HomeMy WebLinkAbout2011-01 Telecommunications Utility Advisory Board-Repealed by 2011-30
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RESOLUTION NO 2011-~
A RESOLUTION DEFINING THE DUTIES AND RESPONSIBILITIES OF THE
AD-HOC MUNICIPAL TELECOMMUNICATIONS UTILITY EXECUTIVE
ADVISORY BOARD
RECITALS:
A. The City of Ashland City Council requires specialized policy and technical input in
reviewing the strategic direction of Ashland's municipal telecommunications utility.
B. City Council seeks to affirm the expectations and composition of an ad-hoc advisory board
consisting of executives capable of providing said input to City Council and City staff.
C. Ashland's municipal telecommunications utility would benefit from the inclusion of external
experts in setting and managing to its strategic goals.
.D. City Council believes that the telecommunications utility will benefit from external advice in
implementing the first two-year phase of its Strategic Business Plan.
THE CITY OF ASHLAND RESOLVES AS FOLLOWS:
SECTION I. Committee Established. The Ad-Hoc Telecommunications Utility Executive
Advisory Board ("AFN Board") is established beginning February 1,2011 and shall consist of
seven voting members. The AFN Board will automatically be dissolved on December 31,2012.
SECTION 2. Terms, Oualifications, Vacancies.
I) All members will be appointed by the Mayor with confirmation by the City Council,
except for City staff designated as ex-officio, non voting members. Members shall be
named by City Council and serve until the dissolution of the AFN Board on December
31,2012.
2) Three voting members shall be executives with expertise in telecommunications and
business. Executives must have experience in the successful management of
telecommunications or businesses of similar scope and scale. To ensure expertise and
continuity, "Executive Appointees" may be residents of other cities and states.
3) Two voting members shall be named from among incumbent City Council members as
"Council Appointees".
4) One voting member will be a citizen at-large of the City of Ashland. The "Citizen
Appointee" should have expertise in the telecommunications or information technology.
5) One representative shall be appointed from the municipal telecommunications utility's
vendor partners. This "Vendor Appointee" must in good-standing with the City, defined
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as meeting all contracted performance requirements and holding a City of Ashland
business license. '
6) The City's Director of Information Technology will be an ex-officio, non-voting member
and shall serve as staff to the AFN Board.
7) The City Administrator and/or their designee shall also serve as an ex-officio, non-voting
member of the AFN Board.
8) Any AFN Board member who is absent without prior permission from the chair for more
than two meetings in a one-year period shall be considered inactive from the AFN Board
and the position vacant. A new person shall be appointed by City Council to complete
the term.
9) The AFN Board will elect a person to serve as Chair and Vice Chair from among the
voting members at the first meeting of each calendar year.
SECTION 3. Ouorum and Rules. Four voting members shall constitute a quorum. The AFN
Board shall establish rules for its meetings as it deems appropriate and shall meet as many times
as necessary. but no less than semi-annually.
SECTION 4. Responsibilities. The committee shall be responsible for:
I) Reviewing semi-annual reports from telecommunications utility management and making
any recommendations about AFN as a result of its report to the City Council.
2) Recommending to the City Council updates and revisions to the municipal
telecommunications utility's Strategic Business Plan. This may include significant
revisions to the business model when needed.
3) Analyzing and reporting to the City Council any significant industry events or risks that
require changing the strategic direction of the City's telecommunications utility.
4) Recommending to the City Council whether to accept the telecommunications utility's
capital plan, rates and products structure, and annual carryover requests.
SECTION 5. Reports. The AFN Board shall submit copies of minutes of its meetings to the
City Council and City Recorder. Reports or recommendations of the AFN Board shall be
considered advisory in nature and shall not be binding on the Mayor or City Council.
This resolution was duly PASSED and ADOPTED this i day of' .t,.A~"'J... ,2011, and
takes e ct upon signing by the Mayor. ~
B bara Christensen, City Recorder
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SIGNED and APPROVED this ~ay of
Reviewed as to fOt _
Megan TH rnton, Interim City Attorney
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