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Home My WebLink About2009-182 CONT Addendum - Univar USA INC " .~.- '. I . ...., " ADDENDUM TO CITY OF ASHLAND CONTRACT FOR THE PURCHASE OF GOODS AND SERVICES Addendum made this 30TH day of June ,2009, between the City of Ashland ("City") and Univar USA, Inc. ("Contractor"). Recitals: A. On Mav 7, 2008 ,City and Contractor entered into a "City of Ashland Contract for the Purchase of Goods and Services" (further referred to in this addendum as "the agreement"). B. The parties desire to amend the agreement to extend the date of completion and delete two of the chemicals. City and Consultant agree to amend the agreement in the following manner: 1. The date for completion is being extended to June 30, 2010. 2. Chemical #1 Sodium Hypochlorite and #7Ca/cium Hypochlorite are being deleted from the contract. 2. Except as modified above the terms of the agreement shall remain in full force and effect. CONTRACTOR: BY~^"'IRlIlL~('(,,<.-~ Its M"'-";L;'f'~i./ ~f'''-~;'',I;M CITY OF ASHLAND: BY ~~r Date tV /- }~? CONTENT REVIEW:~,..o D \ (City Dept. Head) DATE ::rul~ 1-, , ")..004 Date: r Purchase Order # tJ .'16l f 35 tf '7 ~ &tl / a cfl# 6& t' >" cH':J Acct. No.; 7 (For City purposes only) 1- CITY OF ASHlAND, ADDENDUM TO CONTRACT FOR THE PURCHASE OF GOODS AND SERVICES - l;':;i"ar,U6~ Inc. :B~61 South 212lh Street Kent, WA 98032-1994 USA T 253 872 5000 F 253 872 5041 o UnlVAR W'N'N.univarusa.com June 1, 2009 Kariann Olson Purchasing Representative City of Ashland 90 N. Mountain Avenue Ashland, OR 97520 Subject: Contract Renewal #2008-101, Chemicals for the Wastewater Treatment Plant Dear Kariann: Univar USA. Inc. is pleased to extend the current contract through the next year with the following updated pricing effective July 1, 2009 through June 30, 2010; all other terms and conditions will remain the same: Product Godiull1-HypechIGrilc; ,E;.>t -t Sodium Hydroxide ex"" Sodium Bisulfite -Ge1&i~eRlGf-ilc -FHel-St:ll'Chal1Je PKG PIN # Mil'; Oulk ,v~~ O'd"!1 664746 Mini Bulk 664738 Mini Bulk 664745 106-l:B-Bram>~!.<- 703630 PcrgeHveFY AR.<Ld.., 600973 ~7~~ Price $4.06 GL $0.7313 LB $0.7744 LB $1.90 LB $65.00 New Quote No Change No Change No Change $2.02 LB $45,00 FOB Deoosit DLVD DLVD DLVD DLVD Terms: Net 30 days Order Phone: 800.452.4912 - Portland location Univar appreciates your business and looks forward to continuing to supply your chemical requirements. Should you have any questions, please call my office at 253-872-5000. Sincerely, Munic/pa/ Specialist - WER Univar USA, Inc Kent, Washington Phone: 800-562-4860 Fax: 253-872-5041 ,.... CITY OF ASHLAND CONTRACT FOR PURCHASE OF GOODS AND SERVICES Contract made this Ashland ("City") and 7th day of Univar USA, Inc. Mav , 2008, between the City of ("Contractor"). City and Contractor agree: 1. Contract Documents: This contract is made as a result of an Invitation to Bid issued by City entitled "INVITATION TO BID" for CHEMICALS FOR THE WASTE WATER TREATMENT PLANT. Bid No. #2008-101. Contractor was awarded the bid as the lowest responsible bidder on Mav 7,2008 . In the event of any inconsistencies in the terms of this contract, the contract documents defined in the invitation to bid and Contractor's bid, this contract shall take precedence over the contract documents which shall take precedence over the bid. 2. Scope: Contractor shall produce and deliver the goods and services described in the contract documents within the time prescribed in the contract documents. The following exceptions, alter- ations or modifications to the contract documents are incorporated into this contract: 3. Price and Pavment: City shall pay Contractor the following prices for the following chemicals: Chemical #1 Sodium Hvpochlorite (Northstarl Estimated usage - March to Novembe~.- 1,200 Gallons Delivery charge: N/A $4.06/Gallon Chemical #3 Sodium Hvdroxide (Northstarl Estimated usage --- March to November - 12,800 Lbs Delivery charge: N/A . $0.7313/Lb Chemical #4 Sodiuin Bisulfite (Northstar) Estimated usage - March to November - 17,000 Lbs Delivery charge: N/A $0.7744/Lb Chemical #7 Calcium Hvpochlorite (PPGl Estimated usage --- March to November - 1,200 Lbs Delivery charge: $65.00 FSC $1.90/Lb 4, Terms: The contract terms will begin on July 1,20013 and expire on June 30, 2009. This contract may be extended annually for two additional fiscal years, for a total of three years, if mutually agreed upon by both parties, 5. This contract may be cancelled by either party with 30-days written notice. CORPORATE OFFICER CITY OF ASHLAND BY ~~/A..J--lr..., 0 Si ature BY .M, $- ~_- Lee Tuneberg Finance Director <?h'HIVt'\~~.e1 MC.l~f'""o:t"h'1 Pnnt Name Fed ID # "II - 1~4-1~ ~<::> Title: M"n;';f",1 gp''''AliSH- BY epartme t H~ad Dat &:> /5 L___f:.V3 Coding ~'l!? ~ f'f Ifif dP C ~ G~ Purchase Order t/1f3 6 6 ed(tOX PAGE I of I - BID FORM/CONTRACT .; ADDENDUM TO CITY OF ASHLAND CONTRACT FOR PURCHASE OF GOODS AND SERVICES Addendum made this 7th day of May, 2008, between the City of Ashland ("City") and Uniyar USA Inc. ("Contractor"), Recitals: A o.n May 7. 2008, City and Contractor entered into a "City of Ashland Contract for the Purchase of Goods and Services (further referred to in this addendum as "the :agreement"), . B. The parties desire to amend. the agreement to include insurance requirements that will apply to the contractor and transport carrier if different then contractor. - City and Contractor agree to amend the agreement in the following manner: 1. 1. Insurance. Contractor shall at its own expense provide and maintain the following insurance: a. Worker's Compensation insurance in compliance with ORS 656.017, which requires subject employers to provide Oregon workers' compensation coverage for all their subject workers b. General L1abilitv insurance with a combined single limit, or the equivalent, of not less than $1,000,000 for each occurrence for Bodily Injury and Property Damage. It shall include contractual liability coverage for the indemnity provided under this contract. c. Automobile L1abilitv insurance with a combined single limit, or the equivalent, of not less than $1,000,000 for each accident for Bodily Injury and Property Damage, including coverage for owned, hired orl1on-owned vehicles, as applicable. d. Notice of cancellation or chanqe, There shall 'be no cancellation, material change, reduction of limits or intent not to renew the insurance coverage(s) without 30 days' written notice from the Contractor or its insurer(s) to the City. e. Additional Insured/Certificates of Insurance. Contractor shall name The City of Ashland, Oregon, and its elected officials, officers and employees as Additional Insureds on any insurance policies required herein but only with respect to Contractor's services to be provided under this Contract. As evidence of the insurance coverages requiired by this Contract, the Contractor shall furnish acceptable insurance certificates prior to commencing work under this contract. The certificate will specify all of the parties who are Additional Insureds, Insuring companies or entities are subject to the City's acceptance. If requested, complete copies of insurance policies, trust agreements, etc. shall be provided to the City. The Contractor shall be financially responsible for all pertinent deductibles, self-insured retentions and/or self-insurance. 2. Except as modified above the terms of the agreement shall remain in full force and effect. CONTRACTOR: CITY OF ASHLAND: BY ~"'!IM-t~ MOl";';!,,'" <;:1'",.;,,1; BY ~..;J. .~ -!ka7J ~tor Us Date Fed. ID # ., I - 134-, '13 <7 OR Social Security # CONTENT REVIEW: ~. ~~^(1' 0. ~~ ( I. K (City Dept. Head) Date: 7 7 j) Purchase Order # tJ fJ -:;3 0 6 DATE M ^'1 \0 '2-00 ~ Acct. No,: C:;'7 (;" t1& ("7 t9-0 Addendum to City of Ashland Contract for Purchase of Goods and Services, Page 1 of 1, IrMEM@~~lw~mg.:;;J!r~rii~. ' . ,__~,' J~ . ~^ ~:<, ,;.~:H~ 1~~ , .' . <-':;'.~,!., "@NIj~(9FcO~l1E;;@L~~?:QQ~ PRODUCE;R: Aon Risk Services Central, Inc. One Liberty Place 1650 Market Street, Suite 1000 Philadelphia, PA 19103 USA CONTACT: J~meson Algatt PHONE: 1215' 255-2000 COMPANIES AFFORDING COVERAGE COMPANY A National Union Fire Insurance Company of LETTER Pittsbur9h, PA COMPANY LETTER B Insurance Company of the State of PA INSURED: UNIVAR USA INC And All Subsidiaries and Affiliates 500 1 osth Avenue NE, Suite 2200 Bellevue, WA 98004-5580 USA COMPANY LETTER COMPANY LETTER COMPANY LETTER C Illinois National Insurance Company D ACE Property and Casualty Insurance Co. E 1I6:CilY.ER'A.:qEsL;;l"'-~ ';.,:,..'''-:'' _ - -"y.'-.,- ~'.'''':; ',_. :2: ,':, ,- ;". .~- _,,~:._;;:-,;,:,~::'z:r,,':L;':;,;;:~,=~" "-;--;,: i-T~ ' ~ - '~..J This memorandum verifies that the following coverages are in force: Commercial General Liability, Automobile Liability, Excess Liability and Workers' Compensation/Employers' Liability. This memorandum is furnished to you as a matter of information for your convenience. It is not intended to reflect all the terms and conditions or exclusions of such policies. This memorandum is not an insurance policy and does not amend, alter, or extend the coverage afforded by the listed policies. The insurance afforded by the listed policy is subject to all the terms, exclusions and conditions of such policies. co TYPE OF INSURANCE POLICY EFF. EXP. LIMITS LTR 181 NUMBER DATE DATE COMMERCIAL I--- GENERAL LIABILITY 2802979 3/01/09 3/01/10 GENERAL AGGREGATE $ 3,000,000 A General Liability x COM GEN LIABILITY PRODUCTS-COMP!OP AGG $ 3,000,000 ""- CLAIMS MADE PERSONAL & ADV INJURY $ 3,000 000 ""- X OCCUR EACH OCCURRENCE $ 3,000000 I--- OWN & CONT PROT DAMAGE TO RENTED I--- PREMISES lEach Occurrence' $ 300,000 I MED EXPENSE (Anv one Dersonl $ 10000 AUTOMOBILE ""- LIABILITY Commercial Auto - PPTs: 3/01/09 3/01/10 A ~ ANY AUTO 4806893 (AOS) ""- ALL OWNED AUTOS 4806894 (MA) COMBINED SINGLE LIMIT $ 5,000,000 SCHEDULED AUTOS 4806895 (VA) 3/01/09 3/01/10 ""- I--- H I RED AUTOS Truckers Liability: BODILY INJURY (Per Person) $ A I--- NON-OWNED AUTOS 4806890 (AOS) ""- GARAGE LIABILITY 4806891 (MA) 3/01/09 3/01/10 BODILY INJURY (Per Accident) $ ""- SELF-INSURED 4806892 (VA) PHYSICAL DAMAGE PROPERTY DAMAGE $ ~ EXCESS LIABILITY XOO G24896821 3/01/09 3/01/10 D X OCCUR Umbrella Liability . EACH OCCURRENCE $ 4,000,000 CLAIMS MADE AGGREGATE $ 4,000,000 B 1591220 (AOS) 3/01/09 3/01/10 wc - STATUTORY LIMITS $ E.L. EACH ACCIDENT $ 1,000,000 B 1591221 (FL) 3/01/09 3/01/10 E.L. DISEASE-POLICY LIMIT $ 1,000,000 A WORKERS' 1591222 COMPENSATION AND (CA, OH, OR & WA) 3/01/09 3/01/10 C EMPLOYER'S LIABILITY 1591224 (TX) 3/01/09 3/01/10 C 1591223 (WI) 3/01/09 3/01/10 . E.L. DISEASE-EACH EMPLOYEE $ 1,000,000 raDES-<~BIP.iTiIQNlQF.[QgE~;rli~.NSZif0:c:;:(l.",I$NS/"MEI\lIC:;l!E.s/.Sp.Eel~L~sifii~~~~1l1i~.I!!llIT-'---'-~ Evidence of Coverage - Note that a $2,000,000 SIR applies to the General Liability coverage evidenced above. . . .' ,. ,. . . ((7/1.o/2009rKa~~Qlso!l.- Aol'ljijlOT3-=-1-09 to :t.lJ.O.doc . -==:-- ---- "" . ,...---" From: To: Date: Subject: Attachments: Hope this works! Thanks, Marc Breuninger <Marc.Breuninger@univarusa.com> "olson k@ashland.or.us" <olsonk@ashland.or.us> 7/10/200910:03 AM AON MOl 3-1-09 to 3-1-10.doc AON MOl 3-1-09 to 3-1-10.doc Marc Breuninger Product Information Group Vendor Coordinator 253-872-5023 FAX 253-872-5013 ~-- . .--..:.--- ----~.:. pag-"'-.H CITY RECORDER Page 1/1 ~A' CITY OF ASHLAND 20 E MAIN ST. ASHLAND, OR 97520 (541) 488-5300 i~" :--,>'JDAliEu:U.;~:r~~ Li1JP0fNUMBER_ ...:~ 7/2/2009 09013 VENDDR: 000191 UNIVAR USA INC, ACCT#146175 FILE #56019 LOS ANGELES, CA 90074 SHIP TO: Ashland WWTP (541) 488-5348 1295 OAK STREET ASHLAND, OR 97520 FOB Point: Terms: Net 30 days Req. Del. Date: Speciallnst: Req. No.: Dept.: PUBLIC WORKS Contact: David Gies Confirming? No ~JQnan~~ ~JlJn'ii,:~ .?;:~~:\;~l~E;~:j:~.I~:':~;-'~: :-;.~~ _':"~ ,,~r,:'~(DescrWftiO~n~~~- . L:~' v"-,;,,-<_.; "-=~'_:~j::~~~~.~~I;:"*-.:;~~~ :);)1UnW,Rrjd~',d' ~ ~__-jExti!Pf'ice~"_Bi 1.00 Load Sodium Hydroxide (270 Gallons), 2,509.60 2,509.60 Delivery charge: N/A 2.00 Load Sodium Bisulfite (270 Gallons), 2,299.97 4,599.94 Delivery charge: N/A , j "' SUBTOTAL 7 109.54 BILL TO: Account Payable TAX 0.00 20 EAST MAIN ST FREIGHT 0.00 541-552-2028 TOTAL 7,109.54 ASHLAND, OR 97520 !;t~Accounm~um6e~~.::'P3 ~_r'DJp.roiecifN'umtieF_-:~.'~_: !r-,i~i ~_.(AmoUnT2:;:~~.1~_~ =-;;'- :.Account;Number_~ ~>f:1 ::}f:'~~Nojec'~foiumoerll,1Eit] i'i"-.":",,,,',"--,,,,;.,:;..:r~'-S"'~<i'$j ?l"-.. 1:;{;1 Amount;>,-,~~.it E 675.08.1 9.00.601 50 7 1 09.54 ( d ~ Au ~_ if'J~/ thorized Signature VENDOR COPY , , I' FORM #11 I f!;1?:':~.7"L. ,-,:-:",_ -~: :.::::::':>", ~ .;:-,; '''T,;' :....r ~,,,',~.I. t ~' : '~_t;~ :'.~:':. .., G'(l)'(l)'DS '~ND',SER"[GES ~>-::. .'_:';';'';.~ _.~ .,......:~h ~ . _. f. ~' ," ,:"...:-.:..:....:...-,_...c_..:_ _.' ~'-_ :,~-j CHANGE ORDER/CONTRACT AMENDMENT APPROVAL REQUEST FORM CITY OF ASHLAND Description of Change Order / Contract Amendment to original contract Contractor: Purchase Order Number: Fo &-J( t:J ($- Description: ~~~~ cih/ ~..cA/ 'T1p /" (0# ~rA-d c.-Iko ifLb'LeU cL r ~ ITY Per attachec contract amendment a. d..dco/-r ,f.)( d ~ (! d ~ cR '1i9tal~~lmoilllt(9f,~~an-g~9i'lle~, ,~ , " , :r::-hfi.,;.f W#\ ., 1 ,$ ~ ."V~;r:,tib~( '0; . 'i ~,' ;;:' . :>:,: ~~i,."\{C;:;;:1~'~i{,-,::;,.".,.-'~I':~:~\u",~ -',"'l' , .~, '.(f.tfl';f4:. N/', , .' .t.,., , ' \d '~'0~-') :~':"f.\c ';r:..;'~r:>~'1~'V':: ,:;>~!,,+ ~",,'> ':'~$ ,r<l?;,~' . ","-':j~.,,;l';.;t.r:d;.,t;y-~~rrl).~"\J"~~~ ',' ".,,;, \~\>~:~A'~~;~;~,}':;,,:"'j J'<L;~,w';to::--"":'i''' "It.. '.:-.~.tJf""'" "1.- 'j ._'::"'1~;::-'7'Cj,",:_ ~ ""h"e'.~;"'~:-;::";if-''7~'''''''l :".: -- .~,...- '''....- "'_; .Cciiiti'act:)Amendment~for.cGOODS&SERVICES Original contract amount ~'/ ;;LtJ ( 0 $ 7 (' t:J "1 c:i' 4J --.1.QQ.... % of original contract Total amount of previous contract amendments ----- -------- $ 7(t:Jf'~~ % of original contract. % of original contract Amount of this contract amendment TOTAL AMOUNT OF CONTRACT % of original contract Is the total aggregate cost change for the Goods & Services contract '--~'j less than or equal to 35% of the original contract amount? YES_ NO _ NotApplicable~ If "No", City Council approval is required. City Council approval was received on (Date) Are there any applicabie performance or payment bonds and insurance coverages that need to be adjusted to account for the change in the contract amount? YES _ NO ~Not Applicable Was the original contract approved by the City Council, or is it exempt? YES (Approved by COUnCil)~' c; / ( ate) ;;LdL~ f3 NO (ExempUNot Required) (Reason for exemption) Additional information: e K t.-'5--'t'-CA--12 €.. t!--~ - IYJ _ S2 _ j} 7" ' a.-e...;r- - ~~ ~____ ~cJ C<:.-<'!: ~c 4-~ ~--rL-~ ~ ~~~_ FV, ~ M~...---z- Pleasecircie: _ / cP~d I Not Approved C~~Lo h-d ~/.:;- Lee Tuneberg Or8- If -6J1 Date: 0--!~? Form #11 - Contract Amendment Approval Request Form, Page 1 of 1, 8/10/2009 Prepared by: Department: Date: A request for a Purchase Order REQUISITION FORM CITY OF ASHLAND THIS REQUEST IS A: o Change Order(existing PO # Date of Request: I t-30-O') I Required Date of Delivery/Service: 1---------------1 Vendor Name Address City, State, Zip Telephone Number Fax Number Contact Name {/"IVt:;'/' SOLICITATION PROCESS Small Procurement D Less than $5,000 D Quotes (Optional) D Sole Source D . Written findings attached D Quote or Pro sal attached Coooerative Procurement D State of ORflNA contract D Other govemment agency contract D Copy of contract attached D Contract # Invitation to Bid -if ? t!tJ/j'- / ClI (Caples on file) ~."c, ~ I ,,!f'od- l:: ~nc(A D ReQuestfor Prooosal (Copies on file) D Soeciall Exemot D Written findings attached D Quote or Pro osal attached D EmerQencv D Written findings attached D Quote or Pro osal attached Intermediate Procurement D (3) Written Quotes (Copies attached) Description of SERVICES Total Cost : --; - '\ ,>_'.i .. - - " , . D Per attached PROPOSAL . ~ . . _', "":.,:",,.~,. :,' '~, ""., "'c.,,: /. ~: :"$~" -, .,..y,~:" '... ~_....P" .;.,...,.-......,.'''''''.... ,v";r;;r~1". ><_~~'~:~;~:~~S~ i~/::;~~.;.,ii. '~._~!'_ ~' _'i~'~.~: :}[";}: Item # Quantity Unit Description of MATERIALS Unit Price Total Cost J d looc! j Cq c{.s ~oI"JM !I'fdfl~Xlo{e S'od,l1,,^ &svl~ Ie (:/70_",,/j ~S()9. b () /.lli!.-J4/ ka) -2.< '1'9.97 2-.50 )', b v '1.59 9, 9'/ D Per attached QUOTE ~;;TOTAL-cOST'~ / ":~,"-', .",. ,,-' -::,:- J'~' Project Number ______. ___ ':-'7 /(}~"5;;':;;; .:t . '. ". ,.:.c,', . Account Numbertlzi.a!?"L9 QQ'(,OIJPP 'Items and services must be charged to the appropriate account numbers for the financials to reflect the actual expenditures accurately. By signing this requisition form, I certify that the information provided above meets the City of Ashland public contracting requirements, and the documentation can b;;-qrovided u'f)~ request. Employee Signature: y~~ Supervisor/Dept. Head Signature: ~~'Q:,~c.o---