR 97520 (541) 488-5300 3/31/2009 i.ii!,'F'01NUMBERc','C,' 08864 , VENDOR: 000117 PAPE MATERIAL HANDLING EXCHANG POBOX 5077 PORTLAND, OR 97208-5077 SHIP TO: Ashland Electric Department (541) 488-5354 90 N MOUNTAIN ASHLAND, OR 97520 FOB Point: Terms: Net 30 days Req. Del. Date: Speciallnst: Req. No.: Dept.: ELECTRIC , Contact: Scott Johnson Confirming? No ',,--- ~i~"o , ", ,..,~ '. ;.;:, ;;K~'-/:".f',:"::::i~:ji.iscripli'ciri >\,-; , :":",,;,,._""-'--:,':-2,'!'c;~ ::"r:IUnitTp.rrce,~::~~' ~~ :;t j"Ej(t:::Riice;='?'~~ ' '-{O.... r ~,.,.'; -'lU 'f" ,...;L, uan I ~: ;;,_. nlt_~ THIS IS A REVISED PURCHASE ORDER Contractor to service hydraulics of the 8,066.07 hydro-generator, Per atta~hed estimate dated 02/04/2009. No additional work is authorized without prior written approval from Dick Wanderscheid, Director of Electric Utilities, or his designee. Contract Date of agreement: 02/25/2009 Beginning date: 03/09/2009 eompletion date: OS/29/2009 Insurance required/On file Processed change order 05/19/2009. 1,618.27 Change Order NO.1 - Install pump for cooling oil. Approved by eouncil on May 5,2009 Processed change order 05/19/2009. 3,250.00 Change Order NO.2 - Replace two hydraulic pumps. Approved by Council on May 5, 2009 .. SUBTOTAL 12934.34 BILL TO: Account Payable TAX 0.00 20 EAST MAIN ST FREIGHT 0.00 541-552-2028 TOTAL 12,934,34 ASHLAND, OR 97520 ;-~:.:7AZ:c'ountNumber.ti-ffj [i :.; \5Rr6jecfNTimber,~:;o; ~:~~: .~\~,l'::;(A'fn~({lJnf. ,~:_~:~,~; :;r~?~ccount:Nu'mber.:<~:~E ~f!;J~R~jectiNumBerli-~t_ : ;:~-,,~::: ,AmourltJ;.a E 690,1 1 1 5.00.60240 E 0001 32.999 1 2 934.34 , .. ~ .$. ' .s)1~ - ~ed Sign~(ure1 VENDOR COPY I :FORM#ul CITY OF ASHLAND "t,.""&.Ul5...J"'~~.f:1~~'~!". ~-~:. .;;~:r':'~~:~1 G'C!n)DS!'~NDb.SER~IGES 0;,- ^ :'.:-.~ '~.~..~~.:!..;:;;.;i..zt::~~...Jil;~~s:'~..t'....-- --,<:>- ,,(, ~"-","Ji! CHANGE ORDER/CONTRACT AMENDMENT APPROVAL REQUEST FORM Description of Change Order I Contract Amendment to original contract ~~r attached contract am.endm~ s;<-,c:.d'u?_,,-cfJ c~ Contractor: .. /~. ~ett {!...l".A...,.~~ Purchase Order Number: tt? e g 6 ~ Description: cL-t'r...,.#L-./1'l..'7<- 62r- cL.e .,.....5 /'l~ ( "'" ~ Cb;';t?~~1fdin~ntjforJGOODSJ&~SERVICES - - --- $t@CJ0b_ ,(}'l c" .<J-d---' r:: ~ of original contract 6...0 % of original contract Original contract amount Total amount of previous contract amendments. t--""'" Amount of this contract amendment --Ye6S ;;:2.7 $ / ~/13 ~ 3.c.jJ ... (6d TOTAL AMOUNT OF CONTRACT % of original contract Is the total aggregate cost change for the Goods & Services contract less than or equal to 350/& of the original contract amount? , - YES NO ~ If "No", City Council approval is required. City Council approval was received on c? <? ... c ~ ... 6J '9 (Date) / Are there any applicable performance or payment bonds and insurance coverages ~ that need to be adjusted to account for the change in the contract amount? YES _ NO _ Not Applicable _ Was the original contract approved by the City Council, or Is it exempt? YES (Approved) NO (Exempt) ~.:> M'~';'I"" <: ,.fI-7"?'tc'" If "Yes", City Council approval was received on (date), for Additional information: By completing and signing this requirements and justification form, I certify that the information provided above meets the City of Ashland public contractmg reqUi~;;:drtiO~rz~: can be pr:::::c~::n request. Prepared by: C~ Ut',g. --;,/ ~''-U-rt!j;;J~''l.t- /> / CAJlp~ I Not Approved Department: _ '7 .6L7\.;;z:. ~ Lee Tuneberg Date: {} ~.- (cr ~62( Date: 4;:ft7 Form #11 - Contract Amendment Approval Request Form, Page 1 of 1,4/27/2009