HomeMy WebLinkAbout2009-060 Contract - Electrical Reliability
CITY OF
ASHLAND
20 East Main Street
Ashland, Oregon 97520
Telephone: 541/488-6002
Fax: 541/488-5311
CONTACT: David Oswald, Sales Engineer
ADDRESS: 4099 SE International Way, Suite 201,
Milwaukie, OR 97222
DATE AGREEMENT PREPARED: 05-20-2009
BEGINNING DATE: 06-01-2009
TELEPHONE: 503-653-6781
FAX: 503-659-9733
COMPLETION DATE: 06-30-2009
COMPENSATION: $10,050.00 Firm Fixed Price Per ro osal dated Ma 18,2009
GOODS AND SERVICES TO BE PROVIDED: Acceptance Testing - Reeder Gulch Hydroelectric-
Switch ear and Control S stem - Per Commissionin Plan Ma ,2009 re ared b CVO Electrical S stems
ADDITIONAL TERMS: Article 8: Subject to the limitations set forth in Article 22. Article 22: Limitation of
Liability. In no event shall either party be liable for special, indirect, incidental or consequential damages.
Subcontractor's liability on any claim for loss, cost, damage, expense, or other liability arising out of or
connected with this Contract shall not exceed an a re ate amount of $1 ,000,000.00.
NOW THEREFORE, pursuant to AMC 2.50.090 and after consideration of the mutual covenants contained herein the
CITY AND CONTRACTOR AGREE as follows:
1. All Costs by Contractor: Contractor shall, provide all goods as specified above and shall at its own risk and
expense, perform any work described above and, unless otherwise specified, furnish all labor, equipment and
materials required for the proper performance of such work.
2. Qualified Work: Contractor has represented, and by entering into this contract now represents, that any personnel
assigned to the work required under this contract are fully qualified to perform the work to which they will be assigned
in a skilled and worker-like manner and, if required to be registered, licensed or bonded by the State of Oregon, are
so registered, licensed and bonded. Contractor must also maintain a current City business license.
3. Completion Date: Contractor shall provide all goods in accordance with the standards and specifications, no later
than the date indicated above and start performing the work under this contract by the beginning date indicated
above and complete the work by the completion date indicated above.
4. Compensation: City shall pay Contractor for the specified goods and for any work performed, including costs and
expenses, the sum specified above. Payments shall be made within 30 days of the date of the invoice. Should the
contract be prematureiy terminated, payments will be made for work completed and accepted to date of termination.
Compensation under this contract, including all costs and expenses of Contractor, is limited to $25,000.00, unless a
separate written contract is entered into by the City.
5. Ownership of Documents: All documents prepared by Contractor pursuant to this contract shall be the property of
City.
6. Statutory Requirements: ORS 279B.220, 279B.225, 279B.230, 279B.235, ORS Chapter 244 and ORS 670.600 are
made part of this contract.
7. Living Wage Requirements: If contractor is providing services under this contract and the amount of this contract
is $18,088 or more, Contractor is required to comply with chapter 3.12 of the Ashland Municipal Code by paying a
living wage, as defined in this chapter, to all employees performing work under this contract and to any subcontractor
who performs 50% or more of the work under this contract. Contractor is also required to post the notice attached
hereto as Exhibit B predominantly in areas where it will be seen by all employees.
8. Indemnification: Contractor agrees to defend, indemnify and save City, its officers, employees and agents harmless
from any and all losses, claims, actions, costs, expenses, judgments, subrogations, or other damages resulting from
injury to any person (including injury resulting in death), or damage (including loss or destruction) to property, of
whatsoever nature arising out of or incident to the performance of this contract by Contractor (including but not limited
to, Contractor's employees, agents, and others designated by Contractor to perform work or services attendant to this
contract). Contractor shall not be held responsible for any losses, expenses, claims, subrogations, actions, costs,
judgments, or other damages, directly, solely, and proximately caused by the negligence of City.
9. Termination:
a. Mutual Consent. This contract may be terminated at any time by mutual consent of both parties.
b. Citv's Convenience. This contract may be terminated at any time by City upon 30 days' notice in writing
and delivered by certified mail or in person.
c. For Cause. City may terminate or modify this contract, in whole or in part, effective upon delivery of
written notice to Contractor, or at such later date as ma be established b Cit under an of the followin
Contract for Goods and Services Less than $25,000, Revised 06/30/2008, Page 1 of 9
. conditions:
i. If City funding from federal, state, county or other sources is not obtained and continued at levels
sufficient to allow for the purchase of the indicated quantity of services;
ii. If federal or state regulations or guidelines are modified, changed, or interpreted in such a way
that the services are no longer allowable or appropriate for purchase under this contract or are
no longer eligible for the funding proposed for payments authorized by this contract; or
iii. If any license or certificate required by law or regulation to be held by Contractor to provide the
services required by this contract is for any reason denied, revoked, suspended, or not renewed.
d. For Default or Breach. .
i. Either City or Contractor may terminate this contract in the event of a breach of the contract by
the other. Prior to such termination the party seeking termination shall give to the other party
written notice of the breach and intent to terminate. If the party committing the breach has not
entirely cured the breach within 15 days of the date of the notice, or within such other period as
the party giving the notice may authorize or require, then the contract may be terminated at any
time thereafter by a written notice of termination by the party giving notice.
ii. Time is of the essence for Contractor's performance of each and every obligation and duty under
this contract. City by written notice to Contractor of default or breach, may at any time terminate
the whole or any part of this contract if Contractor fails to provide services called for by this
contract within the time specified herein or in any extension thereof.
iii. The rights and remedies of City provided in this subsection (d) are not exclusive and are in
addition to any other rights and remedies provided by law or under this contract.
e. Obliaation/Liabilitv of Parties. Termination or modification of this contract pursuant to subsections a, b, or
c above shall be without prejudice to any obligations or liabilities of either party already accrued prior to such
termination or modification. However, upon receiving a notice of termination (regardless whether such notice is
given pursuant to subsections a, b, c or d of this section, Contractor shall immediately cease all activities under
this contract, unless expressly directed otherwise by City in the notice of termination. Further, upon termination,
Contractor shall deliver to City all contract documents, information, works-in-progress and other property that are
or would be deliverables had the contract been completed. City shall pay Contractor for work performed prior to
the termination date if such work was performed in accordance with the Contract.
10. Independent Contractor Status: Contractor is an independent Contractor and not an employee of the City.
Contractor shall have the complete responsibility for the performance of this contract.
11. Non-discrimination Certification: The undersigned certifies that the undersigned Contractor has not discriminated
against minority, women or emerging small businesses enterprises in obtaining any required subcontracts.
Contractor further certifies that it shall not discriminate in the award of such subcontracts, if any. The Contractor
understands and acknowledges that it may be disqualified from bidding on this contract, including but not limited to
City discovery of a misrepresentation or sham regarding a subcontract or that the Bidder has violated any
requirement of ORS 279A.11 0 or the administrative rules implementing the Statute.
12. Asbestos Abatement License: If required under ORS 468A.710, Contractor or Subcontractor shall possess an
asbestos abatement license.
13. Assignment and Subcontracts: Contractor shall not assign this contract or subcontract any portion of the work
without the written consent of City. Any attempted assignment or subcontract without written consent of City shall be
void. Contractor shall be fully responsible for the acts or omissions of any assigns or subcontractors and of all
persons employed by them, and the approval by City of any assignment or subcontract shall not create any
contractual relation between the assignee or subcontractor and City.
14. Use of Recyclable Products: Contractor shall use recyclable products to the maximum extent economically feasible
in the performance of the contract work set forth in this document.
15. Default. The Contractor shall be in default of this agreement if Contractor: commits any material breach or default of
any covenant, warranty, certification, or obligation it owes under the Contract; if it loses its QRF status pursuant to
the QRF Rules or loses any license, certificate or certification that is required to perform the work or to qualify as a
QRF if Contractor has qualified as a QRF for this agreement; institutes an action for relief in bankruptcy or has
instituted against it an action for insolvency; makes a general assignment for the benefit of creditors; or ceases doing
business on a regular basis of the type identified in its obligations under the Contract; or attempts to assign rights in,
or delegate duties under, the Contract.
16. Insurance. Contractor shall at its own expense provide the following insurance:
a. Worker's Compensation insurance in compliance with ORS 656.017, which requires subject employers to
provide Oregon workers' compensation coverage for all their subject workers
b. General Li . . . u nce with a combined single limit, or the equivalent, of not less than Enter one:
,
$200,000, $500,000, 000,0..9.3, $2,000,000 or Not Applicable for each occurrence for Bodily Injury and Property
Damage. It shall include contractual liability coverage for the indemnity provided under this contract.
c. Automobile' . ance with a combined single limit, or the equivalent, of not less than Enter one:
$200,000, $500,000, 1,000,000, or Not Applicable for each accident for Bodily Injury and Property Damage,
includin covera e for owned, hired or non-owned vehicles, as a licable.
Contract for Goods and Services Less than $25,000, Revised 06/30/2008, Page 2 of 9
,d. 'Notice of cancellation or chanQe. There shall be no cancellation, material change, reduction of limits or
intent not to renew the insurance coverage(s) without 30 days' written notice from the Contractor or its insurer(s) to
the City.
e. edlCertificates of Insurance. Contractor shall name The City of Ashland, Oregon, and its
elected ,0 icers and employees as Additional Insureds on any insurance policies required herein but only
with respect to Contractor's services to be provided under this Contract. As evidence of the insurance coverages
required by this Contract, the Contractor shall furnish acceptable insurance certificates prior to commencing work
under this contract. The contractor's insurance is primary and non-contributory. The certificate will specify all of the
parties who are Additional Insureds. Insuring companies or entities are subject to the City's acceptance. If
requested, complete copies of insurance policies, trust agreements, etc, shall be provided to the City. The
Contractor shall be financially responsible for all pertinent deductibles, self-insured retentions andlor self-
insurance.
17. Governing Law; Jurisdiction; Venue: This contract shall be governed and construed in accordance with the laws
of the State of Oregon without resort to any jurisdiction's conflict of laws, rules or doctrines. Any claim, action, suit or
proceeding (collectively, "the claim") between the City (and/or any other or department of the State of Oregon) and
the Contractor that arises from or relates to this contract shall be brought and conducted solely and exclusively within
the Circuit Court of Jackson County for the State of Oregon. If, however, the claim must be brought in a federal
forum, then it shall be brought and conducted solely and exclusively within the United States District Court for the
District of Oregon filed in Jackson County, Oregon. Contractor, by the signature herein of its authorized
representative, hereby consents to the in personam jurisdiction of said courts. In no event shall this section be
construed as a waiver by City of any form of defense or immunity, based on the Eleventh Amendment to the United
States Constitution, or otherwise, from any claim or from the jurisdiction.
18. THIS CONTRACT AND ATTACHED EXHIBITS CONSTITUTE THE ENTIRE AGREEMENT BETWEEN THE
PARTIES. NO WAIVER, CONSENT, MODIFICATION OR CHANGE OF TERMS OF THIS CONTRACT SHALL
BIND EITHER PARTY UNLESS IN WRITING AND SIGNED BY BOTH PARTIES. SUCH WAIVER, CONSENT,
MODIFICATION OR CHANGE, IF MADE, SHALL BE EFFECTIVE ONLY IN THE SPECIFIC INSTANCE AND FOR
THE SPECIFIC PURPOSE GIVEN. THERE ARE NO UNDERSTANDINGS, AGREEMENTS, OR
REPRESENTATIONS, ORAL OR WRITTEN, NOT SPECIFIED HEREIN REGARDING THIS CONTRACT.
CONTRACTOR, BY SIGNATURE OF ITS AUTHORIZED REPRESENTATIVE, HEREBY ACKNOWLEDGES THAT
HEISHE HAS READ THIS CONTRACT, UNDERSTANDS IT, AND AGREES TO BE BOUND BY ITS TERMS AND
CONDITIONS.
19. Nonappropriations Clause. Funds Available and Authorized: City has sufficient funds currently available and
authorized for expenditure to finance the costs of this contract within the City's fiscal year budget. Contractor
understands and agrees that City's payment of amounts under this contract attributable to work performed after the
last day of the current fiscal year is contingent on City appropriations, or other expenditure authority sufficient to allow
City in the exercise of its reasonable administrative discretion, to continue to make payments under this contract. In
the event City has insufficient appropriations, limitations or other expenditure authority, City may terminate this
contract without penalty or liability to City, effective upon the delivery of written notice to Contractor, with no further
liability to Contractor.
20. Prior Approval Required Provision. Approval by the City of Ashland Councilor the Public Contracting Officer is
required before any work may begin under this contract.
21. Certification. Contractor shall sign the certification attached hereto as Exhibit A and herein incorporated by
reference.
~yONTRACTOR ~. ...L
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Prin Name
CITY OF ASHLAND:
BY
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TITLE
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DATE
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Date:
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ACCOUNT #
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'Completed W9 form must be submitted with contract
(For City purposes only)
PURCHASE ORDER # 6/f t3 I ( I <) &tJ 6 c;Z ~tl7J
Contract for Goods and Services Less than $25,000, Revised 06/30/2008, Page 3 of 9
EXHIBIT A
CERTIFICATIONS/REPRESENTATIONS: Contractor, under penalty of perjury, certifies that (a) the
number shown on the attached W-9 form is its correct taxpayer ID (or is waiting for the number to be
issued to it and (b) Contractor is not subject to backup withholding because (i) it is exempt from
backup withholding or (ii) it has not been notified by the Internal Revenue Service (IRS) that it is
subject to backup withholding as a result of a failure to report all interest or dividends, or (iii) the IRS
has notified it that it is no longer subject to backup withholding. Contractor further represents and
warrants to City that (a) it has the power and authority to enter into and perform the work, (b) the
Contract, when executed and delivered, shall be a valid and binding obligation of Contractor
enforceable in accordance with its terms, (c) the work under the Contract shall be performed in
accordance with the highest professional standards, and (d) Contractor is qualified, professionally
competent and duly licensed to perform the work. Contractor also certifies under penalty of perjury
that its business is not in violation of any Oregon tax laws, and it is a corporation authorized to act on
behalf of the entity designated above and authorized to do business in Oregon or is an independent
Contractor as defined in the contract documents, and has checked four or more of the following
criteria:
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(1) I carry out the labor or services at a location separate from my residence or is in a
specific portion of my residence, set aside as the location of the business.
(2) Commercial advertising or business cards or a trade association membership are
purchased for the business.
(3) Telephone listing is used for the business separate from the personal residence listing.
(4) Labor or services are performed only pursuant to written contracts.
(5) Labor or services are performed for two or more different persons within a period of one
year.
(6) I assume financial responsibility for defective workmanship or for service not provided
as evidenced by the ownership of performance bonds, warranties, errors and omission
insurance or liability insurance relating to the labor or services to be provided.
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Contractor
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(Date)
Contract for Goods and Services Less than $25,000, Revised 06/30/2008, Page 4 of 9
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EMERSON.
Process Management
Emerson Process Management
Electrical Reliability Services, Inc.
4099 5E International Way, Suite 201
Milwaukie, OR 97222
USA
T (503) 653 6781
F (503) 659 9733
www.ers.assetweb.com
.,
QUOTE
May 18, 2009
ers Reference No. 3100976
Martin Stoddard
CVO'Electrical Systems
1600 SW Western Blvd, Suite 160.
Corvallis, OR 97333
Subject:
Acceptance Testing - Reeder Gulcb Hydroelectric - Switcbgear and Control System
Electrical Rcliability Services, Inc. (ers) is pleased to provide the following quotation.
SITE: Reeder Gulch Hydroelectric Power Plant - Ashland, OR
SERVICES: Perform specific tests and inspections on the equipment listed below. This work shall be
performed with reference to the following plans and specifications:
Plans and Specifications Directing this Work
CVOE Commissioning Plan - Acceptance Testing Specifications
Drawings ROH EOOI-E003
Main Power Elementary 012406898
Equipment Scope
GE AKD-lO Switchgear, consisting of:
. One (1) AK Circuit Breaker, 2000AF/2000AS, 480V, LSG
. One (1) Control Power Transformer
. Six (6) Voltage Transformers
. Six (6) Current Transformers
Low Voltage Control Panel Consisting of:
. One (1) Beckwith M3420
. One (1) SEL-SOl
. One (1) SPM21
. One (1) PQM Power Quality Meter
. Two (2) Multi-Panel Digital Meter
. . One (1) Synchronous Generator, 84SKV A, 480V
One (1) Dry Type Transformer, 1000KV A, 12.47KV - 480V
COST:
$10,050.00 (Firm Fixed Price)
ers shall provide all field engineers, test equipment, and specialized tools required to complete the project as
discussed in this quotation. Upon completion of the project, ers shall submit a comprehensive final report. The
report shall contain an inventory of equipment inspected, test procedures and test equipment used, field data
sheets, results and recommendations.
CUSTOMER RESPONSmILITIES :
Your company shall perform or provide the following:
. Test power @ 208 Y, 150 A, or 480 Y, 60 A, single phase, within 100 ft. of circuit breaker test area(s).
. Latest drawings, specifications, protective device settings, and equipment manuals.
. Labor as may be required by union by-laws to pull panel covers or other associated tool work.
. Routine torquing of bolted connections, cleaning, continuity tests, insulation resistance tests (meggering),
phasing and rotation checks.
PROPOSAL CLAR):FICA nONS:
. The proposal does not include testing of the low voltage control cable. It is more efficient for this work to
be provided at the time of installation by the installing contractor.
. The proposal pricing does noi include the test procedures designated as optional in the specifications.
. The proposed testing can be provided beginning June 15th.
Unless otherwise indicated, pricing is based on the premise that work shall be performed during normal workday,
on a combination of straight time and over time hours. Your company shall be invoiced for client requested
variations in the work scope or schedule, as discussed in this quotation that would increase the cost of the project.
These additional charges shall be per our published rate schedule in effect at the time the work is performed.
Electrical Reliability Services Terms and Conditions, as attached, shall apply. No other terms and conditions
shall apply unless agreed to in writing by ers prior to the commencement of the project.
Pricing shall remain valid for ninety days.
Electrical Reliability Services would like to thank you for the opportunity to present this quotation. If you find
our quotation acceptable, we would appreciate early notice for the scheduling of the field engineers and test
equipment. Should you have any questions regarding this quotation, or require any further information please
give us a call at (503) 653-6781.
Sincerely,
Electrical Reliability Services, Inc.
14 tJw4
David Oswald
Sales Engineer
DO/ap
Enclosure
ers Reference No. 3100976
Page 2
Electrical Reliability Services, Inc. Terms and Conditions
Electrical Reliability Services, Inc. is herein referred to as .Service Provider". The person or entity
purchasing services or equipment is herein referred to as "Buyer". These terms and conditions,
the attendant quotation or ac~owledgmenl, and all documents incorporated by reference therein,
bind the company(s) that Issues the quotation or acknowledgement for the provision of electrical
testing services to be provided hereunder by Electrical Rellability Services {Service Provider}, and
the Buyer, (Buyer), and constitute the entire agreement (Agreement) between Service Provider
and Buyer regarding such provision of services.
1. ORDER ACCEPTANCE: Perfonnance of any services or the supply of equipment rservices")
by Service Provider Is expressly condiUoned upon the terms and conditions herein. Issuance of an
order by Buyer for services or equipment shall constitute Buyer assent to these terms and
conditions and any contrary terms in Buyer's order or otherwise shall not be binding upon Service
Provider,
2.~: Prices quoted by Service Provider shall remain in effect for lhe period stated in Service
Provider's wrilten quotation or proposal. or, \fnone is stated, for ninety (90) days aflerthe date of
the quotation. If Service Provider does not receive an order from Buyer within the effective period,
Service Provider may change prices for services ta those in effect at the time an arder is received.
Prices do not include any sales, use, excise, value added or similar taxes. Taxes shall be the
responsibility of Buyer and Service Provider shall include them on all inl/Oices, absent receipt of an
appropriate exemption from Buyer. "
3. TERMS OF fAYMS..tiI: Buyer shall be billed monthly. Service Provider, at its discretion, may
require monthly progress payments for services requiring more than thirty (30) days to complete,
Payment terms are net thirty (30) days from date of Invoice. Payments not received within thirty
(30) days of data of inl/Oice shail be subject to a lata payment charge of one and one-half percent
(1~%) or the maximum rata allowed by law, whlcl1ever is lower, and/or Service Provider may
suspend performance of services without lability to Buyer until payment of any overdue amount is
made in full, including any interest charge. Service Provider reserves the right to demand different
payment terms if Service Provider determines that circumstances warrant such measures. Buyer
shall be liable to Service Provider for all expenses relating to the collection of past due amounts.
4. CHANGES: Any changes affecting the Services: or otherwise affecting the scope of work: must
be accepted by Service Provider and resultmg adjustment 10 price, schedule, or both, mutually
agreed in writing.
5. EXCUSE OF PERFORMANCE: Service Provider shall not be liable or responsible lor cost,
expense, or damage due to a delay in performance of sef\rices or other obIlgatbns when such delay is
due to causes beyond SElfIIIce Provider's reasonable control, including, but not limited 10, natural
disasters, ~ of govemn1ent, power faaure, ads of God, laoor disputes, ads or war, or material or
transportation shortage.
6. TERMINATION AND SUSPENSION BY SERVICE PROVIDER: Service Provider may cancel
any order or terminate any agreement without liability to Buyer if Buyer falls to meet the conditions
specified herein, or if Buyer becomes insolvent or bankrupt. Buyer may cancei orders only upon
reasonable advance written notice to Service Provider and upon payment to Service Provider 01
Service Provider's cancellation charge, which include all costs and expenses incurred by Service
Provider in the course of performance under an order or agreement and amounts adequate 10
cover any commitments made by Service Provider.
7. BUYER RESPONSIBILITIES: Buyer shall provide Service Provider ready access to the site
where services are to be performed and adequate workspace and facilities to perform same as
provided in these Service Provider terms and conditions. Buyer shall not require Service Provider
or Its employees, as a condlUon 10 site access or otherwise, to further agree O(enterinto any
agreement, which waives, releases, indemnifies or otherwise limits or expands any rights or
obligations whatsoever. Any such agreements shall be null and void. Buyer shall inform Service
Provider, in writing, at the lime of order placement, of any knO'Wn hazardous substance or condition
at the site, including, but not limited to, the presence ofasbeslos or as bestosconlainingmaterials,
and shall provide Service Provider with any applicable Material Data Safety Sheets regardlng
same. Buyer shall appoint a representativefamiliarwilh the site and lhe nature of the services to
be pert"ormed by Service Provider to be present at all times that Service Provider personnel are at
the site. Service Provider shall not be liable for any expenses Incurred by Buyer in removing,
repl~cing or .refurtJis~ing any Buyer equipment or any part of Buyer's building structure that
restricts Sel'Vlce ProVIder access. Buyer personnel shall cooperate with and provide all necessary
assislance to ,Service Provider. Unless olherwise agreed to by Service Provfder, Buyer shall
arrange for utility outage, site lighting and power as may be needed In the course 01 Service
Provider performance of services. Service Provider shall not be liable or responsible for any work:
performed by Buyer. Service Provider shall nol perfonn any electrical power switching
unless specifically requested by Buyer. Notwithstanding Buyer's request, Service Provider
may refuse to perfonn power switching, If In the opinion of Servlce ProvIder, such action
would be unsafe. IN THE EVENT THAT SERVICE PROVIDER PERFORMS POWER
SWITCHING, TO THE FULLEST EXTENT PERMITTED BY LAW, BUYER SHALL INDEMNIFY,
DEFEND, AND HOLD SERVICE PROVIDER HARMLESS FROM ANY AND ALL LIABILITY,
ACTIONS, SUITS, CLAIMS, DEMANDS, DAMAGES, COSTS, AND EXPENSES ("LOSSES")
ARISING OUT OF OR IN ANY WAY CONNECTED WITH RESULTING FROM SERVICE
PROVIDER'S PERFORMANCE OF POWER SWITCHING, REGARDLESS OF WHETHER THE
lOSSES RESULT FROM BUYER'S NEGliGENCE (WHETHER ACTIVE OR PASSIVE, AND
WHETHER SOLE, JOINT, OR CONCURRENT) OR GROSS NEGliGENCE, AND EVEN
THOUGH CAUSED IN WHOLE OR IN PART BY A PRE-EXISTING DEFECT STRICT
liABILITY, OR OTHER lEGAL FAULT OF SERVICE PROVIDER. THIS INDEMNrrv SHALL
APPLY TO ANY ACTS OR OMISSIONS, WillFUL MISCONDUCT, OR NEGLIGENT
CONDUCT, WHETHER ACTIVE OR PASSIVE, ON THE PART OF BUYER. If OSHA or any other
fede~l, state or local government, trade association, or contradual regulations or standards
require a "safety person" to be 00 site during the performance of services, orin the event ofa trade
union jurisdictional dispute where trade union represented personnel are required to assist or
SIan? .by during the performance of services by Service Provider, Buyer shall be responsible for
proVldlngforandpaymgforanychargeorwagesforsuchperson(s),asapplicable.
8. HI.RING OF EMPL~YEES; Buyer agrees that during the execution of the Services by Service
ProVIder and for a penod of twelve (12) months after performance of the services, it wlll not hire
any 7mploye,e(s) of Service Provider and will not entice or counsel any such employee(s) to leave
Sel'\'lce ProVIder's employ. Buyer agrees that this covenant shall extend to ils agents and
affiliates. In the event that an employee of Service Provider is hired or leaves the employ of
Service Provider in such circumstances, the Buyer shall pay Service Provider, as compensation for
the cost Incurred by Service Provider in recruiting and training the employee, the sum equivalent to
six (6) months pay for each employee hired from or leaving the employment of Service Provider.
9. GENERAL PROVISIONS: These terms and conditions shall be governed by and performance
construed in accordance with the laws of the Stale of Missouri. If any section or part of these terms
and conditions is or becomes illegal, unenforceable or inva5d, then such part 0( section shall be
struck and shall not affect the remaining parts or sections. These lerms and conditions represent
the entire, final and complete agreement between the parties with respect to the subject matter
herein and supersede ell prior or contemporaneous oral or written communications
representations or agreements relating to this subject. Only a writing signed by both parties may
modify these terms and conditions.
10. NUCLEAR AND RELATED APPLICATIONS: GOODS AND SERViCES SOLD HEREUNDER
ARE NOT FOR USE IN ANY NUCLEAR AND RELATED APPLICATIONS. Buyer accepts goods
end services With the foregoing understanding, agrees to ccmmlXlicate the same in writing to any
subsequent purchasers or user and to defend, indemnify, and hold harmless Service Provider from
any claims, losses, suits, judgments and damage, includ]ng inciderytal and consequential damage,
arising from such use, whetner the cause of action be based in tort, contract or otherwise,
induding ailegations thai the Seller's liability is based on negUgence or strict liability,
11. LIMITED WARRANTY: Service Provider warrants to Buyer that the services that it will perform
are to be by trained personnel using proper equipment and instrumentation for the particular
service. Service Provider warrants that any analysis of data, subsequent recommendations and
other services will be in accordancewithappllcable established indtJstrystandards and practices.
Service Provider ~hall warrant the proper performance of the services for a period 01 one (1) year
from the completion 01 the services, Warranties applicable to third party equipment, parts or
materials furnished by Service Provider shall be that of the manufacturer of such equipment, parts
or materials and only to the extent assignable to Buyer, EXCEPT AS SPECIFICAt,L Y PROViDED
FOR ABOVE, SERViCE PROVIDER EXTENDS NO WARRANTIES OF ANY KIND FOR THIRD
PARTY SERViCES, EQUIPMENT OR MATERIALS AND SERViCE PROVIDER DOES NOT
MAKE ANY REPRESENTATIONS OR WARRANTIES OF ANY KIND, EXPRESS OR IMPLIED,
AS TO MERCHANTABILITY, FITNESS FOR PART]CULAR PURPOSE, OR ANY OTHER
MATTER WITH RESPECT TO ANY OF THE GOODS OR SERVICES.
These warranties d? not extend to any 10SS.es or damages due to misuse, accident, abuse, neglect
wear and tear, negligence (other than Sel'Vlce Provider's), unauthorized modifications or alteration
use beyond rate capacity, or Improper installation, mainlenance or application, To the extent thai
Buyer or Its agents has supplied specifications, information, representations of operating
conditions or other data to Service Provider in the selection or design of the equipment and the
preparation of Service Provider's quotation, and In the event the actual operating conditions or
other conditions differ from those represented by Buyer, and warranties or other provisions
contained herein wh]ch are affecled by such conditions shall be null a ndvoid.
If within thirty (30) d~ys after Buyer's discovery of any warranty defects within the warranty period,
Buyer notifies Sel'Vlce Provider thereof in writing, Service Provider shall, at Us option, repair,
correct or replace F.O.B. point of manufacture, or refund the purchase price for, that portion of the
services or equipment found by Service Provider to be defective. Failure by Buyer to give such
wnlten notice within the applicable time period shall be deemed an absolute and unconditional
waiver of Buyer's claim for such defects. Equipment repaired or replaced during the warranty
period sha!1 be covered by the foregoing warranties for the ,remainder of the original warranty
period or ninety (gO) days from the date of shipment, whichever is longer.
12. INSURANCE: 'Service Provider shall maintain the follO'Wing insurance or self-insurance
coverage: Worker's Compensation in accordance with the statutory requirements of the state in
which the work: is performed. Employer's Liability with a limit of liability of $1,000,000 per
occurrence for ~il~ injury by accident or bodily injury by disease. Commercial General Llablllty
(CGl) for bodily injury and property damage with a ilmit of 51,000,000 per occurrence and
aggregate. CGL includes Contractual Uabmty. CGL does not include Products and Completed
Operations co"':3rage. Automobile Liability insurance that covers usage of an owned, non.owned
and leas~d ~hl~les ~nd which is subject to a combined single limit per occurrence of $1 ,000,000.
Automobile Liability Insurance Includes Contractual liability and Cross liability, but no special
endorsements
~ 3. ,I~DEMNITY: Each p~rty shali Indemnify and hold the other party harmless from loss, damage,
lIab,lltyorexpenseresulungfromdamagetopropertyofathirdparty,orlnjuries, indudingdeath, to
:hird p~rtie~ to the extent caused by a negligent act or omission of the party providing
Indemnification or a party's subcontractors, agents or empklyees during performance of services
hereunder. Such indemnification shall be reduced to the extent attributable to others. The
Indemnifying party shall defend the other party in accordance with and to the extent of the above
i~emnification, pr?vided that the Indemnifying party Is: I) prompUy notified by the other party. in
wnting, ?r any dall~s, demands or suits for su~ damages or injuries; iI) given all reasonable
InfO,rmatiOn an~ as,slstance by the olherparty: iii) givan full control over any resulting negotiation,
arbitration or litigation, or the Indemnifying party's obligations herein shall be deemed waived. The
indemnification obl]gations under this section shall survive the termination or expiraUon of an order
or contract between the parties for a period of five (5) years.
14, LIMITATION OF REMEDY AND LIABIliTY: SERViCE PROViDER SHALL NOT BE LIABLE
FOR DAMAGES CAUSED BY DELAY IN PERFORMANCE. THE SOLE AND EXCLUSIVE
REMEDY FOR BREACH OF WARRANTY HEREUNDER SHALL' BE UMITED TO REPAIR
CORRECTION, REPLACEMENT OR REFUND OF PURCHASE PRICE UNDER THE LIMITED
WARRANTY CLAUSE IN SECTION 11. IN NO EVEtIT, REGARDLESS OF THE FORM OF THE
CLAIM OR CAUSE OF ACTION (WHETHER BASED IN CONTRACT, INFRINGEMENT,
NEGLIGENCE, . STRICT L1AB]L1TY, OTHER TORT OR OTHERWISE) SHALL SERVICE
PROVIDER'S UABIUTY TO BUYER ANDfOR ITS CUSTOMERS EXE:EED THE PRICE TO
BUYER OF THE SERVICES PROVIDED BY SERVICE PROVIDER GIVING RISE TO THE CLAIM
OR CAUSE OF ACTION. BUYER AGREES THAT IN NO EVENT SHALL SERVICE PROVIDER'S
LIABILITY TO BUYER ANDfOR ITS CUSTOMERS EXTEND TO INCLUDE INCIDENTAL
CONSEQUENTIAL OR PUNITIVE DAMAGES. THE TERM "CONSEQUENTIAL DAMAGES;
SHALL INCLUDE, BUT NOT BE LIMITED TO, LOSS OF ANTICIPATED PROFITS, LOSS OF
USE, LOSS OF REVENUE AND COST OF CAPITAL.
Fo,m W.9
(Rev. October 2Q07)
Request for Taxpayer
Identification Number and Certification
Give form tojhe
re-quester. Do not
send to the IRS.
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Check appropriate box: 0 Individual/Sole proprietor ~rporntion 0 Partnership
D Limited liability Company. Enter the tax claSsification (D=diSiegaidedentity, C=cofpcirlltioo,
o Other(Sieinst':.JctiCl"is)~
Addre5S(number, street, and apt..Of SlJiteno.)
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L_ist account m.mber(s)'h~e(optionIlQ
Taxpayer Identification Number (TIN)
EnteryourTIN in lheapproprlate box. The TIN provided must match the flame,given OIrUne 1 to avoid
backup withholding. ForOindivlduals, this isyour.social security number (SSN). However, fora resident
alien, sole proprietor, or disreg<lrded,entity,.see the Part I:jnstructions 0!1 page 3. For otherentitjes. it is
your employer'identification number (EIN). If _you do'not have'a 'number, see How to get a 'TIN on',page 3.
NOte, If the account is in moreth~lli one name, see,the chart on page4 for guidelines on Whose
number to' enter.
P::paitnerShip) .. ___ no_
D Exempt
poyee
Requester's name-and oddresa (optiono~
I SocialseCllity number
. ,
or
Certification
Under penal lies of,pe~ury, I certify that:
1. The number shown on this form ismy COfrec1 taxpayer identification number (or I am waiting, for a number to be issued to me), and
2. Lam not.'subjec;rtSl,backupw,ithh6_ldihg'becaLl~e: (a) 1,_amexemptJrom backup \i\lithhSllding,or (b) I have no_t'beel1 notified by the IntElrn,:ll
Reven-ue Servic_9 (IFlS)' that I 'a'm subjlOlct to,b~CkUP wittlhold,ing as a re_sult of a failure to report:all interest or 'dividends, or (c) the IRS has
notified me that I'am no longer suoject.to backt,Jp withholding, ahd -
3. I am: a U.S. citizen or other U.S.,person ~defjned below).
CertIficatIon Instructions. You must cross out.!te.m 2 above if you have been notified by the IRS.tflat you are currentlysub]ect to backup
withholding because you have failed to report all interest and:diYidends:on your tax'return, For real estate transactions, item-2doesnotapply.
For mortgage interest paid; acquisition orabandonmen1:of secured property, cancellation of debt; contributions to'an'individual retirement
arrangement (IRA), andgElnerally, paYrne,nts9ther than interest and divigends, you are not required to sign the Certification, but you must
pr()vi.de_y~r COftect T!t;J. Sel:l the instructions on page 4.' . . , . . ., .
Sign I Signatureo1
Here u.s. person ~ Dat.-:~
general.lnstructions
SeCtion references are to the Internal Revenue COde unless
'otherwise noted. - . . - , ..
Purpose of Form
Aperson who is r€lguired t6file'3,n irJorri"$,tionJeh.irn.'wjth the
IRS must obtain your correct taxpayer identification number (TIN)
to report, for example, income paid to you, real estate
transactions, mortgage interest you paid, acquisition or
abandonment of secured property, cancellation of debt, or
contributions you made to an IRA.
Use Form W-9 only if you are a U.S. person (including a
resident alien), to provide your ccrrec1 TIN to the person
requesting it (the requester) and, when applicable, to:
1, C€lrtifYJhat the TINyouare,giving,is;correct (or'you are,
waiting for.a number to be issued),
2, Certify that you are not subject to-backup withholding, or
3. Claim exemptioll from backup'withh!=llding .if.you are 3 U.S.
exempt payee. ,If applica~lei, you are also. C!3rtlfyidg that as a
U.S. person. your allOcable,share of any partnership income froin
a U.S, trada or business is not subjectto.thewithholding tax on
foreign partners: share of' effectively ,connectecrincome.
Note, If a requester gives you a form other than Form W-9::to
request your llt>!, you must Use the requester's fcrm if it is
substantially similar to tJ1is Form W-9.
O9tlnltlon o_t a u.s. person. For faderal tax purposes, you are
consider~'da U.S..p~rS9n if iou are:~ -. .. . . .
. An i[1~Hvid.ual who is a' U:S: ~itiz~r1or U:S" resident <.\lien,
. A partnership, corporation, co,mpany; or,association created ,or
organizea in the United 'States or ,under the)iws;of the United
States,
. An estate (other tha'n a'foreign estate). <::If
. A.domest'ic trust (as defined in 'Regulations section
301.7701'7).
Spoclal rutesfor partnerships. Partnerships. that con.duct-'3
trade 01' business in the United states are generally required to
pay a withholding taxon any fcreign partners' share of'income
from such business. Further, in certain cases where a Form W-9
has not been receivoo; a :partnership,is'required to presume'that
a partl')er 'is -fl_ foreign persol1; a,nq pay t;h€l "Y.~hhol_ding:t??".
Therefore, if you ar,ea U.S. person that is a partner in':a
partnership conducting atrade',or business in the Unite'd states,
provide Fcr'ri1 W-9'to the-partnership to establish' your U.S,
status and avoid withholding. on your,share of partnership
income.
The person\-'1ho gives FormW~9to the partnership fqr
purposes'of'sstablishing its U.S. status'and~avolding withholding
onitsall~aJ:>lesh,are'of net income from the,partnership
conduCting a"trade, or husiness in t~e'United St',ltes IS' in the
follovJihg cases:' .
. The U.S. owner of a disregarded entity and not the 'entity,
Cat. No. 10231X
Form W-Q iRe.... 10-2007)
Contract for Goods and Services Less than $25,000, Revised 06/30/2008, Page 5 of 9
~
"
EMERSON_
Process Management
Emerson Process Management
Electrical Reliability Services, Inc,
4099 SE International Way, Suite 201
Milwaukie, OR 97222
USA
T (503) 653 6781
F (503) 659 9733
WoNW.ers.assetweb,com
QUOTE
May 18, 2009
ers Reference No. 3100976
Martin Stoddard
CVO Electrical Systems
1600 SW Western Blvd, Suite 160
Corvallis, OR 97333
Subject:
Acceptance Testing - Reeder Gulch Hydroelectric - Switchgear and Control System
Electrical Reliability Services, Inc, (ers) is pleased to provide the following quotation.
SITE: Reeder Gulch Hydroelectric Power Plant - Ashland, OR
SERVICES: Perform specific tests and inspections on the equipment listed below. This work shall be
performed with reference to the following plans and specifications:
Plans and Specifications Directing this Work
CVOE Commissioning Plan - Acceptance Testing Specifications
Drawings RGH EOOI-E003
Main Power Elementary 0124D6898
Equipment Scope
GE AKD-10 Switchgear, consisting of:
. One (1) AK Circuit Breaker, 2000AF/2000AS, 480V, LSG
. One (1) Control Power Transformer
. Six (6) Voltage Transformers
. Six (6) Current Transformers
Low Voltage Control Panel Consisting of:
. One (1) Beckwith M3420
. One (1) SEL-501
. One (1) SPM21
. One (1) PQM Power Quality Meter
. Two (2) Multi-Panel Digital Meter
One (1) Synchronous Generator, 845KV A, 480V
One (1) Dry Type Transformer, 1000KV A, 12.47KV - 480V
COST:
$10,050.00 (Firm Fixed Price)
ers shall provide all field engineers, test equipment, and specialized tools required to complete the project as
discussed in this quotation. Upon completion of the project, ers shall submit a comprehensive final report. The
report shall contain an inventory of equipment inspected, test procedures and test equipment used, field data
sheets, results and recommendations.
CUSTOMER RESPONSIBILITIES:
Your company shall perform or provide the following:
o Test power@ 208 V, 150 A, or 480 V, 60 A, single phase, within 100 ft. of circuit breaker test area(s).
o Latest drawings, specifications, protective device settings, and equipment manuals.
o Labor as may be required by union by-laws to pull panel covers or other associated tool work.
o Routine torquing of bolted connections, cleaning, continuity tests, insulation resistance tests (meggering),
phasing and rotation checks.
.
PROPOSAL CLARIFICATIONS:
o The proposal does not include testing ofthe low voltage control cable. It is more efficient for this work to
be provided at the time of installation by the installing contractor.
o The proposal pricing does not include the test procedures designated as optional in the specifications.
o The proposed testing can be provided beginning June 15"'.
Unless otherwise indicated, pricing is based on the premise that work shall be performed during normal workday,
on a combination of straight time and over time hours. Your company shall be invoiced for client requested
variations in the work scope or schedule, as discussed in this quotation that would increase the cost of the project.
These additional charges shall be per our published rate schedule in effect at the time the work is performed.
Electrical Reliability Services Terms and Conditions, as attached, shall apply. No other terms and conditions
shall apply unless agreed to in writing by ers prior to the commencement of the project.
Pricing shall remain valid for ninety days.
Electrical Reliability Services would like to thank you for the opportunity to present this quotation. If you find
our quotation acceptable, we would appreciate early notice for the scheduling of the field engineers' and test
equipment. Should you have any questions regarding this quotation, or require any further information please
give us a call at (503) 653-6781.
Sincerely,
Electrical Reliability Services, Inc.
14 tJy..,J/
David Oswald
Sales Engineer
DO/ap
Enclosure
ers Reference No. 3100976
Page 2
Electrical Reliability Services, Inc. Terms and Conditions
EleclJical Reliability Services, Inc. is herein referred to as .Service Provider". The person or entity
purchasing services or equipment is herein referred to as "Buyer". These terms and conditions,
t~e attendant quotation or acknowledgment,. and all documents Incorporated by reference therein,
bm~ the co:npany(s} that I.ssues the quotation or acknowledgement for the provision of electrical
testing sei"VIcas to be provided hereunder by Electrical Reliability Services (Service Provider), and
the Buyer, (Buyer). and constitute the entire agreement (Agreement) between Service Provider
and Buyer regarding such provisiOll of services.
1. ORDER ACCEPTANCE: Performance of any services or the supply of equipment ("services")
by Service Provider Is expressly conditioned upon the terms and conditions herein. Issuance of an
order by Buyer for services or equipment shall consUtute Buyer assent to these terms and
conditions and any contrary terms in Buyer's order or otherwise shall not be binding upon Service
Provider.
2. PRICES: Prices quoted by Service Provider shall remain in effect for the period stated in Service
Provider's written quotation or proposal, or, if none is stated, for ninety (90) days efter the date of
the quotation. If Service Provider does not receive an order from Buyer within the effective period,
Service Provider may change prices for services to those in effect at the time an order Is received.
Prices do not include any sales, use, excise, value added or similar taxes. Taxes shall be the
responsibility of Buyer and Service Provider shall indude them on all invoices, absent receipt of an
appropriate axemption from Buyer. .
3. TERMS OF PAYMENT; Buyer shall be billed monthly. Service Provider, at its discretion, may
require monthly progress payments for servlces requiring more than thirty (3D) days to complete.
Payment terms are net thirty (3D) days from date of invoice. Payments not received within thirty
(30) days of date of Invoice shall be subJect to a late payment charge of one and one-half percent
(1~%) or the maximum rate allowed by law, whichever is lower, and/or Service Provider may
suspend performance of services without ~ability to Buyer until payment of any overdue amount is
made in full, induding any Interest charge. Service Provider reserves the right to demand different
payment terms if Service Provider determines that circumstances warrant such measures. Buyer
shall be liable to Service Provider for all ~xpenses relating to the collection of past due amounts.
4. CHANGES: Any changes affecting the Services, or otherwise affecting Ihe scope of work must
be accepted by Service Provider and resulting adjustment to price, schedule, or both, mutually
agreed In writing.
5. EXCUSE OF PERFORMANCE; Service Provider shall not be liable or responsible for cos~
e>:pense, or damage due to a delay In performance of services or other obligations when such delay is
due to causes beyond Service Provide(s reasonable control, including, but not limited to, natural
disasters, acts of government, power failure, acts of God, labor disputes, acts or war, Of material or
transportation shortage.
6. TERMINATION AND SUSPENSION BY SERVICE PROVIDER: Service Provider may cancel
any order or terminate any agreement without liability to Buyer if Buyer fails to meet the conditions
specified herein, or if Buyer becomes insolvent or bankrupt. Buyer may cancel orders only upon
reasonable advance written notice to Service Provider and upon payment to Service Provider of
Service Provider's cancellalioncharge, which Include all costs and expenses incurred by Service
Provider in the course of performance under an order or agreement and amounts adequate to
cover any commitments made by Service Provider.
7. BUYER RESPONSIBILITIES: Buyer shall provide Service Provider ready access to the site
where services are to be performed and adequate workspace and facilities to perform same as
provided In these Service Provider terms and conditions. Buyer shall not require Service Provider
or its employees, as a condition to site access or otherwise, to further agree ex enter into any
agreement, which waives, releases, indemnifies or otherwise limits or expands any rights or
obligations whatsoever. Any such agreements shall be null and void. Buyer shall inform Service
Provider, in writing, at the lime of order placement, of any known hazardous substance or condition
at the sile, Including, but not limited to, the presence of asbestos Of asbestos containing materials,
and shall provide Service Provider with any applicable Material Data Safety Sheets regarding
same. Buyer shall appoint a representative familiar with the site and the nature of the services to
be performed by Service Provider to be present at all times that Service Provider personnel are at
the site. Service Provider shall not be liable lor any expenses Incurred by Buyer In removing,
repl~cing or .refurbis~ing any Buyer equipment or any part of Buyer's building structure that
restricts SelVlce ProVIder access. Buyer personnel shall cooperate with and provide all necessary
assistance to Service Provider. Unless otherwise agreed to by Sarvlce Providar, Buyer shall
arrange for utility outage, site lighting and power as may be neaded in tha course of Service
Provider performance of services_ Service Provider shall not be liable or responsible for any work
performed by Buyer. Servlce Provider shall not pertonn any electrical power switching
unless specifically requested by Buyer. Notwithstanding Buyer's request, Service Provider
mllY refuse to perform power switching, if in the opInion of Service Provider, such action
would be unsafe. IN THE EVENT THAT SERVICE PROVIDER PERFORMS POWER
SWITCHING, TO THE FULLEST EXTENT PERMITTED BY LAW, BUYER SHALL INDEMNIFY,
DEFEND, AND HOLD SERVICE PROVIDER HARMLESS FROM ANY AND ALL LIABILITY
ACTIONS, SUITS, CLAiMS, DEMANDS, DAMAGES, COSTS, AND EXPENSES ("LOSSES"j
ARISING OUT OF OR IN ANY WAY CONNECTED WITH RESULTING FROM SERVICE
PROVIDER'S PERFORMANCe OF POWER SWiTCHING, REGARDLESS OF WHETHER THE
LOSSES RESULT FROM BUYER'S NEGLIGENCE (WHETHER ACTIVE OR PASSIVE, AND
WHETHER SOLE, JOiNT, OR CONCURRENT) OR GROSS NEGLIGENCE, AND EVEN
THOUGH CAUSED IN WHOLE OR IN PART BY A PRE-EXISTING DEFECT, STRICT
LIABILITY, OR OTHER LEGAL FAULT OF SERVICE PROVIDER. THIS INDEMNITY SHALL
APPLY TO ANY ACTS OR OMISSIONS, WILLFUL MISCONDUCT, OR NEGLIGENT
CONDUCT, WHETHER ACTIVE OR PASSIVE, ON THE PART OF BUYER. If OSHA or any other
federal, state or local govemment, trade association, or contractual regulations or standards
require a .safety person. to be on site during the performance of services, or in the event of a trade
union jurisdictional dispute where trade union represented personnel are required to assist or
stan? .by during the perfonnance of services by Service Provider, Buyer shail be responsible for
proVldlngforandpaYlngforanychargeorwagesforsuchperson(s),asapplicable.
S. HIR]NG OF EMPLOYEES: Buyer.agrees that during the execution of the Services by Service
Provider and for a period of twelve (12) months after performance of the services, 11 will not hire
any empIoyee{s) of Service Provider and will not antice or counsal any such employee(s) to leave
Service provider's employ. Buyer agrees that this covenant shall extend to its agents and
affili~tes. In. the. event that an employee of Service Provider is hired or leaves the employ of
SelVlce ~roV1der In such Clrcumstances, the Buyer shall pay Service Provider, as compensatiOfl for
the cost Incurred by Service Provider in recruiting and training the employee, the sum equivalent to
six (6) months pay for each employee hired from or leaving the employment of Service Provider.
9. GENERAL PROVISIONS; These terms and conditions shall be govemed by and performance
construed in accordance with the laws of the State of Missouri. If any section or part of these telms
and conditions is or becomes illegal, unenforceable or Invaid, then such part or section shall be
struck and shall not affect the remainIng parts or sections. These terms and conditions represent
the entire, final and complete agreement between the parties with respect to the subject matter
herein and supersede all prior or contemporaneous orai or written communications
representations or agreements relating to this subject. Only a writing signed by both parties may
modify these terms and conditions.
10. NUCLEAR AND RELATED APPLICATlONS: GOOOS ANO SERVICES SOLD HEREUNDER
ARE NOT FOR USE IN ANY NUCLEAR AND RELATED APPLICATIONS. Buyer accepts goods
and services wllh the foregoing understanding, agrees to communicate tha same in writing to any
subsequent purchasers or user and to defend, indemnify, and hold harmless Service Provider from
any claims, losses, suits, judgments and damage, including incidental and consequ entialdamage,
arising from such use, whether the cause of action be based in tort contract or otherwIse
including allegalions that the Saller's liability is basedonnegligenceorstri~tliability. '
11, L1M]TED WARRANTY: Service Provider warrants to Bu)'er that the services that it will perform
are to be by trained personnel using proper equipment and instrumentation for the particular
service. Service Provider warrants that any analysis of data, subsequent recommendations and
other services will be In accordance with applicable established indu stry standards and practices.
Service Provider shall warrant the proper perforrnance of the services for a period of one (1) ye ar
from the completion of the services. Warranties applicable to third party equipment, parts or
materials fumished by Service Provider shail be that of the manufacturer of such equipment, parts
or materials and only to the extent assignable to Buyer. EXCEPT AS SPECIFICALLY PROVIDED
FOR ABOVE, SERVICE PROVIDER EXTENDS NO WARRANTIES OF ANY KIND FOR THIRD
PARTY SERVICES, EQUIPMENT OR MATERIALS AND SERVICE PROVIDER DOES NOT
MAKE ANY REPRESENTATIONS OR WARRANTIES OF ANY KiND, EXPRESS OR IMPLIED,
AS TO MERCHANTABILITY, FiTNESS FOR PARTICULAR PURPOSE, OR ANY OTHER
MATTER WITH RESPECT TO ANY OF THE GOOOS OR SERVICES.
These warranties do not extend to any losses or damages due to misuse, accident, abusa, neglect
wear and tear, negligence (other than Service Provider's), unauthorized modifications or alteration,
use beyond ratecapacity,orimproperlnstallalion,maintenanca orappli cation. To the extent that
Buyer or its agents has supplied specifications, information, representations of operating
conditions or other data to Service Provider in the seiection or design of the equipment and the
preparation of Sarvice Provider's quotation, and In tha event the actual operating conditions or
other conditions differ from those represented by Buyer, and warranties or other provisions
contained hereIn ~hlch are affected by such conditions shall be null and void.
If within th!rty (30) days alter Buyer's discovery of any warranty defects with In the warranty period,
Buyer notifies Servlca Provider thareof in writing, Service Provider shall, at its option, repair,
correct or replace F,O.B. point of manufacture, or refund the purchase price for, that portion of the
services or equipment found by Service Provider to be defective. Failure by Buyer to give such
written notice within the applicable time period shall be deemed an absolute and unconditional
wai:rer of Buyer's claim for such def~ts. Equipment repaired or replaced during the warranty
penod sha!1 be covered by. the foregOing warranties fex the remainder of the original warranty
period or ninety (90) days from the data of shipment, whichever is longer.
12. INSURANCE: 'Sarvice Provider shall maintain the foliowing Insurance or self-insurance
coverage: Worker's Compensation in accordance with the statutory requirements of the state in
whIch the work is performed. Employer's Liability with a limit of liability of $1,000,000 per
occurrence for bodlly injury by accident or bodily injury by disease. Commercial General LIability
(CGL) for bodily injury and property damage with a limit of $1,000,000 per occurrence and
aggregate. CGL Includes COntractual Liability. CGL does not include Products and Completed
Operations co",:,rage. Automobile L1ablllty insurance that covers usage of all owned, non-owned
and leased vehlclas and which is subject to a combined singie limit per occurrence of $1,000,000.
AutomobHe L1abiiily insurance includes Contractual Liability and Cross L1abiiity, but no special
endorsements. .
~3. .INDEMNITY: Each p~rty shaJllndemnify and hold the other party harmless from loss, damage,
liability or expense resulting from damage to property of a third party, or Injuries,.including death, to
third parties to the extent caused by a negligent act or omission of the party providing
indemnification or a part y's, subcontractors, agents or employees during perfonnance of services
hereunder. Such Indemnification shall be reduced 10 the extent attributable to others. The
indemnifying party shall defend the other party in accordance with and to the extent of the above
In~7mnification, p~vided that the lnde~nifying party is: i) promptly notified by the other party, in
~""ting, ~ any cLalms, demands or SUits for such damages or Injuries: Ii) given all reasonable
Information and assistance by the other party; ili) given full control over any resulting negotiation,
arbitration or litigation, or the indemnifying party's obligations herein shall be deemed waived. The
Indemnificallon obllgalions under this section shall survive the lerminatlon or expiration of an order
or contract between the parlies for a period of five (5) years.
14. LIMITATION OF REMEDY AND LIABILITY: SERVICE PROVIDER SHALL NOT BE LIABLE
FOR DAMAGES CAUSED BY DELAY IN PERFORMANCE. THE SOLE AND EXCLUSIVE
REMEDY FOR BREACH OF WARRANTY HEREUNOER SH.A.LL BE LIMITED TO REPAIR
CORRECTION, REPLACEMENT OR REFUNO OF PURCHASE PRICE UNOER THE LIMITED
WARRANTY CLAUSE IN SECTION 11. IN NO EVENT, REGAROLESS OF THE FORM OF THE
CLAIM OR CAUSE OF ACTION (WHETHER BASED IN CONTRACT, INFRINGEMENT,
NEGLIGENCE, STRICT LIABILITY, OTHER TORT OR OTHERWISE) SHALL SERVICE
PROVIDER'S LIABILITY TO BUYER AND/OR ITS CUSTOMERS EXCEEO THE PRICE TO
BUYER OF THE SERVICES PROVIDED BY SERVICE PROVIDER GIVING RISE TO THE CLAIM
OR CAUSE OF ACTION. BWER AGREES THAT IN NO EVENT SHALL SERVICE PROVIDER'S
LIABILITY TO BUYER ANOfOR ITS CUSTOMERS EXTEND TO INCLUDE INCIDENTAL
CONSEQUENTIAL OR PUNITIVE DAMAGES. THE TERM .CONSEQUENTIAL DAMAGES:
SHALL INCLUDE, BUT NOT BE LIMITED TO, LOSS OF ANTICIPATED PROFITS, LOSS OF
USE, LOSS OF REVENUE AND COST OF CAPiTAL
ACORQ, CERTIFICATE OF LIABILITY INSURANCE I DATE (MM/ODfYYYY)
OS/21/2009
PRODUCER (503)624-0466 FAX (503)624-0846 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
Slater & Assoc. Insurance, Inc. ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
P,O, Box 1469 ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
Tualatin, OR 97062-1469
Dee Tudor INSURERS AFFORDING COVERAGE NAIC#
INSURED INSURER A SAIF Corp
INSURER B:
Engineered Monitoring Solutions llC INSURER c:
20345 SW Pacific Hwy Suite 104 INSURER D:
Sh~rwood, OR 97140 INSURER E:
COVERAGES
THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING
ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR
MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONOITIONS OF SUCH
POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. .
INSR ~.l:lD' TYPE OF INSURANCE POLlCY NUMBER J'~TLJ~~ij~6g~~~1 b2~~~~~~6~~~y~ LIMITS
LTR NSR
~NERAL UABIUTY EACH OCCURRENCE ,
COMMERCIAL GENERAL LIABILITY P~ISES (E~~~~~ence) ,
I CLAIMS MADE D OCCUR MED EXP (Anyone person) ,
PERSONAL & ADV INJURY ,
GENERAL AGGREGATE ,
GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS - COMP/OP AGG ,
hi rnPRO- n,
POLICY JECT LOC
~TOMOBILE LIABILITY COMBINED SINGLE LIMIT ,
ANY AUTO (Eaaccidenl)
r-
r- ALL OWNED AUTOS BODILY INJURY
(Per person) $
f- SCHEDULED AUTOS
r- HIRED AUTOS BODILY INJURY
(Peraccidenl) $
r- NON-OWNED AUTOS
f- PROPERTY DAMAGE ,
(Peraccidenl)
RRAGE LIABILITY AUTO ONLY - EA ACCIDENT ,
ANY AUTO OTHER THAN EA ACC ,
AUTO ONLY: AGG ,
pESS I UMBRELLA LIABILITY EACH OCCURRENCE ,
OCCUR D CLAIMS MADE AGGREGATE $
$
R DEDUCTIBLE ,
RETENTION $ $
WORKERS COMPENSATION 958900 12/01/2008 12/01/2009 X I T'O~m,WS I IUElt
AND EMPLOYERS' LIABILITY V'N
ANY PROPRIETOR/PARI NER/EXE~UTIVED --- E.L. EACH ACCIOEN.' $ 1,000,000
A OFFICER/MEMBER EXCLUDED?
(Mandatoryln NH) E.L. DISEASE - EA EMPLOYEE $ 1,000,000
\I yes, describe under 1,000,000
SPECIAL PROVISIONS below E.L. DISEASE - POLICY LIMIT $
OTHER
DESCRIPTION OF OPERATIONS / LOCATIONS I VEHICLES I EXCLUSIONS ADDEO BY ENDORSEMENT I SPECIAL PROVISIONS
CERTIFICATE HOLDER
CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION
DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL 10 DAYS WRITTEN
CITY OF ASHLAND NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL
Attn: Kari Olson IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OR
90 N Mountain Ave REPRESENTATIVES.
Ashland, OR 97520 AUTHORIZED REPRESENTATIVE lJ-u-, TlA.dw
, Dee Tudor/OMT A.
ACORD 25 (2009101) FAX: 541.488.5320 @1988-2009ACORO CORPORATION. All rights reserved.
The ACORD name and logo are registered marks of ACORD
ACORD CERTIFICA TE OF LIABILITY INSURANCE I DATE (MMlDDfYVYY)
TM. OS/20/2009
PRODUCER Phone: 503-365-7001 Fax: 503-365-7354 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
MID VALLEY GENERAL AGENCY LLC ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
4305 RIVER ROAD N ~?!!,~R..;,,!HIS CERTIFICATE DOES ~.?~A",M~~,~;..,~~r;~? .~~
KEIZER OR 97303
INSURERS AFFORDING COVERAGE NAIC#
INSURED INSURER A: SCOTTSDALE INSURANCE COMPANY 41297
ENGINEERED MONITORING SOLUTIONS LLC INSURER B:
20345 SW PACIFIC HWY, SUITE 104 INSURER c:
SHERWOOD OR 97140
INSURER 0:
INSURER E:
COVERAGES
THE POLICIES OF INSURANCE LISTED BELOW HAVE 8EEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING
ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT VvlTH RESPECT TQWHICH THIS CERTIFICATE MAY BE ISSUED OR
MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH
POLICIES. AGGREGATE LIMITS SHQIfo.t.l MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR "'" TYPE OF INSURANCE POLICY NUMBER Pg~~~~gg~ ~~i: ~:O=N LIMITS
'" ItlSR
~NERAL LlABILlTY CLS1296015 12/03/08 12/03/09 EACH OCCURRENCE . 1,000,000
X COMMERCIAL GENERAL LIABILITY DAMAGE TO RENTED . 100,000
PREMISES\Eal>CQ,l(encej
- o CLAIMS MADE[!] OCCUR MED. EX? (Anyone person) . 5,000
A - PERSONAL & ADV INJURY . 1,000,000
- GENERAL AGGREGATE . 2,000,000
~'L AGGREn L~~6. APPn:ER: PRODUCTS-COMP!OP AGG. S 2,000,000
POLICY JECT LOC
~OMOBILE LIABILITY COMBINED SINGLE LIMIT
(Eaaccident) .
I- ANY AUTO
I- ALL OWNED AUTOS BODfL Y INJURY
(Per person} .
I- SCHEDULED AUTOS
I- HIRED AUTOS BODILY INJURY
.
NON-OWNED AUTOS (Peraccidenl)
l-
I-- PROPERTY DAMAGE .
(Per accident)
RGE UABILITY AUTO ONLY. EAACCIDENT .
ANY AUTO OTHER THAN EAACC .
AUTO ONLY: AGG .
OESS I UMBRELLA LIABILITY EACH OCCURRENCE .
OCCUR 0 CLAIMS MADE AGGREGATE .
.
R DEDUCTIBLE S
RETENTION $ .
WORKERS COMPENSATION AND I~R~T~~~s I I OTHER
EMPLOYERS' LIABILITY
AtlY PROPRlETORIPARTNERlEXECUTlVE E.L. EACH ACCIDENT .
OFFlCERlMEMBER EXClUOEO? E.L. DISEASE-EA EMPLOYEE .
Ilye.,dncribeundlr E.L. DISEASE.POLlCY LIMIT .
SPEClALPROVlSIONSbelow
OTHER:
DESCRIPTION OF OPERATlDNS/LOCATIONSNEHICLES/EXCLUSIONS ADDED BY ENDORSEMENT/SPECIAL PROVISIONS
CITY OF ASHLAND IS INCLUDED AS ADDITIONAL INSURED PER CG2010(7/04)
CERTIFICATE HOLDER
CANCELLATION
CITY OF ASHLAND SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE
90 N MOUNTAIN AVE EXPIRATION DATE THEREOF, THE ISSUING INSURER VvlLL ENDEAVOR TO MAIL 30 DAYS
WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE lEFT, BUT FAILURE TO
ASHLAND, OR 97520 DO SO SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, IT'S
AGENTS OR REPRESENTATIVES.
AUTHORIZED REPRESENTATIVE
MID VALLEY GENERAL AGENCY W" Ua",
LLC "-c. ~
Attention: KARl OLSON Herman R Deiss
ACORD 25 (2001/08)
Certificate #
41385 .
@ACORDCORPORATlON1988'
POLICY NUMBER: CLS1296015
ENGINEERED MONITORING SOLUTIONS LLC
COMMERCIAL GENERAL LIABILITY
CG 20 100704
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY,
ADDITIONAL INSURED - OWNERS, LESSEES OR
CONTRACTORS - SCHEDULED PERSON OR
ORGANIZATION
This endorsement modifies insurance provided under the following:
COMMERCIAL GENERAL LIABILITY COVERAGE PART
SCHEDULE
Name Of Additional Insured Person(s)
Or Organization(s): Location(s) Of Covered Operations
CITY OF ASHLAND
90 N MOUNTAIN AVE
ASHLAND, OR 97520
POLICY PERIOD: 12-03-2008 TO 12-03-2009
Information reouired to comolete this Schedule, if not shown above, wiil be shown in the Declarations.
A. Section II - Who Is An Insured is amended to
include as an additional insured the person(s) or
organization(s) shown in the Schedule, but only
with respect to liability for "bodily injury", "property
damage" or "personal and advertising injury"
caused, in whole or in part, by:
1. Your acts or omissions; or
2. The acts or omissions of those acting on your
behalf;
in the performance of your ongoing operations for
the additional insured(s) at the location(s) desig-
nated above.
CG 20 10 07 04
B. With respect to the insurance afforded to these
additional insureds, the following additional exciu-
sions apply:
This insurance does not apply to "bodily injury" or
"property damage" occurring after:
1. All work, including materials, parts or equip-
ment furnished in connection with such work,
on the project (other than service, maintenance
or repairs) to be performed by or on behalf of
the additional insured(s) at the location of the
covered operations has been completed; or
2. That portion of "your work" out of which the
injury or damage arises has been put to its in-
tended use by any person or organization other
than another contractor or subcontractor en-
gaged in performing operations for a principal
as a part of the same project.
@ ISO Properties, Inc., 2004
o
Page 1 of 1
~~,
CITY OF
ASHLAND
20 E MAIN ST.
ASHLAND, OR 97520
(541) 488-5300
Page 1/1
CITY RECO~9~~~E ,~.;)::;; , ":,'p.o'NuMsER' "1
6/3/2009 08955
VENDOR: 014197
ELECTRICAL RELIABILITY SERVICE, EMERSON f
4099 SE INTERNATIONAL WAY
SUITE 201
MILWAUKIE, OR 97222
SHIP TO: Ashland Electric Department
. (541) 488-5354
gO N MOUNTAIN
ASHLAND, OR 97520
FOB Point:
Terms: Net
Req. Del. Date:
Speciallnst:
Req. No.:
Dept.: ELECTRIC
Contact: Scott Johnson
Confirming? No
~1Q'uWntitvfgB ~~U;'itY:l rl~~':~;;[~::~2:;~)2~o:~::~_~SDi;;~~0;=~~]i5e5c'rrDtion~;;;::~t:,~T~X:,;:.t:.~~~~.~~~\I',c~'~:~;~;;;~'~~:~};'7 ES{fUnitjP.lice~l...' ~IL~~!Ext: ~'Pe'fi2e{':-<~'==
Acceptance Testing - Reeder Gulch
Hydroelectric Switchgear and Control
System - Per Commissioning Plan (May
2009) prepared by CVO Electrical
Systems. Compensation: $10,050.00 (Firm
fixed price) per proposal dated May 18,
2009. Contract for Work, Date of
agreement: 05/20/2009, Beginning date:
06/01/2009, Completion date:
06/30/2009, Insurance requiredlOn file
10,050.00
BILL TO: Account Payable
20 EAST MAIN ST
541-552-2028
ASHLAND, OR 97520
SUBTOTAL
TAX
FREIGHT
TOTAL
10 050.00
0.00
0.00
10,050.00
~:.ijgc:counf'NumberJ<J:~' -'.; ~::TIRfOjeci1N'iJmber .'iJu ~a~::::Amounfd~:r ;.; L.~, Ac-c'o-urit:_N_~-m_berJ:~E ~'~';?~l/j:froject!NUiilB_er .:'<~~1~1 t;:~.i~'~~Am'ount ,I\;)b;~~
E 690. 1 1 1 5.00.60240 E 0001 32.999 1 0 050.00
.
.d2r;Z.J.
~ ~f6loq,
Authori Signature f
VENDOR COPY
I FORM #~O I
CONTRACT APPROVAL REQUEST FORM
CITY Of
ASHLAND
Total Amount
Contractor{COnsultan~~ d~-( t? d c.P t'(: 11.?J t {( 'f j' SLrV' Co ~\fiH>' .-,
, E0't<.VY<;<ir- 'brt?-t!1.4? 0't~~~$
~r attached contract (j - ?F'-CJ M 61FiJ <1 e:? ~ . '
PUBLIC CONTRACTING REQUIREMENTS - Solicitation Process
,~:-"- -
_n "'--"-r-
~o
/'
': ~
- "'-;
,_ . I
#--cJ '
CJ 5:" C/o
.,
I
.,
D Exempt from Competitive Biddina D Invitation to 8id (Copies on file) D Emeraencv
Reason for exemption: D Written findings 'attached
D Quote or Proposal attached
D Small Procurement & Personal Services D Reauest for Prooosal (Copies on file) Coooerative Procurement
Less than $5,000 Please check one: D State of Oregon
Note: Total contract amount, including any . D Goods & Services Contract #
amendmentsJ)Jay,not exceed $6,000 D Personal Services D State of Washington
Intermediat~ D Sole Source Contract #
( GOODS & SERVICES D Written findings attached D Other government agency contract
~5 ono to ~75 000 D Quote or Proposal attached Agency
WAlle es Contract #
PERSONAL SERVICES D Soecial Procurement D Interagency Contract
$5,000 to $50,000 D Written findings attached Agency
D (3) Written Proposals D Quote or Proposal altached Contract #
Have all public contracting requirements been satisfied?
YES
v
NO.
Have funds been budgeted for the purpose of this contract?
If "NO", City Council approval is required. City Council approval was received on
~.
(Date)
YES
NO
If "NO", City Council approval is required. City Council approval was received on
(Date)
Please provide:
Account Numbe~ !!t!, (1_ -(?- t:Je?- r?_CJ J3. ~c:r-o
~
YES
NO
*~cfJ cf. '-- 'fe' ( (/YoL
~..~ r:!-S
(Date) "~ ~'-'--c
i::2 f? pY'v v
~'7 ;::"u-1 "'-'
~
(Date)
Is the amount of the contract less than $25,000?
If "NO", Legal review is required. Contract was "Approved asto form" by the Legal Department on
Is the amount of the contract less than $75,000 for Goods & Services
or $50,000 for Personal Services?
YES
~.
NO
If "NO", City Council approval is required. City Council approval was received on
. ~
Is the contract for a period of 24.months or less? YES
NO
If "NO", City Council approval is required. City Council approval was received on
(Date)
Please provide terms:
Start date:
Completion date:
Can the contract be terminated for convenience thirty (30) or fewer days ~
following delivery of written notice to the contractor? YES
NO
,
If "NO", City Council approval is required. City Council approval was received on
Prepared by: ~~/"m~se~.{
cf2~e-~ '. /CC?< ~
. L; Tuneberg .-
Date: C c:;- - -;?-CJ -&J q Date: ~ .4--~ /
Form #10 - Contract Approval Request Form, Page 1 of 1, 5120~9 ' /
(Date)
Not Approved
Department:
A request for a Purchase Order
REQUISITION FORM
CITY OF
ASHLAND
Date of Request:
05-19-2009
THIS REQUEST IS A:
o Change Order(existing PO #
Required Date of DeliverylService:
Vendor Name
Address
City, State, Zip
Telephone Number
Fax Number
'Contact Name
f=mpr~on Prnr.p~~ M::m::lgpmpnt
40!'l!'l S F Intf!rnRtionRI WRY Suitf! ?01
Milwaukie Oregon 97222
503-653-6781 Fax 503-659-9733
David Oswald
SOLICITATION PROCESS
Small Procurement 0 Sole Source 0 Invitation to 8id
0 Less than $5,000 0 Written tindings attached (Copies on tile)
o Quotes (Not required)
Coooerative Procurement 0 Reauest for Proposal
o State of ORIWA contract (Copies on file)
Intermediate Procurement o Olher government agency conlract 0 Soecialf Exemot .
[g] (3) Written Quotes 0 Copy of contract attached '0 Written findings attached
(Copies attached) 0 Emeraencv
o . Contract # 0 Written findings attached
Description of SERVICES
Total Cost
r--
I
1:8] Per attached PROPOSAL
Control System
Acceptance Testing-Electric Hydroelectric Switchgear and
I
'l$' ,1QiQSO,O!!i
.
Item #
Quantity
Unit
Description of MATERIALS
Unit Price
Total Cost
,. - --'iI ~- ~
0 Per attached QUOTE I ''TOTAI!:COST.
~ l ""~ ...
Project Number EOO0132.999 L$L "., "-co: .
Account Number 690.11.15.00.602400
. Items and services must be charged to the appropriate account numbers for the financials to reflectthe actuat expenditures accuralely.
By signing this requisition form, I certify that the information provided above meets the City of Ashland public contracting requirements,
and the documentation can be provided upon ?fest. .
Employee Signature: _ J:....zz:; \~ SupervisorlDept. Head Signature:
-
G: Financ:e\Procedure\AP\Forms\8_Requisition form revised.doc
Updated on: 5/1912009
CITY OF
ASHLAND
Memo
DATE:
TO:
FROM:
RE:
May 18, 2009
Lee Tuneberg
Scott Johnson of Electric Utilities
Testing of New Switch Gear and Control System
The City of Ashland's Electric Department has completed the installation of a New Switch Gear and a
Control System. The new system will now p.eed to be tested for proper acceptance and maintenance.
A break down of the testing is as follows:
1. Low voltage Switchgear Assembly Test
2. Low voltage Power Circuit Breaker Test
3. Low voltage Power Cable Test
4. Instrument Transformer Test
5. Protective Relay Test
6. Dry Type Transformer Test
7. Rotating Machinery, Synchronous Generator Test
8, DC Battery and Battery Charger Test
We have received three quotes to do the testing and based on Engineer recommendations we would like
to award the testing to Emerson Process Manll""m"nt
AS.-e- 17 ~ ~
6?0-CJ(-CJ5(
~~~~~
(!) ~ . "3~ - ~ 1
Eleclric Depl
90 N Mountain Sl
Ashland, Oregon 97520
www.ashland.or.us
Tel: 541488-5357
Fax: 541-552 2436
TTY: 800-735-2900
r~'