HomeMy WebLinkAbout2009-212 Contract - Mountain View Paving
CI TY OF CONTRACTOR: Mountain View Paving, Inc.
ASHLAND .
CONTACT: Kristen Meyer
20 East Main Street
Ashland, Oregon 97520 ADDRESS: 2560 E. Main Street, Ashland, OR 97520
Telephone: 541/488-6002
Fax: 541/488-5311 TELEPHONE: 541-535-3840
DATE AGREEMENT PREPARED: 09-17-2009 FAX: 541-535-3865
BEGINNING DATE: Seotember 18, 2009 COMPLETION DATE: Seotember 21, 2009
COMPENSATION: $5,100.00
GOODS AND SERVICES TO BE PROVIDED: Asphalt Paving - 1,461 Sq Feet - Morton St Patch - 4"
Comoacted Asohalt (ci) $3.4g/Per square foot
ADDITIONAL TERMS:
NOW THEREFORE, pursuant to AMC 2.50.090 and after consideration of the mutual covenants contained herein the
CITY AND CONTRACTOR AGREE as follows:
1. All Costs by Contractor: Contractor shall, provide all goods as specified above and shall at its own risk and
I expense, perform any work described above and, unless otherwise specified, furnish all labor, equipment and
materials required for the proper performance of such work.
2. Qualified Work: Contractor has represented, and by entering into this contract now represents, that any personnel
assigned to the work required under this contract are fully qualified to perform the work to which they will be assigned
in a skilled and worker-iike manner and, if required to be registered, licensed or bonded by the State of Oregon, are
so registered, licensed and bonded. Contractor must also maintain a current City business license.
3. Completion Date: Contractor shall provide all goods in accordance with the standards and specifications, no later
than the date indicated above and start performing the work under this contract by the beginning date indicated
above and complete the work by the completion date indicated above.
4. Compensation: City shall pay Contractor for the specified goods and for any work performed, including costs and
expenses, the sum specified above. Payments shall be made within 30 days of the date of the invoice. Should the
contract be prematurely terminated, payments will be made for work completed and accepted to date of termination.
Compensation under this contract, including all costs and expenses of Contractor, is limited to $25,000.00, unless a
separate written contract is entered into by the City.
5. Ownership of Documents: All documents prepared by Contractor pursuant to this contract shall be the property of
City.
6. Statutory Requirements: ORS 2798.220, 2798.225, 2798.230, 2798.235, ORS Chapter 244 and ORS 670.600 are
made part of this contract.
7. living Wage Requirements: If contractor is providing services under this contract and the amount of this contract
is $18,088 or more, Contractor is required to comply with chapter 3.12 of the Ashland Municipal Code by paying a
living wage, as defined in this chapter, to all employees performing work under this contract and to any subcontractor
who performs 50% or more of the work under this contract. Contractor is also required to post the notice attached
hereto as Exhibit 8 predominantly in areas where it will be seen by all employees.
8. Indemnification: Contractor agrees to defend, indemnify and save City, its officers, employees and agents harmless
from any and all losses, claims, actions, costs, expenses, judgments, subrogations, or other damages resulting from
injury to any person (including injury resulting in death), or damage (including loss or destruction) to property, of
whatsoever nature arising out of or incident to the performance of this contract by Contractor (including but not limited
to, Contractor's employees, agents, and others designated by Contractor to perform work or services attendant to this
contract). Contractor shall not be held responsible for any losses, expenses, claims, subrogations, actions, costs,
judgments, or other damages, directly, solely, and proximately caused by the negligence of City.
9. Termination:
a. Mutual Consent. This contract may be terminated at any time by mutual consent of both parties.
b. Citv's Convenience. This contract may be terminated at any time by City upon 30 days' notice in writing
and delivered by certified mail or in person.
c. For Cause. City may terminate or modify this contract, in whole or in part, effective upon delivery of
written notice to Contractor, or at such later date as may be established by City under any of the following
conditions:
i. If Citv fundine from federal, state, countv or other sources is not obtained and continued at levels
Contract for GOODS AND SERVICES Less than $25,000
Contract for Goods and Services Less than $25,000, Revised 06/30/2008, Page 1 of 5
sufficient to allow for the purchase of the indicated quantity of services;
ii. If federal or state regulations or guidelines are modified, changed, or interpreted in such a way
that the services are no longer allowable or appropriate for purchase under this contract or are
no longer eligible for the funding proposed for payments authorized by this contract; or
iii. If any license or certificate required by law or regulation to be held by Contractor to provide the
services required by this contract is for any reason denied, revoked, suspended, or not renewed.
d. For Default or Breach.
i. Either City or Contractor may terminate this contract in the event of a breach of the contract by
the other. Prior to such termination the party seeking termination shall give to the other party
written notice of the breach and intent to terminate. If the party committing the breach has not
entirely cured the breach within 15 days of the date of the notice, or within such other period as
the party giving the notice may authorize or require, then the contract may be terminated at any
time thereafter by a written notice of termination by the party giving notice.
ii. Time is of the essence for Contractor's performance of each and every obligation and duty under
this contract. City by written notice to Contractor of default or breach, may at any time terminate
the whole or any part of this contract if Contractor fails to provide services called for by this
contract within the time specified herein or in any extension there'of.
iii. The rights and remedies of City provided in this subsection (d) are not exclusive and are in
addition to any other rights and remedies provided by law or under this contract.
e. Obliqation/Liabilitv of Parties. Termination or modification of this contract pursuant to subsections a, b, or
c above shall be without prejudice to any obligations or liabilities of either party already accrued prior to such
termination or modification. However, upon receiving a notice of termination (regardless whether such notice is
given pursuant to subsections a, b, c or d of this section, Contractor shall immediately cease all activities under
this contract, unless expressly directed otherwise by City in the notice of termination. Further, upon termination,
Contractor shall deliver to City all contract documents, information, works-in-progress and other property that are
or would be deliverables had the contract been completed. City shall pay Contractor for work performed prior to
the termination date if such work was performed in accordance with the Contract.
10. Independent Contractor Status: Contractor is an independent Contractor and not an employee of the City.
Contractor shall have the complete responsibility for the performance of this contract.
11. Non-discrimination Certification: The undersigned certifies that the undersigned Contractor has not discriminated
against minority, women or emerging small businesses enterprises in obtaining any required subcontracts.
Contractor further certifies that it shall not discriminate in the award of such subcontracts, if any. The Contractor
understands and acknowledges that it may be disqualified from bidding on this contract, including but not limited to
City discovery of a misrepresentation or sham regarding a subcontract or that the Bidder has violated any
requirement of ORS 279A.11 0 or the administrative rules implementing the Statute.
12. Asbestos Abatement License: If required under ORS 468A.710, Contractor or Subcontractor shall possess an
asbestos abatement license.
13. Assignment and Subcontracts: Contractor shall not assign this contract or subcontract any portion of the work
without the written consent of City. Any attempted assignment or subcontract without written consent of City shall be
void. Contractor shall be fully responsible for the acts or omissions of any assigns or subcontractors and of all
persons employed by them, and the approval by City of any assignment or subcontract shall not create any
contractual relation between the assignee or subcontractor and City.
14. Use of Recyclable Products: Contractor shall use recyclable products to the maximum extent economically feasible
in the performance of the contract work set forth in this document.
15. Default. The Contractor shall be in default of this agreement if Contractor: commits any material breach or default of
any covenant, warranty, certification, or obligation it owes under the Contract; if it loses its ORF status pursuant to
the ORF Rules or loses any license, certificate or certification that is required to perform the work or to qualify as a
ORF if Contractor has qualified as a ORF for this agreement; institutes an action for relief in bankruptcy or has
instituted against it an action for insolvency; makes a general assignment for the. benefit of creditors; or ceases doing
business on a regular basis of the type identified in its obligations under the Contract; or attempts to assign rights in,
or delegate duties under, the Contract.
16. Insurance. Contractor shall at its own expense provide the following insurance:
a. Worker's Compensation insurance in compliance with ORS 656.017, which requires subject employers to
provide Oregon workers' compensation coverage for all their subject workers
b. General Liabilitv insurance with a combined single limit, or the equivalent, of not less than Enter one:
$200,000, $500,000, $1,000,000, $2,000,000 or Not Applicable for each occurrence for Bodily Injury and Property
Damage. It shall include contractual liability coverage for the indemnity provided under this contract.
c. Automobile Liabilitv insurance with a combined single limit, or the equivalent, of not less than Enter one:
$200,000, $500,000, $1,000,000, or Not Applicable for each accident for Bodily Injury and Property Damage,
including coverage for owned, hired or non-owned vehicles, as applicable.
d. Notice of cancellation or chanqe. There shall be no cancellation, material change, reduction of limits or
intent not to renew the insurance coveraae!s) without 30 davs' written notice from the Contractor or its insurer!s) to
Contract for Goods and Services Less than $25,000, Revised 06/30/2008, Page 2 of 5
the City.
'e. Additional Insured/Certificates of Insurance. Contractor shall name The City of Ashland, Oregon, and its
elected officials, officers and employees as Additional Insureds on any insurance policies required herein but only
with respect to Contractor's services to be provided under this Contract. As evidence of the insurance coverages
required by this Contract, the Contractor shall furnish acceptable insurance certificates prior to commencing work
under this contract. The contractor's insurance is primary and non-contributory. The certificate will specify all of the
parties who are Additional Insureds. Insuring companies or entities are subject to the City's acceptance. If
requested, complete copies of insurance policies, trust agreements, etc. shall be provided to the City. The
Contractor shall be financially responsible for all pertinent deductibles, self-insured retentions and/or self-
insurance.
17. Governing Law; Jurisdiction; Venue: This contract shall be governed and construed in accordance with the laws
of the State of Oregon without resort to any jurisdiction's conflict of laws, rules or doctrines. Any claim, action, suit or
proceeding (collectively, "the claim") between the City (and/or any other or department of the State of Oregon) and
the Contractor that arises from or relates to this contract shall be brought and conducted solely and exclusively within
the Circuit Court of Jackson County for the State of Oregon. If, however, the claim must be brought in a federal
forum, then it shall be brought and conducted solely and exclusively within the United States District Court for the
District of Oregon filed in Jackson County, Oregon. Contractor, by the signature herein of its authorized
representative, hereby consents to the in personam jurisdiction of said courts. In no event shall this section be
construed as a waiver by City of any form of defense or immunity, based on the Eleventh Amendment to the United
States Constitution, or otherwise, from any claim or from the jurisdiction.
18. THIS CONTRACT AND ATTACHED EXHIBITS CONSTITUTE THE ENTIRE AGREEMENT BETWEEN THE
PARTIES. NO WAIVER, CONSENT, MODIFICATION OR CHANGE OF TERMS OF THIS CONTRACT SHALL
BIND EITHER PARTY UNLESS IN WRITING AND SIGNED BY BOTH PARTIES. SUCH WAIVER, CONSENT,
MODIFICATION OR CHANGE, IF MADE, SHALL BE EFFECTIVE ONLY IN THE SPECIFIC INSTANCE AND FOR
THE SPECIFIC PURPOSE GIVEN. THERE ARE NO UNDERSTANDINGS, AGREEMENTS, OR
REPRESENTATIONS, ORAL OR WRITTEN, NOT SPECIFIED HEREIN REGARDING THIS CONTRACT.
CONTRACTOR, BY SIGNATURE OF ITS AUTHORIZED REPRESENTATIVE, HEREBY ACKNOWLEDGES THAT
HE/SHE HAS READ THIS CONTRACT, UNDERSTANDS IT, AND AGREES TO BE BOUND BY ITS TERMS AND
CONDITIONS.
19. Nonappropriations Clause. Funds Available and Authorized: City has sufficient funds currently available and
authorized for expenditure to finance the costs of this contract within the City's fiscal year budget. Contractor
understands and agrees that City's payment of amounts under this contract attributable to work performed after the
last day of the current fiscal year is contingent on City appropriations, or other expenditure authority sufficient to allow
City in the exercise of its reasonable administrative discretion, to continue to make payments under this contract. In
the event City has insufficient appropriations, limitations or other expenditure authority, City may terminate this
contract without penalty or liability to City, effective upon the delivery of written notice to Contractor, with no further
liability to Contractor.
20. Prior Approval Required Provision. Approval by the City of Ashland Councilor the Public Contracting Officer is
required before any work may begin under this contract.
21. Certification. Contractor shall sign the certification attached hereto as Exhibit A and herein incorporated by
reference.
~yONTa
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~~
Print Name
TITLE ~ nt..w-
DATE q I L1J~j
W-9
One copy of a W-9 is to be submitted
with the signed contract and it will be
kept on file in the Finance Department.
BY
CITY OF ASHLAND:
DATE
~
FINANCE DIRECT
"1
CONTRACT AWARD AND FINDINGS DETERMINED BY:
By: ,
ACCOUNT #
Date:
67Ct7}J (2& 7'o~rtY-Q
(For City purposes only)
PURCHASE ORDER #
Contract for Goods and Services Less than $25,000, Revised 06/30/2008, Page 3 of 5
67-# .;;2. t' :s-
EXHIBIT A
CERTIFICATIONS/REPRESENTATIONS: Contractor, under penalty of perjury, certifies that (a) the
number shown on the attached W-9 form is its correct taxpayer 10 (or is waiting for the number to be
issued to it and (b) Contractor is not subject to backup withholding because (i) it is exempt from
backup withholding or (ii) it has not been notified by the Internal Revenue Service (IRS) that it is
subject to backup withholding as a result of a failure to report all interest or dividends, or (iii) the IRS
has notified it that it is no longer subject to backup withholding. Contractor further represents and
warrants to City that (a) it has the power and authority to enter into and perform the work, (b) the
Contract, when executed and delivered, shall be a valid and binding obligation of Contractor
enforceable in accordance with its terms, (c) the work under the Contract shall be performed in
accordance with the highest professional standards, and (d) Contractor is qualified, professionally
competent and duly licensed to perform the work. Contractor also certifies under penalty of perjury
that its business is not in violation of any Oregon tax laws, and it is a corporation authorized to act on
behalf of the entity designated above and authorized to do business in Oregon or is an independent
Contractor as defined in the contract documents, and has checked four or more of the following
criteria:
./
v
./
v
V
(1) I carry out the labor or services at a location separate from my residence or is in a
specific portion of my residence, set aside as the location of the business.
(2) Commercial advertising or business cards or a trade association membership are
purchased for the business.
(3) Telephone listing is used for the business separate from the personal residence listing.
(4) Labor or services are performed only pursuant to written contracts.
(5) Labor or services are performed for two or more different persons within a period of one
year.
(6)1 assume financial responsibility for defective workmanship or for service not provided
as evidenced by the ownership of performance bonds, warranties, errors and omission
insurance or liability insurance relating to the labor or services to be provided.
~~~
Contractor
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Contract for Goods and Services Less than $25.000. Revised 06/30/2008. Page 4 of 5
.....--.,
ACORD" CERTIFICA TE OF LIABILITY INSURANCE I DATE (MMIDOIYYYYI
. 10;.......--' 9/15/2009
PRODUCER (541)485-6633 FAX: (541)485-3946 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
Beecher Carlson Insurance Agency LLC ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
59 E 11th Ave ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
PO Box 70206
Eugene OR 97401 INSURERS AFFORDING COVERAGE NAIC#
INSURED INSURER A:. North Pacific Insurance Co . 23892
Mountain View Paving Inc INSURER 8: SAl F 52412
2560 E Main Street INSURER c.
INSURER 0:
Ashland, OR 97520 INSURER E:
COVERAGES
THE POLICIES OF INSURANCE USTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWTHSTANDING
ANY REQUIREMENT. TERM OR CONDITION OF ANY CONTRACT OR OTHER ~UMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR
MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH
POUClES. AGGREGATE LIMITS SHOVlIN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
I~~~ ~~~}, TY=nF POLICY NUMBER I ~PTLJCY EFFECTIVE ~~!fJM~~~&.~ LIMITS
~NERAL LIABILITY EACH OCCURRENCE , 1 000 ooe
~ 3MMERCIAL GENERAL UABILlTY PREMISES 9Ea ~~~ncel I 100 000
A - CLAIMS MADE 00 OCCUR 08154211 9/25/2009 9/25/2010 MED EXP (Anyone person) I 5 000
PERSONAL & ADV INJURY I 1 000 000
GENERAL AGGREGATE I 2,000,000
-il'~ AGG~nE LIMIT APrl PER: PRODUCTS - COMP/OP AGG I 2,000,000
X POLICY ~,8,g; LOG
~!!TOMOBILE LIABILITY COMBINED SINGLE LIMIT I 1,000,000
~ ANY AUTO (Ea accident)
A - ALL OW'NED AUTOS 08154211 9/25/2009 9/25/2010 BOOIL Y INJURY
{Per person) I
- SCHEDULED ^UTOS
- HIRED AUTOS BODILY INJURY
I
~ NON.OVVNED AUTOS (Per accident)
PROPERTY DAMAGE ,
(Per accident:)
~RAGELIABILlTY AUTO ONLY- EA ACCIDENT I
ANY AUTO OTHER THAN EA ACC I
AUTO ONL V: AGG I
~ESS / UMBRELLA LIABILITY EACH OCCURRENCE I 1 000 000
X OCCUR D CLAIMS MADE AGGREGATE I 1 000 000
.
A :;i DEDUCTIBLE ~08154211 9/25/2009 9/25/2010 I
X RETENTION I 10,000 I I
B WORKERS COMPENSATION I I T~.;IiJNs I IOJbl-
ANO l!!MPL.O~~' LlAelLlTV Y I N 500 000
ANY PROPRIETORIPARTNERlEXECUTIVE D EL EACH ACCIDENT .
OfFICERlMEMBER EXCLUDED? 10/1/2010 EA EMPLOyr=1
(Mandatory in NH) 1496578 10/1/2009 EL DISEASE I 500,000
~~I~~~~~~16~S below E,L. DISEASE. POLICY LIMIT I 500 000
OTHER
DE$CRIPTION OF OPERATIONS I LOCATIONS I VEHICLES I EXCLUSIONS ADDED BY ENDORSEMENT I SPECIAL PROVISIONS
Re: Ashland Airport
CERTIFICATE HOLDER
CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION
City of Ashland DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAll ~ DAYS WRITTEN
90 N. Mountain NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE lEFT, BUT FAILURE TO DO SO SHALL
Ashland, OR 97520
IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER. ITS AGENTS OR
REPRESENTATIVES.
AUTHORIZED REPRESENTATIVE 14./.J~
M Godfrey, CIC/SUENOA~' <?
ACORD 25 (2009/01)
INS025 (200001)
(t) 1988-2009 ACORD CORPORATION. All rights reserved.
The ACORD name and logo are registered marks of ACORD'
01/15/2008
03:01 541-535-3865
MOUNTAIN_VIEW PAVING,INC.
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ASPHALT PAVING:
1 PREP AN AP..EA 1,461 SQUARE FEET FOR PATCHING,
2 RE COMPACT~.
3 PAVE THE ABOVE AREA WI1H 48 COMPACTED ASPHALT. TWO LIFTS.
PRICE BASED ON $3.<W PER SQUARE FOOT,
'6<:f.- t...' '7 f2 e-e I~
t/VL (/ ? c/ .j/'
WE PROPOSE hereby to furnish materiaJ and Jabor-- complete in accordcnce with the al>Ov9 :specific.atio."1$. fOr the Burn Qf:
FIVE THOUSAND ONE HUNDRED AND 00/100 . doll,,, ($ $5.100.00
~nt to be made S$ fol/Qvv$;
I.
TOT~DUE~NCW~~ONOFffiO~~
All r.mte>bI ~guarantaed lOtl6a:!: ~,AlI wor!<:to De=ml)leted: In 2 prol'~ rnann&/'
acrotding to ~ ~ hrt at.9ratioo Or ~ from above ~tlons inYoMn;
adc!iiD'ltl work. and adra C08tB will 000Qm9 an ec!J8 charge &.9 and eboYe the~"1&. If 8lJb.-
b~ana/crb8Seis P(ep.:!~ byQ'thero., gual'antee i$1mit9d towo~.AB a~ are
contingent upon ~,..tri~, accidenls.. inclement wliIatMl', or ot~r o;;f(!~yo t>eyond Cur control.
Employees 01 cl;Intra~ are covered by $t;;tt9 insurance faw::;. Tlli!rrns: payment in MllJl1
CQffiplstion Qf project, unle$,$ othar~-ner.2s ate mad& in w;rnng. A 1..5% P9I" month r~
C1'IS.."g9 Will be added on.::U pOLS< due ~ (:m ",n.'"U.Ial ~ ~ of 18%). n BISge:iQn 1$
ins5tu!ed ~ri::;1ng direcli'fOL't o:th~ ~~:he;ml't'Silirt(; ~shall t'9 enti%ied to r9\l,$OflEI.bJ9
~l'11$Y's tees ancl costs ineurrcd. CCoe# 59920.
~/-?/~
Nat9: This p~ may be
Wlthdr'BWnby'~ifffl;'l:~witni:'t
30
day$.
ACCEPTANCE OF PRoPOSAL -The ebove prices. speoificsli003
and conditions are sa.tisf~C'tQry and are hereby ilIccemGd. You 'are authoriza:d Sisinature
to do !:he V(Qril; as specified. Pa.yment wiil be madg as outlined ~boV0,
Signottvf'9
D3\eQf~r...noEI:
Sep.09.2009 05:53 PM KNIFE RiVER MATERIALS 5416644567
1/1
Proposal
LTM, INCORPORATED de.
~~ KN9[FlE RDV[E~ aragon Lieens. #66603
C.i1foml. Weens<> iIIill7735
MATERIALS
All MOU RESOURCES COMFA.'iY
P.0.B0lC1146 Telephono 77o..Z660
Modford, Oregon 97501 Fox 664-4567
EQU~O~~UNrrYHMPWCYeR Date: 09/09/06
PROPOSAL SUBMITTED TO: JOB NAME DESCRIPTION/LOCATION;
City of A,hl.nd Morton $11'00It Trenoh Prep./II Patching
Attn: Mr. Torry Oldfl6ld, Walar Quality SupoMoor Morton Street - From Holly 51. to Pennsylvania Ava,
Phone: 662-2326 Ashland
Fax: 552-2329
ITEM DESCRIPTION QTY UNIT PRiCE TOTAL PRICE
1 Removal & Offnaul4' of aoo"""ala base from 1 464 50uar. 1 LS $8 600.00 56 600.00
f.el of trench.
Place 4' of Class 'C" Aeohelt Concreta
In two 211ft. 137 tons
Based on 1 464 ;.uara f.at of trench
Job 'p""lflo note.; TOTAL :>>>>1 $6~SOO.1lG
Pri<;eo""iudo. pravoillnsl ""se ",teB. Based en paving In .! lift(s).
Basad on paving In J.. mobill...l1on{e),
Elu;lud.. ccmpsctlon of oagrogme b_ "'_als, 111ls price Is only velid If paved before: IOctober 31st. 2009
If oaved aftar this date a revlsad nuota is necessarY.)
General Conditions
1. Bond feQ aro excluded. Please add 1 % If required. All constructlon fen & pennlta excluded.
2 Mix design, quality control and de""l", testing ara axcluded for tha at-ove Items.
3 Grading and compaction of aggregates. a~jJhait paving seal CQat. prfma coat and soli starila:nt are excfuded.
4 exclusions: temporary or permanent pavement metklngs of ;iny klndj adjustments of uUllllesj !Surveylng
adjustmsnt of uUllties: .uIVaylng or layout, pavement cleaning or swaaping.
6 Baeed on free ;:md clear access, without hlndranca by other operatlons.
6 Sanitary 10eillUe. to b. proVided byothe"',
7 ProJact scnaduie 10 bs r.ved and epprovad by KRM prior 10 eubmissicn to owner and mulUsllY egrsed upon
pMor 10 KRM .tarllng 0118 worn.
6 Thla peckaga ia all or none and m.y not be aplit up or dlvidsd.
9 DBE Participation Includad In thl. .ubquotal.: $0
10 Tamporal)! protection cf""lIey gutta"" concrete crosswalb. & concrete aprons by othe,...
11 II Owner or Prima COntract<>r Inola'" upon eomplaticn of ths work again.t Ih. edvice of L TM,lnc. reg.rellng westhar or subsurface
conditicn3 Ihe Owner or Prime Contractor shan ..-sums ElII risk of defeats due to weather or ai.lbaurtaGB conditions.
:~' '1Vt. ~ ~..,.I 9 -9 - ~ cy
Submitted by: g;,,1 Data:
David Vlscounty - Custom Jobs Eellmetor
Phona: 641,732.2737
Owne", Acceptance:
Dale:
08/31/2009 13:35
5418304512
PACifIC PAVING, INC..
'F
, .
A" X
.,'.. "
To "I~' .O~~ ~L-7)'
Name:
Phorie numb<or.
.F"'" number.
OUtll""t
o FQt Re1l1-
o PI<laS<> Con-ment'
o Pie.... Reply
"-
PACIFICPAVINGINC
P.O. B"d~1.
Whlto coy, oli 915'9~ti3i.'
PAGE 01
: l"~'" ...1.172....16
f'1Dd S41:"li~0A6IL
/
..
. From I~ ~fItd;)E;.
, :j'AclI'IC PAVING; lHe:' .
. F'!Ione: 541,712,;%16
~i= $41'830-4611 .
OateSatit: g. ~! ~ 0 'J
"\
Tlm.....;.rit~.
NiAmb1!t of;i~ lndjJ<:ilr.g<XlYel' PMe: J.
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08/31/2009 13:36
5418304612
PACIFICPAVINGINC
PAGE 02
PROPOSAL SUBMl'rTED TO:
P.O. Box 2370" White City, Oregon 97503.0370
Office 541-772-4616.. Fax 541-830-4612
PH
951-0326
JOB NAME _
Morton Street
STREET
DATE
August 28, 2009
AMb
. City of Ashland
:so EEl
90 N. Mountain Avenue
err Ashland STdi{E97520
CITY
Between Holly and Pennsylvania
Ashland ST ATE
Commercial Patching
We he,oby suhmit specificalions and estimates for:
1. Furnish and install 4" of asphalt over treD.ch patch approximately 1,467 sq. ft.
We ~y~!! to:fDm1:ah thcllbove 100 I>lld mscTIaJ::; ifl~.eo with ~ ~~ specll'lcstiont.. fer !he p:m of:
"""Five Thousand Two Hundred Ten and 00/100*"*
U*$5 210 00"**
""11=($ ., )
TERMS: Cash on CQTnpletion of job. unless other etrnlgctnettts ~ madE: in \Witing. A 2% pcr mootl\ FiNi\NCE CHARGE 'VI.;11 he CJdded mt all pa.'lt due accounts,
an ANNUAL PERCENT AGB RATE OF 24%. 1n the cvc:'lt any bals:noe 1:1 turned ovct to Wl nttOmty for collcctirm.. or ;fa Is.wsutt is filed to col1cct MY balElllce,
includingll:pPeals from trial. the ~ailing party !>halJ ~ entitled to his r=softSbk: :rllDm.q fed: 2nd n:::asonablc CX1Jenses ofiitlpion,:rocl1 a'l i[l~tigatiOl1.
deposition. prcvis;Ql'InJ pro~."1 Mid other like ~. All msterial is gum;tr.teed ro be 8$ sp"'..cmed. All work ttJ. be completed m a wol'kt1wllike manner ~lXlOTding
to !itamlard pmctiCC$. Any :dtcnl.tion or deviation ftom ~ spccificmio\'1s ilWoMng additi<msJ '$\'Oik tmd. extnI roms will ~ an e:rtra chsrge over and above
the -estimate. Jfsubbase 1ndlor bnse i, prepared by others. then guarantee is limited tiy~'Ot'krn;mg,jp. Tne normd SOil stcrili7.alion )1r~s will not kill Bll typcs of
vegenttion.end we will not be re..~poNi:ble for any d~gcd payement. du~ l;Q the groWth ofvc:gclWon. All agroolllcnts oontingent oprm striku1, accidents or delays
beyond Out cotml:lL (fthis contmct exceeds S1,OOO, Ihc "n-nei' m:frtlowl=~ receipt of the "in:fbmuttiOl"l Notice to Homl!Qwners ~iiout Con~tion l..ien!i." '('hi!;
prOpo:;a1 may be withdra\lO'11 b-J us ifoot occcptcd within 30 days. CCB ffSiJ8:3S
__ ~ c.J. 4--- Tory W '""'" 0!Il.
Acceptance of Proposal
The above pricos, specifications and _clition'.... sali,factol)' aM an: hereby a=pled. You IlTe au1l1ori:red to do all of the wolk '" specified.
payment will be made as outlined sb<lve. .
Signalut<>
Date:
~1'7'Y RECORDER
Page 1/1
1"..
._~
CITY OF
ASHLAND
20 E MAIN ST.
ASHLAND, OR 97520
(541) 488-5300
:i?:.~".~>!,]DA:rE~'fJ;:'~J.i ~~, ..:;lR01NUMBER~;;;i:::~i
9/17/2009 09215
VENDOR: 000111
MOUNTAIN VIEW PAVING,INC
2560 EAST MAIN ST
ASHLAND, OR 97520
SHIP TO: Ashland Water Department"
(541) 488-5354
90 N MOUNTAIN
ASHLAND, OR 97520
FOB Point:
Terms: Net 30 days
Req. Del. Date:
Speciallnst:
Req. No.:
Dept.:
Contact: Terry Oldfield
Confirming? No
~i.iu~an1itvZ~J ~;WnTt:';J ~'~.~~'b:,~1_,~~"~ ,;:?: '._::~:.:,:~:'~,::':-~ti~~>':~~.~~6e~s~rrj)tion;~'~:~(~\ '~:_ ';,' .,;,. ;,;, ".",,;~ ~t'L~'uHmp.'Hc'eL~:~:l.: :K#:1E~'t;~8ric~: ~',":I'~
Morton St Patch - 1,461 Sq Feet @ 5,100.00
$3,49/Per square foot
SUBTOTAL 5 100.00
BILL TO: Account Payable TAX 0.00
20 EAST MAIN ST FREIGHT 0.00
541-552-2028 TOTAL 5,100.00
ASHLAND, OR 97520
~.c '7AccolJ'ntrNumber~ ~~? 'f ~,"~;_JBrorectfN'umber[)..:_~"~j l'~;,~~ 7 ;Am6unC'~.: "'-' ~'.=':ft:ccounfNumtJer,="~'~J .~;,_ ~~r6jectfNJrmlJer;J:~'~,,~~ ~~o_"!~;.'!~mo~dn(~,', ,~~
,.
E 670.08. 1 8.00.704 1 0 5 1 00.00
,
#-,;h~. ,t' i;i--- '0r/~
thorized Signature
VENDOR COPY
A. request for a Purchase Order
REQUISITION FORM
CITY OF
ASHLAND
Date of Request:
I..... ." "1
.'J.;'.l:'/,~.'J
I' ' 'I
'.'
. , : , 'c'
. -" .. .
THIS REQUEST IS A:
o Change Order(existing PO #
Required Date of Delivery/Service:
Vendor Name
Address
City, State, Zip
Telephone Number
Fax Number
Contact Name
/y}(jl!rv/i"+IIV l/J E.<....J P.'~VirV' .I,ve
C}.(}C,O [""4 I"J
AS-H'L.!\i'-'!) .o,e. 9'fS;2c..J
- ,
5';.5 - iJ'I(U
c Ifv~I5",y 1"1<1Y iV;>
I .
SOLICITATION PROCESS
Small Procurement 0 Sole Source 0 Invitation to Bid
0 Less than $5.000 0 Wntten findings attached (Copies on file)
o Quotes (Optional) o Quote or Prooosal attached
Coooerative Procurement 0 Reauest for Prooosal
o State of ORIWA contract (Copies on file)
Intermediate Procurement o Other government agency contract 0 Soeciall Exemot
Jl (3) Written Quotes 0 Copy of contract attached 0 Written findings attached
(Copies attached) 0 Quote or pronosal attached
0 Contract # 0 Emeraencv
0 Written findings attached
0 Quote or ProDosal attached
Description of SERVICES
('10,2iClN S,. AS;::W,qc..'i /Q..;rCH
Total Cost
1,-/(,/ S'i'P+-
~. "
i
.' I
1
Per attached PROPOSAL
'-~.' . .' "'":' , ',' '
:($ 'j..':' d~\()(j
"
.', I
.\
~I
Item #
Quantity
Unit
Description of MATERIALS
Unit Price
Total Cost
Project Number ______' ___
h'Si;OiFAi:.fcoSif'; .,
~"- O!'~'\:f')";' _.~ '. u:'~
f' . ,',)
;~$.. c.,;; ~,:;: ,.<.".:.1
o Per attached QUOTE
Account Number62Q, 91- if, {,IS}, YJ!,'{.I,t9
'./terns and services must be charged to the appropriate account numbers lor the financials 10 reflect Ihe acfual expendilures accuralely.
By signing this requisition form, I certify that the information provided above meets the City of Ashland public contracting requirements,
and the documentation can be provided upon request.
Employee Signature: ~ 7 t1 /:/L(/ SupervisorlDept. Head Signature:
G: Finance\Procedure\AP\Forms\8_Requisition form revised.doc
Updated on: 911412009