HomeMy WebLinkAbout2009-189 Contract - JRH Transportation
CONTRACT FOR PERSONAL SERVICES
CITY OF
ASHLAND
20 East Main Street
Ashland, Oregon 97520
Telephone: 541/488-6002
Fax: 541/488-5311
CONSULTANT: JRH Transportation Engineering
CONTACT: James R. Hanks, PE
ADDRESS: 4765 Village Plaza Loop, Suite, 201
DATE AGREEMENT PREPARED: 7/28/2009
BEGINNING DATE: 8/3/2009
COMPENSATION: Not to exceed $15,000
TELEPHONE: (541) 687-1081
FAX: (541) 345-6599
COMPLETION DATE: 6/301Z66+
=--
UJfll
\;!J
SERVICES TO BE PROVIDED: On-call, Flexible Traffic EnQineerinQ Services, Proiect No. 2008-57
ADDITIONAL TERMS: See attached rate schedule
FINDINGS:
Pursuant to AMC 2.52.040E and AMC 2.52.060, after reasonable inquiry and evaluation, the undersigned Department
Head finds and determines that: (1) the services to be acquired are personal services; (2) the City does not have
adequate personnel nor resources to perform the services; (3) the statement of work represents the department's plan for
utilization of such personal services; (4) the undersigned consultant has specialized experience, education, training and
capability sufficient to perform the quality, quantity and type of work requested in the scope of work within the time and
financial constraints provided; (5) the consultant's proposal will best serve the needs of the City; and (6) the
compensation negotiated herein is fair and reasonable.
NOW THEREFORE, in consideration of the mutual covenants contained herein the CITY AND CONSULTANT AGREE as
follows:
1. Findings I Recitations. The findings and recitations set forth above are true and correct and are incorporated herein
by this reference.
2. All Costs by Consultant: Consultant shall, at its own risk and expense, perform the personal services described
above and, unless otherwise specified, furnish all labor, equipment and materials required for the proper performance
of such service.
3. Qualified Work: Consultant has represented, and by entering into this contract now represents, that all personnel
assigned to the work required under this contract are fully qualified to perform the service to which they will be
assigned in a skilled and worker-like manner and, if required to be registered, licensed or bonded by the State of
Oregon, are so registered, licensed and bonded.
4. Completion Date: Consultant shall start performing the service under this contract by the beginning date indicated
above and complete the service by the completion date indicated above.
5. Compensation: City shall pay Consultant for service performed, including costs and expenses, the sum specified
above. Once work commences, invoices shall be prepared and submitted by the tenth of the month for work
completed in the prior month. Payments shall be made within 30 days of the date of the invoice. Should the contract
be prematurely terminated, payments will be made for work completed and accepted to date of termination.
6. Ownership of Documents: All documents prepared by Consultant pursuant to this contract shall be the property of
City. Consultant shall have no liability for any claims, suits, actions, judgments, losses, costs, expenses or damages
resulting from City's reuse or misuse of Consultant's work products on other projects or in connection with making
additions to the Project if Consultant is not retained in connection therewith.
7. Statutory Requirements: When applicable ORS 279B.220, 279 B.225, 279B.230, 279B.235, ORS Chapter 244,
ORS 670.600, 279C.505, 279C.515, 279C.520 and 279C.530 are made part of this contract as though these
provisions were set forth in full herein.
8. Living Wage Requirements: If the amount of this contract is $18,088 or more, Consultant is required to comply with
chapter 3.12 of the Ashland Municipal Code by paying a living wage, as defined in this chapter, to all employees
performing work under this contract and to any Subcontractor who performs 50% or more of the service work under
this contract. Consultant is also required to post the notice attached hereto as Exhibit B predominantly in areas where
it will be seen by all employees.
9. Indemnification: Consultant agrees to defend, indemnify and save City, its officers, employees and agents harmless
from any and all losses, claims, actions, costs, expenses, judgments, subrogations, or other damages resulting from
injury to any person (including injury resulting in death), or damage (including loss or destruction) to property, of
whatsoever nature to the extent the harm caused arises out of or is incident to the performance of this contract by
Consultant (including but not limited to, Consultant's employees, agents, and others designated by Consultant to
Derform work or services attendant to this contract). Consultant shall not be held resDonsible for anv losses,
G:\pub-wrks\eng\depl-admin\ENGINEER\PROJECT\200B\OB-57 JRH Contract 7 09.doc
10f5
expenses, claims, subrogations, actions, costs, judgments, or other damages, directly, solely, and proximately
cau~ed by the negligence of City.
10. Termination:
a. Mutual Consent. This contract may be terminated at any time by mutual consent of both parties.
b. Citv's Convenience. This contract may be terminated at any time by City upon 30 days' notice in writing
and delivered by certified mail or in person.
c. For Cause. City may terminate or modify this contract, in whole or in part, effective upon delivery of
written notice to Consultant, or at such later date as may be established by City under any of the following
conditions:
i. If City funding from federal, state, county or other sources is not obtained and continued at levels
sufficient to allow for the purchase of the indicated quantity of services;
ii. If federal or state regulations or guidelines are modified, changed, or interpreted in such a way
that the services are no longer allowable or appropriate for purchase under this contract or are
no longer eligible for the funding proposed for payments authorized by this contract; or
iii. If any license or certificate required by law or regulation to be held by Consultant to provide the
services required by this contract is for any reason denied, revoked, suspended, or not renewed.
d. For Default or Breach.
i. Either City or Consultant may terminate this contract in the event of a breach of the contract by
the other. Prior to such termination the party seeking termination shall give to the other party
written notice of the breach and intent to terminate. If the party committing the breach has not
entirely cured the breach within 15 days of the date of the notice, or within such other period as
the party giving the notice may authorize or require, then the contract may be terminated at any
time thereafter by a written notice of termination by the party giving notice.
ii. Time is of the essence for Consultant's performance of each and every obligation and duty under
this contract. City by written notice to Consultant of default or breach may at any time terminate
the whole or any part of this contract if Consultant fails to provide services called for by this
contract within the time specified herein or in any extension thereof.
iii. The rights and remedies of City provided in this subsection (d) are not exclusive and are in
addition to any other rights and remedies provided by law or under this contract.
e. Obliqation/Liabilitv of Parties. Termination or modification of this contract pursuant to subsections a, b, or
c above shall be without prejudice to any obligations or liabilities of either party already accrued prior to such
termination or modification. However, upon receiving a notice of termination (regardless whether such notice is
given pursuant to subsections a, b, cor d of this section, Consultant shall immediately cease all activities under
this contract, unless expressly directed otherwise by City in the notice of termination. Further, upon termination,
Consultant shall deliver to City all contract documents, information, works-in-progress and other property that are
or would be deliverables had the contract been completed. City shall pay Consultant for work performed prior to
the termination date if such work was performed in accordance with the Contract.
11. Independent Contractor Status: Consultant is an independent contractor and not an employee of the City.
Consultant shall have the complete responsibility for the performance of this contract. Consultant shall provide
workers' compensation coverage as required in ORS Ch 656 for all persons employed to perform work pursuant to
this contract. Consultant is a subject employer that will comply with ORS 656.017.
12. Assignment and Subcontracts: Consultant shall not assign this contract or subcontract any portion of the work
without the written consent of City. Any attempted assignment or subcontract without written consent of City shall be
void. Consultant shall be fully responsible for the acts or omissions of any assigns or Subcontractors and of all
persons employed by them, and the approval by City of any assignment or subcontract shall not create any
contractual relation between the assignee or subcontractor and City.
13. Default. The Consultant shall be in default of this agreement if Consultant: commits any material breach or default
of any covenant, warranty, certification, or obligation it owes under the Contract; its QRF status pursuant to the QRF
Rules or loses any license, certificate or certification that is required to perform the Services or to qualify as a QRF if
consultant has qualified as a QRF for this agreement; institutes an action for relief in bankruptcy or has instituted
against it an action for insolvency; makes a general assignment for the benefit of creditors; or ceases doing business
on a regular basis of the type identified in its obligations under the Contract; or attempts to assign rights in, or
del",gate duties under, the Contract.
14. Insurance. Consultant shall at its own expense provide the following insurance:
a. Worker's ComDensation insurance in compliance with ORS 656.017, which requires subject employers to
provide Oregon workers' compensation coverage for all their subject workers
b. Professional Liabilitv insurance with a combined single limit, or the equivalent, of not less than Enter one:
$200,000, $500,000, $1.000.000, $2,000,000 or Not Applicable for each claim, incident or occurrence. This is to
cover damages caused by error, omission or negligent acts related to the professional services to be provided
under this contract.
c. General Liabilitv insurance with a combined single limit, or the equivalent, of not less than Enter one:
$200,000, $500,000, $1.000.000, $2,000,000 or Not Applicable for each occurrence for Bodily Injury and Property
Damage. It shall include contractualliabilitv coveraoe for the indemnitv orovided under this contract.
G:\pub-wrkslengldept-adminIENGINEERIPROJECruooBloB-57 JRH Contract 7 09.doc 2 of 5
d. Automobile Liabilitv insurance with a combined single limit, or the equivalent, of not less than Enter one:
$200,000, $500,000, $1.000.000, or Not Applicable for each accident for Bodily Injury and Property Damage,
including coverage for owned, hired or non-owned vehicles, as applicable.
e. Notice of cancellation or chance. There shall be no cancellation, material change, reduction of limits or
intent not to renew the insurance coverage(s) without 30 days' written notice from the Consultant or its insurer(s) to
the City.
f. AdditionallnsuredlCertificates of Insurance. Consultant shall name The City of Ashland, Oregon, and its
elected officials, officers and employees as Additional Insureds on its general liability and automobile insurance
policies required herein with respect to CDnsultant's services to be provided under this Contract. As evidence of
the insurance coverages required by this Contract, the Consultant shall furnish acceptable insurance certificates
prior to commencing work under this contract. The certificate will specify all of the parties who are Additional
Insureds. Insuring companies or entities are subject to the City's acceptance. If requested, complete copies of
insurance policies; trust agreements, etc. shall be provided to the City. The Consultant shall be financially
responsible for all pertinent deductibles, self-insured retentions andlor self-insurance.
15. Governing Law; Jurisdiction; Venue: This contract shall be governed and construed in accordance with the laws
of the State of Oregon without resort to any jurisdiction's conflict of laws, rules or doctrines. Any claim, action, suit or
proceeding (collectively, "the claim") between the City (and/or any other or department of the State of Oregon) and
the Consultant that arises from or relates to this contract shall be brought and conducted solely and exclusively within
the Circuit Court of Jackson County for the State of Oregon. If, however, the claim must be brought in a federal
forum, then it shall be brought and conducted solely and exclusively within the United States District Court for the
District of Oregon filed in Jackson County, Oregon. Consultant, by the signature herein of its authorized
representative, hereby consents to the in personam jurisdiction of said courts. In no event shall this section be
construed as a waiver by City of any form of defense or immunity, based on the Eleventh Amendment to the United
States Constitution, or otherwise, from any claim or from the jurisdiction.
16. THIS CONTRACT AND ATTACHED EXHIBITS CONSTITUTE THE ENTIRE AGREEMENT BETWEEN THE
PARTIES. NO WAIVER, CONSENT, MODIFICATION OR CHANGE OF TERMS OF THIS CONTRACT SHALL
BIND EITHER PARTY UNLESS IN WRITING AND SIGNED BY BOTH PARTIES. SUCH WAIVER, CONSENT,
MODIFICATION OR CHANGE, IF MADE, SHALL BE EFFECTIVE ONLY IN THE SPECIFIC INSTANCE AND FOR
THE SPECIFIC PURPOSE GIVEN. THERE ARE NO UNDERSTANDINGS, AGREEMENTS, OR
REPRESENTATIONS, ORAL OR WRITTEN, NOT SPECIFIED HEREIN REGARDING THIS CONTRACT.
CONSULTANT, BY SIGNATURE OF ITS AUTHORIZED REPRESENTATIVE, HEREBY ACKNOWLEDGES THAT
HEISHE HAS READ THIS CONTRACT, UNDERSTANDS IT, AND AGREES TO BE BOUND BY ITS TERMS AND
CONDITIONS.
17. Nonappropriations Clause. Funds Available and Authorized: City has sufficient funds currently available and
authorized for expenditure to finance the costs of this contract within the City's fiscal year budget. Consultant
understands and agrees that City's payment of amounts under this contract attributable to work performed after the
last day of the current fiscal year is contingent on City appropriations, or other expenditure authority sufficient to allow
City in the exercise of its reasonable administrative discretion, to continue to make payments under this contract. In
the event City has insufficient appropriations, limitations or other expenditure authority, City may terminate this
contract without penalty or liability to City, effective upon the delivery of written notice to Consultant, with no further
liability to Consu , nt
Certification. ns Ita t hall si n the certification attached hereto as Exhibit A and herein incor orated b reference.
CO UL TA CITY OF ASHLAND:
BY
~
B
TITLE
PRDPRIE-rOR
DATE
'5/2..7 0
DATE
2J~13(?P/) 9
CONTRACT AWARD AND FIN INGS DETERMINED BY:
By: ~
ca
City Department Head
Approved as to
form by Legal:
Date:
FederallD#
q -]-0 Cf 13~ IS-
ACCOUNT #
-7lt?t?~11 OtJ~c
(For City purposes only)
'Completed W9 form must be submitted with contract
PURCHASE ORDER #
C:Uf (&0
G:lpub-wrkslengldept-adminIENGINEERIPROJECT\2008108-57 JRH Contract 7 09.doc
30f5
EXHIBIT A
CERTIFICATIONS/REPRESENTATIONS: Contractor, under penalty of perjury, certifies that (a) the
number shown on the attached W-9 form is its correct taxpayer ID (or is waiting for the number to be
issued to it and (b) Contractor is not subject to backup withholding because (i) it is exempt from
backup withholding or (ii) it has not been notified by the Internal Revenue Service (IRS) that it is
subject to backup withholding as a result of a failure to report all interest or dividends, or (iii) the IRS
has notified it that it is no longer subject to backup withholding. Contractor further represents and
warrants to City that (a) it has the power and authority to enter into and perform the work, (b) the
Contract, when executed and delivered, shall be a valid and binding obligation of Contractor
enforceable in accordance with its terms, (c) the work under the Contract shall be performed in
accordance with the highest professional standards, and (d) Contractor is qualified, professionally
competent and duly licensed to perform the work. Contractor also certifies under penalty of perjury
that its business is not in violation of any Oregon tax laws, and it is a corporation authorized to act on
behalf of the entity designated above and authorized to do business in Oregon or is an independent
Contractor as defined in the contract documents, and has checked four or more of the following
criteria:
x
,
><
~
)<
y..
Contractor
(1) I carry out the labor or services at a location separate from my residence or is in a
specific portion of my residence, set aside as the location of the business.
(2) Commercial advertising or business cards or a trade association membership are
purchased for the business.
(3) Telephone listing is used for the business separate from the personal residence listing.
(4) Labor or services are performed only pursuant to written contracts.
(5) Labor or services are performed for two or more different persons within a period of one
year.
(6) I assume financial responsibility for defective workmanship or for service not provided
as evidenced by the ownership of performance bonds, warranties, errors and omission
insurance or liability insurance relating to the labor or services to be provided.
G:\pub-wrks\eng\dept-adminIENGINEER\PROJECT\200B\OB-57 JRH Contract 7 09.doc
4015
. '
If
, .'
"
,/
,.
:'
r
"
E N G J NEE R 5
PROJECT MANAGERS
PLANNERS
JRH PREFERRED CLIENT RATE SCHEDULE
January 1,2007
Professional Staff
Hourlv Billing Range
Firm Principal
$160 - $175
Principal
$140-$150
Supervising Engineer! Planner
$126 - $140
Senior Engineer, Planner, or Specialist
$115-$130
Senior Engineering Associate
$105 - $120
Staff Engineer
$100-$115
Engineering Associate
$90-$105
Engineering Assistant
$80 - $95
Support Staff
Technician III Graphics III Drafter II
$65 - $80
Technician II Graphics II Drafter I
$60 - $75
Technical Editor
$55 - $65
Engineering Aide/ Clerical
$50 - $60
General
Computer Time
Computer Plots
$10.00
$32.00 each
,
Mileage and per diem are at the Oregon Department of Transportation approved rate.
Reproduction, long-distance telephone, hotels, supplies, and other non-wage costs
directly related to the project are billed at cost. Invoices are due upon receipt.
This rate schedule shows the range of rates for professional services performed by
JRH. Current rates for specific individuals who may work on your project are listed
on the second page. For projects oflonger duration, the actual rate charged for these
individuals is subject to change within the overall rate structure due to merit and cost
of living increases and promotions. Maximum fees established by contract will not be
changed, unless otherwise provided.
VOICE 541.687.1081
4765 VILLAGE PLAZA LOOP
FAX 541.345.6599
WEll JRHWEB.COM
OREGON 97401
SUI T E 201
E U G ENE
. '
JRH Preferred Client Rate Schedule
January 1, 2007
Page 2
.
.TRH Staff Position Chan!e Rate
James R. Hanks, P.E. Firm Principal $165
Larry Reed Principal $140
Brian Genovese, P.E., PTOE Principal $140
John Emmons. Senior Traffic Signal Specialist $122
Matthew Zoll, P.E. Staff Engineer $105
Janis Casto Senior Associate $108
Mike Ferchland Senior Associate $105
Kelly Sandow, EIT Engineering Associate $93
Bradley Wycoff, TSOS Engineering Assistant $89
Bret Jones Engineering Assistant $84
Dan Haga, EIT Engineering Assistant $75
Sandy Kupsch Graphics Specialist 11 $72
Maralee Sheadel Technician 1 $64
Melissa Relyea Technician I $64
Mary Hubbell Technical Editor $62
Data Collectors $53
Revision 4
AU~-l~-~UU~ Ib:Ub
Ward Insurance
tl.lil!l d44::: t:S4::Il:W
t'.U4:;/Ud
A CORD~ CERTIFICATE OF LIABILITY INSURANCE DATE (MMIDDIYYYY)
7/31/2009
PRODUCER (541)687-1117 FAX: (541) 342-8280 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
Ward Insurance Agency ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
POBox 10167 AlTER THE COVERAGE AFFORDED BY THE POUCIES BELOW.
Eugene OR 97440 INSURERS AFFORDING COVERAGE NAIC#
INSURED INSURER A: Transports tion Ins Co 20494
JRH Transportation Engineering INSURER B; American Casual tv Co 20427
4765 Village Plaza Loop #201 INSURER c: Saint Paul Fire & Marine
INSURER D:
Eugene OR 97401 INSURER E:
THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY
REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,
THE INSURANCE AFFORD~DM~~ 14~~ :~~~CIES DESCRIBED HER;!~c>IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.
II~;: ~~~~ TYPE OF INSURANCE POlICY NUMBER Pgl-:i~~:g~IE ~!fJ,~~~~~N LIMITS
~NERAL LIABILITY EACH OCCURRENCE $ 1,000,000
X COMMERCIAL GENERAL UABILITY ~~~~l9~~noe\ $ 100,000
A I CLAIMS MADE ~ OCCUR 2076949898 8/30/2004 8/30/2005 MED EXP (Any one oel15Oll\ , 10,000
- PERSONAL & ADV INJURY , 1,000,000
- GeNeRAl AGGReGATE $ 2,000,000
1fiL AGG~En ~M: APlS PER: p $ 2,000,000
X POUCY JrCT Loe
~TOMOBILE LIABILITY COMBINED SINGLE LIMIT 1,000,000
(Eaaccldent) $
- ANY AUTO
B - ALLOVVNEDAUTOS 2076949899 8/30/2008 8/30/2009 BODILY INJURY
(Perper.on) $
- SCHEDULED AUTOS
~ HIRED AUTOS BODILY INJURY
(Per accident) $
~ NON-QlNNED AUTOS
- PROPERTY DAMAGE ,
(Per accident)
GARAGE llA&lLlTV AUTO ONLY. EA ACCIDENT ,
q ANY AUTO , OTHER THAN EA ACC $
AUTO ONLY; AGG S
EXCESSJUMBRELLA UABILITV "C NCE ,
:J OCCUR D CLA~MS MADE AGGREGATE $
$
q DEDUCTIBLE ,
RETENTION S ,
WORKERS COMPENSATION AND v.c STATU- 10J.\l'
EMPLOYERS' LIABILITY
AN'( PROPRIETORlPARTNERlEXECUTlVE E.L. EACH ACCIDENT ,
OFFICERnAEMBER EXCLUDED? E.L. DISEASE - EA EMPLOYEE S
I ~:'~I~~ under w E.L. DISEASE. POLICY LIMIT ,
C OT1iER Professioanl QP03812698 9/1/2008 9/1/2009 Per Claim 1,000,000
Liability Per Pollcy Period 1,000,000
DESCRIPTION OF OPERATIONstLOCATlONSlVEHIClESlEXCLUSIONS ADDED BY ENOORSEJtENTISPEClAL PROVISIONS
RE: On-Call Flexible Traffio Engineering Services Project' 2008-57
The City of Ashland, OR and its eleoted officials, offioers and employees are additional insured as res.pects qeneral
liability and auto liability in regards to
all operationa preformed by the named insured as per written contract.
CERTIFICATE HOLDER
CANCELLATION
(541) 488-6006 ~ SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCEUED BEFORE THE
Ci ty of Ashland EXPIRATION DATE THEREOF. THE ISSUING INSURER WlLl ENDEAVOR TO MAIL
Attn: James Olson 10 DAYS WRITTEN NOnce TO THE CERTIFICATE HOlDER NAJoED TO THE LEFT, BUT
Engineering Services Mgr. -
20 East Main Street FAIWRE TO DO so SHALL IMPOSE NO OBUGAnoN OR UABlUTY OF ANY KIND UPON THE
Ashland, OR 97520 INSURER, ITS AGENTS OR REPRESENTAllVES.
AUTHORIZED REPRESENTA T1VE ./.~~./~Z
Doc DuMars/TAM1W Vd -'" ...._"
ACORD 25 (2001/08)
@ACORDCORPORATlON 1988
.I\.on'JK """'''''0_
D........1 "f">
s~jfcorporation
400 High Street SE
Salem, OR 97312-1000
Toll Free 1-800-285-8525
00 { 02 ol.-
OREGON WORKERS COMPENSATION
CERTIFICATE OF INSURANCE
MAIL TO:
CERTIFICATE HOLDER:
JAMES R HANKS
JAMES R HANKS TRANSPORTATION ENGR
4765 VILLAGE PLAZA LOOP STE 201
EUGENE, OR 97401-6676
CITY OF ASHLAND
ATTN: JAMES OLSON
ENGINEERING SERVICES MGR.
20 EAST MAIN ST.
ASHLAND, OR 97520
The policy of insurance listed below has been issued to the insured named below for the policy
period indicated. The insurance afforded by the policy described herein is subject to all the
terms exclusions and conditions of such policy.
POLICY NO.
445349
INSURED:
JAMES R HANKS
JAMES R HANKS TRANSPORTATION ENGR
4765 VILLAGE PLAZA LOOP STE 201
EUGENE, OR 97401-6676
POLICY PERIOD ISSUE DATE
04/01/2009 to 04/01/2010 08/03/2009
BROKER OF RECORD:
LIMITS OF LIABILITY
Bodily Injury by Accident $1,000,000 each accident
Bodily Injury by Disease $1,000,000 each employee
Bodily Injury by Disease $1,000,000 policy limit
DESCRIPTION OF OPERATIONS/LOCATIONS/SPECIAL ITEMS:
On-Call Flexible Traffic Engineering Services, project #2008-57
IMPORTANT:
The coverage described above is in effect as of the issue date of this certificate. It is subject
to change at any time in the future.
This certificate is issued as a matter of information only and confers no rights to the certificate
holder. This certificate does not amend, extend or alter the coverage afforded by the policies
above.
AUTHORIZED REPRESENTATIVE
PJr?}>' Jr Rcq4iJ--
--...
President and CEO
MAGHUL
A CORD~ CERTIFICATE OF LIABILITY INSURANCE I DA.TE (MM/DDIYYYY)
8/24/2009
PRODUCER (541)687-1117 FAX: (541)342-8280 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
Ward Insurance Agency ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
HOLDER. THIS CERTIFICATE DOES NOT AMEND. EXTEND OR
POBox 10167 ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
Euqene OR 97440 INSURERS AFFORDING COVERAGE NAIC#
INSURED INSURERA:American Casualtv Co 20427
JRH Transportation Engineering INSURER B: St Paul Fire & Marine Ins
4765 Village Plaza Loop INSURER c:
#201 INSURER D:
Eugene OR 97401 INSURER E:
~OVERAGES
THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY
REQUIREMENT. TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,
THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS. EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.
liMITS HAVE BEEN Dr::nll Irl AIUC:
I~~~ 1::.9:~} TYPE OF INSURANCE POLICY NUMBER P~}i~~~~gg~E Pg~lfJf~~b~~N LIMITS
~NERAL LIABILITY eACH nrc, 'R"c"no $ 1,000,000
X COMMERCIAL GENERAL LIABILITY ~~~~J9",~ENTED $ 300,000
A I CLAIMS MADE [!] OCCUR 2076949898 8/30/2009 8/30/2010 MED EXP {An" one nerson\ $ 10,000
OCDsnN" . '"H ",","ov $ 1,000,000
f-- GENERAL AGGREGATE $ 2,000,000
Iil'L AGG~nEI UMIT AAES PER pO.........."....T"'_ $ 2,000,000
X POLICY ~&R,: lOC
~TOMOBILE LIABILITY COMBINED SINGLE LIMIT $ 1,000,000,
(Eaaccident)
"- ANY AUTO Co
A - ALL OWNED AUTOS 2076949898 8/30/2009 8/30/2010 BODILY INJURY
{Per person) $
- SCHEDULED AUTOS
..!.. HIRED AUTOS BOQIL Y INJURY $
..!.. NON-OWNED AUTOS (Peraccidenl)
- PROPERTY DAMAGE $
(Per accident)
~RAGE LIABILITY AUTO ONLY - EAACCIDENT $
ANY AUTO OTHER THAN CA ACr. ,
AUTO QNl Y; AGG ,
EXCESSfUMBRELLA LIABILITY 0."" ,
=:J ~CCUR D CLAIMS MADE AGGREGATE $
$
q ~EDUCTIBLE $
Rl=TENTlON ~ ,
WORKERS COMPENSATION AND I T"X'6~Tfo1,I,J.C I IOJi!'
EMPLOYERS' LIABILITY
ANY PROPRIETORJPARTNERJEXECUTIVE . E.L EACH ACCIDENT $
OFFICER/MEMBER EXCLUDED? E.L DISEASE - EA EMPLOYE $
~~~~I~eSCri~~~~~~~s t
PE IAL PR VI I N belnw EL. DlSEASE. POLICY LIMIT $
B OTHER Professional QP038l2698 9/1/2009 9/1/2010 Limit $1,000,000
Liabi.lity
DESCRIPTION OF OPERA TIONS/LOCA TlONSNEHICLESfEXCLUSIONS ADDED BY ENDORSEMENTISPECIAh: ~ROVISIONS
RE: On-Call Flexible Traffic Engineering Services ~.
The City of Ashland, OR and its elected officials,'~6fflcers and employees are additional insured as respects general
,liability and auto liability in regards to
all operations preformed by the named insured as per written contract.
~-o ~(f2-9(BO
CERTIFICATE HOLDER
(541)488-6006
Ci ty of Ashland
Attn: James Olson
Engineering Servioes Mgr.
20 East Main street
Ashland, OR 97520
CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE. CANCELLED BEFORE THE
EXPIRATION DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL
10 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT
FAILURE TO 00 SO SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE
INSURER ITS AGENTS OR REPRESENTATIVES.
AUTHORIZED REPRESENTATIVE
Doc DuMars/TAMIW D.
~
~CORD 25 (2001l0S)
@ACORD CORPORATION 19SE
~~,
CITY RECORDER
Page 1/1
CITY OF
ASHLAND
20 E MAIN ST.
ASHLAND, OR 97520
(541) 488-5300
f;K::,:Z;.~DATE!:~Jt:~l~
!;.t{~JF,f01NUMBER~1~~:~'t
8/25/2009
09180
VENDOR: 014606
JRH TRANSPORTATION ENGINEERING
4765 VILLAGE PLAZA LOOP
SUITE 201
EUGENE, OR 97401
SHIP TO: Ashland Public Works
(541) 488-5587
51 WINBURN WAY
ASHLAND, OR 97520
FOB Point:
Terms: Net
Req. Del. Date:
Speciallnst:
Req. No.:
Depl.: ENGINEERING
Conlacl: Jim Olson
Confirming? No
!r5lou'1rntitVTI}j l~Afin'if~ 5l~I&~~:f:~fi{:d~'?~:;~~:t::~;W;:~i.1\~6escrrfiHon~:i!:.':::~:j:'~)l;:;5}:~')}~lt~J2t~~,Zr~1 Jf,;::Xunit;Rri-C~~B ;;'~jExfRp.rjcerLJ~
Provide on-call, flexible traffic
engineering services
15,000.00
BILL TO: Account Payable
20 EAST MAIN ST
541-552-2028
ASHLAND, OR 97520
SUBTOTAL
TAX
FREIGHT
TOTAL
15 000.00
0.00
0.00
15,000.00
f?t;n;i'AccounFNUm.6er:~l~ ~Jp.r.cijept~Nu>'m'be~;~:'~WL;~~f"AInounfZ~':~J cr]Ac-:CountTN{imt>er~:!;3 :?1:~r.oJectTNunmerJ~~ r;;~~/.'.rnotmifftm
E 71 0.08. 1 1 .00.6041 3 15 000.00
~~-<~.
Authorize gnature
VENDOR COPY
I F9RM #10 I
CONTRACT APPROVAL REQUEST FORM
CITY Of
ASHLAND
Contractor/Consultant:
.;;t1< '6-( n~rw-r?fti!t rt7A... Ek~ MCL-vC'(f'
~r attached contract
PUBLIC CONTRACTING REQUIREMENTS - Solicitation Process
Total Amount
0 Exempt from Competitive BiddinQ 0 Invitalion to 8id (Copies on file) 0 Emeraencv
Reason for exemption: 0 Willten findings attached
./ o Quote or Proposal attached
D Small Procurement & Personal Services ~Reauest for Proposal (Copies on file) Cooperative Procurement
Less than $5,000 Please check one: o State of Oregon
Note: Totalcontracl amount, including any ~OdS & Services Contracl #
amendments may not exceed $6,000 arsonal Services o Slale of Washington
Intermediate Procurement 0 Sole Source Contract #
GOODS & SERVICES 0 Wiltten findings allached o Other government agency contract
$5,00010 $75.000 0 Quote or Proposal allached Agency
C - (3) Wrillen Quotes Contract #
PERSONAL SERVICES 0 Special Procurement 0 Interagency Contract
$5.000 to $50,000 0 Written findings allached Agency
o (3) Wrillen Proposals 0 Quote or Proposal allached Contract #
Have all public contracting requirements been satisfied?
YES
~'
NO
If "NO", City Council approval is required. City Council approval was received on
(Date)
Have funds been budgeted for the purpose of this contract?
YES
v
NO
If "NO", City Councif approval is required. City Council approval was received on
Please provide: AccountNumbe2"~":"_ t? p.. _r!_ ~_tJ_ -~'!'c/!.,-? 0
(Date)
Is the amount of the contract less than $25,000?
YES
~.
NO
If "NO', Legal review is required. Contract was "Approved as to form" by the Legal Department on
IDate)
Is the amount of the contract less than $75,000 for Goods & Services
or $50,000 for Personal Services?
YES
r-//
NO
if "NO", City Council approval is required. City Council approval was received on
(Date)
Is the contract for a period of 24-months or less?
YES
~.,
NO
If "NO", City Council approval is required. City Council approval was received on
Please provide terms: Start date: tJfJ I~ '3/ If f Completion date:
(Date)
0';:; /"3-<(-:2-tJr 0
Can the contract be terminated for convenience thirty (30) or fewer days
following delivery of written notice to the contractor? YES
~
NO
ff "NO", City council.approval. is reqU~ed.}!Yfou
/~ r cL:d
Prepared by:
fJapproval was received on
(Date)
Date:
Form #10 - Contract Approval Request Form, Page 1 of 1, 8/
Please circle: ,____
~ / Not Approved
~~
Lee Tuneberg ~
00- 7 jU'tJ9
, I
Date:
Department:
CITY Of
ASHLAND
REQUISITION
No. PW - FY 2010
Department PUBLIC WORKS
Vendor JRH Transportation Engineering
4765 Village Plaza Loop, Suite 201
Eugene, OR 97401
Account No. 710.08.11.00.604130
Date July 28, 2009
Requested Delivery Date
Deliver To Jim Olson
Via
1000/0 (. Note: Please allow approximately two(2) weeks for delivery on items not
generally caried in stored, and approximately two (2) months on printingjobs.)
Item No. Quantity Unit Description Use of Purchasing Office Only
Unit Price Total Price PO No.
Provide on-call, flexible traffic engineering services $ 15,000.00 $ 15,000.00
,
for Kari:
BID IRFP / EXEMPT: RFP
Contract Start Date: 8/3/2009
Contract Completion Date: 30-Jun-Il
Insurance on file: IYES INO
Proiect No: 2008-57
Job No.
UnilNo.
I hereby certity that the above items are necessary for the operation
of this department and are budgeted
\'fu--"~n.() Q ~
Department Head or Authorized Person
Issued By
Date
Received By
r~'
G:lpub-wrkslengldept-adminIENGINEERIPROJECT\2008108-57 JRH Trans Requisition.xls
CITY OF
ASHLAND
PROJECT ACCOUNTING WORKSHEET
PROJECT NUM8ER (YEAR XX)
Izo08-57
PROJECT TITLE
ITraffiC Engineering Services
PROJECT DESCRIPTION
Flexible traffic engineering services
Department
Project Manager
Department Head
En!=lineerinq
Jim Olson
Mike Fau!=jht
BUDGET INFORMATION
Identify fiscal year I potential splits
2009-101
$7 500 00
2010-111
$7 500 00
Identify Funding Codes
710.08.11.00.604130
and Funding Code names
DESIGN .100
Engineer Name JRH Transportation
PO
COST $ 15,000.00
Change Orders 1
2
3
4
CONSTRUCTION .120
contractor name
PO
budget estimate
bid I contract total
changes
total
CONSTRUCTION .120
contractor name
PO
budget estimate
bid I contract total
changes
total
PERMIT COSTS (Building Depl) .170
budget estimate
final costs
Miscellaneous Costs: ~~,
Daily Tidings Advertising $ 87.21
Daily Journal of Commerce $ 164.00
Medford Mail Tribune $ 218.03
G:Pub-wrks/eng/dept-adminlengineer/projeclf08-57 Proj Acct Worksheel.xls