HomeMy WebLinkAbout2009-243 Contract - Crandall Arambula
Contract for PERSONAL SERVICES less than $25,000
CITY OF
ASHLAND
20 East Main Street
Ashland, Oregon 97520
Telephone: 541/488-6002
Fax: 541/488-5311
CONSULTANT: Crandall Arambula P.C.
CONTACT: Debbie Ames, Office Manager
ADDRESS: 520 SW Yamhill, Roof Suite 4,
Portland, OR 97204
DATE AGREEMENT PREPARED: 11/20/09
BEGINNING DATE: 11/20/09
COMPENSATION: Not to exceed $3,000.00
SERVICES TO BE PROVIDED: Consulting Services for Croman Mill District Plan regarding refinements to
Land Use and Circulation Framework. .
ADDITIONAL TERMS:
TELEPHONE: (503) 417-7879
FAX: (503) 417-7904
COMPLETION DATE: 1/31/10
FINDINGS:
Pursuant to AMC 2.52.040E and AMC 2.52.060, after reasonable inquiry and evaluation, the undersigned Department
Head finds and determines that: (1) the services to be acquired are personal services; (2) the City does not have
adequate personnel nor resources to perform the services; (3) the statement of work represents the department's plan for
utilization of such personal services; (4) the undersigned consultant has specialized experience, education, training and
capability sufficient to perform the quality, quantity and type of work requested in the scope of work within the time and
financial constraints provided; (5) the consultant's proposal will best serve the needs of the City; and (6) the
compensation negotiated herein is fair and reasonable.
NOW THEREFORE, in consideration of the mutual covenants contained herein the CITY AND CONSULTANT AGREE as
follows:
1. Findings 1 Recitations. The findings and recitations set forth above are true and correct and are incorporated herein
by this reference.
2. All Costs by Consultant: Consultant shall, at its own risk and expense, perform the personal services described
above and, unless otherwise specified, furnish all labor, equipment and materials required for the proper performance
of such service.
3. Qualified Work: Consultant has represented, and by entering into this contract now represents, that all personnel
assigned to the work required under this contract are fully qualified to perform the service to which they will be
assigned in a skilled and worker-like manner and, if required to be registered, licensed or bonded by the State of
Oregon, are so registered, licensed and bonded.
4. Completion Date: Consultant shall start performing the service under this contract by the beginning date indicated
above and complete the service by the completion date indicated above.
5. Compensation: City shall pay Consultant for service performed, including costs and expenses, the sum specified
above. Payments shall be made within 30 days of the date of the invoice. Should the contract be prematurely
terminated, payments will be made for work completed and accepted to date of termination.
6. Ownership of Documents: All documents prepared by Consultant pursuant to this contract shall be the property of
City_
7: Statutory Requirements: ORS 279C.505, 279C.515, 279C.520 and 279C.530 are made part of this contract.
8. Living Wage Requirements: If the amount of this contract is $18,088 or more, Consultant is required to comply with
chapter 3.12 of the Ashland Municipal Code by paying a living wage, as defined in this chapter, to all employees
performing work under this contract and to any Subcontractor who performs 50% or more of the service work under
this contract. Consultant is also required to post the notice attached hereto as Exhibit B predominantly in areas where
it will be seen by all employees.
9. Indemnification: Consultant agrees to defend, indemnify and save City, its officers, employees and agents harmless
from any and all losses, claims, actions, costs, expenses, judgments, subrogations, or other damages resulting from
injury to any person (including injury resulting in death), or damage (including loss or destruction) to property, of
whatsoever nature arising out of or incident to the performance of this contract by Consultant (including but not
limited to, Consultant's employees, agents, and others designated by Consultant to perform work or services
attendant to this contract). Consultant shall not be held responsible for any losses, expenses, claims, subrogations,
actions, costs, judgments, or other damages, directly, solely, and proximately caused by the negligence of City.
Contract for Personal SeNices, Revised 06/19/2009, Page 1 of 5
10. Termination:
a. Mutual Consent. This contract may be terminated at any time by mutual consent of both parties.
b. Citv's Convenience. This contract may be terminated at any time by City upon 30 days' notice in writing
and delivered by certified mail or in person.
c. For Cause. City may terminate or modify this contract, in whole or in part, effective upon delivery of
written notice to Consultant, or at such later date as may be established by City under any of the following
conditions:
i. If City funding from federal, state, county or other sources is not obtained and continued at levels
sufficient to allow for the purchase of the indicated quantity of services;
ii. If federal or state regulations or guidelines are modified, changed, or interpreted in such a way
that the services are no longer allowable or appropriate for purchase under this contract or are
no longer eligible for the funding proposed for payments authorized by this contract; or
iii. If any license or certificate required by law or regulation to be held by Consultant to provide the
services required by this contract is for any reason denied, revoked, suspended, or not renewed.
d. For Default or Breach.
i. Either City or Consultant may terminate this contract in the event of a breach of the contract by
the other. Prior to such termination the party seeking termination shall give to the other party
written notice of the breach and intent to terminate. If the party committing the breach has not
entirely cured the breach within 15 days of the date of the notice, or within such other period as
the party giving the notice may authorize or require, then the contract may be terminated at any
time thereafter by a written notice of termination by the party giving notice.
ii. Time is of the essence for Consultant's performance of each and every obligation and duty under
this contract. City by written notice to Consultant of default or breach may at any time terminate
the whole or any part of this contract if Consultant fails to provide services called for by this
contract within the time specified herein or in any extension thereof.
iii. The rights and remedies of City provided in this subsection (d) are not exclusive and are in
addition to any other rights and remedies provided by law or under this contract.
e. Obliqation/Liabilitv of Parties. Termination or modification of this contract pursuant to subsections a, b, or
c above shall be without prejudice to any obligations or liabilities of either party already accrued prior to such
termination or modification. However, upon receiving a notice of termination (regardless whether such notice is
given pursuant to subsections a, b, c or d of this section, Consultant shall immediately cease all activities under
this contract, unless expressly directed otherwise by City in the notice of termination. Further, upon termination,
Consultant shall deliver to City all contract documents, information, works-in-progress and other property that are
or would be deliverables had the contract been completed. City shall pay Consultant for work performed prior to
the termination date if such work was performed in accordance with the Contract.
11. Independent Contractor Status: Consultant is an independent contractor and not an employee of the City.
Consultant shall have the complete responsibility for the performance of this contract. Consultant shall provide
workers' compensation coverage as required in ORS Ch 656 for all persons employed to perform work pursuant to
this contract. Consultant is a subject employer that will comply with ORS 656.017.
12. Assignment and Subcontracts: Consultant shall not assign this contract or subcontract any portion of the work
without the written consent of City. Any attempted assignment or subcontract without written consent of City shall be
void. Consultant shall be fully responsible for the acts or omissions of any assigns or Subcontractors and of all
persons employed by them, and the approval by City of any assignment or subcontract shall not create any
contractual relation between the assignee or subcontractor and City.
13. Default. The Consultant shall be in default of this agreement if Consultant: commits any material breach or default
of any covenant, warranty, certification, or obligation it owes under the Contract; its QRF status pursuant to the QRF
Rules or loses any license, certificate or certification that is required to perform the Services or to qualify as a QRF if
consultant has qualified as a QRF for this agreement; institutes an action for relief in bankruptcy or has instituted
against it an action for insolvency; makes a general assignment for the benefit of creditors; or ceases doing business
on a regular basis of the type identified in its obligations under the Contract; or attempts to assign rights in, or
delegate duties under, the Contract.
14. Insurance. Consultant shall at its own expense provide the following insurance:
a. Worker's ComDensation insurance in compliance with ORS 656.017, which requires subject employers to
provide Oregon workers' compensation coverage for all their subject workers
b. Professional Liabilitv insurance with a combined singie limit, or the equivalent, of not less than Enter one:
$200,000, $500,000, $1,000,000, $2,000,000 or Not Applicable for each claim, incident or occurrence. This is to
cover damages caused by error, omission or negligent acts related to the professional services to be provided
under this contract.
c. General Liabilitv insurance with a combined single limit, or the equivalent, of not less than Enter one:
$200,000, $500,000, $1,000,000, $2,000,000 or Not Applicable for each occurrence for Bodily Injury and Property
Damage. It shall include contractual liability coverage for the indemnity provided under this contract.
d. Automobile Liability insurance with a combined single limit, or the equivalent, of not less than Enter one:
$200,000, $500,000, $1.000,000, or Not Applicable for each accident for Bodily Injury and Property Damage,
including coverage for owned, hired or non-owned vehicles, as applicable.
-:"
Contract for Personal Services, Revised 06/19/2009, Page 2 of 5
'e. Notice of cancellation or chanae. There shall be no cancellation, material change, reduction of limits or
intent not to renew the insurance coverage(s) without 30 days' written notice from the Consultant or its insurer(s) to
the City.
f. Additional Insured/Certificates of Insurance. Consultant shall name The City of Ashland, Oregon, and its
elected officials, officers and employees as Additional Insureds on any insurance policies required herein but only
with respect to Consultant's services to be provided under this Contract. The consultant's insurance is primary and
non-contributory. As evidence of the insurance coverages required by this Contract, the Consultant shall furnish
acceptable insurance certificates prior to commencing work under this contract. The certificate will specify all of
the parties who are Additional Insureds. Insuring companies or entities are subject to the City's acceptance. If
requested, complete copies of insurance policies; trust agreements, etc. shall be provided to the City. The
Consultant shall be financially responsible for all pertinent deductibles, self-insured retentions and/or self-
insurance.
15. Governing Law; Jurisdiction; Venue: This contract shall be governed and construed in accordance with the laws
of the State of Oregon without resort to any jurisdiction's confiict of laws, rules or doctrines. Any claim, action, suit or
proceeding (collectively, "the claim") between the City (and/or any other or department of the State of Oregon) and
the Consultant that arises from or relates to this contract shall be brought and conducted solely and exclusively within
the Circuit Court of Jackson County for the State of Oregon. If, however, the claim must be brought in a federal
forum, then it shall be brought and conducted solely and exclusively within the United States District Court for the
District of Oregon filed in Jackson County, Oregon. Consultant, by the signature herein of its authorized
representative, hereby consents to the in personam jurisdiction of said courts. In no event shall this section be
construed as a waiver by City of any form of defense or immunity, based on the Eleventh Amendment to the United
States Constitution, or otherwise, from any claim or from the jurisdiction.
16. THIS CONTRACT AND ATTACHED EXHIBITS CONSTITUTE THE ENTIRE AGREEMENT BETWEEN THE
PARTIES. NO WAIVER, CONSENT, MODIFICATION OR CHANGE OF TERMS OF THIS CONTRACT SHALL
BIND EITHER PARTY UNLESS IN WRITING AND SIGNED BY BOTH PARTIES. SUCH WAIVER, CONSENT,
MODIFICATION OR CHANGE, IF MADE, SHALL BE EFFECTIVE ONLY IN THE SPECIFIC INSTANCE AND FOR
THE SPECIFIC PURPOSE GIVEN. THERE ARE NO UNDERSTANDINGS, AGREEMENTS, OR
REPRESENTATIONS, ORAL OR WRITTEN, NOT SPECIFIED HEREIN REGARDING THIS CONTRACT.
CONSULTANT, BY SIGNATURE OF ITS AUTHORIZED REPRESENTATIVE, HEREBY ACKNOWLEDGES THAT
HE/SHE HAS READ THIS CONTRACT, UNDERSTANDS IT, AND AGREES TO BE BOUND BY ITS TERMS AND
CONDITIONS.
17. Nonappropriations Clause. Funds Available and Authorized: City has sufficient funds currently available and
authorized for expenditure to finance the costs of this contract within the City's fiscal year budget. Consultant
understands and agrees that City's payment of amounts under this contract attributable to work performed after the
last day of the current fiscal year is contingent on City appropriations, or other expenditure authority sufficient to allow
City in the exercise of its reasonable administrative discretion, to continue to make payments under this contract. In
the event City has insufficient appropriations, limitations or other expenditure authority, City may terminate this
contract without penalty or liability to City, effective upon the delivery of written notice to Consultant, with no further
liability to Consultant.
Certificati . Consultan
CONSU NT
n the certification attached hereto as Exhibit A and herein inco
CITY OF ASHLAND:
BY
BY
h
FINANCE DIRECT
,
TITLE
Print Name
~\l-J.C\-VAl
DATE
l\ /?"o/2'IA7"l
/
DATE
TERMINED BY:
Date: /1. 1 ~ . Oq
W-9
One copy of a W-9 is to be submitted
with the signed contract and it will be
kept on file in the Finance Department.
ACCOUNT #
\\D.OCi.9-1.0\). u>OL\\OC>
(For City purposes only)
PURCHASE ORDER #
cPc;:::?g~
Contract for Personal Services, Revised 06/19/2009, Page 3 of 5
EXHIBIT A
-
CERTIFICATIONS/REPRESENTATIONS: Contractor, under penalty of perjury, certifies that (a) the
number shown on the attached W-9 form is its correct taxpayer ID (or is waiting for the number to be
issued to it and (b) Contractor is not subject to backup withholding because (i) it is exempt from
backup withholding or (ii) it has not been notified by the Internal Revenue Service (IRS) that it is
subject to backup withholding as a result of a failure to report all interest or dividends, or (iii) the IRS
has notified it that it is no longer subject to backup withholding. Contractor further represents and
warrants to City that (a) it has the power and authority to enter into and perform the work, (b) the
Contract, when executed and delivered, shall be a valid and binding obligation of Contractor
enforceable in accordance with its terms, (c) the work under the Contract shall be performed in
accordance with the highest professional standards, and (d) Contractor is qualified, professionally
competent and duly licensed to perform the work_ Contractor also certifies under penalty of perjury
that its business is not in violation of any Oregon tax laws, and it is a corporation authorized to act on
behalf of the entity designated above and authorized to do business in Oregon or is an independent
Contractor as defined in the contract documents, and has checked four or more of the following
criteria:
X
Y--
X
,
=2=
'X
(1) I carry out the labor or services at a location separate from my residence or is in a
specific portion of my residence, set aside as the location of the business.
(2) Commercial advertising or business cards or a trade association membership are
purchased for the business.
(3) Telephone listing is used for the business separate from the personal residence listing.
(4) Labor or services are performed only pursuant to written contracts.
(5) Labor or services are performed for two or more different persons within a period of one
year.
(6) I assume financial responsibility for defective workmanship or for service not provided
as evidenced by the ownership of performance bonds, warranties, errors and omission
insurance or liability insurance relating to the labor or services to be provided.
((lit, ~t:#-
C6ntractor
{t({~ 57
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Contract for Personal Services, Revised 06/19/2009, Page 4 of 5
Exhibit A /
Croman Mill Redevelopment Plan- Revised land Use and Circulation Framework
Crandall Arambula
Graf(Sr.
Urban
Oesianer)
$ 85
Crandall Arambula
I 'Princioall {PrinciDall
$ 160 $ 155
Work Task
1 Information Assembly and Review
1,0 Assemble existing base map 0
Hours 0
Cost $0
0 3
0 3
$0 $255
2 12
1 3
2 - 12
$310 $1,020
2 Prepare Two Sketch level Alternative Land Use and Circulation Plans
2.0 Prepare scaled drawings of sketch level alternatives
2.1 Prepare an alternate Access Way street section
Hours 1
Cost $160
3 Summary Memorandum
3.0 Prepare summary memorandum B
Hours 1 1 8
Cost $160 $ 160 $680
4 Alternatives and Evaluation Review
4.0 Conference call to review products and next steps
Hours 1 1 1
Costl $160 $ 160 $85
TOTAL HOU RS 4 4 29
TOTAL COST $480 $470 $2,040
Total $2,990
Proposed Scope of Work for the:
Croman Mill Redevelopment Plan. Revised land Use and Circulation Framework
Project Purpose:
To develop sketch level land use and circulation refinements to the Croman
Redevelopment Plan for discussion purposes with the Planning Commission.
Tasks Include:
Task 1.0 Assemble a scaled base map of existing conditions that include with the location of buildings,
roadways, significant wetland/streams/open space and topography.
Product: A scaled base map of existing conditions for use in sketch level design alternatives
,
Task 2.0 Prepare sketch level altemative land use and circulation drawings as described below. The
sketch level drawings shall include:
. An alternate cross section for access ways in which the main purpose is to maintain urban
form and block layout, provide pedestrian and bicycle access, and limited access for
service/delivery or emergency vehicles. The section should provide for a width of
approximately 30-35 feet to include a 12 foot center pedestrianlbike travel lane with 10 feet of
landscaping on each side
. Roadway alignments which avoid severe changes in topography
. Incorporate a Mixed Use Employment designation in the areas along Hamilton Creek
(between Hamilton Creek and Mistletoe Road) 8Ild along the southerly portion of the site
where the village farm and trailer park are located
. An east-west street orientation, whereby streets are within 15 degrees of true east to west
. Realignment of the signature street so that future realignment of Mistletoe Road does not
necessitate the partial or complete demolition of the existing building and maintains an
alignment that utilizes the section of creek with an existing cuivert.
Product: Two sketch level scale.d drawings depicting designated land uses and a street
network in PDF format
Task 3,0 Prepare a summary memorandum evaluating the refinements
. Consultant shall prepare a written memorandum, no more than three pages, evaluating the
land use and circulation refinements, This will include a discussion of the specific variety of
factors, related to site planning that should be considered to maximize energy efficiency of
employment and compatible industrial building construction. The discussion should note how
the factors may change based upon the proposed street layout and the alternate east-west
street orientation. .
.. Memo shall include a general evaluation of the energy savings measures typically
employed in commercial structures regardless of street orientation, and to what degree a
change in street orientation impacts (negatively and/or positively) energy saving opportunities
in new commercial construction,
. Memo shall include a general evaluation of the impacts (positive and negative) of a change
in the streets to an east-west orientation to the viability and character of the development (e.g.
building orientation, lot shapes, etc.)
Product: Written memorandum in PDF format
11/5/2009
Page 1
Task 4.0 Alternatives and evaluation review
. Upon completion of Tasks 2.0 and 3.0 the consultant shall schedule a conference call with
the client to review refinements and identify next steps
. All materials in PDF format will be transferred digitally to the client via email or available for
download from the consultant's ftp site
11/5/2009
Page 2
,ACORD," CERTIFICATE OF LIABILITY INSURANCE I DATE (MMtDDfYYYY)
12/09/2009
PRODUCER " THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
Kibble & Prentice, a USI Co. ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
P.O. Box 370 HOLDER. THIS CERTIFICATE DOES NOT AMEND. EXTEND OR
ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
Seattle, WA 98111
206 441 "6300 INSURERS AFFORDING COVERAGE NAIC#
INSURED INSURER A:. Travelers Property Cas. Co. of Ame'ri 25674
Crandall Arambula, P.C. INSURER 8: SAIF Corporation 36196
520 SW Yamhill Suite 4 INSURER c: XL Specialty Insurance Company 3788S
Portland, OR 97204 INSURER D:
INSURER E:
Client#. 328663
CRANDARA2
COVERAGES
THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING
ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR
MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT.TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH
POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
lTR NSR TYPE OF INSURANCE POLICY NUMBER PnOJH~~J~~R~E POLICY EXPI~rI,gN LIMITS
A ~NERAL LIABILITY 6801810L202 05/19/09 05/19/10 EACH OCCURRENCE '2 000 000
X 3MMERCIAL GENERAL LIABILITY DAMAGE TO RENTED '300 000
- CLAIMS MADE [X] OCCUR MED EXP (Anyone person) 'S 000
PERSONAL & AOV INJURY .2 000 000
GENERAL AGGREGATE .4 000 000
~~ AGG~Eri1E LIMIT APr!'~t PER: PRODUCTS - COMP/DP AGG s4 000 000
POLICY X ~~ LOC
A ~UTOMOBILE LIABILITY BA1810L828 05/19/09 05/19/10 COMBINED SINGLE LIMIT
ANY AUTO (Eaaccidenl) '1,000,000
-
- ALL OWNED AUTOS BODILY INJURY
.
SCHEDULED AUTOS -, (Per person}
-
!. HIRED AUTOS BODILY INJURY
.
.!. NON-DWNED AUTOS (Per accident)
- PROPERTY DAMAGE .
{Per accident)
~FE UAB'UTY AUTO ONLY - EA ACCIDENT .
ANY AUTO OTHER THAN EA ACC .
AUTO ONLY' AGG .
:5~SSlUMBRELLA LIABILITY ' EACH OCCURRENCE .
OCCUR 0 CLAIt..4S MADE AGGREGATE .
.
==1 ~EDUCTIBLE S
RETENTION . .
B WORKERS COMPENSATION AND 90S493 09/01/09 08/31/10 X r we STATU; I IOJ~-
EMPLOYERS' UABIUTY E.L. EACH ACCIDENT .500 000
ANY PROPRIETOR/PARTNER/EXECUTIVE
OFFICER/MEMBER EXCLUDED? E,L. DISEASE - EA EMPLOYEE .SOO 000
~~~~I~~.j\~1~NS below E.L. DISEASE - POLICY LIMIT .SOO,OOO
C OTHER Professional DPR9616436 OS/04/09 05/04/10 $1,000,000 per claim
Liability $1,000,000 annl a99r.
DESCRIPTION OF OPERATIONS I LOCATIONS {VEHICLES I EXCLUSIONS ADDED BY ENDORSEMENT f SPECIAL PROVISIONS
As required by written contract The City of Ashland, Oregon, and its
elected officials, officers and employees are named as an Additional
Insured on the General Liability and Aut,? Policies, with respects to -
operations of the Named Insured.
CERTIFICATE HOLDER
CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION
City of Ashland, Community Development Dept DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL ----45- DAYS WRITTEN
Attn:April Lucas NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL
51 Winburn Way IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OR
Ashland, OR 97S20 REPRESENTATIVES.
AUTHORIZED REPRESENTATIVE ......
5~ f.h.--r;;...
ACORD 25 (2001/08) 1 of 2
#S4151459/M4099141
MZBJU
iii ACORD CORPORATION 1988'
COMMERCIAL GENERAL LIABILITY
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
BLANKET ADDITIONAL INSURED
(ARCHITECTS, ENGINEERS AND SURVEYORS)
This endorsement modifies insurance provided under the foilowing:
COMMERCIAL GENERAL LIABILITY COVERAGE PART
A. The foilowing is added to WHO IS AN INSURED
(Section II):
Any person or organization that you agree in a
"contract or agreement requiring insuranceu to in-
clude as an additional insured on this Coverage
Part, but only with respect to liability for "bodily in-
jury", "property damage" or "personal injury"
caused, In whole or in part, by your acts or omis-
sions or the acts or omissions of those acting on
your behalf:
a. In the performance of your ongoing opera-
tions;
b. In connection with premises owned by or
rented to you; or
c. In connection with "your work" and included
within the "products-completed operations.
hazard".
Such person or organization does not qualffy as
an additional insured for "bodily injury", "property
damage" or "personal injury" for which that per-
son or organization has assumed liability in a con-
tract or agreement.
The insurance provided to such additional insured
is limited as foilows:
d, This insurance does not apply on any basis to
any person or organization for which cover-
age as an additional insured specffically is
added by another endorsement to this Cover-
age Part.
e. This insurance does not apply to the render-
ing of or failure to render any "professional
services" .
f. The limits of insurance afforded to the addi-
tional insured shail be the limits which you
agreed in that "contract or agreement requir-
ing insurance" to provide for that addilional
insured, or the limits shown in the Declara-
tions for this Coverage Part, whichever are
less. This endorsement does not increase the
limits of insurance stated in the LIMITS OF
CG D3 81 09 07 ,
INSURANCE (Section III) for this Coverage
Part.
B. The foilowing is added to Paragraph a. of 4.
other Insurance in COMMERCIAL GENERAL
LIABILITY CONDITIONS (Section IV):
However, if you specifically agree in a "contract or
agreement requiring insurance" that the insurance
provided to an additional insured under this Cov-
erage Part must apply on a primary basis, or a
primary and non-contributory basis, this insurance
is primary to other insurance that is available to
such additional insured which covers such addi-
tional insured as a named insured. and we will not
share with the other insurance, provided that:
(1) The "bodily injury" or "property damage" for
which coverage is sought occurs; and
(2) The "personal injury" for which coverage is
sought arises out of an offense committed;
after you have entered into that "contract or
. agreement requiring insurance". But this Insur-
ance still is excess over valid and coilectible other
insurance, whether primary, excess, contingent or
on any other basis, that is availabie to the insured
when the insured is an additional insured under
any other insurance.
C. The following is added to Paragraph 8. Transfer
Of Rights Of Recovery Against Others To Us
in COMMERCIAL GENERAL LIABILITY CON-
DITIONS (Section IV):
We waive any rights of recovery we may have
against any person or organization because of
payments we make for "bodily injury", "property
damage" or "personal injury" arising out of "your
work" performed by you, or on your behalf, under
a "contract or agreement requiring insurance" with
that person or organization. We waive these
rights only where you have agreed to do so as
part of the "contract or agreement requiring insur-
ance" with such person or organization entered
into by you before, and in effect when, the "bodily
C12007 The Travelers Companies, Inc.
Includes the copyrighted material of Insurance Services Office, Inc.. with its permission
Page 1 of 2
COMMERCIAL GENERAL LIABILITY
injury" or "property damage" occurs, or the "per-
sonal injury" offense is committed.
D. The following definition is added to DEFINITIONS
(Section V):
"Contract or agreement. requiring insurance"
means that part of any contract or agreement un-
der which you are required to indude a person or
organization as an additional insured on this Cov-
Page 2 of 2
erage Part, provided that the "bodily injury" and
Ilproperty damage" occurs, and the "personal in-
jury" is caused by an offense committed:
a. After you have entered into that contract or
agreement;
b. While that part of the contract or agreement is
in effect; and
c. Before the end of the policy period.
@2oo7 The Travelers Companies, Inc.
Includes the copyrlghted material of Insurance Services Office, Inc., with its permission
CG D3 81 09 07
POLICY NUMBER:
COMMERCiAL AUTO
ISSUE DATE:
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
DESIGNATED INSURED
This endorsement modifies insurance provided under the following:
BUSINESS AUTO COVERAGE FORM
GARAGE COVERAGE FORM
MOTOR CARRIER COVERAGE FORM
TRUCKERS COVERAGE FORM
W~h respect to coverage provided by this endorsement, the provisions of the Coverage Fonm apply unless modi-
fied by this endorsement. ~
This endorsement identifies person(s) or organization(s) who are "insureds" under the Who is An Insured Provi-
sion of the Coverage Fonm. This endorsement does not alter coverage provided in the Coverage Fonm.
SCHEDULE
Name of Personls) or Organizationls):
ANY PERSON OR ORGANIZATION THAT YOU ARE
REQUIRED TO INCLUDE AS ADDITIONAL
INSURED ON THE COVERAGE FORM IN A
WRITTEN CONTRACT OR AGREEMENT THAT IS
SIGNED AND EXECUTED BY YOU BEFORE THE
"BODILY INJURY" OR "PROPERTY DAMAGE"
OCCURS AND THAT IS IN EFFECT DURING THE
POLICY PERIOD.
(If no entry appears above, infonmation required to complete this endorsement will be shown in the Declarations
as applicable to the endorsement.)
Each person or organization shown in the Schedule is an "insured" for Liabil~y Coverage, but only to the extent
that person or organization qualifies as an "insured" under the Who Is An Insured Provision contained in Section
II of the Coverage Fonm.
CA 20 48 02 99
Copyright. Insurance Services Office, Inc.. 1998
Page 1 of 1
@ifV FtECORDER
Page 1/1
r~'
CITY OF
ASHLAND'
20 E MAIN ST.
ASHLAND, OR 97520
(541) 488-5300
r.~'5::~.;18ATE:-:=~.,-:,:,,,\g ~~iF.f0{Nl!TMBERf.]:;:it.l
11/30/2009 09332
VENDOR: 010738
CRANDALL ARAMBULA PC
520 SW YAMHILL ROOF SUITE 4
PORTLAND, OR 97204
SHIP TO: Ashland Planning Department
(541) 488-5305
51 WINBURN WAY
ASHLAND, OR 97520
FOB Point:
Terms: Net
Req_ Del. Date:
Speciallnst:
Req. No.:
Dept.:
Contact: April Lucas
Confirming? No
EfAQu~ntitV2C~ ;f~ijnirLt~ ~~.:T'flYji.EJ;::it.u.:.:tt;:"-:'-~':~~~;'1<:~2~JDe;g~rrDtion~:~_.
~~"lInWJpiicer:~~f1 ~f~~:rEinp.ricEF""'::~n
. Consulting services for Croman Mill
District Plan regarding refinements to
Land Use and Circulation Framework. Not
to exceed $3,000. Beginning date:
11/20/2009, Completion date: 01/31/2010
3,000.00
BILL TO: Account Payable
20 EAST MAIN ST
541-552-2028
ASHLAND, OR 97520
SUBTOTAL
TAX
FREIGHT
TOTAL
3 000.00
0.00
0.00
3.000.00
mE'~CO"U'ntiNumne1lrMi~l ~~*~p,roieaiijumB"erl;;'V~;@ f:CnL~i~mo-~nt~~0,'~I~ f,:~I1Acc_o'unt]Numl)ei':'j ; i,''::'";IJRroieci;Nuro_t5_eri:,~t;lli''?i ~:![:~:WAffioli'ni1Li'i5~
E 1 1 0.09.27.00.6041 0 3 000.00
N/
~dl
~_ b~)'
Auth d Signature
VENDOR COPY
I FORM #10 I
CONTRACT APPROVAL REQUES,T FORM
CITY OF
ASHLAND
Contractor/Consultant:. c2r A. n_ ,/'>z._Le, 4:r.a,"1. ~-u-"-"d---.
EJf>er attached contract /J " c? 9 -3 g ~
Total Amount
". ~,~""'-.?"--.-~+eJ/.e~-0<v~ <C.
($~ ',,,,9 ~~~'~>F1 . ,,__J
/
PUBLIC CONTRACTING REQUIREMENTS - Solicitation Process
D Exempt from Comoetitive Biddina 0 Invitation to Bid (Copies on file) 0 Emeraencv
Reason for exemption: 0 Written findings attached
/ 0 Quale or Proposal attached
l!:f Small Procurement & Personal Services 0 Reauest for ProDosat (Copies on file) Cooperative Procurement
Less than $5,000 Please check one: o State of Oregon
Note: Total contract amount, including any 0 Goods & Services Contract #
amendments may not exceed $6,000 o Personal Services o State of Washington
Intermediate Procurement 0 Sole Source Contract #
GOOOS & SERVICES 0 Written findings attached o Other government agency contract
$5,000 to $75,000 0 Quote or Proposal attached Agency
o (3) Written Quotes Contract #
PERSONAL SERVICES 0 Special Procurement 0 Interagency Contract
$5,000 to $50,000 0 Written findings attached Agency
o (3) Written Proposals 0 Quote or Proposal attached Contract #
Have all public contracting requirements been satisfied?
YES .......---"
NO
If "NO", City Council approval is required. City Council approval was received on
(Date)
Have funds been budgeted for the purpose of this contract?
YES
....---
NO
If "NO", City Council approval is required. City Council approval was received on
Please provide: Account Number ..!"!'_ "c:.r:. -::::: ~.!_ 6..c::. ~"- ~ 2)
(Date)
Is the amount of the contract less than $25,000?
YES
,---.
NO
If "NO", Legal review is required. Contract was "Approved as to form" by the Legal Department on
(Date)
Is the amount of the contract less than $75,000 for Goods & Services
or $50,000 for Personal Services?
YES
~
If "NO", City Council approval is required. City Council approval was received on
Is the contract for a period of 24-months or less?
YES .-------
If "NO", City Council approval is required. City Council approval was received on
Please provide terms: Start date: // / C'-/ / / f Completion date:
Can the contract be terminated for convenience thirty (30) or fewer days
following delivery of written notice to the contractor? YES
~-
If "NO", City Council approval is required. City Council approval was received on
COMMENTS:
~Ma~~
Prepared by:
Please circle: Approved
Not Approved
Department:
Date:
/1- ~tJ -&1
/
Lee Tuneberg
Date:
A re<luest for a Purchase Order
REQUISITION FORM
CITY OF
ASHLAND
THIS REQUEST IS A:
o Change Order(existing PO #
Date of Request: 1\\ \'J.l-\ 19..9J
Required Date of Delivery/Service: I I
Vendor Name
Address
City, State, Zip
Telephone Number
Fax Number
Contact Name
e,rClJ\do\ \ f\\"o...\-ll:LL\ Cl P ~
~~\~~:X\~\i ~~~U4 \-~/ ~
5'\:fh' '-\ \\- 'l~lq
\)<, t:;D \Q, AWS'"
SOLICITATION PROCESS
Small Procurement D Sole Source D Invitation to Bid
~ Less than $5,000 D Written findings attached (Copies on file)
D Quotes (Optional) D Quote or ProDosal attached
CooDerative Procurement D Reauest for ProDosal
D State of ORN/A contract (Copies on file)
Intermediate Procurement D Other government agency contract D SDecial1 ExemDt
D (3) Written Quotes D Copy of contracl attached D Written findings attached
(Copies attached) D Quoie or PraDosal attached
D Contract # D Emeraencv
D Written findings attached
D Quote or Pronosal attached
Description of SERVICES
Total Cost
Ii Per attached PROPOSAL
",l,~r0~W~~v.:c i;''1\':.'- :;":1 l';~'~~',.~(:'~i~}!;;:',>f:' 3'.'
~: ~~~~~~(~~l~tt~' tlf:~~'ijkr(~~~~i.~f.~~
~.I:~t~:'!'~;;:~;{~'@~:'~1~'~~~~?t',~
'$'~\~' ~%. ,',O~Eh'^':""I",,,,",",/"'.{'l<"'L
.. ',;.., "..' "', ,.:.t.~". .' ,"~'" '\', ,~"_'.A'""", "r,
i "'~!, .....:.~.' _1.,4, "'",""!r~"".."""...0 ~~< '\'.r'~ ';:I:"-~f:':~P"<r..Y':'tl,;\\>'<:r
,\r;j<i..~,~n; ):'ff";i:';'.,!;\'tt.Hi"k("~f,dt', ,.i!'\""....~.,~;'~fit~.~ 1}."'1"~{
',,; ;j'Wi'f'7""l,4";r::,~,~.~...b'",oJ."'&'2'';,,,.~t'....'!;.';!d ~'".",.H",'\'r11:<.: ,~:~l,~j ,ij
Item #
Quantity
Unit
Description of MATERIALS
Unit Price
Total Cost
~\TOTAIrC08TF~
D Per attached QUOTE ,~i"" -tJ..t.""\~rr-o-;~,,~ ",~,.:~"
~~~~~~:~1~
Project Number - - - - - - - - - -
Account Number\.\1l.\)~ )].';;)Q. JpO~lCJ\J
. Items and services must be charged to the appropriate account numbers for the financials to reffect the actual exp 1 ure
By signing this requisition form, I certify that the information provided above meets the Cit~h a d
and the documentation can be provided upon request.
Employee Signature: U. ~ \\-'~
Supervisor/Dept. Head Si
G: Finance\Procedure\AP\Forms\8_Requisition form revised
Updated on: 1 t/24/2009