HomeMy WebLinkAbout2009-157 Agrmt - Garda
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Contract: 230-183733
ARMORED CAR SERVICE AGREEMENT
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This Agreement is made on ~, 2008 by and between Garda CL Northwest, Inc. (Hereinafter called .
"CARRIER") and CITY OF ASHLAND whose address is 20 EAST MAIN STREET, ASHLAND, OR 97520
(Hereinafter called "CUSTOMER").
SECTION I: BASIC AGREEMENT
The Parties both agree as follows:
1. Service: CARRIER agrees to render Services to CUSTOMER at the locations, times, prices,
frequencies and liability limits set forth on Schedule A attached hereto and made a part hereof and upon such
other terms and conditions as are set forth on Schedule A. '
2. Insurance: During the term of this Agreement, CARRIER shall maintain the insurance in the
amounts and types set forth on Attachment 1, attached hereto and made a part hereof.
3.
hereof.
Maximum LIability: The Maximum Shipment Liability shall be as set forth on Schedule A
4.
Term: The Term for Services under this Agreement shall be as set forth on Schedule A.
5. Payment for Services: Customer agrees to pay CARRIER for the services, the sum set forth
on Schedule A per month, plus all additional charges associated with special Service requests and any
applicable surcharges pursuant to the terms of Attachment A.
6. Entire Aareement: This agreement includes the terms hereof, the terms and conditions of
service contained in Attachment 1 and the terms of Schedule A.
SECTION II. DEFINITIONS.
(a) The word "Holiday" as used in this Agreement shall mean the days designated on Schedule A.
Holiday Service will be provided at the prices set forth on Schedule A.
(b) The word "Property" shall mean. currency, coins, precious metals, checks, notes, bonds,
negotiable instruments, securities and all other things of value but excluding hazardous materials or materials
for which transport is legally prohibited or restricted by applicable State or Federal Law.
(c) The words "Reconstruct", "Reconstructed" and "Reconstruction" shall mean to identify checks
only to the extent of determining the face amount of said checks and the identity of the maker and/or check
numbers, account numbers, routing numbers, financial institution, and the identity of the maker and the.
endorser of each.
(d) The word 'Sealed" as used in this Agreement shall mean closed in a manner that is reasonal;lly
designed to prevent easy access to the Property and that under normal circumstances would tend to reveal
evidence of tampering or manipulation if unauthorized access were attempted.
(e) The word "Service" shall mean to call for Sealed Shipments said to contain Property, to receipt
therefore, and to deliver the same in like condition to a designated consignee, and to perform any other
services set forth on Schedule A.
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(b). Non-deliverables: When delivery of a Shipment cannot be made for any reason, CARRIER shall
notify CUSTOMER and return the Shipment to CUSTOME:R or to CARRIER'S vault for storage. Notification of
such return shall be promptly given to CUSTOMER.
(c) Premise Time: CUSTOMER understands that time is of the essence to CARRIER'S business.
Therefore, CUSTOMER agrees that CARRIER'S messenger shall be present no more than a maximum of five
(5) minutes to make a pickup and/or delivery of Property. If said premise time exceeds the time stated herein,
it is agreed that the messenger may leave and that such departure shall not be a breach of this Agreement.
CUSTOMER may call and request that a Service call be made by CARRIER subsequent to such departure.
By requesting same, CUSTOMER agrees to pay for said additional Service call at a rate to be established by
mutual agreement, such charges to be in addition to regular Service charges.
(d) Even Exchanae Service: CARRIER agrees to accept change orders directly from CUSTOMER
location(s) via CARRIER'S telephone order entry system, and CARRIER will prepare and package each order
from the inventory ("Inventory") of coin and currency (hereafter, collectively "Cash") maintained at CARRIER'S
facility(ies). Subject to the terms herein, CARRIER shall deliver change orders in accordance with the
schedule.d pickup/delivery dates set forth in the attached Schedule A. Change orders requested by
CUSTOMER for delivery on days other than scheduled pickup/delivery dates shall be subject to CARRIER
approval and such special charges as provided herein or as otherwise mutually agreed upon. All change
orders must be placed before 11 :00 a.m. on the day prior to a requested/scheduled delivery. Saturday,
Sunday and Monday orders must be placed before the above-referenced time on Friday. CUSTOMER shall
not order any currency in denominations exceeding Ten Dollar ($10.00) notes.
(e) Pavment for Services: CUSTOMER agrees to pay CARRIER for the Services at the prices set
forth in the attached Schedule A in the event Customer uses the Even Exchange service. (The first such
usage indicates agreement with the rates as set forth on Schedule A), plus all additional charges associated
with special Service requests, as requested by CUSTOMER. Payment is due net thirty (30) days from the
date of any invoice. . '
SECTION IV. INSURANCE.
(a) All Risk Insurance: CARRIER agrees at all times during the life of this Agreement to purchase
and maintain insurance with a responsible insurance company to coiter the loss or destruction of Property
handled or protected by CARRIER, its agents or employees, on behalf of CUSTOMER pursuant to this
Agreement. CARRIER agrees to furnish CUSTOMER with written evidence of compliance with this provision.
It is understood and agreed that CARRIER shall not be liable in any capacity for loss or. harm to
CUSTOMER'S Property or for damages directly and/or proximately flowing from loss or harm to
CUSTOMER'S Property while said Property is in the possession of CARRIER (nor shall CARRIER'S insurance
carrier be required to cover such damages) when same are caused by any of the following:
1. Hostile or warlike action in time of peace or war, including but not limited to, action which
hinders, combats or defends against an actual, impending or expected attack by any
government or sovereign power (de jure or de facto), or by any authority maintaining or
using military, naval or air forces, or by military naval or air forces, or by an agent of any
government power, authority or force;
2. Any weapon of war employing atomic fission or radioactive force whether in time of peace
or war;
3. Any accident or catastrophe occurring at a government or private facility employing the use
of atomic fission or radioactive energy whether in time of peace or war;
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(iii) Automobile Bodily Injury and Property Damage Liability Insurance, covering owned,
non-owned and hired automobiles, the limits of which shall not be less than $ 1,000,000
combined single limit per occurrence.
SECTION V. CUSTOMER INDEMNITY
(a) Indemnitv: CARRIER agrees to defend, indemnify and hold harmless CUSTOMER from all
claims, demands, actions and causes of action for damage or injury, including death, that are hereafter made
or brought against CUSTOMER by any third party for the recovery of actual damages to the extent caused by
reason of the negligence or willful misconduct of CARRIER, its employees or agents. CARRIER shall have no
defense or indemnification obligation to CUSTOMER to the extent such damage or injury is caused by the
negiigence or willful misconduct of CUSTOMER, its employees or agents. In no case shall CARRIER be liable
for or owe any duty of indemnification with respect to any exemplary, punitive or consequential damage claims
by CUSTOMER or any third party arising from the loss or destruction of Property. CARRIER'S obligation with
respect to any claim .for damages by CUSTOMER or any third party with respect to any Property shall not
exceed the Maximum Shipment Liability.
IN WITNESS WHEREOF, the parties hereto intending to be bound have caused this Agreement to be
executed, as of the date first written above, by their duly authorized representatives.
By:
Customer
Carrier
Garda CL North
CITY OF ASHLAND
By: /J'I-.J. -
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(Signature)
(Signature)
David Ruqani
(Printed Name)
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(Printed Name)
Title: Contracts Administration
Title: ,-rollI/A.! ,9C~N".,v<L .))Ia,-~
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ATTACHMENT I
TERMS AND CONDITIONS OF SERVICE
SECTION I. CARRIER LIABILITY
(a) Maximum Shipment Liabilitv: Except as provided above, it is understood and agreed that
CARRIER and its insurance company will be liable for loss of or damage to CUSTOMER Property inclusive of
reconstructive damage up to the maximum sum for each Shipment as set forth in Schedule A, which sum is
the agreed maximum value of any single Shipment ("Maximum Shipment Liability"). The Service and liability
obligations assumed by CARRIER and the rates charged by CARRIER are based, in part, upon the values of
shipments as declared herein by CUSTOMER. It is therefore expressly agreed by CUSTOMER that the
provisions of this Agreement dealing with Maximum Shipment Liability to be accepted by CARRIER from
CUSTOMER for delivery to consignee, or from consignee, may not be waived or amended by any agent of
CARRIER, but that such waiver or amendment may be made only with the written consent of an officer of
CARRIER. CARRIER will not be liable for loss or damage to Property consigned to it in excess of the
Maximum Shipment Liability unless CUSTOMER has paid all excess.liability charges to CARRIER for all
Shipments of Property. with a value in excess of the Maximum Shipment Liability amount.
(b) Force Maieure: CARRIER shall not be in breach of this contract nor be liable in any capacity for
damages, including but not limited to loss of interest, directly and/or proximately flowing from any delay in or
failure to make pickups or deliveries on CUSTOMER'S behalf pursuant to the terms of this Agreement due to
causes beyond CARRIER's reasonable control, including strikes, work stoppages, lockouts, epidemics,
pestilence, strikes by CUSTOMER or consignee's employees, work stoppages by CUSTOMER or consignee's
employees, lockouts by CUSTOMER or consignee, war, rebellion, insurrection, hostilities, legal process, court
action, mechanical failure, accidents, fires, acts of God, storms, flood, closed transportation routes or other .
causes beyond CARRIER'S reasonable control. It is understood and agreed that CARRIER is not a guarantor
of any pickup or delivery times that may be established from time to time by custom, practice or agreement.
_ Any such times are mere approximations or estimates, however, CARRIER agrees to use reasonable efforts
to accommodate pickup and delivery times requested by CUSTOMER and agreed to by CARRIER.
SECTION II. PROCEDURES.
(a) . Authorized Messenqers: CARRIER agrees to furnish CUSTOMERthe certified signature and
photograph of each authorized messenger, and to give written notice in the event of revocation of such
authority. CARRIER assumes no liability for Property delivered to any employee or other person except those
whose unrevoked signature is on file with CUSTOMER.
(b) Shipment Requirements: CUSTOMER agrees to cause all Shipments to be made by means of
CUSTOMER placing CUSTOMER'S Property in Sealed packages or containers, of a mutually agreed upon
type and design, which clearly and distinctly indicate the name and address of the consignor as well as the
name and address of the consignee. CUSTOMER further agrees to clearly and distinctly set forth the vaiue of
each Shipment on the outside of the Sealed packages or container. CUSTOMER agrees that CARRIER, its
agents or employees, shall have lhe right to refuse to pickup Shipments of property which are not Sealed and
properly marked by CUSTOMER as set forth above and that CARRIER assumes no liability for any damages
or loss which may result as a consequence of such refusal to make a pickup. CUSTOMER further agrees that
CARRIER shall not be liable for any mysterious disappearance of, shortage or damage to the contents of any
Shipment unless the Shipment was properly Sealed ?It the time of delivery to CARRIER and shows evidence
of tampering at the time CARRIER delivers said package to the consignee and the consignee immediately
notes, in writing, the evidence of tampering on CARRIER'S receipt document. Absent notation on CARRIER'S
receipt document by the consignee at the time of receipt, the burden of proof shall be on CUSTOMER to show
CARRIER is responsible for such loss or claim related to a Sealed container said to contain Property. The
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damages to CUSTOMER or any third party directly or on behalf of CUSTOMER resulting from or occasioned
by the loss of or damage to any Shipment of Property delivered to CARRIER pursuant to this Agreement.
(e) Claims: It is understood and agreed that under no circumstances shall CARRIER and/or
CARRIER'S insurance company b.e liable or responsible for any claim for loss of or damages to
CUSTOMER'S Property which is not submitted in writing to CARRIER within the greater of ninety (90) days
after the date that said loss or damage purportedly occurred or the minimum notice requirement under the law
of the jurisdiction where the Service took place. Within thirty (30) days after the giving of written notice of a
claim of loss or damage, CUSTOMER agrees to furnish CARRIER a detailed written statement of the
circumstances surrounding such loss or damages as well as detailed written proof of such loss or damages in
form reasonably satisfactory to CARRIER, which proof of loss shall be substantiated by the books, records
and accounts of CUSTOMER and shall be subscribed and sworn to by CUSTOMER or its duly authorized
officer. Failure of CUSTOMER to comply with the foregoing shall relieve and release CARRIER of any liability
to CUSTOMER with respect to such claimed loss or damage.
(f) Checks. CUSTOMER shall maintain an accurate record of all checks placed in any Shipment
given to CARRIER and in the event of a loss, CUSTOMER agrees to promptly, diligently and completely
cooperate with CARRIER in the reconstructionand replacement of lost, destroyed or stolen checks which had
been contained in any such Shipment. CARRIER'S sole liability shall be the payment to CUSTOMER of: (i)
reasonable costs necessary to reconstruct the checks plus any necessary costs because of stop payment
procedures; (Ii) the face value of checks that cannot be Reconstructed (not to exceed $5,000 per shipment),
provided adequate proof of the value thereof is presented to CARRIER, except those checks which would not
be collectable at the time of loss. The maximum liability of CARRIER forthe checks shall in no event exceed
the Maximum Shipment Liability Checks limit set forth in Schedule A which includes the aforesaid $5,000.00
for the unidentified checks.. Complete cooperation shall include but not b.e limited to, recovery of hard copy or
electronic records of checks including, without limitation, point of sale information created by its employees,
agents or customers; as well as, requests by CUSTOMER to makers of the missing checks to issue duplicates'
and in the event the makers refuse to do so, then to assert all of its legal and equitable rights against said
makers. CUSTOMER agrees that CARRIER and CARRIER'S insurance company shall not be liable for
damages directly or proximately flowing from CUSTOMER'S breach of this provision. Upon payment of a loss
pursuant to this Agreement, CARRIER or its insurance company shall be subrogated to all CUSTOMER'S
rights and remedies of recovery therefor CUSTOMER shall assign to CARRIER, CUSTOMER'S right to
receive payment under any check(s) for which CARRIER has reimbursed CUSTOMER and CUSTOMER shall
execute any document necessary or reasonably desirable to perfect and accomplish such assignment.
(g) Even ExchanoeProcedures: The parties agree that CUSTOMER shall procure an Inventory of
Cash which shall be maintained at CARRIER'S facilities in amounts by denomination to fulfill the change order
requirements as set forth hereunder. CARRIER shall deliver CUSTOMER change orders, subject to the
terms herein, to CUSTOMER store locations and CUSTOMER store locations shall contemporaneously
provide CARRIER'S messenger with a currency deposit, in the sealed, tamper-resistant bag provided by
CARRIER, in an aggregate amount equal to the face amount of the change order. CARRIER shall have no
obligation to provide CUSTOMER with a change order unless CUSTOMER strictly complies with the foregoing
currency exchange obligations. CARRIER agrees to reimburse CUSTOMER on a weekly basis for any amount
in the currency qeposit that is in excess of the amount of the change order delivered to CUSTOMER's store.
CUSTOMER agrees to reimburse CARRIER on a weekly basis for any amount that is less than the amount of
the change order delivered to CUSTOMER's store. Absent evidence of CARRIER tampering, CUSTOMER
will be responsible for differences found by CARRIER during CARRIER'S verification of any CUSTOMER
change order currency exchanges.
SECTION III. GENERAL.
(a) Payment for Services: CUSTOMER agrees to pay CARRIER for the Services, the sum set forth
on Schedule A oer month. olus all additional charges associated with special Service requests. Payment is
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(c) Intearation. etc.: This Agreement shall become effective only when approved and signed by
authorize representatives of the parties hereto. This Agreement, including all attachments, schedules and
exhibit constitutes the entire agreement and understanding between the parties related to the subject matter
hereof, and no representations, inducements, promises or agreements not embodied herein shall be of any
force and effect. This Agreement shall be binding in accordance with its terms upon the parties hereto and
their respective transferees, assigns and successors in interest; provided, however, this Agreement may be
assigned by CARRIER to any parent, subsidiary, or affiliated corporation which it may hereafter acquire or with
which it may be merged or consolidated, or to any corporation acquiring the business and assets of CARRIER,
but this Agreement shall not be otherwise assigned by either party hereto without the prior express written
consent of the other party, which consent shall not be unreasonably withheld. This Agreement may be
altered, amended, or superseded solely by means of a writing signed by the parties hereto. The headings
hereof are for convenience only and have no bearing on the interpretation of the terms of the Agreement.
(d) Jurisdiction. The parties agree that the terms of this Agreement shall be governed by and
construed in accordance with the laws of the State of Oregon.
(e) Chanae in Conditions. CARRIER may increase the charges set forth in Schedule A upon
written notice to CUSTOMER in the event of a change in economic conditions beyond CARRIER's reasonable
control that increases the operating costs incurred by CARRIER.
Carrier Customer
CITY OF ASHLAND
Garda CL Northwest
By:
By:
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(Signature)
(Signature)
. David Ruaani
(Printed Name)
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(Printed Name)
Title: Contracts Administration
Title: ~/lUSUJ/I<'4S,/hAl~ b~
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Schedule A
Garda CL Northwest, Inc. ("CARRIER") and CITY OF ASHLAND ("CUSTOMER") agree that effective June 24,
2008, this Schedule A amends and is incorporated into the armored car service agreement between the
parties (the "Agreement") dated as.of June 20, 2008 (the "Contract Date") by adding or amending the following
customer rates, schedules, lists, liabilities, days, term and/or terms.
(I) Term
Except for termination as provided herein, the term of this agreement shall commence upon approval
and execution by both CUSTOMER and CARRIER and shall terminate on June 3D, 2010, unless
administratively extended in writing as provided for herein. If authorized by the AMC, the City
Administrator; or designee may extend this Agreement twice, by one year each extension, by indicating
in writing to CARRIER that an extension of the Agreement is sought under the same terms and
conditions of this Agreement. Notwithstanding the foregoing, within thirty (30) days prior to the end of
the initial term or any renewal thereof, CARRIER may propose a rate adjustment for the one year
extension. If CUSTOMER does not accept the rate adjustment, either party may terminate this
Agreement as of the end of the then current term. Any extension of the term shall be effective upon
receipt of a document from an authorized CARRIER representative consenting to the extension under
~the same terms and conditions, except as otherwise provided above, allowing for increase in funding
as noted herein.
(II) Holidays
CUSTOMER acknowledges that CARRIER observes the following holidays for which a Holiday Service
rate as set forth in Section III below shall apply.
(1) New Years Day (6) Independence Day (10) Thanksgiving Day
(2) Martin Luther King Day (7) Labor Day (11) Christmas Day
(3) Presidents Day (8)Columbus Day (except NV) (12) Family Day (NV Only)
(4) Easter (9) Veteran's Day (13) Admission Day (NV Only)
(5) Memorial Day (14) Pioneer Day (UT Only)
It is understood and agreed that when a holiday falls on a Sunday the following Monday shall constitute
the holiday; when a holiday falls on a Saturday the preceding Friday, that Saturday, or the following
Monday shall constitute the holiday.
(III) Service Location(s) and SerVice Detall(s)
Status ".Effectlve -Service Location *. Address City State "Product "Monthly Item Liability
Date Price Allowance Limit
Active CITY OF ASHLAND 20 EAST MAIN ASHLAND OR Armored $362.00 4 $300,000.00
I'; i ; 't.':~~r... STREET Transportation
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('. Flagged for GARDA CL intemal purposes oniy.)
The following rate schedule apolies to the service locations listed a
"Product
Armored Transportation
I Description Price ($) 1 Unit of Measure
Input: Maximum Shipment Liability ($) 300000 Dollar
Input: Maximum Shipment Liability Checks. ($) 10000 Dollar
. I Box.
I 9X 12 Disposable Deposit Bags (Box) $ 40
bove:
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. [N] By placing a "Y" in this box, Customer agrees and confirms that it captures such information as it deems
necessary to fully reconstruct all checks in each Shipment. Accordingly, the Customer, subject to Attachment
I Section 11(f) of the Agreement, declines any coverage by and waives any liability against the Carrier above
the amount set forth in the Maximum Shipment liability Checks, in exchange for not being assessed any
excess liability charges for checks included in any shipment above the Maximum Shipment liability Checks
amount. Otherwise, by placing an "N" in this box, the terms of Attachment I Sections I(b) & 11(f), will apply and
, additional and excess liability charges will be assessed for amounts in excess of the Maximum Shipment
liability Checks.
(IV) Days of Service
1 "Service Location City State Sunday Monday Tuesday Wednesday Thursday Friday Saturday
I CITY OF ASHLAND ASHLAND OR N Y Y Y Y Y . N
(-Flagged for GARDA CL internal purposes only.)
Carrier
Garda CL Northw
Customer
CITY OF ASHLAND
By:
By:
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,
(Signature)
(Signalure)
David Ruoani
'V~ *LIlL" '1UN~~
(Printed Name)
(Printed Name)
Tille: Contracts Administration
Title: 4o""~AI SIWLv":'~j/h.viw~ .f}~~,c
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Schedule A
Garda CL Northwest, Inc. ("CARRIER") and CITY OF ASHLAND ("CUSTOMER") agree that effective June 24,
2008, this Schedule A amends and is incorporated into the armored car service agreement between the
parties (the "Agreement") dated as of June 20,2008 (the "Contract Date") by adding or amending the following
customer rates, schedules, lists, liabilities, days, term and/or terms.
(I) Term
The Agreement shall be in full force and effect from June 20, 2008 until July 2, 2009 and shall
automatically renew thereafter from year to year until cancelled by either party by giving the other party
written notice thereof thirty (30) days in advance of each anniversary of the Contract Date.
(II) Holidays
CUSTOMER acknowledges that CARRIER observes the following holidays for which a Holiday Service
rate as set forth in Section III below shall apply.
(1) New Years Day (6) Independence Day (10) Thanksgiving Day
(2) Martin Luther King Day (7) Labor Day (11) Christmas Day
(3) Presidents Day (8)Columbus Day (except NV) (12) Family Day (NV Only)
(4) Easter (9) Veteran's Day (13) Admission Day (NV Only)
(5) Memorial Day (14) Pioneer Day (UT Only)
It is understood and agreed that when a holiday falls on a Sunday the following Monday shall constitute
the holiday; when a holiday falls on a Saturday the preceding Friday, that Saturday, or the following
Monday shall constitute the holiday.
(III) Service Location(s) and Service Detail(s)
Status -Effective -Service Location -Address City State "Product -Monthly Item Liability
Date Price Allowance Limit
Active 7/1/2008 CITY OF ASHLAND 20 EAST MAIN ASHLAND OR Armored $362.00 1<.5 $300,000.00
STREET Transportation
(- Flagged for GARDA CL internal purposes only.)
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e 0 oWing rate sc e u e applies to the service locations listed a
-Product
Armored Transportation
, Description Price ($) Unit of Measure
Input: Maximum Shipment Liability ($) 300000 Dollar
Input: Maximum Shipment Liability Checks. ($) 10000 Dalla,
9X12 Disposable Deposit Bags (Box) $ 40 ..............lsox
12X16 Disposable Deposit Bags (Box) $ 50 Box
15X20 Dlsposabie Deposit Bags (Box).$ 70 Box
14X 17 Disposable Deposit Bags (Box) $ 50 Box
EXCESS COIN BAGIBOX $ 0.55 Bag/Box
OFF DAY IN-ROUTE $ 35 Trip
DEDlCATED'ARMORD CAR SERVICE (2 Hou, 115 Hour
Min) $
RETURN TRIP SERVICE $ 45 Trip
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. [N] By placing a "Y" in this box, Customer agrees and confirms that it captures such information as itdeems
necessary to fully reconstruct all checks in each Shipment. Accordingly, the Customer, subject to Attachment
I Section 1I(f) of the Agreement; declines any coverage by and waives any liability against the Carrier above
the amount set forth in the Maximum Shipment Liability Checks, in exchange for not being assessed any
excess liability charges for checks included in any shipment above the Maximum Shipment Liability Checks
amount. Otherwise, by placing an "N" in this box, the terms of Attachment I Sections I(b) & 1I(f), will apply and
additional and excess liability charges will be assessed for amounts in excess of the Maximum Shipment
Liability Checks.
(IV) Days of Service
....SeNlce Location City Slate Sunday Monday Tuesday Wednesday Thursday Friday Saturda'y
CITY OF ASHLAND ASHLAND OR N Y Y Y Y Y N
(""Flagged for GARDA CL Internal purposes only.)
Carrier
Garda CL Northwest, Inc.
Customer
CITY OF ASHLAND
By:
By:
(Signature)
(Signature)
David RUQani
(Printed Name)
(Printed Name)
Title: Contracts Administration
Title:
ASHLAND MUNICIPAL CODE
Section 2.50.126 EXHIBIT A
Contract 230-183733 Armored Car Service Agreement
Pursuant to Ashland Municipal Code, 2.50.126 ,except as provided in existing
collective bargaining agreements covering Contractor's employees, the terms
of the following statutes apply to this contract and are incorporated herein
by this reference.
Except ORS 244, 670 and 279C.51 0, these statutes must be recited verbatim in "any public contract"
1N0n improvement (goods/services) Improvement (construction)
QRS 279B.220 ORS 279C.505
QRS 279B.225 JRS 279C.515
JRS 279B.230 JRS 279C.520 .
JRS 279B.235 JRS 279C.530 .
JRS Chapter 244 JRS Chapter 244
JRS 670.600 JRS 670.600
/ / / / / / / / / / // //// // /// //1/ // // /// // / /// // / / // // // / / // // // / // / // /// // / ORS 279C.510 (if demo)
The following contract clauses should be incorporated into the vast majority of City contracts. To the
extent they conflict with clauses from an outside vendor's original contract, they shall control:
INDEMNITY; INSURANCE:
Contractor shall defend, save, hold harmless, and indemnify the City of Ashland, Oregon, and its officers,
employees, agents, and members, from all claims, suits, or actions of whatever nature to the extent
resulting from or arising out of the negligence or willful misconduct of Contractor or its officers,
employees, subcontractors, or agents in performing the services under this contract Contractor shall have
no indemnification obligation hereunder to the extent of the negligence or willful misconduct of the City
of Ashland, Oregon, or its officers, employees, agents and members. In no case shall Contractor be liable
for or owe any duty of indemnification with respect to any exemplary, punitive or consequential damage
claims by any Indemnitee or any third party arising from the loss or destruction of the property being
transported by Contractor. Contractor's obligation with respect to any Claim for damages by any
Indemnitee or any third party with respect to any property being transported by Contractor shall not
exceed the Maximum Shipment Liability (as defmed in the contract).
EVENTS OF DEFAULT: Contractor shall be in default under the Contract if:
Contractor commits any material breach or default of any covenant, warranty, certification, or
obligation it owes under the Contract;
Contractor loses its QRF status pursuant to the QRF Rules or loses any license, certificate or
certification that is required to perform the Services or to qualify as a QRF;
'Contractor institutes an action for relief in bankruptcy or has instituted against it an action for
insolvency; makes a general assignment for the benefit of creditors; or ceases doing business on a
regular basis of the type identified in its obligations under the Contract; or
Page I of 4
ASHLAND MUNICIPAL CODE
Contractor attempts to assign rights in, or delegate duties under, the
Contract.
Insurance provisions: worker's compensation, general liability, professional liability (errors and
omissions), automobile liability
Insurance. Contractor shall at its own expense provide the following insurance:
Worker's Compensation insurance in compliance with ORS 656.017, which requires subject
employers to provide Oregon workers' compensation coverage for all their subject workers.
ii. - All Risk insurance with a combined single limit, or the equivalent, of not less than $1,000,000 for
each claim, incident or OCCurrence. This is to cover damages to or loss of the property being
transported by Contractor under this contract.
111 General Liability insurance with a combined single limit, or the equivalent, of not less than
$1,000,000 for each occurrence for Bodily Injury and Property Damage. It shall include
contractual liability coverage for the indemnity provided under this contract.
IV Automobile Liability insurance with a combined single limit, or the equivalent, of not less than
$1,000,000 for each accident for Bodily Injury and Property Damage, including coverage for
owned, hired or non-owned vehicles, as applicable.
Notice of cancellation or change_ . There shall be no cancellation, material change, reduction of limits or
intent not to renew the insurance coverage(s) without 30 days' written notice from the Contractor or its
insurer(s) to the City.
Additional Insured/Certificates of Insurance. Except for the worker's compensation and all risk policies,
Contractor shall name The City of Ashland, Oregon, and its elected officials, officers and employees as
Additional Insureds on any insurance policies required herein but only with respect to Contractor' s
services to be provided under this Contract. As evidence of the insurance coverages I required by this
Contract, the Contractor shall furnish acceptable insurance certificates prior to commencing work under
this contract. The certificate will specifY all of the parties who are Additional Insureds. Insuring
companies or entities are subject to the City's acceptance. If requested, complete copies of insurance
policies, trust agreements, etc. shall be provided to the City. The Contractor shall be financially
responsible for all pertinent deductibles, self-insured retentions and/or self-insurance.
JURISDICTION - LITIGATION IN OREGON AND ACCORDING TO OREGON LAWS
Governing Law; Jurisdiction; Venue: This contract shall be governed and construed in accordance
with the laws of the State of Oregon without resort to any jurisdiction' s conflict of laws, rules or
doctrines. Any claim, action, suit or proceeding (collectively, "the claim") between the City (and/or any
other or department of the State of Oregon) and the Contractor that arises from or relates to this contract
shall be brought and conducted solely and exclusively within the Circuit Court of Jackson County for the
State of Oregon. If, however, the claim must be brought in a federal forum, then it shall be brought and
conducted solely and exclusively within the United States District Court for the District of Oregon filed in
Jackson County, Oregon. Contractor, by the signature herein of its authorized representative, hereby
consents to the in personam jurisdiction of said courts. In no event shall this section be construed as a
waiver by City of any fonn of defense or immunity, based on the Eleventh Amendment to the United
States Constitution, or otherwise, from any claim or from the jurisdiction.
MERGER CLAUSE: EXCEPT FOR THE ARMORED CAR SERVICE AGREEMENT BY AND
BETWEEN THE CITY OF ASHLAND AND GARDA CL NORTHWEST, INC., TIllS
CONTRACT AND ATTACHED EXHIBITS CONSTITUTE THE ENTIRE AGREEMENT BETWEEN
THE PARTIES. NO WAIVER, CONSENT, MODIFICATION OR CHANGE OF TERMS OF TIllS
Page 2 of 4
ASHLAND MUNICIPAL CODE
CONTRACT SHALL BIND EITHER PARTY UNLESS IN WRITING AND SIGNED BY BOTH
PARTIES. SUCH WANER, CONSENT, MODIFICATION OR CHANGE, IF MADE, SHALL BE
EFFECTIVE ONLY IN THE SPECIFIC INSTANCE AND FOR THE SPECIFIC PURPOSE GIVEN.
THERE ARE NO UNDERSTANDINGS, AGREEMENTS, OR REPRESENTATIONS, ORAL OR
WRITIEN, NOT SPECIFIED HEREIN REGARDING TillS CONTRACT. CONTRACTOR, BY
SIGNATURE OF ITS AUTHORIZED REPRESENTATIVE, HEREBY ACKNOWLEDGES THAT
HE/SHE HAS READ THIS CONTRACT, UNDERSTANDS IT, AND AGREES TO BE BOUND BY
ITS TERMS AND CONDITIONS:
NONAPPROPRIATIONS CLAUSE. Funds Available and Authorized: City has sufficient funds
currently available and authorized for expenditure to finance the costs of this contract within the City' s
fiscal year budget. Contractor understands and agrees that City's payment of amounts under this contract
attributable to work performed after the last day of the current fiscal year is contingent on City
appropriations, or other expenditure authority sufficient to allow City in the exercise of its reasonable
administrative discretion, to continue to make payments under this contract. In the event City has
insufficient appropriations, limitations or other expenditure authority, City may terminate this contract
without penalty or liability to City, effective upon the delivery of written notice to Contractor, with no
further liability to Contractor.
PRIOR APPROVAL REQUlRED PROVISION. Prior Approval Required: Approval by the City of
Ashland Councilor the Public Contracting Officer is required before any work may begin under this
contract.
TERMINATION:
a. Mutual Consent. This contract may be terminated at any time by mutual consent of both parties.
b. Citv's Convenience. This contract may be terminated at any time by City upon 30 days' notice in
writing and delivered by certified mail or in person.c_ For Cause. City may terminate or modifY
this contract, in whole or in part, effective upon delivery of written notice to Contractor, or at such
later date as may be established by City under any of the following conditions:
i. If City funding from federal, state, county or other sources is not obtained and continued at
levels sufficient to allow for the purchase of the indicated quantity of services;
ii. If federal or state regulations or guidelines are modified, changed, or interpreted in such a
way that the services are no longer allowable or appropriate for purchase under this contract
or are no longer eligible for the funding proposed for payments authorized by this contract; or
111. If any license or certificate required by law or regulation to be held by Contractor to provide
the services required by this contract is for any reason denied, revoked, suspended, or not
renewed.
d. For Default or Breach.
I. Either City or Contractor may terminate this contract in the event of a breach of the contract
by the other. Prior to such termination the party seeking termination shall give to the other
party written notice of the breach and intent to terminate. If the party committing the breach
has not entirely cured the breach within 15 days of the date of the notice, or within such other
period as the party giving the notice may authorize or require, then the contract may be
terminated at any time thereafter by a written notice of termination by the party giving notice.
ii. Time is of the essence for Contractor' s performance of each and every obligation and duty
under this contract. City by written notice to Contractor of default or breach, may at any time
terminate the whole or any part of this contract if Contractor fails to provide services called
for by this contract within the time specified herein or in any extension thereof. .
111. The rights and remedies of City provided in this subsection (d) are not exclusive and are in
addition to any other rights and remedies provided by law or under this contract.
Page 3 of4
ASHLAND MUNICIPAL CODE
e. ObligationlLiabilitv of Parties. Termination or modification of this contract pursuant to subsections
a, b, or c above shall be without prejudice to any obligations or liabilities of either party already
accrued prior to such termination or modification. However, upon receiving a notice of termination
(regardless whether such notice is given pursuant to subsections a, b, c or d of this section, Contractor
shall immediately cease all activities under this contract, unless expressly directed otherwise by City
in the notice of termination. Further, upon termination, Contractor shall deliver to City all contract
documents, information, works-in-progress and other property that are or would be deliverables had
the contract been completed. City shall pay Contractor for work performed prior to the termination
date if such work was performed in accordance with the Contract.
CERTIFICATIONS/REPRESENTATIONS: Contractor, under penalty of peIjufy, certifies that
(a) the number shown on this form is its correct taxpayer ID (or is waiting for the number to be issued to
it and (b) Contractor is not subject to backup withholding because (i) it is exempt from backup
withholding or (ii) it has not been notified by the Internal Revenue Service (IRS) that it is subject to
backup withholding as a result of a failure to report all interest or dividends, or (iii) the IRS has notified it
that it is no longer subject to backup withholding. Contractor further represents and warrants to City that
(a) it has the power and authority to enter into and perform the work, (b) the Contract, when executed and
delivered, shall be a valid and binding obligation of Contractor enforceable in accordance with its terms,
(c) the work under the Contract shall be performed in accordance with the highest professional standards,
and (d) Contractor is qualified, professionally competent and duly licensed to perform the work.
Contractor also certifies under penalty of perjury that its business is not in violation of any Oregon tax
laws, and it is a corporation authorized to act on behalf of the entity designated above and authorized to
do business in Oregon or is an independent contractor as defined in the contract documents, and has
checked four or more ofthe following criteria:
x
--
(I) I carry out the labor or services at a location separate from my residence or is in a
specific portion of my residence, set aside as the location of the business.
(2) Commercial advertising or business cards or a trade association membership are
purchased for the business.
(3) Telephone listing is used for the business separate from the personal residence listing.
(4) Labor or services are performed only pursuant to written contracts.
(5) Labor or services are p~rformed for two or more different persons within a period of one
year.
(6) I assume financial sponsibility for defective workmanship or for service not provided
as evid e by th ownership of performance bonds, warranties, errors and omission
insuran i bir insurance relating to the I or or services to be provided.
x
--
x
--
x
--
x
--
Contractor
(Ord 2934. Replaced, 1112112006)
Page 4 of 4
I Di:::liIUdld \;lfll:'lCII:'Cff. '"-'flY UI r\:o:I1 Ildl IU. j.Ju I
.'
.....age 11
C 8
ACORDN CERTIFICATE OF LIABILITY INSURANCE I llAT!{IIIINODrn'YV)
0712912008
"''''''0'' ntlS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
Chicago Risk Management ONLY AND CONFERS NO RIGHTS UPON ntECERTlFICATE
HUB ntemat5ona1 Midwest limited HOLDER, THISCERTlFICATE DOES NOT AMEND, EXTEND OR
ALTER THE COVERAGE AFFORDED BYTHE POLICIES BELOW.
66 east Jackson Boulevard
Chicago,1. 60604 INSURERS AFFORDING COVERAGE HAIC"
lN3loRO l~k. Lexlnnton muranee ComnllrN 19437
Garda CL Northwest, Inc. INSLJRE.IlB; New HamDllhlre Nurance Co. 23841
301 North lake, Suite 600. INS~RC: National Union FlnIIns. 19446
Pasadena, CA 91101 I~RQ
INSURER E:
THE PaJClES CSINSUAANCE USTED BElON HAVE BEEN ISSUEDTOlHE INSURED NAMEDABOIE FCft TI-lE POJCY PERIOOINOlCATED. NOTWITHSTANDING
ANY REOJIREMENT, TERM OR ~OITlaiCF ANY CCNTRACTCA OTHER OCX::UMENT"WITH RESPECTlO'It'HICH THIS CERTlACATE MAY BE ISSUED OR
MAY PERTAIN, niE INSURANCE AFFCADEO BY THE PaJCIES DESCRIBED HEREIN 1$ SUBJECTlOAll THE TERMS, exClUSICNS AND CO\IDlTlrns CF SUCH
PCUCIES. AOOREG\TE UMITS SHOM-I MAY HAVE BEEN REDUCeD BY PAID ClAIMS.
!~ TVP!.OfINSlIIUHCt: POLICY NUMIIfA '" , " PO lCY_EXP1AATI~NI llhlrs
A ~E1<<lW.llAllllITY 213539 06115108 06115109 I ~OCCI..RREM:E S3 noo 000
i!- fj~E.RClAl. GENEAAl UI>8IUTY 0 o RENTED 1100 noD
l- X ClAIUSMAa:: DoCl:\.A MEOEXpu, (I'l1O -. ,
X SIRS500.D00 PERSONAL & ADlIl'U..RV 13.000000
X Errors & Omissions GC'-"'RA' AGGREGAT" ., "00 000
riI"':AGG~nE~T N>n~ PER PRODUCTS. COMP/OP AGO 13 000 000
X POUCY JECT LOC
C NJ'ToMoElLI! L1MlLlTY A9721869 OG/1MI8 06115J09 COMS1M:D SINGLE UllllT
C INfAlJTO A9721868 06115J08 06l15J09 (EIICdi:lwI:) 13.000,000
ALLOWNEOAlJTOS DOOllY INJLRY
.
X SOEOI.UOAUTOS (Pwp.'"..'1
X HRl::OAUTOS BODILY IKllRY
X (Paor..-.) .
~t<<)WNEOAlJT"OS
PROPERTY cw.v.GE .
tPWlICddwtj
~R.Ol!lIAlllLlTY AlJTOO/ol.Y.EAACClOENT .
INfAlJTO OTI-ERTw.N ,...-
AlJTOO/ol.Y; AGG .
A ~C!.SSl\JMBRE1.t.AlIABIlITY 230814 06115.08 06115.109 ~OCCll'lRE.NCE
X DCX::UI DClAIMSw..a: AGGREGATE 1.10000000
~IlEDUCTIBlE .
.
X RETENTION $25000 .
B WORKERS COMPI!NSAT10N AND 1wc1592535 06/15.08 06115.09 X WCSTATU- o ~
B EMPLOYVlS"LIABILITY f,.c,..2.37 0611M18 06115109 E-' EAOiACOOENT .1 nOD 000
JHf PAOPRlETORIPARTtoERIEXECUT1VE ~1592538 Ii .000 000
B OFFICVVMEMBER EXa..I.DED? 06115.08 06115J09 E.L OISEASE:. EA EMPlOYE
B ~~ClAl.-==NStIobt 1wr.1592539 06115.08 06t15..t)9 E-L OISEASE. POUCY UMlT 1 noo 000
OTHER
OESC3PTlON Of OPERATIONS I lOCATIONS I VEHCU:S I vta.USloNS ADDED BY EM:lORSEMEHT I SPECAL PROVlSION3
Tho City of Ashland, Oregon. and Its elected offlclabl,offIcers and
empkJyets ant bted as addiUonallnsured undergenerall1atility and auto
liability where requlntd t7.t written contract.
CERnFlCA TC HOLDER CANCELLATION
SHDI.I..DNtr Of THE AaOVE DESCRlBEI POllaEllIlE: CANl%l.lEDBEfOR!..THE nPlRATloN
City of Aahland DollE THl!RfOf, THE ISSUlNa INSURER Will tHllEAVOR TO MAlL.....30.... DAYS WRlTrI!H
90 N. Mountain Ava, NaTICl!. TO THI!.Cl!.RTlftCATE HOlDERNAMEDTOTfoE lEfT, BUT fAlL"-TO DO so SHALL
Ashland,OR 97520 IMPOSE NO OILIGATlON OR LIABILITY Of N('f KlIQ UI"ON THE INSIIRfR. tTSAOEHTS OR
Rl:PRESEIfl"ATIVI!S.
~7R1';:AEPR!SEHTATM
~_.
COVERAGES
ACORD 2.5(2D01J08) 1 of 2
NXB
Ii ACORD CORPORA T10N 1988
#M177373
June 26, 2008
Dear Barbra,
Loomis Armored Car service is available for your location as follows.
Service Location
Service
Frequencv
Banking
Institution Monthlv Rate
City of Ashland?
(exact name not known)
20 East Main, Ashland
Oregon
Monday through
Friday
Bank of American *$390.00
(Ashland)
The above rate includes include pick up of your deposits with same day delivery to Bank of
America branch in Ashland. This rate also includes any currency and coin orders coming from
the bank back to your location. Change orders would be Next day service, meaning we would
pick them up when we drop your deposit and deliver them to you the following day. Our service
time for the Ashland area is between I pm and 3pm Monday through Friday.
The maximum liability amount that may be shipped out at anyone time has been set at
$300,000.00, and 5 items are included in the monthly rate.
*Due to increasing costs for fuel, Loomis has incorporated a variable. fuel fee on all armored car
services. This fee is designed to go up and down depending on the cost of diesel oil nationally
and is calculated monthly.
Thank you for giving us the opportunity to bid on your armored car service. Loomis is dedicated
to providing the highest quality of service available in the industry. If you have further
questions, please feel free to contact me anytime at (541 )679-3804.
Sincerely,
Brad Johnson,
Branch Manager
Rosebur~edford
Ph 541-679-3804
Fax 54 I -679-3809
To account for future movements in the price of diesel fuel. up and down, LOOMIS will henceforth adjust the monthly
fuel fee based on U.S. average diesel prices as measured and published by the Department of Energy
(WWW.E]A.DOE,GOV). LOOMIS' established baseline is $1.91 as of February I, 2008. Any cost above the $1.9]
baseline cost and will be adjusted on a monthly basis by 0.5% on price movements of 10 cents per gallon (i.e. if diesel
prices rise to $2.0]. the corresponding fuel fee is increased by 0.5%) Each party will be able to monitor and keep track
of the adjustments easily. The fuel fee rate change reflected on the invoice will be based on the most recently published
national average diesel price on the last Monday of each month, as published by the Department of Energy Website.
The below referenced table is for reference only and as such, does not reflect the maximum rate which might be
I accessed.
Minimum Maximum Per Gallon Fee(%)
$5.51 $5.60 $.10 18.00%
$5.41 $5.50 $ .10 17.50%
$5.31 $5.40 $ .10 17.00%
$5.21 $5.30 $ .10 16.50%
$5.Il $5.20 $ .10 16.00%
$5.oJ $5.10 $ .10 15.50%
$4.91 $5.00 $ .10 15.00%
$4.81 $4.90 $ .10 14.50%
$4.71 $4.80 $ .10 ]4.00%
$4.61 $4.70 $ .10 13.50%
$4.51 $4.60 $ .10 13.00%
$4.41 $4.50 $ .10 12.50%
$4.31 $4.40 $ .10 12.00%
$4.21 $4.30 $ .10 I 1.50%
$4.11 $4.20 $ .10 11.00%
$4.01 $4.10 $ .10 10.50%
$3.91 $4.00 $ .10 10.00%
$ 3.81 $ 3.90 $ .10 9.50%
$ 3.71 $ 3.80 $ .10 9.00%
$ 3.61 $3.70 $ .10 8.50%
$ 3.5] $ 3.60 $ .10 8.00%
$ 3.41 $3.50 $ .10 7.50%
$ 3.31 $3.40 $ .10 7.00%
$ 3.21 $ 3.30 $ .10 6.50%
$ 3.11 $3.20 $ .10 6.00%
$ 3.01 $ 3.10 $ .10 5.50%
$ 2.91 $ 3.00 $ .10 5.00%
$ 2.81 $2.90 $.10 4.50%
$ 2.71 $ 2.80 $ .10 4.00%
$ 2.61 $2.70 $ .10 3.50%
$ 2.51 $2.60 $ .10 3.00%
$ 2.41 $2.50 $ .10 2.50%
$ 2.31 $2.40 $ .10 2.00%
$2.21 $2.30 $ .10 1.50%
$ 2.Il $ 2.20 $ .10 1.00%
$2.01 $ 2.10 $ .10 0.50%
$ 1.91 $2.00 $.09 0.00%
...
.?J 'f CJ x.
I tj VII> :.
~~.hO
, ,
. .
GARDA
eo.
The City of Ashland
Utility Department
NEW SERVICE LOCATION:
City of Ashland
Utility Dept. Counter'
20 East Main Street
Ashland, OR 97520
DAYS OF SERVICE:
Monday thru Friday (5x)
Beginning Tuesday 7/1/08
ESTIMATED SERVICE TIME:
M - F 11:30am -12:30pm .
BANK DESTINATION:
Bank of America
2305 Ashland Street
Ashland, OR 97520
INSURANCE LIABILITY:
$300,000.00 per event
GARDA CONTACTS:
Client Support
Toll-free (877) 287-8889
Travis Downs, Medford Branch Mgr.
Ph. 541.643.0229
Lucie Ferguson, Relationship Mgr.
Cell 541.430.4953
Jay King, Business Development Mgr .
Ph. 503.572.9873
-U
Page 1/1
r~'
CITY OF
ASHLAND
20 E MAIN ST.
ASHLAND, OR 97520
(541) 488-5300
. ~:T.:r;.lDA;'f7E~:.,_~" '.;r ~i:"':'1E0rNl:JMBER~.L:~S
7/29/2009 09110
VENDOR: 013375
GARDA CL NORTHWEST, INC
PO BOX 91242
PASADENA, CA91109-1242
SHIP TO: City of Ashland
(541) 488-6002
20 E MAIN STREET
ASHLAND, OR 97520
FOB Point:
Terms: Net
Req. Del. Date:
Speciallnst:
Req. No.:
Dept.:
Contact: Barbara Christensen
Confirming? No
; ~~lQuantitY1;~~ :~iUnit>-J ,T;::'-:, 7,~ ~_~;-;;- ~ ~ ~~:_ '. :E-~'.": ~Y~~.,~;:;;~JDesctiDi1O"n:':,~~ i"~,_,- ~.'~~}~_ ':' -- '"it.,'; :.=&JUnitiRrice;~.~~; ~..",~",- -' , -.-.......
C ...i~Ext.-lPfjcet:,.:~
12.00 Mo Bank Courier Services, 2nd Year of 362.00 4,344.00
2-year contract, $362.00/Month
I
SUBTOTAL 4 344.00
31LL TO: Account Payable TAX 0.00
20 EAST MAIN ST FREIGHT 0.00
541-552-2028 TOTAL 4,344.00
ASHLAND, OR 97520
~:rA~Numti;r~ll ~:1P.rOJect~NUmher~Z= [i~?AmolinrE:'C~~ ~~iifACcoIf~-t~Nurrroer:'~ :~' -J:Te~oject;~umlJer;i.~;'::'fs ~';;;Ef'Amounti12~lli1
E 710.04.00.00.60410 4 344.00 ,
,.., / .-// /l //
7.. ~4/"/ '&U .~
Authorized Signature VENOOR COpy
'--"'-
A'request for a Purchase Order
REQUISITION FORM
CITY OF
ASHLAND
)': ;e..I'.i:~ .~ ,.". .'. ""..,."w.,....,/
Date of Request.' ':'7(23/09 '''''':<".
lc '.bll_',>::~l-_..;',..~h-
THIS REQUEST IS A:
o Change Order(existing PO #
Required Date of Delivery/Service:
,:'.:\.'.~'Y I'. :" .~- ','t'or" 'I
i:7 /0 1/09,: ~f' ,;"
.:-;"1'!..~~t:.,::-!l.:"'.(..1~i\
Vendor Name
Address
City, State, Zip
Tel8phone Number
Fax Number
Contact Name
G~rrl~ ~y<::tpm<::
301 N I ::lkp. A Vpnllp. #fiOO
Prl~rlrlp.n::i r.A 91101
(5031 240-0900
(5031240.0902
SOLICITATION PROCESS
Small Procurement D Sole Source D Invitation to Bid
D Less than $5,000 D Written findings on file (Copies on file)
D Quotes (Optional)
Coooerative Procurement D Reauest for Proposal
D State at ORJWA contract (Copies on file)
Intermediate Procurement D Other government agency contract D Soeciall Exemol
Copies on file X Copy of contract attached D Written findings attached
D Quote or Prooosal attached
D Contract # 230-183733 D Emeraencv
D Written findings attached
D Quote or Prooosal attached
Description of SERVICES
2nd Year of two-year contract
Total Cost
Item #
Quantity
Unit
Description of MATERIALS
Unit Price
Total Cost
Project Number ______. ___
o Per allached QUOTE
Account Number 710 .04 .00 .00 .604000
. Items and services musl be charged 10 the appropriate account numbers for the financials to reflect the actual expenditures accurately.
Employee Signature:
SupervisorlDept.
By signing this requisition form, I certify that the information provided above meets the City 0
and the documentation can be provided upon request.
G: Flnance\Procedure\AP\Forms\Requisition for Garda 2009.doc
Updated on: 712312009
Page1/1
~A"
CITY OF
ASHLAND
20 E MAIN ST.
ASHLAND, OR 97520
(541) 488-5300
L~~~t-~ ~ ;':::"'El~l~::');^_:';;'<,:)
8/1/2008
",) /eGi;iIl'jMBEi'k,".'
08466
VENDOR: 013375
GARDA CL NORTHWEST, INC
PO BOX 91242
PASADENA, CA 91109-1242
SHIP TO: City Of Ashland
(541) 488-6002
20 E MAIN STREET
ASHLAND, OR 97520
FOB Point:
Tenns: Net
Req. Del. Date:
Speclallnst:
Req. No.:
DepL: CITY RECORDER
Contact: Barbara Christensen
Confirming? No
"''''''''.ii''''-'--''''''-''"'~'' . .' . ".
~~~Q~utbiEc;1~;;::_~l:J.iJIJ1:.3:;~~'. '-'.:' -.:','
...11.00 Mos Bank Courier Services
BeQinninQ AUQust 4, 2008, 5-Days per
week
.' Pe~~j-ii;IIQii.. ',' ,.,...._._. "'.::
>,~"
~![:}'ijoli;Pri~eX .' .'~ ;'.;',Ext/:Rlice'.'.. . .
362.00 3,982.00
Armored Car Service AQreement
Date of aQreement: July 15, 2008
Termination date: June 30, 2010
Insurance required/On file
31LL TO: Account Payable
20 EAST MAIN ST
541-552-2028
ASHLAND, OR 97520
SUBTOTAL
TAX
FREIGHT I
TOTAL
. :'l 982.00
0.00
0.00
3,982.00
"'!:':"~C'ClfU\'itil'll1miW,"i':,":C i'(i:';;i'!r9N~f~~.ful:fe~,. '01: ",..':';:;, .Ail\QWi'~:.'Y< :. :1"t;J:::!i~ii\\N~iil~er:: ".': ;r:'_::--~:::'~:~h?i~#,fNf(ro~r,:(t~:;).jf:\ ~J~'ti';~jrg~m'q~ii(
:r:,'::~!.
.;~:lW, _.,.:M,:......__~ '.,._ .1,...~'".l.,i'.1 .,'-.,.-. "
E 71 0.04.00.00.6041 0 3 982.00
I
I
~.;1.- ~ V/~y
AuthOrized Signature
VENDOR COpy
A request for a Purchase Order
REQUISITION FORM
CITY OF
ASHLAND
Date of Request:
THIS REQUEST IS A:
o Change Order(existing PO #
Required Date of Delivery/Service:
Vendor Name
Address
City, State, Zip
Telephone Number
Fax Number
Contact Name
G~rrl;! ~yc::tpmc::
301 N I ::!kp. AVPnllp. #flOO
Pa,ooe"a CA 91101
(503\ 240-0000
(503\240-0902
SOLICITATION PROCESS
Small Procurement o Sole Source ue- . 0 Invitation to Bid
o Less Ihan $5,000 o Written findings attached (Copies on file)
o Quotes (Optional) Quote or Pro salattached
oODerative Procurement 0 Reauest for Proposal
o State of ORIWA contract (Copies on file)
Intermediate Procurement o Other government agency contract 0 SDocl.1I ExemDt
X (3) Written Quotes fCOpy of contract attached k-- 0 Written findings attached
(Copies attached) 0 Quote or Pro sal attached
'ONL Y TWO AVAILABLE o Contract # ll:k1."oJ 0 Emeraencv
. 0 Written findings attached
.~-- 0 Quote or Pro salattached
DescriptIon of SERVICES
~.er .serv;eeo---
6~~tuW'
X Per attached PROPOSAL
Item #I Quantity
Unit
DeSCriptIon of MATERIALS
Unit Price
Total Cost
Project Number ______. ___'
o Per attached QUOTE
Account Number 71 0.04 -00 -00 -604000
. Items end setvices must be charged to the appropriate eccount numbeTS for the financ/als to reflect the actual expendffures accurately.
By signing this requisition form, / cetfify that the information provided above meets the City of Ashland p ic contracting requirements,
and the documentation can be provided upon request.
Employee Signature:
Supervisor/Dept. Head Sig
G: Finance\ProcedurelAP\Forms\Requisitlon for Garda
Updated on: 8/112008