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Home My WebLink About2009-166 Contract - Osmose Utilities Services 'Consultant Services Contract madS on the dat8 specified bllow In RecII.aI A between the CIty and Consultant as : follOWs:. . . RecItals: A. The followfng inronnation applies to this con1ract: . C.IJY: CITY OF ASHLAND Consultant City HaD . : Address: 20 E. Main St . Ashland, Oregon 97520 (541) 48s.eOO2 . .FAX: (541).488-5311 TefephOn.e: FAX: OSMOSE UTILITIES SERVICE INC. 16421 N: TATUM BLVD. STE207 PHOENIXAZ 115032 602I56~2 602f569.5633 Date of this ag~ment VB: RFP date: OC1:OBER 12, 2005 DECEMBER 15, 2005. P~posaI date: pECEMBER 2,2005 . '12.2~ CqnlIactirig .r: ScOTT JOI:INSON; ELEcrRlCDEPARTMENT SUPERINTENDENT . ., ". ~4. Project IN SeRVICE WOOD POLE INSPECTION" REMEDIAL TREATM.ENT SPECFICIATI~S 116. Consultanfil reprasentatiye:'GARY HERGE, DISTRICT MANAGER - . . ,a.3. MaxilnumcOnlract amounj: NTE $30, annually; 5%annuel.1nctease :MIl be lidded to ilems IIsled on P(ice Schedule 1 dated 11130105; Ailditlonal cost Iteri1s lden!ffied in Pric!l Schedule.2 wf. be cQnfinned by EIeclric De Su rinlendent or his nee rioi'to woik B, 011 th8 datenollid above, CIty Issued a lliquest fQr proposals (RFP).for consulting S!lrvlceS ~ by CIty. . for thepiojectdascribed 'aboVe. Consultant submitted a proposal In response 10 the IU=P on the date noted . above. . . . . C. Altar reviewfng Consultanfs proposal arid proposals submitted by othllr Offerors, CIty selected .Consultant 10 provide the services covered by the RFP. . . . . '. CIty arid Consultant ag~ as fOllows:. . t Biliationshlp betWeen CItv end Consultan!: . . . . . . '. Consull8nt lIf;CeJils the relationshIp of bust end contideneeestabllshed between Consullani B!1d c;ny by lh/s. conttact. ConsiIItant covenants'wflh the City to perfonn'servlces ancl dutieS iii confomuincefo and consiStent . . . wflh the standards generally recognIZed, as being lilmplQyed by profasslon!ilS of consultarifs callbei In the . : "1ocaJlty of the project. Consultant further covenants to cooperate wflh CIty, City's representatives, Conbactors, . . . end .other Inllilrestlld parties In furthering the. Interests of CIty wflh respect to the pi'oject: In Older. to promots . succ8ssful completion of the pioJect In an expeditious and iconoin1cal manner, Consullimt shall. prOvide . . . profe$sionaJ consulting services for City han phases Of the projeCt to Whk;h lh/s contract applies, s8r"US Clty's . professional ~ng representative for the project, end give professional coi1sultation end advice during the . term of this coirtract.. ConsiJltant acknowledges that CIty is ielylng on consultant to provide profeSsio!laJ . .consulting lierVices In a manner that Is cOnsistent wflh the Interests 0[ CIty. . . . 2. Definitions: '. .. . : Generally words, tenns and phrases used In this COIltract shall have the meaning. asCiIbEid 10 them Iii the. consbuction Industry, unless the context clearly Indicates otherwfse. AS usecl.ln thls.contract:.: . 2.1. 'CiIY' means the ~ of Ashland.. Oregon. . . ,. ..... . . . 2.2. 'Contrecling oflicer" ineans the Person speCIfied In RecIteI A above or that perSon's desi!inee. . I. . . G:\puI>wrkaIeng1dept-ac!lilln\EHGINEERV'ROJEC112OO5\2OOs.o2 Osrno.e Pole TI8Ilment Conn;t 12 05.doc . . ;':.4. ~VVO/l(" or "Ser.nces. shall ~ all labor, materials, plans, sp8cjfications, opinions, reports, aOO , other consulting seJ:Vfces.andproducis which Consultant Is required to provide under this contract.. . . 3. :fmm: The Isnn d this contract shall ~mmence on the date speclfiedln RecilaI A abdve and end on /Ii co.mplelfon of all services .iequlred by this~ unless sooner ~~'1atedaS provided In this contract. W' --r\(.......~................."'~~.s.~-\V.......,. .."l;-;~""t"-"'~!.., . '~'2r """-..,........~~S,~\t:>~ . 4. Authoritv ofeontractlna Officer: The conlraclfng otllcer shSlrhave thea!llhorily to lict on behalf of City In the . ~ administration andlnterp!elation of this contia!:l The contracting ofIIcer shallliave cilmplels authQrily to . autho~ services, lJansmft InslnJcIfons, receive Infonnalfon, Interpret and define Clty's porlClas and make other d8clslons with 18SJl!lCfto Consultanfs servlces;' . '. . 5. Consultino Services: Consultant shall provide 'seNlces to CIty thai are descriled II! the RFP. . . 5.1. In conneclfon with the sarvlces descnbEid In the RFP, Consultant shall: . '. . 5. t1. ConSuft appropriate representatives of City to clarify and defiiHi Clty's r8quiremenl$ reiatIve i.o fhe.ser.vfces.. . . .... . . 5,1.2. Review avafIabIe date i818t1ve to the services. , . .' 5.1.3JdEinilry datS which Is not avall~ and Is n8eded to fulfill the services, and8ct . . as Clty's represei1lallve In obta/rJlIig'suchdala. " .' . . ~.1 ,4. Prepare monthly progress reports to the i:onlracIfngOflicer on the sfatus of . services..' . . . . 5.1.5-. Cooperate with other llOnsultanlsnitaJnei.t by CIty filthe exchange of Infonnatfon needed forcomplelfoo of the services and thepniJect. . . .' 5.2. Consultant shall co.mrnanee ~ of.servk:es within fivil days after receiving wriIteIi .' authorlialfon from the conti'acIing officer for WOIt.descrlbEidli1 the RFP. Consultant shaI peIform ~ services as expllditlous/yasls consIstantWilli profeSsional. sklII and care and the onIe11y progress of the project. Upon request of City,' Consultant shaD submft for Clty's .approval..a.schlldule for.thepS/fotmance of v.ork elemeills described in.the RFP; Each schedure sIlalIinclude allowance for periods of lime required for Clty's revlew.and ' approval of Consuftanf.s servlces. Each schedulll, approved by City, shall becoine a part of this COIdract. . . 5.3. Consultant shaD peifonn the seNii:es as en Indell8ndentcontraclDr In accordance with gell8l8lly ilCCepted ~ards in Collsullanfs pro~. Consultant shaD be respoilslbJe for the pr0fesslonai. quality, technical 8!:tUracy and- tIJe i:oordinalfon of all services perfonned by.ConsuItant. Consuftant shall, without additional compensation, COIT8Ct or revise any enor or d~ndes In lhe services that are causecfby '" . Consultanfs negr'llence. Clty's review, approval. acceptance of;'or paYment for, any oHIle sarvlces shall not be . consIrued to waive any of Clty'srighls under this contract or of any cause of action arising out of Consulterit's services. In the event ofariy breaCh of this contraci by Consultant or negligent performance of anyof the .services, City's d1use of lii:lIon against Consultant shall not be .deem8d to 8ccnJe unll/ City discovers.such . breach or negligence, or should haw, with reasonable dUlgence, disc;overed such breach or negligence. The preceding sentence ~I not be constrJJed. ~wr. f!l aDow.CIty to prosecute iIn action agaInst CoIisultent beyond the maximum lime fimllatiOJ! PlOvided by Oregon law. .' . . . ..'.. . '. .6. AssIanment of Consuftanfs Personnel: . . 6,1; The SlJrvic8s covered by thIS contract shall be reridered by. or under the supervision of the persoiI' . spedfIed In Recl!aI.A$)ve; who shaD act 'as Consultanfs represei1lallve in allcilmrilunlcalionS'end bansactions with City .' ". . . . . . 6.2.Consu~t \\111 endeaVor to honOr reasonable sp8cIfic requests of City vmIJ regard to assIgnmtint of Consuftanfi employees to perfonn servk:es If the requests llJ'Q cons/sIent with sound business and profassionat " rxaCtices. . . . .' . '. .' 7. ~fIitlesofCity. .......... . . . 7.1. City \\111 cooperate ruliy with Consultant to achieve the obj8ctiveS Of this colltJact. . . 7:2. City \\111 provide./nfonnation, documents, materials end servlces that are within the PoSsession l!I' control bf City anclare requiled bYColisultant for perf'onnance of the services. . . . o:\pub ':1Ika1eng\dept~1ENGiNEER1PR0JE~ ClImoIe PoleTr8llmenl Contract 12 05.doci . . - - _n__ -r _n. r----- _-_ . .' pnvate property as requIred f9r Consultant 10 perfonn the'servIc:es.' . . 7.4.CitywiU provlde aD pennlts nec:essmyforcomplellon of the project. . . . . 7.5. The con1laclfng ofIicer will act as liaison betweei1 City, Consultant, public agencies, and olhers 'In~1n the project. . . . 8. Pavrnent . .8:1. City shaD pay Consullarit for services and reunburse Cons~lIarit for expenses Incurred by . . 'Consullarit In perfonnance of servlc:es In accordance with a payment schedule 10 be submitted by Consultant : and accepted by City. No reimbursement will be made for expenses that are not specifically itemized In this . payment sch8dul8 withO,ut prior approval by the contracting officer.' . . .' 8.2~ Consultant shall submit monthly Invoice~.li> City for ~nsultanfs services within ten days after the end of the month covered by the invoice.' .' '. . . . 8.3. Total payinents under this contract or any amendments sheil nOt exceed the sumspeclliedln . RecitaJ A above. . .9. ComDllance With L8w: . . . . 9.1, This Contract will be govetned by and constJ:ued In accordarit;e with laws of the State Of Oregon. . . Consultant shaD promptly observe and comply willi all present.and future !aws, orderS, regulallons, rules.and . OIdinances of federal, state, CitY. and citygo'iemments with respect 10 the servlc:es including, but nOt limited 10, . plQvlslons of ORS 279C.50S, 279C.515, 279C.52O and 279C.530. '. . . .' 9.2. Pursuant to ORS.279C.52O(2)any person employed by Consultant wIJO perfonns \\OIk under this . ~ shall be paid . least time i1nd a hillf pay forafl overtime In excess of 40 hours kI anyone.week, except. for persons v.i1o areexcludecf or.exempt from over:tirii8 pay underdRS 653.01010653.261. or under 29 U.S.C. . SectiOns 20110 209. . . . '.' .' . 9.3.Coi1suIiant Is a .subjectemployer" as defined In ORS656.00~ and shall comply wIth.ORS ~.017. Prior 10 commencing any \WrfI, Consultant shall certify loCity that Consultant '- \WIIcers~ compensation. . coverage requIred by ORS Chapter 656. If. COnsultant Is aeanlei' Insured einployer; Consultant shaD provide . City with a certificat8 oflnsu.iarice. If Consu1tarit Is aself.lnsured employer; Consultant shall provide CIty ~ a certificatio!l from the Orilgon Department of.lnSlll'lillce and FInance 8$ evldence of Consultant's status. , . . . 9.4: Iflhe amount of1h1s contract Is $~5,964.00 Or more, Consultant ill required 10 comply with chapter . 3.12 of theAshIa11d .Municlpal ~ by paylng a living wage, as defined In this' chapter; 10' aD employees performing work under this contract and 10 any subcontractor v.i1o perfomis 50% or more of the seIYice wo.rk under this contract. Consultant is also requli'ed 10 post the attached i10lice predomlnan8y In 8Ill8S where it wiD . beseefi by a/l:employees. . . . 10, OWnership ofDocuI11lllllS:.. . . . . . All documentsprePar8d by ConsUltant pursuarrt 10 this contract shall be the plQJIIl!tY ofCily. To.~ extent . pennill.ed by law,. City shall, witf)lnthe Omits of the Oregon Tort Claims N:J.,' defend; indemnIfY. and hold' .' hannless ~ilant, ;is consultants, agentS and employees agal~ all damages. claims, expenses aild IQsses ~Ing out of any reuse of plans, specfficaIlons and other documents prepared by Consult8ntwithoul prior .' , 'wrilIen-authorization of Consulf,ant. . . . '. . . , . .1t RecOrds: '. . '. .: . . . .11.1: Consultant shaU develop ~ maintain eomplete book$ of account and other l13qOrds on the . . seNic$s v.11Jchare adequate foI: evaluatlilgConsuitanfs perfonn8nce. Corisu~shalrrnalntliln'l8COrds.ln siich a \IIanner as 10 provide. a clear 41stinctlon between lhli elipendlbires and revenues related 10 the:JlI.OJecl and the . expenditures and reYenuesrelated to Consultant's other business. . '.: . . . . '. . .' . .' 11~. ~nsultant's book$ &J:1d r'ei:ords shall be made avaUabIe for inspecllon by City at reasORilbIe . times, 10 verify Consull8nfs compliance with this con.. CiIy shall have the. right 10 req~ an audit of. ..' . Consultimfs book$ and recol!fs by a certified p'ublic accountant retained by City. . .... . .12.1!!demnl!k:atign: . G:\pIDowJIcaIengIilePt-acf!nlnIENGINeER1PR~'OImose Pole TrealrnentConlract 12 05.dcic' . . 1OIa11ll8, lIClIOIlS, COSlS, Juag~, damagli/S or olher expenses reSultlng from irJjtQ to anyperson (i1cIUdlng : lhJur.y resultlng.1n dealh), or damage toplllpelty (including Iossord~), ofwl1alsoell!lrnafureBllslng out of or lncldent to the negligent perfonnance of this contraclbyCaisuIlant (Including but not Umilsd to, the . . negligent ads or 0/JlIssl01)S of.Consullanfs employees, agents, and oth6rs designated by Consultant to perfonn work or services attendant to this conllacl). Consultant shall not be held responsItiIe for mj claims, aclloils, . costs, Judg!ll8nts, damagas or other eXpenses, direclly and prOximately caused by the negligence of CIty. . 13. Insurance: . 13.1. CoIl$UIIant ~aD, at lis 0'Ml expense, at all times during the lenn of thIS contract, mainlaln In force: . 1U 1. A comP/8henslve general liability policy including coV8l'alle fQr contractual . Uabllity for obligations aSsuri1ed under lhls contract, blanket coniraclua/ /l8tiifity, products and . completed operations and QWII8r'sand contractoi's pro\ective Insurance; , . '. 13;1,2. A professi9nal errors and omisslomillabllity poI/cy; and . ". 13;1,.3; A comprehensive automobile liability policy including owned and non-owneil .automobllils..' .' ..... . ,13.2. The coverage undSr each Uabllity Insurance policy shall be equal to or gi'eater lhah the U",1ts for '. . . claims made under the Oregon Tort Glafms Act.with minimum coVenige of $500,000 P,er. occtin:ence (combined. ' . single limit for bcxIlIy Injury and property damage claims) or $500,000 per occurrenCe fJlrbodily inJury and . . $100,000 per OCCI!rrence fOr property damage. . . . . '. . . . . 13.3. UabIlity coverage shall be provided on an "occurrenCe" basis. "Claims made~ Coverage will not be . . acceptable, except for lhe COVerage required by subsection 13.1.2. . . 13.4. CoIitracIor shalJsubmlt ~ of Insurance acceptable to the CIty with the.signed contracl . priortci the com~of any work under this agreement EaCh cartiflcaie sh8llstatethat1:overage . iIfforded under the policy cani10t be cancelled or iedu~ In coverage cannot be made unIiI atJeast30 d~ . . priorwritleil notice has _ i1lViln tci CIty; A cartilicSte which states nierelylhalthe issuing company "will. endeavor to malr WriIIen noticels unacceptable. ..' '. K~~. "'_ . . '. ~.1.There shell be a defalitt under IIiIs eonir&ct If ellherparty falls to pe'rfonn any 8ct or ~atIon required bylhls conlnictwilhln ~n 4a)'s after the other party gives written notice specifying the.nature of the . . breach with reasonable particularity. If the breach specified In the notice !Sofma naful8thattt.cannotbe' 'completely cu~ wilhlnthe teil day period, no default shall ocCur If the party I'lIClllving the notlca begins' '. performance of the act or obligation withIn lhe.lenday period and .thereafter proceeds with reli/SOllable dDigenc& and In goild.faJth to effectthe Ij!medy as soon as practicable" . . . '. . . . 14.2. .NotwithstandIng su~ 14.1, either party Iilay dedare a defaidt by writlBn notlce to the other party,.wiI!1outaJ~ng an Opportunity to cure, If the other party repeatedly breaches the fenns.of this ContJact. .' . ,.14.3. if a defau~~, the party Injured by lhe .default may elect to lennlnate.this contract~ p111Sl18 . . any equitable or legal rights and remedies available under Onigon law. All remedies shall.be cumulative. . .... 14.4. MY Iitlgatlon arisfng out of this contract shall be conducted In CIrCuit Court of the State of Oregon . . Jor-JackSon County.' .... . 15. Tennlnatlon wittiout CauSe: " . . . . '. 15.1. In additfonto the right to t,eiminate this c:cinfr8ct undilrsubs&ctioti 14.3, Ciiy inaylennlr\ate by . . giving Consultant wri1;ten notice sixty days prior to the tennlnatlolj .. . . '.' . . . '. 15.2. 'In addition to the right to lemilnate this contract u\1der ~bsllctlon 14.3, 'Consullant may complete 'sUch analyses and records'as may be nece!l88lY to place lfs files in order Snd, 'where consIcIer&d necessary to . · protect its pro~nal reputation, to compl8le .a report on the serviCes Pllrformeil to dite otlennlnatlon; . " . 15.3. If City lenninates the COI!IrIIct undersubsec:tion15.2; Consullantsl)all be paid forallfees earned. .and cosIS jncu~ prior to the leimlnatiOn date. Consultant shall not be entitled to compensatlonforlost profits:. 16. NotIcaS:. . '. . . . r G:\PUb-wrksieng~o4Idmtn\ENGINEER\PROJECT\2OO5\:>~~ 0: o.m- ... TI8IIment CclnIraCt 12 OS.doc ~ ;' \ . ,. -.- m_' ~- ....~.. wI ....~""'IGI..!'IIwry Ilf DY.raglSl8l8l1 or certified maD, or by any oIhei-manner prescribed by . . law. . . .:. ,< 16.1. Notices 10 CiIy shall be addressed io the contracting ofIIcer lit the address provided for ~ city In . Recital A allow. '. . ,. . . . 16.2. NolIceS 10 ConsultantshaU be.addressed 10 the Consultanfs represenlaliveat!lie address provided for the Consultant In Recital A allow. . 17.. Asslanment . . . CIty and Consultant and the l8Spectiw ~, admlnistJators, assigns and legal representatives of each are bound by this contract 10 the other party and to the partners, successors, administrators, assigns and legal . representatives of the OIher party. Consultilnt shall not assignor su/Jeontract Consultanfs'rights or obligations under this contract without piiorwrltten consent of CIty. El(cept as slated In this secIIori, nothing In this contract shall be construec:llo give any rights or benefits 10 anyone olller than CiIy and Consullanl . 18.~ffiC860n: . . . Nomodilii:ation of this :contract'shall be'vaIid uniess In writfng and sIg '. . CONSULTANT CITY OF . Brei - a<~-(, , . James H. MciGiffert Printed Name . . . Its: . Sales V1~ President Fed 10# 35-2175310 . REVIEWED' S T By:. . . Legal . , ~~.. "'00 "'......... .- ;;~ CocIng: , ' (F.or CIty use only) 1- JI-tJ.( ., . . . '/2-~ .' .C'?7r:; 40 .... j~ <f till' (g M 7.t?0~ . C3:\pubowrka\eligIdept-.dmJnIENGINEER'PROJEC'I'I2OO5\2Oci5 0Imaee I'OIeTrealmenl COnnct 12 05.dQC A CORD_ CERTIFICATE OF LIABILITY INSURANCE I DATE (MMlDD/YYYY1 PRODUCER (716)819-5500 FAX: (716)819-5140 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION First Niagara Risk Management, ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE Inc HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR 726 Exchange Street, Suite 900 ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. BuffaloNY14210 INSURERS AFFORDING COVERAGE NAIC# INSURED INSURERAArch Insurance Group11150 Osmose Utilities Services, Inc. INSURER B: 980 Ellicott Street INSURER c: INSURER D: Buffa1oNY142D9-2323 INSURER E: THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE fOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED A~~ I-ITA~'~ ~~;I;~E...S""~~~~~~~~l~~_~~,I.~",IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. A M N 0 L IIN.;;: ~~~ TYPE OF INSURANCE POLICY NUMBER P8ALf~~~~gg~E Pg~!flf~J,6Rt,~N LIMITS. ~NERAL lIABlLlTY I FAr.H OCr.1 IRRFNr.F I 2,000,000 ...!... 5MMERCIAL GENERAL LIABILITY ~~~~~J?F~ENTE;> n e\ I 50,000 A _ CLAIMS ~DE [!] OCCUR 31GPP4928203 1/1/2009 1/1/2010 MED EXP IAnv one oer5onl I 5,000 PERSONAL & ADV INJURY I 2,000,000 GENERAlAGGREr-6TE I 5,000,000 ~'~ AGGREnE1UMIT AnE~ PER T_C;; _ rAMP/riP Ilr-r- $ 4,000,000 X POLICY j'&<-8i LOC ~TOMOBILE LIABILITY COMBINED SINGLE LIMIT , 2,000,000 -"-- Aff'fAUTO (Eaaccident) A - ALL OWNED AUTOS 31CAB4928303 1/1/2009 1/1/2010 BODILY INJURY (Per person) I - SCHEDULED AUTOS -"- HIRED AUTOS BODILY INJURY I -"- NON-OWNED AUTOS {Per accident) PROPERTY DAMAGE $ (Peraccidenl) RRAGE LIABILITY AUTO ONLY - EAACCIDENT I ANY AUTO OTHER THAN EA ACC I AUTO ONLY: AGG I ~~SSlUMBRELLA LIABILITY 000"'0 I 5,000,000 X OCCUR D CLAIMS MADE AGGREGATE I 5,000,000 I A ~ DEDUCTIBLE ULPOO2414601 1/1/2009 1/1/2010 I X RETENTION "10,000 I A WORKERS COMPENSATION AND X I T~~4'I~JN:<; I I OJ~- EMPLOYERS' LIABILITY 1,000,000 ANY PROPRIETORIPARTNERfEXECUTIVE E-L EACH ACCIDENT I No OFFICER/MEMBER EXCLUDED? 31WCI4928503 1/1/2009 1/1/2010 E-L DISEASE - EA EMPLOYEE $ 1,000,000 ~~~I~~~~~~n'?~NS be1cm EL DISEASE - POLICY LIMIT $ 1,000,000 OTHER DESCRIPTION OF OPERATIONSllOCATIONSNEHICLESlEXCLUSIONS ADDED BY ENDORSEMENT/SPECIAL PROVISIONS Certificate holder is an additional insured as required by written contract regarding work performed by the insured for the certificate holder. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE CITY OF ASHLAND EXPIRATION DATE THEREOF, THE ISSUING INSURER WIll ENDEAVOR TO MAIL 90 N. Mountain Avenue 30 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE lEFT, BUT - Ashland, OR 97520 FAILURE TO DO SO SHALL IMPOSE NO OBUGATlON OR UABIUTY OF ANY KIND UPON THE INSUREI) rTS AGENTS OR REPRESENTATIVES. AUTHORIZED REPRESENTATIVE ":;;;--~A .A:- ~ Joseph Teresi/JELLeO ACORD 25 (2001/08) INS025 (0108).OBa .,ACORD CORPORATION 198B Page 1 012 ..~..". "'.~ '''''''::*'I:~:C" '1"'';':.".:..,::. . I .~.jf'4....1i ( ....... ::i:~,\;L"-l'{'.l';.. \{j" <"~-'!t<;:' . l;~_C""":"T'<:':;'i.:,.~.,.,.,JI,. February 23, 2006 . . . Osmose Utility Serviqes Inc. James H..McGiffert 16421 N.-Tatum Boulevard, 8te.207 Phoenix AZ 85032 . RE: . IN,.sERVICE WOOD .POLE SERVICE INPSECTION'& REMEDIAL TREATMENT FO~ THE CITY' OF ASHLAND '. Dear Mr.. McGiffert: . . , . During the review.ofthe attached contract, the City Attorney added a line on page 2 giving the tenn of the contract. The.:tenn was exPlicitly stated. irithe RFP~ich was not attached to the,. contract when the Attomey signed the doc;ument. . rCi. fully execute the contract I need your initials. on' the originalriext to the handwritten line reg~rding the te'rm. This implies that you agree with. and accept the ehange. , Please .initial and return the contract as soon as possible. Thank you for -your understanding and. prompt attention. If you have any questions .orconcerns pleaSe feel free to call at541/488-.5587. .' . . Scglt:lOhnsan pWanclBrsc:he1d . , . , Enlllneorlnll . Tel: '541/488-6347 20 E. Main Street Fax: 541.J~ Ashland, Orogon 97520 1iY: 8001735-2900 . www.ashland.or.us!.. :. G:\Pllb-wmllengldopt-adminIENGINEERIPROJECTI2OO5I2005-02ELE Osmose ConlraI:t Rev I.Ir 2 06:cfoc. ';....,"\:.\;.. . '. .'. " _:. .... 7 .......... ~.... '. . Page 1/1 ~.. ._~ C I T Y 0 F~!TY RECORDER ASHLAND 20 E MAIN ST. ASHLAND, OR 97520 (541) 488-5300 . "';'0- f:.;;.~8A:riE'_. ~ - --.. t~0ie0jNljMBER':\;~'_4 7/2/2009 09024 VENDOR: 006890 OSMOSE UTILITIES SERVICES INC M & T LOCK BOX DEPT # 560 PO BOX 8000 BUFFALO, NY 14267 SHIP TO: Ashland Electric Department (541) 488-5354 90 N MOUNTAIN ASHLAND, OR 97520 FOB Point: Terms: Net Req. Del. Date: Speciallnst: Req. No.: Depl.: ELECTRIC Contact: Scott Johnson Confirming? No t~~~QuantitVfS2 ~iJn1t::',',~ ;lri:,~_~~';7J~~~5~J~~E,,:;::~:~:~.Lr;',:, ~2I;?lDescHpIio-nl:ifFf,~~%.'iti:]tT9#J~\~il~1l~;ff1C;.~~:-2{:11.: R':d1lJnTtrFfFice~::tJ ~~~Exf.fFfficEh;~~,~J Continuation of five year contract for pole inspection and pole stubbinq services for FY 2010 30,000.00 BILL TO: Account Payable 20 EAST MAIN ST 541-552-2028 ASHLAND, OR 97520 SUBTOTAL TAX FREIGHT TOTAL 30000.00 0.00 0.00 30,000.00 ~0AccounBNum6ef;'J~~7~:; ~= ~;:;jRlO]eC'tlNumber: .', r;~;;.~-ruAmou'nf . [~~~cc-ounf~Num6er;:~!~>~ - ',1 '~p"roJect'iNum6erJ:,:~>_~~~ !; !/~;;j~'mO:Untf~:\.;l'U - Cc E 690.1 1 1 8.00.7041 0 E 0001 76.999 30 000.00 - . A-< ~_ 74h? thorized Signature VENDOR COPY A request for a Purchase Order REQUISITION FORM CITY OF ASHLAND Date of Request: 06-10-2009 THIS REQUEST IS A: o Change Order(existing PO # Required Date of DeliverylService: Vendor Name Address City, State, Zip Telephone Number Fax Number Contact Name C).mo." I itilifi". ~"rvir.". Inr. . ?15 Gr""nr.:<.tl" R08n Tyrone, GA 30290-2944 SOLICITATION PROCESS Small Procurement D Sole Source D Invitation to Bid D Less than $5,000 D Written findings attached . (Copies on file) D Quotes (Optional) D Quote or Prooosal attached Cooperative Procurement D Reauest for Proposal' D State ofORlWA contract (Copies on file) Intenmediate Procurement D Other govemment agency contract D Soeciall Exemot D (3) Written Quotes D Copy of contract attached D Written findings attached (Copies attached) D Quote or Pronosai atiached D Contract # D Emeraencv D Written findings attached ~ D Quote or Pronosal attached . Description of SERVICES Total Cost [:;;<;] Per attached PROPOSAL Continuation of five year contract for pole inspection and pole stubbing services for fiscai year 2009.201 0 , , , I I L-- I '$] ~Q1000:OO) I Item # Quantity Unit Description of MATERIALS Unit Price Total Cost r T();rAlhcosti , 0 Per attached QUOTE I " , I ..>'< I I . Project Number 000176.999 I.$J . J Account Number 690.11.18,00.704100 . Items and seNices must be charged to the appropriate account numbers for the financials to reflect the actual expenditures accurately. By signing this requisition fonn, I certify that the information provided above meets the City of Ashland public contracting requirements, and the documentation ca PfOVid~d u~n r uest. . ," /, / " . / / Employee Signa reo ....-.-- Supervisor/Dept. Head Signature: ~ G: Finance\Procedure\AP\Forms\8_Requisition form revised.doc Updated on: 611012009