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Home My WebLink About2009-126 CONT Addendum - Univar USA ~., ~... . , ADDENDUM TO CITY OF ASHLAND CONTRACT FOR THE PURCHASE OF GOODS AND SERVICES Addendum made this 10TH day of June ,2009, between the City of Ashland ("City") and Univar USA. Inc. ("Contractor"). Recitals: A. On Mav 7.2008 ,City and Contractor entered into a "City of Ashland Contract for the Purchase of Goods and Services" (further referred to in this addendum as "the agreement"). B. The parties desire to amend the agreement to extend the date of comoletion and decrease the orice oer delivery. City and Consultant agree to amend the agreement in the following manner: 1. The date for completion is being extended to June 30, 2010 and the price for delivery is now $45.00 per delivery. 2. Except as modified above the terms of the agreement shall remain in full force and effect. Purchase Order # (For City purposes only) 1- CITY OF ASHLAND, ADDENDUM TO CONTRACT FOR THE PURCHASE OF GOODS AND SERVICES Univar USA Inc. ~201-South 212th Street Kent, WA 98032-1994 USA o UnlVAR T 253 672 5000 F 253 872 5041 www.univarusa.com May 14, 2009 Kariann Olson Purchasing Representative City of Ashland 90 N. Mountain Avenue Ashland, OR 97520 t jJ 1- Subject: Contract Renewal #200~hemicals for the Water Treatment Plant Dear Kariann: Univar USA, Inc. is pleased to extend the current contract through the next year with the following updated pricing effective July 1, 2009 through June 30, 2010; all other terms and conditions will remain the same: Product Cytec Superfloc N-300 Fuel Surcharge PKG 25 KG Bag Per Delivery PIN # 730328 600973 Price $3.175LB $65.00 New Quote $3.175 LB $45.00 FOB DLVD Deposit Terms: Net 30 days Order Phone: 800.452.4912 - Portland location' Uniyar appreciates your business and looks forward to continuing to supply your chemical requirements. Should you have any questions, please call my office at 253-872-5075. Sincerely, Laura Lanthier Municipal Specialist - WER Univar USA, Inc Kent, Washington Phone: 800-562-4860 x 5075 Fax: 253-872-5041 tjll Y UI- A::iHLAND CONTRACT FOR PURCHASE OF GOODS AND SERVICES Contract made this Ashland ("City") and 7th day of Univar USA. Inc. Mav , 2008, between the City of ("Contractor"). City and Contractor agree: 1. Contract Documents: This contract is made as a result of an Invitation to Bid issued by City entitled "INVITATION TO BID" for CHEMICALS FOR THE WATER TREATMENT PLANT. Bid No. #2008-102. Contractor was awarded the bid as the lowest responsible bidder on Mav 6. 2008 . In the event of any inconsistencies in the terms of this contract, the contract documents defined in the invitation to bid and Contractor's bid, this contract shall take precedence over the contract documents which shall take precedence over the bid. 2. Scope: Contractor shall produce and deliver the goods and services described in the contract documents within the time prescribed in the contract documents. The following exceptions, alter- ations or modifications to the contract documents are incorporated into this contract: 3. Price and Payment: City shall pay Contractor the following prices for the following chemicals: Chemical #3 Cvtec Superfloc N-300 LMW Flocculant $3.175fLb Estimated usage - July 2006 through June 2007 - 24 Bags 55.12 LbfBag, (6) Bags per order, (4) Orders, Delivery charge per order$65.00 FSC 4. Terms: The contract terms will begin on July 1, 2008 and expire on June 30, 2009. This contract may be extended annually for two additional fiscal years, for a total of three years, if mutually agreed upon by both parties. 5. This contract may be cancelled by either party with 30-days written notice. CORPORATE OFFICER BY(7~b~Jj ignature ku.,., LnnJ1..I'<>r- Print Name CITY OF ASHLAND , BY ~,.:J, - .~ Lee Tuneberg Finance Director Fed 10 # '9 J - J '3L/ 7 OJ 35 IEWED AS TO C NTENT: V--- Title: t"Y\..V\.;{~~",l 5t><1.J'l"1lt~r . Purchase Order (for city use only) PAGE 1 of 1 - BID FORM/CONTRACT ADDENDUM TO CITY OF ASHLAND CONTRACT FOR PURCHASE OF GOODS AND SERVICES Addendum made this 7th day of May. 2008, between the City of Ashland ("City") and Uniyar USA. Inc. ("Contractor"). Recitals: A. On May 7. 2008, City and Contractor entered into a "City of Ashland Contract for the Purchase of Goods and.Services (further referred to in this addendum as "the agreement"). B. The parties desire to amend the agreement to include insurance requirements that will apply to the contractor and transport carrier if different then contractor. City and Contractor agree to amend the agreement in the following manner: 1. 1. Insurance. Contractor shall at its own expense provide and maintain the following insurance: a. Worker's Compensation insurance in compliance with ORS 656.017, which requires subject employers to provide Oregon workers' compensation coverage for all their subject workers b. General Llabiiltv insurance with a combined single limit, or the equivalent, of not less than $1,000,000 for each occurrence for Bodily Injury and Property Damage. It shall inciude contractual liability coverage for the indemnity provided under this contract. c. Automobile Llabilitv insurance with a combined singie limit, or the equivalent, of not less than $1 ,000,000 for each accident for Bodiiy injury and Property Damage, including coverage for owned, hired or non-owned vehicles, as applicable. d. Notice of cancellation or chance. There shall be no cancellation, material change, reduction of limits or intent not to renew the insurance coverage(s) without 30 days' written notice from the Contractor or its insurer(s) to the City. e. Additional Insured/Certificates of Insurance. Contractor shall name The City of Ashland, Oregon, and its elected officials, officers and employees as Additional Insureds on any insurance policies required herein but only with respect to Contractor's services to be.provided under this Contract. As evidence of the insurance coverages required by this Contract, the Contractor shall furnish acceptable insurance certificates prior to commencing work under this contract. The certificate will specify all of the parties who are Additional Insureds. Insuring companies or entities are subject to the City's acceptance. If requested, complete copies of insurance policies, trust agreements, etc. shall be provided to the City. The Contractor shall be financially responsible for all pertinent deductibles, self-insured retentions and/or seif-insurance. 2. Except as modified above the terms of the agreement shall remain in full force and effect. CONTRACTOR: \J'r\\var [)~lt::r;.,(... By~J,\.d(~~/ Its rY\, "';{,~ r" \ ~p"~ioLi>-r- CITY OF ASHLAND: BY ~j .a= Date 7 ~~~~irec or CONTENT REVIEW: ~~ J J (City Dept. Head) Date: Q -, {l "~ Fed.ID#_9J - J3Lf[C1'55 OR Social Security # \ Purchase Order # () ~ f3 76 J~ . Acct.No.: b "1d1 t/tp 1-1 &t16tffFtJ-d of Ashland Contract for Purchase of Goods and Services, Page 1 of M1~7 / r~' CITY RECORDER Page 1/1 CITY OF ASHLAND 20 E MAIN ST. ASHLAND, OR 97520 (541) 488-5300 t:~'?:';~1JDA;Y;Ei-}';€"'.~.~::-_;-' :'_: 180!NI.!JMBER::}Y,~";:J 7/6/2009 09031 VENDOR: 000191 UNIVAR USA INC, ACCT#146175 FILE #56019 LOS ANGELES, CA 90074 SHIP TO: Ashland Water Treatment Plant (541) 488-5345 ASHLAND, OR 97520 FOB Point: Terms: Net 30 days Req. Del. Date: Speciallnst: Req. No.: Dept.: PUBLIC WORKS Contact: Daryl McVey Confirming? No rr:~~.Quarititvi:'..; ~j8rlitJ.~:.: ~'~'_ft; '~"i{i]f1~~;,o.i.:Y-1,L;;_:.-,,:~L,{~:~;: 1'~T!6es:cHDtion{C;::)~~'~.: _ i5.'J{~~~'~~jlf:;tJtr~~<:~~~d r";~,~\[fnit1P.rice,~_,_"-~ ~-'fjExt-H~Hce~t?~ 4.00 Load Superfloc N-300, 6-Bags/Order, Delivery charge: $45.00/Per order 1,095.04 4,380.16 BILL TO: Account Payable 20 EAST MAIN ST 541-552-2028 ASHLAND, OR 97520 SUBTOTAL TAX FREIGHT TOTAL 4380.16 0.00 0.00 4,380.16 lr~~'A"ccount1NurHtJ:er~::~!>;j t:~::~!~rofe-ctrNUmDef,i:0" ,i] :?r-'_:.'?'Amo_untir]df~~ ~~- ~;Acd)unt{Ntirrn)erZ:.~12 r~~~J~'foject1Numbe~_:...J~~! if;{tlt}AnlOunti~~?~ E 670.08. 1 9.00.601 50 4 380. 16 ~ ~ed~!2 VENDOR COPY Page 1[1 I (7/1/2009) Greg Hunter - 8 RequIsition form revlsed.doc A request for a Purchase Order REQUISITION FORM CITY OF ASHLAND THIS REQUEST IS A: o Change Order (existing PO # _l Date of Request: 1;7~o'-o9:] Required Date of Delivery/Service: l:'r::'() I ~. 091 Vendor Name Address City, State, Zip Telephone Number Fax Number Contact Name UNIVAR.. 'aoo-4-S-2.-"\-912. SOLICITATION PROCESS Small Procurement o Less than $5,000 o Quoles (Optional) o Contract # )iK InvltationtoBld E.,(t.."" 1'<<". (Copies on file) *'2.00'2. -10.. o Reauest for PronDlal (Copies on file) o Soeela! / ExemDt o Written findings attached o Quote or Pro sal attached o Ememencv o Written findings attached o Quote or Pro sal attached o Sole Source o Written findings attached o Quote or Pro osal ettached COODerative Procurement o State of ORIWA contract o Other govem"lent agency conlract o Copy of contract attached' Intermediate Procurement o (3) Written Quotes (Copies attached) Description of SERVICES Total Cost o Per attached PROPOSAL P-,i...,.,\-<,d i'.o..qo.... ,-01-09 To (,-30-10 w().,1'....... ,.....o-1'....."'.n't c.\,~\""'-; (;.",\s Item # Quantity Unit Description of MATERIALS 4- Orc;\",1"'.s: {,?> ~Jo..d"-,, Scu\<,(\o<.. N-?,oo Unit Price Total Cost \o~S.a4 43~O. Ib o Per attached QUOTE Project Number nn n . _ n Account Number61~. 2~' ~_ .~'2'~ ~ ! ~ ~ ~ , Items and sarvices must be charged to the appropriate account numbe" for the financiafs to reflect the actuaf expenditures accureteiy. By signing this requisffion form, f certify that the information provided above meets the City of Ash/and public contracting requirements, and the documentation can be provided upon request. \ Supervisor/Dept. Head Signature: ~ ~~- Updaled011: 814r.!005