HomeMy WebLinkAbout2009-227 Agrmt - Star Collision Centers Inc
CITY OF
ASHLAND
"
Agreement for Towing Services
TillS AGREEMENT is entered into between the CITY OF ASHLAND, OREGON, by and through the
City Council, hereinafter referred to as City, and STAR COLLISION CENTER. INC. dba STAR 24-
HOUR TOWING, hereinafter referred to as Contractor.
WHEREAS, the Ashland Police Department regularly requests towing and impound services; and
WHEREAS, the Ashland Police Department would like to establish standards and guidelines for tow operators
that respond to tow requests by the Department; and
WHEREAS, Contractor responded to City's Request for Proposals for towing services and was selected by the
panel that reviewed the proposals.
NOW THEREFORE, CITY AND CONTRACTOR HEREBY AGREE AS FOLLOWS:
1. DEFINITIONS.
1.1. AGREEMENT: This document, entitled Agreement for Towing Services, and any exhibits
incorporated herein.
1.2. CITY: Authorized employees ofthe City of Ashland, including, but not limited to, the Ashland Police
Department and Ashland Fire and Rescue,
1.3, CONTRACTOR: A tow company, which is partyto this Agreement, its employees, agents and
associates, including all principal parties, such as its officers, directors and managers.
1.4, GATE FEE: Fee assessed for access to a vehicle, whether for release or retrieval of personal effects,
on City holidays or outside regular business hours.
1.5, GVWR: Gross Vehicle Weight Rating as specified by the manufacturer.
1.6, HOLIDAYS: The days of the year observed by the City include: New Year's Day, Martin Luther
King, JL Day, President's Day, Memorial Day, July 4th, Labor Day, Veteran's Day, Thanksgiving
Day, Day after Thanksgiving, and Christmas Day.
1.7, OAR: Oregon Administrative Rules.
1.8, ORS: Oregon Revised Statues.
1.9, OWNER: The person in whose name a vehicle title is registered, or the person who has the right to
possession of the vehicle.
1.10, OWNER'S AGENT: A person authorized by a vehicle owner to have access to the vehicle.
1.11. PERSONAL EFFECTS: Property within a vehicle that is not bolted, fastened, snapped or otherwise
attached to the vehicle.
1.12. RELEASE: A document issued by the City authorizing the Contractor to release the vehicle to the
person named. .
1.13. TOW: To mechanically draw, pull, or haul by use of a tow truck.
1.14, TOW DISP ATCH(ER): The company under contract with the City to provide central dispatching of
towing services,
1.15, TOWING SERVICES: Services performed by Contractors defined in this Agreement, including:
towing, winching and recovery, dollying, disabling drivelines, secUring unstable loads, clean up at
accident scenes, moving cars at the storage facility, storage, and disposal of unclaimed vehicles, and
the following types oftows:
1.15,1. CLASS A: A tow, or services request, of a single vehicle that has a combined GVWR of26,000
or less including the required Class A tow truck.
1.15.2, CLASS B: A tow, or service request, of a vehicle or vehicles that does not exceed GVWR of
80,000, not including the required Class B tow truck.
RFP Towing and Storage Services, 10/14/2009, Page 1 of8
~,~".-" \.-LA>:>>:> \.-: A tow, or servIce request, ot a vehIcle or vehicles that does not exceed GVWR of
98,000, including the required Class C tow truck.
1.15.4, NON-PREFERENCE TOW: A request for towing services ordered from the rotation list.
1.15.5, .fREFERENCE TOW: A request for towing services specifically naming a tow company either
~ on or off the rotation list. '
1.16, VEIDCLE DESCRIPTION: A description ofa vehicle including at a minimum the license
information, issuing state, make, model, year, color, body style, and vehicle identification number
(VIN). '
2, SCOPE OF SERVICES,
Contractor agrees to tow and store vehicles when requested to do so by City or Tow Dispatch. Towing
requests may include abandoned vehicle tows or impoundment tows. The Tow Dispatcher will forward
such requests to Contractors under contract by the City.
3. COMPENSATION, Contractor will not be paid for its services by City; however, Contractor will collect
fees owed from owners, lien holders of vehicles towed, or others paying on their behalf. Contractor will
provide its services at the rates att~ched to this Agreement and hereby incorporated as Attachment A.
4, TERM, This Agreement is effective upon execution by both parties, and it shall continue for two years
thereafter. Upon expiration of this Agreement, Contractor may request a two year extension by contacting
the City in writing more than 45 days before the expiration of this Agreement. The extension shall be
granted unless the City objects in writing more than 30 days before the expiration of this Agreement.
. 5, CONTRACTOR MINIMUM SERVICE REOUlREMENTS,
5,1. LICENSES.
5,1.1. GeneralOperations. Contractor shall possess a City business license and all commercial
vehicle and operator licenses required under local, state and federal regulations, including but not
limited to, the Oregon Department of Motor Vehicles, Public Utilities Commission, and '
Department of Transportation.
5,1.2. Sale & Disposal of Vehicles. Contractor shall meet all state requirements and possess bonding
necessary for the sale and/or disposal of vehicles.
5,2, TOW VEIDCLES, ,All tow vehicles shall comply with minimum local, state, and federal equipment
standards for common carriers and tow trucks as specified in the Oregon Revised Statutes, Oregon
Administrative Rules, Department of Motor Vehicle Laws, and all other applicable laws.
5,2,1. Vehicles Required, Contractor shall possess a minimum of two Class A tow vehicles, one Class
B tow vehicle, and one Class C tow vehicle. Each vehicle must meet all of the requirements for
its class required by OAR 257-050-0200 and OAR 734-076-0015(17).
5,2,2, Safety Devices, All vehicles shall have all safety devices and equipment required by law and
shall maintain such devices in good operating condition.
5,3, TOW OPERATORS, Contractor shall comply with all federal, state, and local laws and regulations
and have the appropriate licenses and endorsements to operate tow trucks.
5,3,1. All persons conducting any and all business related to this Agreement shall be identified on a
personnel roster submitted prior to signing this Agreement. Any changes to personnel shall be
reported to the City by the 10th day of the month following the change.
5.3.2. In addition, Contractor shall be subj ect to criminal background investigation, and all employees
who represent the business must be free of any convictions for felonies.
5.4, COMMUNICATIONS,
5.4,1. Contractor shall have a dispatch facility with equipment capable of two-way voice
communication with Contractor's tow trucks to dispatch tow services 24 hours a day, 365 days a
year.
5.4,2. Contractor shall have a facsimile machine installed on a line dedicated to fax transmissions only,
fully supplied and ready to receive and transmit at all times. Facsimile machines shall be set to
provide the sender's identification.
5,5. RESPONSE TIME. Contractor shall respond to all tow requests dispatched to Contractor by the Tow
RFP Towing and Storage Services, 10/14/2009, Page 2 of8
~
UIspatcher WIthm thIrty l JU) mmutes ot receIving the dispatch.
5.~, PLACE OF BUSINESS AND OPERATIONS;
5,6.1. Business Office,
5,6,1,.1. The Contractor has an established place of business within the Ashland city limits.
. 5.6,1.2, The place of business has an office area that is accessible to the public without entering the
storage facilities,
5.6.1.3, The business office is open for the purpose of inspection of business records and towing
equipment from 8:00AM to 5:00PM excluding weekends and holidays.
5,6,1.4, The business office shall maintain records that contain the following information for at
least three years for each tow: vehicle description; location from which vehicle was towed;
location vehicle was towed to; towing operator; reason for the tow; time and date of service
including any storage dates; and an itemized list of services and fees.
5,6,1.5, The Contractor has personnel available 24 hours a day, 365 days a year, who can be
contacted to release impounded vehicles or property in vehicles. The contact number for
personnel shall be posted and clearly visible whenever the business office is closed.
5,6.2. Storage Facilities,
5,6,2.1. The storage facility shall be within ten miles ofthe Ashland city limits.
5,6,2,2. The storage facilities shall be secured with a combination of closed buildings, fencing, and
locks to protect against unauthorized entry in accordance with OAR 257-050-0140(16)-
(17).
5.6.2.3, The storage facilities are under Contractor's exclusive control and are not shared with other
tow companies.
5,6,2.4, The storage facility complies with all zoning requirements of all applicable governments.
5,7, INSURANCE REQUIREMENTS,
5.7.1. Contractor shall at its own expense provide the following insurance:
5,7,1.1. Worker's Compensation insurance in compliance with ORS' 656.017, which requires
subject employers to provide Oregon workers' compensation coverage for all their subject
workers,
5,7.1.2, General Liability insurance with a combined single limit, or the equivalent, of not less than
$1,000,000 for each occurrence for bodily injury and property damage, or insurance in the
amount required by ORS Chapter 825. It shall include contractual liability coverage for the
indemnity provided under this contract.
5.7.1.3, Automobile Liability insurance with a combined single limit, or the equivalent, of not less
$1,000,000 for each accident for Bodily Injury and Property Damage, including coverage
for owned, hired or non-owned vehicles, as applicable.
5,7.1.4, Other insurance for garage keeper's liability, insurance to protect against vehicle damage,
, and cargo insurance as required by OAR 257-050-0070.
5.7,1.5, Additional Insured/Certificates of Insurance. Contractor shall name The City of Ashland,
Oregon, and its elected officials, officers and employees as Additional Insureds on any
insurance policies required herein but only with respect to Contractor's services to be
provided under this Agreement. As evidence of the insurance coverages required by this
Agreement, the Contractor shall furnish acceptable insurance certificates prior to
commencing work under this Agreement. The certificate( s) will specify all of the parties
who are Additional Insureds. Insuring companies or entities are subject to the City's
acceptance. If requested, complete copies of insurance policies, trust agreements, etc. shall
be provided to the City. The Contractor shall be financially responsible for all pertinent
deductibles, self-insured retentions and/or self-insurance
6, TOW ROTATION,
6,1. Requests for towing services by Contractor for non-preference tows will be made from a rotational list.
The list will be in alphabetical order of the tow companies' names. Calls will be dispatched by Tow
Dispatch to the next Contractor 'on the list with each successive call in the order that calls are received.
If a tow is canceled before the next Contractor on the list has been assigned a tow, then the Contractor
that received the cancellation will get the next tow assigned, unless the list has proceeded to the next
RFP Towing and Storage Services, 10/14/2009, Page 3 of 8
tow company. It the rotatIOn lIst has proceeded to the next tow company, then the Contractor will not
get another call until the list rotation has been completed. The full rotation will be observed in such
cases in order to maintain the integrity of the list. City may cancel the dispatch of a tow request for any
reason ~eemed necessary up to the point that the Contractor hooks up the vehicle to be towed.
l"reference tow requests by the City will not be included in this Agreement.
7, RESPONSE TIME,
7,1. Contractor shall inform Tow Dispatch whether it accepts an assignment within three (3) minutes of
receiving a call. Contractor shall not accept an assignment unless it has the equipment available and is
capable of responding and arriving within the required timeframes outlined in this Agreement.
Contractor shall not accept a call and then later decline it, except for circumstances beyond the control
of the Contractor,
7,2. Contractor shall respond to all tow requests dispatched to Contractor by the Tow Dispatcher within
thirty (30) minutes of receiving the dispatch.
7.3. Lack of a timely response may result in the Contractor being canceled from the call and placed at the
bottom of the rotation list. Repeated lack of timely response may result in termination of this
Agreement. '
8. DECLINING TOW REOUEST.
8.1. Contractor shall inform the Tow Desk, within three (3) minutes ofreceiving the dispatch, if Contractor
is for any reason unable to respond to a tow request, or unable to respond within the required time, and
must decline the tow request. Contractor shall inform the Tow Desk immediately if, upon arrival at the
tow scene, any aspect ofthe towing situation prevents performance ofthe tow. Declining a tow request
more than three minutes after the Contractor receives the dispatch shall be considered failure to
respond.
8.2, If a Contractor declines a tow request, the rotation is advanced and the next available Contractor on the
rotational list shall be dispatched.
8.3, If a Contractor is offered a request to tow multiple vehicles, but'is unable to take all of the tows, the
Contractor shall not have to decline the tow request as long as the Contractor is able to take at least one
of the tows during the initial dispatch call.
9. STORAGE PRACTICES.
9,1. Contractor shall store all vehicles towed under this Agreement at its storage facility location designated
as the primary storage location according to the Proposal and this Agreement.
9,2, Vehicles up to twenty (20) feet in length shall be considered to be one storage unit and shall be assessed
the allowable rate for one (I) storage space. The determination of the length of a vehicle shall be
limited to the actual area the vehicle and its load (if applicable) cover or project over.
9,3, Contractor shall exercise reasonable care to protect stored vehicles and the personal effects thereof from
vandalism, theft or burglary. For purposes of this Agreement, reasonable care shall mean, at a
minimum:
9.3.1. Store vehicles in the storage facility completely enclosed by a fence, or other enclosure, and keep
all gates, doors and other openings secured at all times except during authorized entry into, or
exit from, the storage facility.
9.3.2. When door keys are available, locking vehicle doors and keeping key(s) tagged and stored in an
area protected from unauthorized access.
9,3,3, , Close vehicle windows and sunroofs, using a tarp to protect a vehicle with broken windows or
un-closeable sunroofs. No additional fee will be assessed for this service.
9,3,4, All persons, who are not Contractor personnel, will be escorted when they are inside the secured
area.
10, RELEASE OR DISPOSITION OF A VEIDCLE,
10.1. Contractor shall provide the following information whenever a vehicle owner/ owner's agent inquires
about the release of a vehicle:
10,1.1. Whether the City must authorize release of the vehicle;
RFP Towing and Storage Services, 10/14/2009, Page 4 of 8
~u,~,.<;. wnen a gale tee IS applicable and the amount due; and
10.1.3, Any additional fees that may apply.
10,2, Contractor shall only release vehicles to the registered owner/owner's agent or a person that has legal
right t,o the vehicle under Oregon law unless the CIty has placed a hold on the vehicle. ,
10.3, Contractor shall release stolen vehicles to the owner/owner's agent upon payment of towing and
storage charges without a release from the City unless the City has placed a hold on the vehicle.
10.4, If the vehicle was impounded for insurance purposes or do to a criminal hold, the Contractor shall not
release a vehicle to the owner/owner's agent without a written release on city letterhead from a City
representative. The City shall note on the Vehicle Inventory Form or during the tow that "release is
required" or that there is a "hold" on the vehicle if a written release from the City is required,
10.5, Contractor shall allow any person who shows proof of ownership or authorization to view the vehicle
during normal business hours unless the vehicle was seized or stored as evidence by the Ashland
Police Department.
10,6. Unless a hold is placed on a vehicle by the City, the contractor shall allow retrieval of items of a
personal emergency nature, such as eyeglasses, medication, clothing, identification, wallets, purses
(and their contents), credit cards, check books, any known money-currency, and child safety car and
booster seats, except as provided in ORS 819.110 and ORS 819.160.
10.6.1. Contractor shall not remove any parts, property or personal effects or any other thing from a
vehicle, except as specifically permitted in this Agreement, or at the explicit request of the
vehicle owner/owner's agent.
10.7, Contractor shall assume sole responsibility for the theft, disappearance, or damage of a vehicle, its
parts or any personal effects within the vehicle, once the vehicle has been taken under tow. This does
not include items removed from the vehicle and taken into custody by the City.
10.8. Contractor shall deliver any citations accompanyillg the vehicle when releasing a vehicle to the
owner/owner's agent.
10,9, Contractor shall provide a notice of release to the City for any vehicle in which the Contractor
forecloses a possessor's lien, obtains a dismantling certificate, accepts title in lieu of payment, or files
a DMV Form 271.
10.10, Contractor shall abide by all applicable state and local laws when selling or disposing of an
unclaimed vehicle.
11. COMPLAINTS.
11.1. Contractor's place of business and storage facility shall have posted in a prominent place a notice
entitled "Complaints" setting forth the Contractor's address and telephone number to which
complaints should be directed, and a notice that a record of all complaints shall be open to inspection
and review by the City at any time on its request.
11,2. Contractor shall provide the name, address and phone number of its insurance agent(s) and the
insurance company that issued its policy to any person who requests such information.
11,3, Contractor shall maintain a record of all complaints received either in writing or by telephone.
11.4, Contractor shall refer all complaints of unfair charges to the City.
11.5, Contractor shall provide the City with the name and telephone number ofthe person assigned to
handle complaints on its behalf. '
12, CONTRACTOR'S OBLIGATIONS AND DUTIES. .
12,1. Contractor or its insurer shall give 30 days written notice to the City in the event of any cancellation,
material change, reduction oflimits, or intent not to renew the insurance coverage(s).
12.2, After arriving at the tow scene Contractor shall perform the tow, or determine the appropriate
equipment necessary and summon it, as long as Contractor is authorized to perform the tow.
12.3, Contractor shall perform all work in a safe, courteous, and respectful manner.
12,3,1,1. Contractor shall not be verbally or physically offensive, abusive, disrespectful or
discourteous to any customer, motori~t, City employee or any other person.
12.3,1.2, Contractor shall not operate any vehicle or other equipment in performance of this
Agreement in a careless, reckless, or negligent manner.
12.4, Contractor shall be responsible for clean up of an accident scene as provided by ORS 822.225.
RFP Towing and Storage Services, 10/14/2009, Page 5 of8
Contractor shall carry, and use when necessary, absorbent material, brooms, shovels and waste
containers to clean the usual debris at accident scenes. Contractor shall train its employees in the
proper use of these materials,
12.5. ,Contractor shall make the business office and storage facilities available for inspection by the City at
, any reasonable time during normal business hours, '
12.6, Conp-actor shall not cause unnecessary damage to the persons or property of others while performing
under this Agreement.
12,7, Contractor shall not make any false statements of material fact, or omit disclosure of material fact in
performance of this Agreement.
13. DEFAULT,
13,1. Contractor agrees and recognizes that strict adherence to all terms, and conditions of this Agreement,
the rules and directives ofthe City and the laws of the City, State, and Federal Govemments which
are material to the performance of this Agreement, are in the public interest and of the utmost
importance to the City, and that failure to abide by all rules, directives, laws and all terms and
conditions ofthis Agreement may result in the City exercising its rights to terminate this Agreement
or impose other remedies. Contractor shall be in default of this agreement if Contractor:
13.1.1. Commits any material breach or default of any covenant, warranty, certification, duty or
obligation it owes under this Agreement;
13,1.2, Loses any license, certificate or certification that is required to perform the duties required by
this Agreement;
13,1,3, Institutes an action for relief in bankruptcy or has instituted against it an action for insolvency;
makes a general assigmnent for the benefit of creditors; or ceases doing business on a regular
basis of the type identified in its obligations under the Contract; or
13.1.4. Attempts to assign rights or delegate duties included in this Agreement.
14, TERMINATION,
14.1. MUTUAL CONSENT, This contract may be terminated at any time by mutual consent of both
parties.
14,2, DEFAULT OR BREACH.
14,2.1. Either City or Contractor may terminate this contract in the event of a breach of this Agreement
by the other. Prior to such termination the party seeking termination shall give to the other party
written notice of the breach and intent to terminate. If the party committing the breach has not
entirely cured the breach within 15 days of the date of the notice, or within such other period as
the party giving the notice may authorize or require, then the contract may be terminated at any
time thereafter by a written notice oftermination by the party giving notice.
14.2.2. Time is of the essence for Contractor's performance of each and every obligation and duty under
this contract. City by written notice to Contractor of default or breach may, at any time,
terminate the whole or any part of this contract if Contractor fails to provide services called for
by this contract according to the terms and within the time specified herein or in any extension
thereof.
15. MISCELLANEOUS,
15,1. NON-EXCLUSIVE, This is not an exclusive contract for towing services. The City may from time
to time utilize towing services for special needs outside this Agreement at its discretion. The City
will make all efforts to utilize the services of Contractors on the list consistent with the interests of
public safety and timeliness. c
15.2, NON-WAIVER. Waiver by either party of strict performance of any provision of this Agreement
shall not waive or prejudice the party's right to require strict performance of the same provision or
any other provision in the future. City's acceptance of Contractor's failure to perform an obligation
required under this Agreement, shall not affect City's remedies for failure to perform such
obligations.
15.3. INDEMNIFICATION, Contractor agrees to defend, indemnify and save City, its officers,
employees and agents hannless from any and all losses, claims, actions, costs, expenses, judgments,
RFP Towing and Storage Services, 10/14/2009, Page 6 of8 "
suoroganons, or other damages reSUltIng trom Injury to any person (including injury resulting in
death), or damage (including loss or destruction) to property, of whatsoever nature arising out of or
incident to the performance of this Agreement by Contractor (including but not limited to,
Contractor's employees, agents, and others designated by Contractor to perform work or services
.. attendant to this Agreement). Contractor shall not be held responsible for any losses, expenses,
claims, subrogations, actions, costs, judgments, or other damages, directly, solely, and proximately
caused by the negligence of City.
15.4, INDEPENDENT CONTRACTOR STATUS, Contractor is an independent Contractor and not an
employee of the City. Contractor shall have the complete responsibility for the performance ofthis
contract.
15.5. ASSIGNMENT AND SUBCONTRACTS, Contractor shall not assign this contract or subcontract
any portion of the work without the written consent of City. Any attempted assignment or
subcontract without written consent of City shall be void. Contractor shall be fully responsible for
the acts or omissions of any assigns or subcontractors and of all persons employed by them, and the
approval by City of any assignment or subcontract shall not create any contractual relation between
the assignee or subcontractor and City.
15.6. REMEDIES CUMULATIVE. The rights and remedies of City under this Agreement upon a
default or breach thereof by Contractor are not exclusive and City shall have all rights and remedies
allowed under applicable law in addition to the rights and remedies contained in this Agreement.
15,7, ATTORNEYS' FEES, If any litigation is commenced between the parties to this Agreement, the
prevailing party in that litigation shall be entitled, in addition to any other relief that may be granted
in the litigation, to a reasonable sum for that party's attorneys' fees, including attorneys' fees on
appeal. The amount of the fees shall be determined by the court in that litigation or in a separate
action brought for that purpose.
15.8, NOTICES, Except as otherwise expressly provided by law, any and all notices or other
communications required or permitted by this Agreement or by law to be served on or given to a
party ofthis Agreement shall be in writing and shall be deemed duly served and given when
personally delivered to the party, any managing employee of the party, or, in lieu of personal service,
when deposited in the United States mail, first class postage prepaid, addressed to the appropriate
party as follows:
CITY CONTRACTOR
City of Ashland
20 E. Main St.
Ashland, OR 97520 ' Ashland, OR 97520
15.9, STATUTORY REQUIREMENTS, ORS 279B.220, 279B.230, 279B,235, ORS Chapter 244 and
ORS 670.600 are made part of this contract and apply as though set forth fully herein.
15.10. LIVING WAGE REQUIREMENTS. If contractor is providing services under this contract and
the amount of this contract is $18,088 or more, Contractor is required to comply with chapter 3.12 of
the Ashland Municipal Code by paying a living wage, as defined in that chapter, to all employees
performing work under this contract and to any subcontractor who performs 50% or more ofthe
work under this contract. Contractor is also required to post the notice attached hereto as Exhibit B
predominantly in areas where it will be seen by all employees.
15,11, USE OF RECYCLABLE MATERIALS. Contractor shall use recyclable products to tlie
maximum extent economically feasible in the performance of the contract work set forth in this
document.
15,12, GOVERNING LAW; JURISDICTION; VENUE, This contract shall be governed and construed
in accordance with the laws of the State of Oregon without resort to any jurisdiction's conflict of
laws, rules or doctrines, Any claim, action, suit or proceeding (collectively, "the claim") between
the City (and/or any other department of the State of Oregon) and the Contractor that arises from or
relates to this Agreement shall be brought and conducted solely and exclusively within the Circuit
Court of Jackson County for the State of Oregon. If, however, the claim must be brought in a federal
forum, then it shall be brought and conducted solely and exclusively within the United States District
Court for the District of Oregon filed in Jackson County, Oregon. Contractor, by the signature
.
RFP Towing and Storage Services, 10/14/2009, Page 7 of8
herem ot Its authonzed representative, hereby consents to the personal jurisdiction of said courts. In
no event shall this section be construed as a waiver by City of any form of defense or immunity,
based on the Eleventh Amendment to the United States Constitution, or otherwise, from any claim or
from the jurisdiction.
.
15,1~, NONAPPROPRlATIONS CLAUSE. Funds Available and Authorized: City has sufficient funds
currently available and authorized for expenditure to fmance the costs ofthis Agreement within the
City's fiscal year budget Contractor understands and agrees that City's payment of amounts under
this contract attributable to work performed after the last day of the current fiscal year is contingent
on City appropriations, or other expenditure authority sufficient to allow City in the exercise of its
reasonable administrative discretion, to continue to make payments under this contract. In the event
City has insufficient appropriations, limitations or other expenditure authority, City may ternlinate
this contract without penalty or liability to City, effective upon the delivery of written notice to
Contractor, with no further liability to Contractor.
15,14. PRIOR APPROVAL REQUIRED, Approval by the City Councilor the Public Contracting
Officer is required before any work may begin under this Agreement.
15,15. CERTIFICATION, Contractor shall sign the certification attached hereto as Exhibit A and herein
incorporated by reference.
15.16. SEVERABILITY. If any provision of this Agreement is held by a court of competent jurisdiction
to be either invalid, void, or unenforceable, the remaining provisions ofthis Agreement shall remain
in full force and effect unimpaired by the holding.
15.17, COMPLETE AGREEMENT, This contract and attached exhibits constitute the entire Agreement
between the parties. No waiver, consent, modification, or change ofterms ofthis Agreement shall
bind either party unless in writing and signed by both parties. Such waiver, consent, modification or
change, if made, shall be effective only in the specific purpose given. There are no understandings,
agreements, representations, oral or written, not specified in this Agreement Contractor, by
signature of its authorized representative, hereby acknowledges that he/she has read this Agreement,
. understands it, and agrees to be bound by its terms and conditions.
INTENDING TO BE BOUND, the parties have executed this Agreement as of the date written below.
~
\ 0- 2- b-Cfl
Date
CONTRA<:'~
By: ~
Signature
J\(L~l\...l4\\-1~s\XXJ 0fL- cv.>N~
Print Name, Title
CITY OF ASHLAND:
By:
~ 5.- ~
Signature .
/O/Z? /~ 7
Date
,t' .,_
~~ ~<f.Ii I~c;,~
Print Name, Title
hAl ~c.E.. D/~~
RFP Towing and Storage Services, 10/14/2009, Page 8 of8
. ;t."
,.:;:/*i,:
..
;..;:~.::',: '.
~t~~,.,
~/
/'
--;
I. .
..~
7
/
;l>
~
c
;u
~
m
Z
en
o
00
tg~
m
,;~(::/.~o
.~~ :.r~ ~.. .".
;:-iF." ./1, ~~
'''{iif'''~
:;:.-,,,,-~:,,',~o
'::~POl.''Z}
';~4'''L.
"'t-:. ,;~;;;: ~
, '''-' <i -"0
;'., . "'":.,tm',.l z
, '/;: (' " :~: !:'
: '~;'\,..,,:' ."-
,..",.~'i 'p" 01
. r" '-\-:..f ~
-I ' " ~,..~ :~J~ ;-;;
o ,,'4; -;., ' '.~
III
~t:~ "~
o'lI't
en
nl I\) ffl
o Gl
Z (jj
)> -10
g o~~~
z 0021
~ z j!i>5
g _ '''~IC[
c:: -ffl N
en enc~
~Ol::!!lS
" Iii
!l1 ...
1" I
(
J
'--
;s:"tlen
gjO~
.."CJ:l;U
O~N
,;U -l>
.o~I
000
;coe
<0 ;C
-.j --!
01 0
~,::.;:
Z
Gl
-'.
',-
,:'..~..:,.'"',:'" :';
,"', rIl' ;,
'-,:.~,:~<
'.., .~ ..-..
, ., ...,.,..
.;~~~~f
'-
,
,
~
f
..
I
,
101m 1
r-'C;:;
, --j
,~ ~
w 0
N Z
Z
LIP
-J
~ ;..,
m I
!!/
,.
" I
"
'"
ill
en
..'
OJ
~C
Nfl>
gz:
,m,
,en III
j!r-(")
00 ::j
:;;g -<
(5::1 0
~~<n>
;g~CI)
~ ffl::J:
'O~ ~~
ZZ
Z Co
m '
"
C~
~><
en
!Jl~
~(i')
'r--
:;sCI)
-I
~,
5
z
,"
--'
".
ACORQTM , CERTIFICATE OF LIABILITY INSURANCE I DATE (MMJOD/YYVYI
10/1912009
PRODUCER THIS CERTlRCATE IS ISSUED AS A MATTER OF INFORMATlON ONLY AND
Zurich, ASM Account Service Center CONFERS NO RIGHTS UPON THE CERTIACATE HOLDER. THIS CERTIACATE
7045 College Blvd, DOES NOT AMEND, EXTENDORALTERTHE COYERAGE AFFORDED BY THE
POLICES BELOW,
OVerland P'!-J'k, KS 66211
Fax: 888-734.6776 Ph: 877-225.5276 opt. 1 INSURERS AFFORDING COVERAGE NAlC #
INSURED 012551400 SURER A: Universal Underwriters Insurance Company 411B1
STAR COWSION CENTERS, INC, DBA. STAR BODY SURER B: UniVersal Underwriters of Texas Ins. Co. 40843
WORKS DBA, STAR 24HOUR TONING DBA, STAR SURER C:
COLLISION CENTER OF ASHlAND, INC. DBA STAR
COWSlON CENTERS, INC. DBA STAR COWSION hNSURER 0;
CENTER STAR COWSION CENTER OF ROGUE RIVER,
INC, ~N;>URER E:
1024 SUMMIT AVE
MEDFORD, OR 97501
COVERAGES
THE PO...ICIES OF INSURANCE LISTED BELCW HAVE BEEN ISSUED TO THE NSURED NAMED ABOVE FOR THE PO..CY PERIOD INDICATED. NOlWrrHSTANDING
ANY REQUIREMENT. TERM OR CQIIOITIOO OF ANY CONTPACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSueD OR MAY
PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJEGTTOALL THE TERMS, EXGLUSmSANDCQIIDITlCNS OFSUGH POL(;IES.
AGGREGATELlMrrS SHONN MAY HAVE SEEN REDUCED BY PAlO CLAIMS.
INS. ADO'L TYPE OF IMSUHANCE POUCY NUMBER POUC'( EFFECTNE P~Tc;t:.l:n~~~ uwm
LTR INS.D DATE{l.UNDDiYY)
OENERALUABlLnY EACH OcaJARENCE. $
~OOMEAClAL GENERAL LIABILITY ~~,f~U $
("'.I AIM!'lMAm: c::J nr.nlR
I GENERALAGGAEGATE $
GEN'L AGGREGATE LIMIT APPLlE.S PER: PRODUCTS - ca.lP/Cf' AGG $
A ~I1fCUClBLELlASLITY ca.lBJNED SINGLE LIMIT $ 300,000
ANY AUTO (Eaa:.:k1enl)
f-
X ALL Oh'NED AUTOS
278516B 05.01-2009 05-01.2010 B-~~~~)URY $
SCHEDULED AUTOS
i HJRED AUTOS
NON-oNNEO AUTOS BOOLYINJURY $
{Pera:crd~IJ
== $
A DARAOE LIASILIT'( AUTO OIIL Y - EA ACCIDE~ $
=1' ANY AUTO 278516B 05-01-2009 05.01-2010 Of HER THAN EAACC $ 300,000
AlJTOOllLY: AGO $
A EXCESSJUUBREUA LlASLIIY EEhO:l:umlI"Jltl $ 5,000,000
RJ OCQJR D. a..AIMS MADE $
278516B 05-01.2009 05-01-2010 PAODUCTSCOMP/OPAGG $
~ DEDUCTSLE $
X AETENTl~ $0 $
WORKERS COI.lPa6ATIONANO IW A 10000EA
EMf'LO'I"ERSI'LIABILITY
Am PAoPAIETOAIPARTNEAlEXEQJTIVE E.L, EAQ-I ACCIDENT $
OFFICER/MEMBER EXQ.UDED1 E.L, DJs:ASE - EA EMPLOfEE $
II yes, dl9lrfbe under sPECIAL PROIISIOOS belaw E.L. DIs:ASE -PQ.ICY LIMIT $,
OTHER
Customer Auto - Direct Primary 278516B 05-01-2009 05-01-2010 $ 1 ,200,000 Lim~
Includes On-Hook Coverage
DESCAIPTIOO a= O'ERATJQIISI L~TJOOS/ VEHIQ.ESI exQ.USIOOSADDED BY ENDORSEMENT / SPECIAL PROVISIONS
Aulo L1abllfty coverage Includes Broadened Coverage other Properly (Cargo In Customers A1!los and Trallers).Universal
Underwriters Insurance Company provides primary liability coverage through Part 500 (Garage) of our Unicover Policy. The ooverage
afforded the insured under the Garage coverage part is consistent with the coverage available under the generalliabilily coverage part.
Reason for Certificate: Towing Agreement. End. 0389 Applies: Customer Auto legal liability for Natural Disasters.30 day notice of
cancellation aonlies, exceot for cancellation due to non oavment of oremium.
CERTlRCATE HOLDER CANCELLATlON
SHOLLD ANY OF THE ABOVE OESCRJaED POLICIES 85 CANC8.J..ED 85FORE
CITY OF ASHLAND THE EXPIAATIQ\J DATE THEREOF. TH51SSUNG NSUR5R WU alDEAVOR TO
MAL 1Q DAYSWRfITEN NorCETOTHECERTIFCATE HQ.DERNAM5DTOTHE
90 NORTH MOUNTAIN AVE LEfT, aUf FAILURE TO DO SO SfoW.L IMPOSE NO OI3L1GATI~ OR LIA8UN
ASHLAND, OR 97520 OFANY KINDUP(lNTHE INSURER. rrs AGENTS OR REPRESENTATIVES.
Attn: FINANCE DEPTMENT AlJIltC>>uzED REPRESENTATIVE
, r' -'
Fax: 1-541-488-5320
ACORD 25 [2001/1Il)
@ACORDCORPORATION 1988
IMPORTANT
If Ihe certOicale holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. A &alemerl
on this certificate does not coder rights to the certificate holder in lieu of such endorsement(s).
If SUBROGATION IS WAIVED, subject 10 the lerms and condITions of lhe policy, certain policies may
require an endorsement. A statement on this certificate does not confer rights to the certificate holder
in lieu of such encbrsement(s).
DISCLAIMER
The Certificate of Insurance on the reverse side of this form does not constitute a contract between
the issuing insurer(s), authorized representative or producer, and the certificate holder, nor does it
affirmatively or negatively amend, extend or alter the coverage afforded by the policies listed thereon.
ACORD 25 (2001/08)
Fax
To Fax
From
From Fax
@
ZURICH~
To
Kari
1-541-4'BB-5320
1-913-49B-5414
Date Wednesday I october 21./ 2009
Subject
,
Zurich
7045 College Blvd
overland Park, I<S
66211
Phone {913)339-1 000
'NWW.zurichna.corrJzdu
Please Note:
The information ccntained in this
fax transmission. along with any
achments. may be confid91tial or
~ally privileged. [t is intended Qlly
r the named person{~. who is/are
! only authorized recipients. [f this
fax transmls~01 has reached
I in error, please notify the sender
mmediately ill1d promptly destrOJ
it withoutralievv. Dissemination,
distributim, or ccpying of this
mmunlcation is strictly prohibited.
Thank you for your help.
Please see revised certificate for Star 24 Hour Towing
Should you have any problc:n receiving this fax. pl~ concacc me llt
Myd1J:ccdnls 1-913-498-5414
OREGON WORKERS' COMPENSATION
CERTIFICATE OF INSURANCE
~' saif
...... 'v',l,'\",
V.....",.........,.
CER'IlFICATE HOu:aER=
CITY OF ASHLAND
20 EAsr MAIN
ASHLAND, OR 97520
The policy of Insurance listed below has been Issued to the Insured named below for the policy
period IndIcated. The Insurance afforded by the policy described hereIn Is subject to all the terms,
exclusions and conditions of such policy.
FOLICY NO.
480082
POLICY PERIOD
01/01/2009 TO 01/01/2010
ISSUE DATE
09/28/2009
INSURED,
srAR COllISION CENTERS INC
PO BOX 8300
MEDFORD, OR 97504-0300
BROKER OF RECORD.
UNITED RISK SOLUTIONS INC
PO BOX 936
MEDFORD, OR 97501
LIMrTS OF Ll.O.BlLITY,
Bodily Injury by Accident $1,000,000 each accident
Bodily Injury by Disease $1,000,000 each employee
Bodily Injury by Disease $1,000;000 policy limit
DESCRIPnON OF OPERAnONSj IDCAnONSjSPECIAL ITEMS:
IMPORTANT:
The coverage described above Is In effect as of the Issue date of this certlflcate. It Is subject to
change at any time In the future.
ThIs certificate Is Issued as a matter of Information only and confers no rights to the certificate
holder. This certificate does not amend, extend or alter the coverage afforded by the policies
above. '
AUTHORlZED REPRESENTATNE
BrrydJ>- Jf Rq4~}----
PresIdent and CEO
!:) SAIP CORFORAnON 1400 High StSE I Salem, OR 97312 I p, 800.285.8525 I __....If....m
EXHIBIT A
Request for Proposals
TOWING SERVICES'
PROPOSAL FORM
The undersigned proposer submits this proposal in response to the City of Ashland's Request for Proposals
(RFP) for Towing Services dated July 27, 2009. The proposer warrants that proposer has carefully reviewed the
RFP and that this proposal represents proposer's full response to the requirements described in the RFP. The
proposer further warrants that if this proposal is accepted, the proposer will contract with the City, agrees to the
terms and conditions found in the attached contract and RFP or has subinitted terms and conditions acceptable
to the City, and will provide all necessary labor, materials, equipment, and otl).er means required to complete the
work in accordance with the requirements of the RFP and contract documents.
The proposer hereby acknowledges the requirement to carry or indic~,r~ ability to obtain the insurance
required in the contract. Indicate in the affIrmative by initialing here: . ,
, gmlZ. aW6/~N e~i7YL.s. INC
Name of-Proposer: c/btl S7lJ/l c9- f/ffi '-roW/tV t?
Business Address: /1/9 So 'P/J ~/11 c ilIA) '/
'171Lmrr . rJUGo;J , 97SYtJ
. ,
Telephone Number: tJIHCiF (5'1/ )S3S-7()o3 1/l)/SPIt-7cJ-! (i;Y/ )77~-37()K
, Fax Number: tl/l) fiSf;-0708
-
Email Address:JR.()S7J91LBo/)l(.tk:rLlC.f.
Authorized Signature:
~ l.\\t. \{",\-,\
Co - OW~rlL
,
'6-2D -oq
:
Printed/Typed Name:
Title:
Date:
RFP Towing and Storage Services, 7/2812009, Page 13 of33
EXIDBIT B
EQUIPMENT & VEmCLE LIST
CATEGORY I - Class A Non-Preference Tows
License
Number
State ofIssue
Make
Model
Year
WltlW
CATEGORY II - Class B Non-Preference Tows
License
Number
, State ofIssue
Make
Model
Year
ClZlJicrOfV
6t-f(!
Cl/!6C5S,v,
C'ktfOon)
IIo/eNrJIfll<
CATEGORY m - Class B Non-Preference Tows
EquipmentlVehicle
DescriptionlGVWR
w 'titFL- /
License
Number
State ofIssue
Make Model
Year
CYl~
ICf 37
9, -
;0t) /
/79tJ
/797
'"
ILT 3'717
tNA'
'* ,UStfO fdL HJML HaMil:', d- ~nYlp~tSl\J' t-\I\,I.(.LIt''''6--,
RFP Towing and Storage Services, 7/2812009, Page 14 of33
EXIllBIT C
TOW TRUCK DRIVERS EMPLOYED BY CONTRACTOR
Please copy and attach additional pages if necessary.
(Current Drivers Residence Address Must Be Listed - Do Not Use Business Address)
Name - Last, First Middle
Drivers License Number
License
State
L f\\-\l::;~ ~or<f ~(L j)..lm-\
Street Address
5 \ 8'9 L\ 1- b
City
El\&u: ?Ol/\J\
State
CQ
12-. L
-'2-0,':::;,5
140
ertified
oper tor?
S i qo
Hire Date
N
Name - Last, First Middle
Drivers License Number
License
State
Ore
'State
'N kU~ C
ML~L ~cQ
S\L\ l
Cit~
l/'>,\-1 <NS 1Jd1f-
Street Address
~
Date of Birth Certified
operator?
10-3-(",0
Hire Date
N
qO
Orivers License Number
License
State
OK-
State
0('L
Name - Last, First Middle
, 19-,$
~~
City
T~leS\
\ -~\~83
N
Name - Last, First Middle
Drivers License Number
L\Sb
N \ '1- 00
Name - Last, First Middle
Drivers License Number License
State
ER-\
Check here if additional pages are used to list drivers.
v
RFP Towin~ and Storage Services, 7/28/2009, Page 15 of33
License
Cia"
Zip
Q.../S'L'-
License
Class
C
Zip
<1,50
License
Clasi\
Zip
1
License
Class
C
Zip
.l!:XHltHT C
TOW TRUCK DRIVERS EMPLOYED BY CONTRACTOR
Please copy and attach additional pages if necessary.
(Current Dri~ers Residence Address Must Be Listed - Do Not Use Business Address)
L(),l-\&'! SDonf=
)treet Address 'J
3033 \ou
Jate of Birth Certified
operator?
s- 20-\ y
Drivers License Number License
State
CfL
State
~
~ame - Last, First Middle
\lame - Last, First Middle
5-\ ':)-Sl
Name - Last, First Middle
1J~~c~
Street Address
y ~S&-
Date of Birth
Name - Last, First Middle
<2:-1.:- ~
Name - Last, First Middle Drivers License Number License License
State Class
Street Address City State Zip
I
Date of Birth Certified Hire Date
operator?
y N
Check hereif additional pages are used to list drivers.
RFP Towing and Storage Services, 7/28/2009, Page 15 of33
, EXHmIT ])
OTHER CONTRACTOR EMPLOYEES WHO HAVE CONTACT WITH CLIENTS / CUSTOMERS-
INCLUDES OWNERS, CLERICAL, OFFICE, YARD / LOT EMPLOYEES,
.
Please copy and attach additional pages if necessary, ,
(Current Employee Address Must Be Listed)
Name - Last, First Middle
G-OT'If(L\G'[) ,
Street Ad dress
0:) OJ .
Date of Birth
\ ~ <?--s
----
lS'l'-l \
r-.J1)
Position/Title
IJIS?Mc..-\-\c(L
Name - Last, First Middle
po. b'N S L:ofl-f As
Street Address
'L-n \-i~c~
Date of Birth Position/Title
,
Name - Last, First Middle
J:\)~ON
Street Address
\ efl\:l~
Date of Birth
".... ~
:j 0 S f'(J t-\
lot- 4t lJ
Positi n/Ti!le
'D\S?W'\C-~
- - 'i5O
Drivers License Number License
State
oCL
State
<5fL
Drivers License Number
b lj (/1 D
ciHeA:l~
Drivers License Number
l8 0
City
'MC20~
1-l1\r0
License
StCh.
State
C:fL
License
State
Of\..-
State
.CR
License
CIC
Zip
i7SD
Name - Last, First Middle Drivers License Number License License
State Class
Street Address City State Zip
Date of Birth Position/Title
Name - Last, First Middle Orivers License Number License License
State Class
Street,Address City State Zip
Date of Birth Position/Title
Check here if additional pages are used to list other employees.
RFP Towin~ and Stora~e Services. 7/28/2009, Page 16 of33
EMPLOYEE LIST
'"
EXHIBIT E
. FACILITIES DESCRIPTION INFORMATION
.
BUSINESS/OFFICE FACILITY:
Describe business hours: HOND}lf-' f1z-i 041 (8':OOI'rr-1-.t;_'?H) OfflcC
(' j, D Ei!GO S fl r /~lI;U .r ffiU iJfi;7.; /
Describe facility: t?/ItV G?5T R"GfZ..IE'1't$F-S Q!!f.j.'.7. "
~€'IF <r
Mb'7/rL ..5IDbc'V EwL10ovt- wON Reck I7Ze:l/v/ 1JIDTc/~ #/rfL.
?
8a Pr. BUl LD/A/I_ I/N dJ~lk:--l'l-rna:::
Size offacility:
8coD
,t/-hVO.
7
Number of rooms:
Describe customer waiting area and acco=odations: .Il/,;7/lDI', .?OD Sq,' rT
. If
(AI 1771 fJru41 w iTJ-/ (! l-h:1i/l) ,I. flE&;'rllm~M. ~1il= P~7(/j '3 rI-./I'I
Describe customer parking lot area: Ll>.,fl{,n;- ~~ I ~ fl"O.;:r- ()f B\.JlLt\i/\"{,-
~ ('O.1'5Tb11.1sA. t'A<'vlLI"'C.- (f\\?<<J.o7". ~S s,\).P..c~) ~~C' \>~'\\) *s
Describesignage: LI fstt'i\P.() Si oN DN f->. VoU:;; I ItJ~0T
O\=- LCV/A\\l_) (S~ ?1-6~ i ~)
INDOOR STORAGE FACILITY:
Describe facility to include square footage, security features, lighting, type of flooring, access, vehicle capacity,
AND include a complete description of the internal security controls and security features currently being used
to secure the vehicles being stored at your storage facility, etc:
~~\\)\E SID'-f'~
'3:>,/'?-,T~ I\)\ \) lS'D
f\vP\\O-f '4,ODO ~
F~CI Ll1.,' \ S WI5\'l' L\(:,~ 11\~
~C-Vfl-l~ c.A;j)...jc, I c..~""'-l ~l.cdl , I
~. ,~~lt>.:It( 'lA-
RFP Towing and Storage Services, 7/2812009, Page 17 of33
6U'I'I~O'oR STORAGE FACILITY:
. D~scribe facility 1;0 include square footage, type & height of fencing, lighting, groundcover, access, vehicle
capacity, AND'include a complete description of the internal security controls and security features currently
being used to secure the vehicles being stored at your storage facility, etc:
\\\,Pi\v',!, d ~ I\cdL<-<="'.,. eX- ~0 J (0 I C~..0 LII>')~ ~S~
W \W. \ lo.:I S 'c::IC\'l!. I4.n y.,~rU':> (.,0 \ fL ~ o.....>~') 9 . WE l-\ ~ U IE
OU\S\'\)G fLoD';':) L\~ C>;u k~ S€P~~ ,'It\{;;
~ll\\J1"'> CZvver:LllVG- \<; 3AI\1'o 2" \ZocJL ' ~~
\ S '2. c.G\o-1~ SU'iSS, ~\'?P\'\o'f' \ 'SOo So. IT t;tvo
, I
~ ~ SLM ,~:"> {>.. Go.;>9./\-. ~~ \ S. 2. \kLL-'
'"
,
'~~(, G.f-.,.~ ~ ~~c.~ rf ex II J W i'\'t\- /'-<Q2
l:j (')i..) ~0\'"""L V,1 SEG.A'-~ c t'-.yc, ~.
S~ (Pt't>\()~=/:t ~%~/6~1l5C.1
8'Dj 8E I <?if-I <S-\ f5 r\-
ADDITIONAL FACILITIES TO INCLUDE SECONDARY STORAGE AREAS:
Location(s):
12>85 S~~ '\<6>M) i }.1~--D<'f) I dt q/SOI
Description:
-:t-f \-)~~ tp~ ~e.... S ~ p....\ \t-\G' l!\Q:,ouf:f'
P\Qon..6':{S '~\~ F~s~C) 11<oc.lC-, \)A~ ~
SI\M~ ~@U.J<1-n, ~I\..if'-GS f:\.s. \1~ Tl\L~ y~.
PHOTOS ARE REQUIRED OF INTERIOR AND EXTERIOR
/ Office S~ '\'\-\0\0 1t q 0-- q ~
o Indoor Secure Storage
o Outdoor Storage
Attach diagrams and additional pages as necessary,
S~ 1)1J\~ Jt
\..D
RFP Towing and Storage Services, 7/28/2009, Page 18 of33
EXIllBIT F
Tow Company Facilities and Storage Area
.' . Inspection Checklist
.
Date:
~-20~()4
Location: I \ I '1 S:.. ~t:..\ G c... \-l.w, j'i"-L€N,\ t CQ\5&.w I '1,S',-\:C\
Tow Company Name: SI'AIL 2-4 ~ IOWI~(~
Company Representative: (\9X\-\u.lL. L i\l-ttSNS Dct\I' <:::}r<....
Tow Zone: _}\~ 1-\ Lfl'- "-\ f:)
ection 8:
B, Contractor's storage area is located within ten miles of the Ashland City limits.
C, Contractor's storage area is under the exclusive use of the Contractor.
/ D, Contractor's storage area has secure inside storage.
/ E, Contractor's storage area has secure outside storage.
/ F, Contractor's storage area is located within the tow zone.
G, Contractor's storage area complies with all applicable zoning regulations.
/, H, Contractor's storage area is marked with a sign as follows:
1. The sign is located at or near the entrance and clearly visible from the right of way.
2. The sign has letters not less than 2 inches high stating:
a. Contractor's name,
b. Contractor's regular business hours,
c. A service charge (gate fee) may be levied for release of vehicles or their contents after
regular business hours,
d. The gate.fee amount.
I, Contractor has a tow dispatch capable of communicating with contractor.
J. Contractor has a phone'line free to receive incoming 911 towing and serVice requests.
K. Contractor has a facsimile machine installed at the storage facility, fully supplied and ready to
receive and transmit.
Company Representative: l4<L\'\-Iu (L LN.'\~S\)fJ\f-J(L
Re-inspection
Date
Representative Signature: ~
Representative
Initials:
Inspector Name:
Inspector Signature:
Inspector Initials:
<
RFP Towing and Storage Services, 7/28/2009, Page 19 of33
.
REFJtRENCE NAME
& ADDRESS
e/7y ofC- I1GDfb/lO
f/1 fLb peT[,
C;Oo~. .IllY Sf --II;m
11 fi'DftJ/1.lJ I OVl. 9J 50/
(!eNi'JvPrL f...OI/V T
JM..jc~ ~7
IsS ~ e?J)4:)Sf
Cc-rJTMt<- 4hJINI tfl.
1/- 'q1sCQ
f JI-rxs,..; j~: () elf i ' J
// if tv I ;}.":P s;-
f:lfoeNIY-./ at 17;35
EXIllBIT G
REFERENCE LIST
CONTACT NAME
& TITLE
ell?774-IN
1< let.. 1111111//:'5.
(JONI4A-rJ:#lfl
c?llJrUl&5l!Jl:AAKlL
e Ih,,-r::
j)~a::. llPwkff;-['(
CONTACT TELEPHONE NUMBER
5'11- /7t)- 2.3I:Jo
5i./!~ ctL}-$7 g
,
st//- 535-///3.
s~ t:\~~ Lm~s,
RFP Towing and Storage Services, 7/28/2009, Page 20 of33
OREGON
CITY OF MEDFORD
200 s, IVY ST., ROOM #257
MEDFORD, OR 97501
TELEPHONE (541) 774-2300
FAX (541) 774-2514
www.ci.medford.or.us
FIRE DEPARTMENT
August 18, 2009
Mark & JR Lamensdorf
Star Body Works
Star 24hr Towing
1119 S. Pacific Hwy
Talent, Or 97540
Re: Cars for Extrication Training
I wanted to thank you for your continual support to the Medford Fire Department in providing us cars
to use for extrication training, You have been doing this for many years and it has been a great
example of business and government working together to help our mutual customers, that being the
Citizens we both serve. '
Your willingness to provide us cars, deliver them to where we need them, and pick. them up when we
are done using them for training has been a valuable asset to our fire fighters abiliJy to stay current in
this very important training need. As I travel around the northwest and talk to othelr fire fighters, they
are envious of our arrangement as many times they have trouble obtaining cars to work on.
I also wanted to pass on kudos to your employees that worked with our crews the other day on the 1-5
flat bed that rolled over and dumped its load. They reported to me that we all worked safely together,
that your crew was willing to listen to suggestions and handled their part of the accident scene very
professionally.
Thank you!
Rick Haines, Captain
Medford Fire Department
Continuous Improvement . Customer Service
~<<))l1.,~C~
~
CENTRAL
POINT
OREGON
155 South Second Street. Central Point, OR 97502
Ph: (541) 664-5578. Fax: (541) 664-2705 . www.cp-pd.com
Jon D. Zeliff
Chief
JR & Mark Lamensdorf
Star 24hr Towing
1024 Summit Avenue
Medford, Oregon
Dear JR and Mark Lamensdorf,
On behalf oftne officers and staff of the Central Point Police Department we would like to Ihank
you and your agency for your continued high quality dedication to service. Your company has
set the bar for customer service. As the Operations Commander, I have received numerous
comments from our patrol division about how your staff has treated everyone with dignity and
respect. We have received no complaints about the quality of service from the public and/or our
patrol division. I think that is a testimonial of professional standards that your agency has set.
Sincerely,
Charles A. Newell
Operations Commander
Central Point Police Department
lJuteaW TO cfel'/lie~, (JOlfrlfr/'tterI TO &d~l(e~ JJ
'... PHOENIX POLlCE DEPARTMENT
PO BOX 330, 114 W, 2"0 STREET
PHOENIX, OR, 97535
PH#541-535-1113 FX#541-535-2040
Chief Derek A. Bowker
JR and Mark Lamensdorf
Star 24hr Towing
1024 Summit Avenue
Medford, OR 97501
Dear JR and Mark,
I would personally like to thank you and your company for the service that you provide our department
and community. The professionalism and dedication that your employees exhibit is a reflection on Star 24hr
Towing as a whole. The dignity and respect that your drivers present to everyone they come into contact with
at the scene of what can be a stressful situation for all involved is very much appreciated. You have truly set a
benchmark for other tow companies in this valley to strive for.
Opening another yard last year in the south county at 1119 South Pacific Hwy in Talent has served our
department well. The response time of your drivers has been cut almost in half and we still receive the same
professional and courteous service that we always have. The time saved has freed up more time for our officers
to do what they are paid to do; serve the citizens of this community,
Thank you,
1l~,4. ;2).../'-:-
Derek A. Bowker
Chief, Phoenix Police Department
Veaicateato Serve aruf'Protect witli :J{onar
EXHIBIT H
PROPOSED FEE SCHEDULE
Fees may be propo'lBcWor one or more categories. Each ilem within a proposed category ';;usl conlain a lee or indicale no charge.
The proposed&;.esfor service are as follows: -.
AGENCY:
Any tow of an Agency-owned vehicle or any vehicles towed in error by order of an Agency for which the
Agency bears linancial responsibilily. .
CLASS A:
A tow or services request, of a passenger vehicle or lruck or van, up to % Ion size, or 10,000 GVWR
unloaded, which requires a Class A low truck,
CLASS B:
CLASS C:
A tow, or s~rvice request, of a vehicle exceeding 10,000 GVWR, which requires a Class B low truck,
A low, or service requesl, of a vehicle exceeding 20,000 GVWR that requires a Class C tow truck.
Category t Cily and Non-Preference Tows
1. Class A Towing Service
2. Class B Towing Service
3. Class C Towing Service
'4. Outside Slorage (per 24 hour period)
5, Inside Storage (per 24 hour period)
6. Police Investigation secure inside storage
7. Access 10 vehicle after 15 days (extended slay slorage)
8. Recovery (charged in 15 minule intervals)
~
"
9. Access 10 vehicle after hours
10. Dolly and or flatbed lee
11. Mileage between scene within urban
growth boundary and low facility
12, Mileage between scene oulside urban
growth boundary and low lacilily
13. Mileage between scene and localion, other
than low facility, within the urban growth boundary
14. Mileage between scene and location,
olher than low lacllity, outside urban growth boundary
15. ':tandby lime
16, Removal of drive line
17, Additional driver charge ~'
18. Flares
$ \ S00..2 Per tow'
$ \ SOq) Per tow
$ \ 'SJ0:1 Per low
-Dd.-
$ ~ Per day
$ riSO!!- Per day
$ JS09.-per day
f>cf5? Gale and/or access fee
'*'
~
~.
*'
~
$
$-1 s;.oO>/ Per hour. ..
$' f,(fQ Gale and/or access fee
i~C. I"'~~ llo.~6\'R-\ClS"
$ Equipment fee
$ MIL Per hour and/or mile
.,
$~ Per mile
$~ Per hour and/or mile
$ ~Ic
Per mile
$ \ N C-, Per hour
$ \~C, 'Iatlee
$ lS~perhour
01) .
$ \ 0 -Fla,! fee '
','
19. Dispalch lee $ \ X\)L F1atlee
20. Re.lowfee $:]S@ Perlow
we- c.\\~ 12>...(\\\-G' \-\1.>0lL-: wlN ~,0lJ6 ~ H\lv..
List any olher charges, fees, or subcategories on a supplemental page.
'* .l\ \ SO~. \5 fOn....\I\<..I.cK.. J. Q:)&U\lJ0€R- fdL ~ \ 6Tt{WIL G \.\(U-l\~
, l\~ ~\Qs\ \\<.:>vCL. II \S .!I IScP/WL.- (! \S HIN 1,1\1Ta1.'~..s ,6n,5D)
~~.,
CITY OF
ASHLAND
20 E MAIN ST.
ASHLAND, OR 97520
(541) 488-5300
CITY RECORDER
L:js.:~ lWA,[E2;~J.fr~;
Page 1/1
10/29/2009
fi>..1!!1p.olNCiMBER1f~
09285
VENDOR: 000921
STAR COLLISION CENTERS INC
PO BOX 8300
MEDFORD, OR 97501
SHIP TO: City of Ashland - Police Dept
1155 E MAIN STREET
ASHLAND, OR 97520
FOB Point:
Terms: Net
Req. Del. Date:
Speciallnst:
Req. No.:
Dept.:
Contact: Gail Rosenber~
Confirming? No
b':1Qualftf~~il ~junitE t:r~i..~:l.:~~~r~dJ&;.' :,:;.:t:I1f:,E~;WeSErftitiorlI~l:2~;:;~1B}~:::I:~:2f~\.~.i~'j2If~~RJJi [J~;Junlfp.riCe~l]~~ [I5fEit:fFf~itei~~
Contracted Towing Services (1st Year),
Estimated amount for City tows durinq
FY 2010
1,000.00
BILL TO: Account Payable
20 EAST MAIN ST
541-552-2028
ASHLAND, OR 97520
SUBTOTAL
TAX
FREIGHT
TOTAL
1 000.00
0.00
0.00
1,000.00
~~'AccoUiitrNuTnber~~I21~ ~'1ffiroJectfNumoeri:~S~~) i~2)Y21~':i?'Amount~f'~ liZtiACcountlN1J=rffi>er:&?{;] ~~~)ectlN-umfjer~$1r.J.i! ~a.:r3:~~tii:1t~Ei~
E 1 1 0.06. 1 2.00.601641 1 000.00
. ,./
~ ~ /'Ly.,j'
Aut rized Signature
VENDOR COPY
'I FORM #10
.
CONTRACT APPROVAL REQUEST FORM
CITY Of
ASHLAND
Contractor/Consultant:
etL-J!~ ~ """>""" (? ~ o/<-L-+-
~ L'" ~ --eu C "'3-.>f- h--v.r./
I..!:r Per attached contract t7
PUBLIC CONTRACTING REQUIREMENTS - Solicitation Process
Total Amount
o~ ' ~
t? .'
. "'
D ExemDt from ComDelitive Biddino D Invilalion 10 Bid (Copies on file) o Emeraencv
Reason lor exemption: D Wotten findings attached
/ D Quote or Proposal attached
D Small Procurement & Personal Services [il" Reouesl for ProDosal (Copi,es on file) CooDerative Procurement
Less Ihan $5.000 Pleas~k one: D State of Oregon
Note: Total contract amount, Including any Goods & Services Contract #
amendments may not exceed $6,000 . D Personal Services D State of Washington
Inlermediale Procuremenl D Sole Source Contract #
GOODS & SERVICES D Wotten findings attached D Other government agency contract
$5.00010 $75.000 D Quote or Proposal attached Agency
D (3) Wotten Quotes Contract #
PERSONAL SERVICES D SDecial Procurement D Interagency Contract
$5.000 to $50.000 D Written findings attached Agency
D (3) Wotten Proposals D Quote or Proposal attached Contract #
Have all public contracting requirements been satisfied?
YES
~
NO
If 'NO", City Council approval is required, City Council approval was received on
(Date)
Have funds been budgeted for the purpose of this contract?
YES
---.
NO
If "NO", City Council approval is required, City Council approval was received on
Please provide: AccounINumbe(.":.~ _ ~t[_,,-~~~ ~~~~ q? CJ
(Date)
Is the amount of the contract less than $25,000?
YES
~'
NO
If "NO', Legal review is required, Contract was 'Approved as to form" by the Legal Department on
(Dale)
Is the amount of the contract less than $75,000 for Goods & Services
or $50,000 for Personal Services?
YES
.----'
NO
If 'NO', City Council approval is required, City Council approval was received on
Is the contract for a period of 24-months or less?
YES
NO
(Date)
....----- .
If 'NO', City Council approval is required, City Council approval was received on ~f? - ::z.;:z - d;J (Date)
Please provide terms: Start date: /,() -:::u:t - &-9 Completion date: ? tf7 --- :a.". -;;z..,t} / /
f:;: e:.~?L-<#--;-"'-~ 'If! e L/J< ~ L.e-x:2FC-R A~d!... <L.-&'"Y a~.'if!-" rx ~
Can the contract be terminated for convenience thirty (30) or fewer days (" $2..) h-t-L ~{# 'tfA'~ dC. ~ 'Y..</ .....if ' -<?J
following delivery of written notice to the contractor? YES ......---- y NO ~
Prepared by:
If "NO', City Council approval is required, City Council approval was received on
, dI~ Pleasedrcle:..--------.,
()c:'... / . Approved .' I Not Approved
C~
'~~u~
Date: I 2) /2-r~/l
(Date)
Department:
-?' t?' C, d.<5
Cbl - :u:j ,- cPt)
/
Form #10 - Contract Approval Request Form, Page 1 of 1, 10/29/2009
Date:
A request fOf a Purchase Order
.(
REQUISITION FORM
CITY OF
ASHLAND
THIS REQUEST IS A:
o Change Order(existing PO #
Date of Request: 110/27/09
Required Date of Delivery/Service: I.
Vendor Name
Address
City, State, Zip
Telephone Number
Fax Number
Contact Name
St~r r.nlli<:inn :ak:::l ~t::ar?.d. J-1ollrTnwing
D Sole Source D Invnation 10 Bid
D Wotten findings attached (Copies on file)
D Quote or Pro salattached
CooDeratlve Procurement eauest for ProDosa
D State of OR/WA contract (Copies on file)
Inlermediale Procurement D Other govemment agency contract , Deciall ExemDt
D (3) Wotten Quotes D Copy of contract attached D Wotten findings attached
(Copies attached) D Quote or Pro salattached
D Contract # D Emeraencv
D Wotten findings attached
D Quote or Pro alattached
Description of SERVICES
o Per attached PROPOSAL 'Vehicle towing for police incidents
Item #
Quantity
Unit
Description of MATERIALS
Unit Price
Total Cost
Project Number ______. ___
o Per attached QUOTE
Account Number 110,06.12,00,601640
'Items and services must be charged to the appropriale account numbers for the financials to reflect the actual expenditures accurately,
By signing this requisition fa
and the documentation be p
Supervisor/Dept. Head Signature:
-~. ); /'
/p-z,;".} ~ ~ (...;--1...---
// '
G: Finance\ProcedureW\Forms\B_Requisition form revised.doc
Updated on: 1012712009