HomeMy WebLinkAbout2009-199 CONT Addendum - CPS Human Resource SRVC rev 1
ADDENDUM TO CITY OF ASHLAND CONTRACT
. FOR EMPLOYEE COMPENSATION & CLASSIFICATION STUDY
Addendum made this 20th day of Auaust , 2009, between the City of Ashland
("City") and . CPS Human Resource Services ("Consultant").
Recitals:
A. On January 9. 2009, City and Consultant entered into a "City of Ashland Contract
for Employee Compensation & Classification Study" (further referred to in this
addendum as "the agreement").
B. The parties desire to amend the agreement to extend the date of comD/etion.
City and Consultant agree to amend the agreement in the following manner:
1. The date for completion as specified in the agreement is extended to
October 30, 2009.
2. Except as modified above the terms of the agreement shall remain in full force and
effect.
ca'''t'''''' ~
BY rJ U ^ \(
-
CITY OF ASHLAND:
BY LA<. 1. - I!.~
4FIJlanCe 01 r
Date '7 _If!. '7
, ,
Its t\o\\t:..r r."'I\~AL OI"F~1l..
DATE '2~ A.v~ 1--oc"'l
CONTENT REVIEW:
Purchase Order II 08790
Acct. No.: 71001 49 00 804 100
(For City purposu only)
1- CITY OF ASHlAND, CONTRACT ADDENDUM FOR EMPlOYEE COMPENSATION & ClASSIFICATION STUDY
ACORDm CERTIFICATE OF LIABILITY INSURANCE I DATE (MMlDDIYYYY)
7/6/2009
PRODUCER Phone: 877-222-0000 Fax; 916-925-3595 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
James c. Jenkins Insurance Service, Inc. ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
HOLDER- THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
License # 0545478 ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
PO Box 13847
Sacramento CA 95853 INSURERS AFFORDING COVERAGE NAIC#
INSURED INSURER A: Travelers Casualt" "& Suretv Co
Cooperative Personnel Services INSURERB:Travelers Pro~ert" Casualt" 5674
dba CPS, Human Resource Services
241 Lathrop Way INSURER c:
Sacramento CA 95815 lNSURER 0:
INSURERE:
COVERAGES
THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED.
NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE
TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR ~og~ POLlCY NUMBER P~}W~S~~~R~E POLlCYEXPIRATlON LIMITS
LTR
B X ~ERAL LIABILITY P6307704A197 7/1/2009 7/1/2010 EACH OCCURRENCE $1 000 000
X COMMERCIAL GENERAL LIABILITY PREMISES Ea occurence' $500 000
I CLAIMS MADE IiJ OCCUR MED EXP (Anyone person) $10 000
- - - PERSONAlo&ADV.INJURY_ -$-1-000-000
- GENERAL AGGREGATE $ 2 000 000
~'LAGG:EnELlMIT APn ~ER; PRODUCTS-COM~OPAGG $2 000 000
POLICY ~[?9..;. LOC
B ~TOMOBILE liABILITY P8107704A197 7/1/2009 7/1/2010 COMBINED SINGLE liMIT $1,000,000
ANY AUTO (Eaaccldanl)
f--
. f-- ALL OWNED AUTOS BOOIL Y INJURY
(Par parson) $
f- SCHEDULED AUTOS
fX- HIRED AUTOS BOCIL Y INJURY
(Per accident) $
fX- NON.QWNED AUTOS
f-- PROPERTY DAMAGE ,
(PBfaccident)
~RAGE LIABILITY AUTOONLY.EAACCIDENT $
ANY AUTO OTHER THAN EAACC $
AUTO ONLY; AGG $
B 5ESSJUMBRELLA LIABILITY PFSEX7704A197 7/1/2009 7/1/2010 EACH OCCURRENCE $ 5 000 000
X OCCUR D CLAIMS MADE AGGREGATE $5 000 060
$
~ ~EDUCTIBLE . $
X RETENTION $NIL $
A WORKERS COMPENSATION AND PACRUBl176A22009 7/1/2009 7/1/2010 X 1_'X9.,'!m~~ I IOll!-
EMPLOYERS' LIABILITY E.L. EACH ACCIDENT $1 000 000
ANY PROPRIETOR/PARTNER/EXECUTIVE
OFFICER/MEMBER EXCLUDED? E.L. DISEASE - EA EMPLOYEE $1 000 000
~p~t~~~~:s~orNS below E.L. DISEASE - POLICY LIMIT $I 000 000
OTHER
DESCRlPTlON OF OPERA TlONS / LOCA TlONS /VEHICLES f EXCLUSIONS ADDED BY ENDORSEMENT I SPECIAL PROVISIONS
E. Services performed by or an behalf af the named insured. The City af Ashland, Oregon and its elected officials,
fficers and employees are Additional Insureds per the attached form. 10 days notice of cancellation will apply if
ancelled for non-payment of premium. EiM-p ~ ?f-iZ.~? ;';'l""~
~ 067Cfo )
City of Ashland
90 N. Mountain Avenue
Attn: Kari Olson
Ashland OR 97520
CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED
BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING COMPANY
WILL MAIL 30 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER
NAMED TO THE LEFT.
CERTIFICATE HOLDER
AUTHORIZED REPRESENTATIVE
ACORD 25 (2001/08)
Policy II- P6307704A197
'Effective 7/1/09 to 7/1/10
COMMERCIAL GENERAL LIABILITY
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY
BLANKET ADDITIONAL INSURED
(CONTRACTORS)
This endorsement modifies insurance provided under the following:
COMMERCIAL GENERAL LIABILITY COVERAGE PART
1. WHO IS AN INSURED - (Section II) is amended
to include any person or organization that you
agree in a "written contract requiring insurance"
to include as an additional insured on this Cover-
age Part, but:
a)_Only.witb.r.espect.to.liability.for";:bo.dily.i njur.y~,
"property damage" or "personal injury"; and
b) If, and only to the extent that, the injury or
damage is caused by acts or omissions of
you or your subcontractor in the performance
or' "your work" to which the "written contract
requiring insurance" applies. The person or
organization does not qualify as an additional
insured with respect to the independent acts
or omissions of such person or organization,
2. The insurance provided to the additional insured
by this endorsement is limited as follows:
a) In the event that the Limits of Insurance of
this Coverage Part shown in the Declarations
exceed the limits of liability required by the
"written contract requiring insurance", the in-
surance provided to the additional insured
shall be limited to the limits of liability re-
quired by that "written contract requiring in-
surance". This endorsement shall not in-
crease the limits of insurance described in
Section 11I- Limits Of Insurance.
b) The insurance provided to the additional in-
sured does not apply to "bodily injury", "prop-
erty damage" or "personal injury" arising out
of the rendering of, or failure to render, any
professional architectural, engineering or sur-
veying services, including:
. i. The preparing, approving, or failing to
prepare or approve, maps, shop draw-
ings, opinions, reports, surveys, field or-
ders or change orders, or the preparing,
approving, or' failing to prepare or ap-
prove, drawings and specifications; and
ii. Supervisory, inspection, architectural or
engineering activities.
c) The insurance provided to the additional in-
sured does not apply to "bodily injury" or
"property damage" caused by "your work"
and included in the "products-completed op-
erations hazard" unless the "written contract
requiring insurance" specifically requires you
to proviae sucn coverage fOf"tnatiiCIaitiOITal
insured, and then the insurance. provided to
the additional insured applies only to such
"bodily injury" or "property damage" that oc-
curs before the end of the period of time for
which the "written contract requiring insur-
ance" requires you to provide such coverage
or the end of the policy period, whichever is
earlier.
3. The insurance provided to the additional insured
by this endorsement is excess over any valid and
collectible "other insurance", whether primary,
excess, contingent or on any other basis, that is
available to the additional insured for a loss we
cover under this endorsement However, if the
"written contract requiring insurance" specifically
requires that this insurance apply .on a primary
basis or a primary and non-contributory basis,
this insurance is primary to "other insurance"
available to the additional Insured which covers
that person or organization as a named insured
for such loss, and we will not share with that
"other insurance". But the insurance provided to
the additional insured. by this endorsement still is
excess over any valid and collectible "other in-
surance", whether primary, excess, contingent or
on any other basis, that is available to the addi-
tional insured when that person or organization is
an additional insured under such "other insur-
ance".
4. As a condition of coverage provided to the
additional insured by this endorsement:
a) The additional insured must give us written
notice as soon as practicable of an "occur-
rence" or an offense which may result in a
claim. To the extent possible, such notice
should include:
CG 02 46 08 05
@ 2005 The St. Paul Travelers Companies, Inc.
Page 1 of2
COMMERCIAL GENERAL LIABILITY
i. How, when and where the "occurrence"
or offense took place;
ii. The names and addresses of any injured
persons and witnesses; and
iii. The nature and location of any injury or
damage arising out of the "occurrence" or
offense.
b) If a claim is made or "suit" is brought against
the additional insured, the additional insured
must:
i. Im'mediately record the specifics of the
claim or "suit" and the date received; and
ii. Notify us as soon as practicable.
The additional insured must see to it that we
receive written notice of the claim or "suit" as
soon'as'pra-ttitaole.
c) The additional insured must immediately
send us copies of all legal papers received in
connection with the claim or "suit", cooperate
with us in the investigation or settlement of
the claim or defense against the "suit", and
otherwise comply with all policy conditions.
d) The 'additional insured must tender the de-
fense and indemnity ?f any claim or "suit" to
any provider of "other insurance" which would
cover the additionai insured for a loss we
cover under this endorsement However; this
condition does not affect whether the insur-
ance provided to the additional insured by
this endorsement is primary to "other insur-
ance" available to the additional insured
which covers that person or organization as a
named insured as described in paragraph 3.
above.
5. The following definition is added to SECTION V.
- DEFINiTIONS:
"Written contract requiring insurance" means
that part of any written contract or agreer(lent
under which you are required to include a
person or organization as an additional in-
s.ure,Q_on_th is_Co.v,erage_P.act._provided_that
the "bodily injury" and "property damage" oc-
curs and the "personal injury" is caused by an
. offense committed:
a. After the signing and execution of the
contract or agreement by you;
b. While that part of the contract or
agreement is in effect; and
c. Before the end of the policy period.
Page 2 of 2
@ 2005 The St Paul Travelers Companies, Inc.
CG 02 46 08 05
ACORD", CERTIFICATE OF LIABILITY INSURANCE I DATE{MM/DDNYYY)
7/21/2009
PRODUCER Phone: 800-234-6363 Fax: 916-925-3595 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
James C. Jenkins Ins Services Inc. ON\. Y AND CONFERS NO RIGHTS UPON THE CERTIFICATE
License # 0545478 HOLDER, THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
PO Box 13847
Sacramento CA 95853 INSURERS AFFORDING COVERAGE
NAIC#
INSURED INSURER A: Westchester Fire Ins. Co.
Cooperative Personnel Services INSURER B:
dba CPS I Human Resource Servis::es
241 Lathrop Way INSURER c:
Sacramento CA 95815 INSURERD:
INSURER E:
COVERAGES
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE
POLICY PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH
RESPECT TO WHICH THIS CERTIFICATE MAY 8E ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN
IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID
INSR DO' Pgit~~'~~~58;m'!= PgW:YE~h~~N
LTR NSR POLICY NUMBER LIMITS
~NERAL LIABILITY EACH OCCURRENCE $
- :=]MMERCIAL GENERAL LIABILITY PREMISES lEa ~~~u~~nce\ $
- CLAIMS MADE D OCCUR MED EXP (Any one person) $
- ,RERSONAL&ADV,INJURY_ 0$
GENERAL AGGREGATE ,
~'~AGGREnE 11IMIT APrlS?ER: PRODUCTS - COMP/O? AGG $
POLICY ~~,Q; lOC
~OMOBILE LIABILITY COMBINED SINGLE LIMIT $
- ANY AUTO (Eaacc:ldenl)
- AlL OWNED AUTOS BODILY INJURY
$
- SCHEDULED AUTOS (?erperson)
- HIRED AUTOS BODILY INJURY
(Per accident) $
- NON-oWNED AUTOS
PROPERTY DAMAGE I
(Peracc:ldent)
~RAGE LIABILITY AUTO ONLY - EAACCIDENT $
ANY AUTO OTHER THAN EAACC I
AUTO ONLY: AGG I
pESSfUMBRELLA LIABILITY EACH OCCURRENCE $
OCCUR D CLAIMS MADE AGGREGATE $
$
==i DEDUCTIBLE $
RETENTION $ $
WORKERS COMPENSATION AND I T"X~$T~JI~~ I IOJ~-
EMPLOYERS'lIABIUiY
ANY PROPRIETOR/PARTNER/EXECUTIVE E.L. EACH ACCIDENT $
OFFICERlME"':BER EXCLUDED? EL. DISEASE - EA EMPLOYEE .
g~~~~C~~O,jI'51~NS below E.L. DISEASE- POLICY UMfl .
A OTHER G24080249001 7/1/2009 7/1/2010 Per claimjAgg $10,000,000
Claims Made - Prof Liab oed - Per Claim $75,000
DESCRIPTION OF OPERATIONS I LOCATIONS IVEHICLES I EXCLUSIONS ADDED BY ENDORSEMENT I SPECIAL PROVISIONS
KE; Services performed by or on behalf of the named insured. 10 days notice of cancellation will apply if cancelled for
~on-payment of premium.
City of Ashland
90 N. Mountain Avenue
Attn: Kari Olson
Ashland OR 97520
CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED
BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING COMPANY
WILL ENDEAVOR TO MAIL 30 DAYS WRITTEN NOTICE TO THE
CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO MAIL
SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY
KIND UPON THE COMPANY, ITS AGENTS OR REPRESENTATIVES.
CERTIFICATE HOLDER
AUTHORIZED REPRESENTATIVE
ACORD 2S (2001/08)
CITY r.=:~;iDER
Page 1/1
~..
._~
CITY OF
ASHLAND
20 E MAIN ST.
ASHLAND, OR 97520
(541) 488-5300
" _':j.-:~~mATE'~''':''~_~~ :.~~, '-!R0lNLiMBER'.......:
7/1/2009 08790
VENDOR: 001579
CPS HUMAN RESOURCE SERVICES, COOPERAT
DEPT # 34327
PO BOX 39000
SAN FRANCISCO, CA 94139
SHIP TO: City of Ashland
(541) 488-6002
20 E MAIN STREET
ASHLAND, OR 97520
FOB Point:
Terms: Net 30 days
Req. Del. Date:
Speciallnst:
Req. No.:
Dep\.:
Contact: Tina Gray
Confirming? No
:_~QuailfiW1.::i :~~lDhit;~J' -"""'E~ ".' r'."-'~'-"" -.:,....; ," ~:i.init;Rrjte~74"; ;~:~~~.~,~iExt:~P fi c'€.~~;j]
,'::_: _~ ".~ ";- "',c"'dDescnntinn-'-
THIS IS A REVISED PURCHASE ORDER
Employee Compensation & Classification 49,105.00
-Study;-Professional'services'fixed'fee
$49,105 to conduct the Employee
Compensation & Classification Study.
Plus an estimated $2,555 for travel 2,555.00
related and incidental expenses to be.
billed at cost.
Contract for Personal Services
Date of agreement: 01/09/2009
Beginning date: 02/01/2009
Completion date: 09/30/2009
Insurance required/On file
Processed change order OS/27/2009.
Extended completion date to
September 30. 2009 - Processed change
order 09/02/09, Extended completion
date to October 30, 2009
.
SUBTOTAL 51 660.00
BILL TO: Account Payable TAX 0.00
20 EAST MAIN ST FREIGHT 0.00
541-552-2028 TOTAL 51.660.00
ASHLAND, OR 97520
~;:LiAccouni;-Nu'l1,l)-er~;~~;11 ~:~: jRroje'ct~Nlimtler'~~:~L~ !~;:~:ga(AmoU'nff~:::T:;~ r:?~1I:\cE"ou'hi,II,iumoer.;~',:~1 ~~;~i~Rh)je'cti'N'lin,-tie:~1\li':;~ Lii'L~:lAmount2:l.lt:~
E 71 0.01 ,49.00.60410 51 660.00
.
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n. ~9
Auth~ea Sign tun~
VENDOR COPY
I FORM #121
I :----=--;T~_:---_:_~ :-~-:-_n .:-~:----: ....~-:- - --:~
P,ERSONA:L SERVIC.ES
'.. _'~._-:""'.:"_,.,. .._w-.,,_:__....~~:. .;:..:...__._._...:.......__ __,,:.}
CHANGE ORDER/CONTRACT AMENDMENT
APPROVAL REQUEST FORM
CITY OF
ASHLAND
Description of Change Order I Contract Amendment to original contract
Description:
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mota I'~rnpu ntrof1cha:n'gE!lotde f:
Consultant:
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Purchase Order Number:
~/~.
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/' ex '-f'u."-dZ;,,,>-,
-'~L~r..attache.d.cQnt[actamendm.ent - ~
l-:---'~-",,""''''''''''-'~''~'--_:''-'__--''''''''''''''--::-'~---'--:-:~-~-~'---::~ --, - -
Contract. Amendment ,for PERSONAL SERVICES
..- -
{llfr'-
(l...;
il-IJ 4"'( /~ ~
~
0_ -0'
cL ' '~(/ '(
v--' "'{ ~ % of original contract
.{V 0 ~
f-f- '1 ,a ~
dY
~$
Is the total aggregate cost change for the Personal Services contract
less than or equal to '25'(J of the original contract amount?
Original conlract amount
$
Total amount of previous contract amendments
Amount of this contract amendment
% of original contract
TOTAL AMOUNT OF CONTRACT
% of original conlracl
YES _ NO _ Not Applicable_
If "No", City Council approval is required. City Council approval was received on
(Date)
Are there any applicable performance or payment bonds and insurance coverages
that need to be adjusted to account for the change in the contract amount? YES _ NO _ Not Applicable _
Contract amendments for personal services are subject to the following conditions: The original contract imposes binding obligation on
the parties covering the terms and conditions regarding changes in the work; or the amended contract does not substantially alter the
scope or nature of the project. Has either ofthese conditions been met?
YES_
NO_
NfA
If "NO", Council approval is required. Council approval received on (Date)
G-~ original contract approved by the City .~ouncil, or is it exempt?
YES (,4proved by Council) t7 ( - (J 6 cJ '7 NO (Exempt/Not Required)
(Date) /
(Reason for exemption)
Department:
~ t2U- , '_m'.
") ~~~;d------'
p?1 ~. (//~ a~ .-; ( ~. - --- . .
rr--:- ~une~g -9
tJf -cJ:L -0,9 Date: ~/0j'
Not Approved
Prepared by:
Date:
Form #11 - Contract Amendment Approval Request Form, Page 1 of 1,9/212009