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HomeMy WebLinkAbout2011-02 Safe Routes to School Grant RESOLUTION NO. 2011- 0)" A RESOLUTION SUPPORTING THE REQUEST FOR OREGON DEPARTMENT OF TRANSPORTATION'S SAFE ROUTES TO SCHOOL FUNDS IN THE AMOUNT OF $300,000 TO BE USED TO CONSTRUCT THE EAST MAIN STREET IMPROVED CROSSWALK PROJECT Recitals: A. The City of Ashland is committed to providing a safe route to school for all children attending Ashland's public and private schools. B. The City desires to enhance opportunities for children to walk or ride bicycles in order to promote a healthier lifestyle. C. To further these goals, the City of Ashland has applied for a Safe Routes to School grant to construct an improved crosswalk across East Main Street at Campus Way. THE CITY OF ASHLAND RESOLVES AS FOLLOWS: SECTION I. The City of Ashland supports and will accept a grant offer of the State of Oregon in the amount of $300,000 for the purpose of constructing the Project. SECTION 2. The Ashland City Administrator is authorized and directed to sign the statement of acceptance of the grant offer on behalf of the City of Ashland. SECTION 3. A true copy of the grant application is attached, as Exhibit A and hereby incorporated by this reference. J'CTlON 3. This resolution was duly PASSED and ADOPTED this ,~ ,2011, and takes effect upon signing by the Mayor. ~~~. . Barbara Christensen, City Recorder /F day of SIGNED and APPROVED this /9 day of J ~ /~ ,2011. Reviewed as to form: Page I of 1 \' L-,<,h',\o;+ A \I PART 1 Section 1: Project Summary and Certification APPLICANT Agency City of AsWand Contact James H. Olson Address 20 East Main Street Title Engineering Services Manager Ashland OR 97520 Telephone 541 488-5347 Email olsonil@ashland.or.us CO-APPLICANT (if any) Name None. Contact Address Title Telephone PROJECT NAME: East Main Crosswalk Improvement Project LOCATION: Intersection of East Main Street at Campus Way, Ashland Oregon PROJECT DESCRIPTION (one line): Constn!ct an improved pedestrian crosswalk including a HAWK pedestrian beacon on East Main Street at Campus Way in the City of Ashland. LENGTH / QUANTITY: Proiect is a sinl!le intersection on East Main Street COST SUMMARY RIGHT-OF-WAY ISSUES TOTAL Project Cost (from $ 312,000 Project site owned by applicant/co-applicant? cost estimate page) Non~SRTS Project Costs $ 0 [.f]yes [ ] no [ ] partly [ ]N/A Matching funds (not required $ 12,000 for SRTS funding) Property to be purchased? [ ] yes [.f] no SRTS Funds Requested $ 300,000 Easements 01' donated property? [ ] yes [.f] no CERTIFICATION I certify that the City of Ashland [applicanl agency] supp0l1s the proposed project, has the legal authority to pledge matching funds, and has the legal authority to apply for Safe Routes to School funds. I understand that this is not a grant application, that it is a request for reimbursement through the federal aid system, and that all federal rules for contracting, auditing, and payment will apply t~~- Signature ,.\{\.u-~Q-<~ Date January 14,201 I Printed Name Michael R. Faught Title Public Works Director PART 1, Section 2: Project Funding Information Quantity (Q) Unit Price (UP) Cost (Q x UP) PRELIMINARY ENGlNEERING(PE) Proiect Administration I. Sponsor's administrative costs 2. ODOT administrative costs Desien and Development Environmental Process $5,000 $10,000 $100,000 $5,000 Total PE $120,000 Constrnction Activities . Quantity (Q) Unit Price (UP) Cost (Q x UP) Mobilization LS $15,000 $15,000 Traffic control/TP&DT (]O%) LS $10,000 $10,000 Erosion Control LS $2,000 $2,000 "Flal!l!ers 40HR $35 $1,400 Remove Structures LS $500 $500 Concrete Walks 25 SF $8.00 $200 Sidewalk Ramos 1 EA $1,200 $1,200 Remove Existinl! Sil!ns LS $500 $500 Silm Suoool1 Footinl! LS $10,200 $10,200 Cantilever Sil!n Structme LS $70,000 $70,000 Sil!ns 4EA $250 $1,000 Pedestrian Post lEA $4,000 $4,000 Post Base lEA $500 $500 Crosswalk Markinl!s LS $1,000 $1,000 Utility Trenchinl! 50LF $40 $2,000 Asohalt Patchin\! 10SY $50 $500 Electric Service LS $8,000 $8,000 Subtotal $128,000 Contineency Construction Eneineerine 20-30% of total construction costs above $32,000 Approx. 15%-20% of construction with $32,000 contin\!encvadded in Total CONST $192,000 Total Cost: $312,000 PE + ROW+CONST PART 1, Section 2: Project Funding (continued) Matching Funds (optional) Match funds are NOT required for SRTS projects, but community efforts and additional resources demonstrate commmuty-wide supp011. List any local contributions (monetary contributions, donated materials, propel1y, staff time, or volunteer labor or services), including prior or plaimed local investments related to proposed project. The City of Ashland will provide $12,000 in monetary contributions for this project. " EXDand each box as nee e , ut do not exceed this Dage for this section. If proposed project is located on school propel'ty, what is age of school bllilding(s)? NA Identify any wetlands 01' watel'Ways located on 01' Ileal' proposed project site: NOlle Identify any archaeological sites located on 01' Ileal' proposed IJI'oject site: None Identify allY anticipated I'ight-of-way impacts (number of parcels, casements, acreage, improvements that might need to be moved): None PART 1, Section 3: Project Site Information d d b S<!fe Rallies 10 Sclloot Program 1010 Application/or FY 10tl PART 1, Section 4: Narrative PROJECT DESCRIPTION Submitted in the fall of201O, the Walker Elementary Action Plan emphasized the need to increase walking and biking to school in an effort to reduce vehicle congestion and ensuing filel emissions and promote a healthier life style for children, parents and staff. It was agreed that the best way to meet this goal is to provide safe, convenient and continuous sidewalks and crosswalks. East Main Street (an offshoot of Highway 99) is a major arterial street with an average daily traffic (ADT) volume of 8,000 vehicles per day. The street bisects the Walker AvenuelEast Main school area forcing many children attending the Willow Wind Community Education Facility (Willow Wind), Ashland Middle School, John Muir Charter School and Walker Elementary School to cross at unprotected 01' umnarked crosswalks. One popular crossing is East Main at Campus Way Il(,ar the entrance to Willow Wind. The East Main street section includes two 12 foot wide travel lanes, two 6 toot wide bike lanes and two 5 toot wide sidewalks located within a 60 foot right of way. The need for a fully accessible pedestrian crossing at this location has been established by an engineering study and reviewed by the Ashland Transp011ation Commission. Since there is insufficient right of way to create a center pedestrian median, curb extensions or other passive crossing or traffic calming safety measures, the city has elected to install a High intensity Activated crossWalK (HAWK) at this location. Additionally, the project proposes to shorten the length ofthe existing school speed zone from 1,600 feet to 1,000 feet; relocate advance crosswalk signs and add additional signs fo"r the signal; . install a sidewalk access ramp on the north side of East Main in line with the east sidewalk on Campus Way; and mark a continental-style crosswalk. The City of Ashland is requesting $300,00Q toward the $312,000 total cost of the project. East Main Street is a city-owned right of way as is Campus Way therefore no additional right of way, easements or other property will be needed for-this project. The city feels this project has potential to reduce pedestrian and bicycle conflicts with motor vehicle traffic, reduce vehicle congestion in the vicinity of the four schools in the immediate area and most of all remove one maioI' barrier to children and oarents walkinl!. and bikinI!. to school. PURPOSE AND NEED The physical envirolUnent surrounding pedestrian generators often determines whether man)' children walk 01' bicycle to school. For school children to safely walk 01' bike to school along a busy arterial street (8,000 ADT) and then have to cross that street, children need a well-designed, built, maintained and accessible facility, The high volume of traffic on East Main Street requires that the crosswalk receive special attention. To simply mark a crosswalk without additional efforts would likely decrease the safety of the crosswalk. Since East Main Street will not accommodate either curb extensions (due to the presence of bike lanes) or a center pedestrian refuge, other active protective devices must be used. Willow Wind did not create an Action Plan, but did develop a 2010 SRTS Parent Survey. The survey recommended a signaled crosswalk at East Main where Campus Way intersects in order to safely accommodate foot and bike traffic across this busy street. The study noted that 52% of students lived within one to two miles - an easv walk, but less than 4% walked. Within the Scife Rallies /0 Schoot Program 20tO Applica/ion/or FY 20/2 Ashland School District nearly 70% of students al1'ive via single passenger vehicle. One parent conullented: "We NEED a crosswalk from Willow Wind driveway across East Main. This would increase safety and help framc flow on East Main." The crosswalk improvements were also requested by the Ashland SchOOl District who owns and operates the three listed schools. The City Engineering Division assisted by JRH Tratlic Engineering Inc. conducted a crosswalk study which was reviewed and approved by the Ashland Transpol1ation Commission in April, 20 I O. This public meeting was attended by many concerned parents. The study concluded that due to the heavy tratlic on East Main Street a crosswalk could ill!ly be established ifit included a pedestrian activated signal such as aHA WK system. BENEFIT Children walk and bike to school from locations outside immediate school zones and often from beyond a school's designated walk zone. Willow Wind, adjacent to the proposed project, is a perfect example. Willow Wind has overlapping routes with the other Ashland schools and thus serves the entire community, not just the area inullediately around the school. Currently the " nlajority of students are delivered to the four schools within the proposed project area are by parents using private vehicles creating heavy congestion during the AM and PM peak traffic periods resulting in slowed or stopped traffiC and increased vehicle emissions and potentially unsafe conditions. Research has shown that on busy high tramc streets, only about one in four drivers are willing to stop for pedestrians in an unmarked crosswalk. The HA WK signal was developed in Tucson Arizona and was thoroughly analyzed by the Texas Transportation Institute and the Federal Highway Administration. The results ofthat study showed a 29% reduction in total crashes and a 69% reduction in pedestrian crashes. The Hawk signal has been found to significantly increase motorist awareness and produce as much as a 97% motorist compliance rate. The proposed project is one of several projects designed to ensure maximum incentives for students choosing to walk or ride their bicycles to school. In 2008 and just y.. mile from the project site, the city completed East Main rail crossing improvements. The project included an improved rail crossing surface and added bike lanes and sidewalks over the tracks. The crossing is now fully ADA accessible. In addition, the city made major improvements to the intersection of East Main Street and Walker Avenue to help relieve heavy peak hour congestion. A right turn lane was constl'l1cted on :Walker Avenue which drastically reduced delays through the intersection. That project also added over 600 feet of sidewalk on the east side of the street to provide a continuous sidewalk from Siskiyou Boulevard to Walker Avenue. In addition to new street construction, the City is committed to installing approximately one mile of new sidewalks along existing streets each year. The City of Ashland recognizes the impol1ance of a built environments for bikes and pedestrians and expends a significant amount of capital funds for this infrastl'l1cture. With completion of the proposed project, vehicle delivery is expected to decrease over time. This trend should continue over the next tlve years as parents appreciate the benefits for children walking or biking to school. The proven benefits include: improved health and a reduction in obesity, less tratlic on Walker A venue furthering increasing safety, lower traffic speed as parents get a break fi'OI11 their busy schedules and importantly, less traftlc congestion resulting in fewer idling vehicles and cleaner air. SqJ'e Ralites /0 Schaat Progl'am 2010 Appllcatiall!al' FJ' 20t2 TECHNICAL MERIT The City of Ashland is currently updating its 1998 Transportation System Plan. Although its adoption is not anticipated for several months, alternative transportation modes playa maioI' part in the plan. One goal is to install a maximum number of additional and improved bicyclist and pedestrian amenities. Within less than a half mile of the proposed project there are eight pedestrian gcnemtors - all primarily for school age children: Ashland Middle School, Walker Elementary School, John Muir Charter School, Willow Wind Community Education Facility, ScienceWorks Hands-On Museum, Garfield Park, The Grove (community center) and the Central Ashland Bike Path. . While various engineering treatments exist for unsignalized crossings, there is growing concern that arterials should receive special attention to encourage use by pedestrians and bicylists. The HA WK system was included in the 2009 Manual ofUnifonll Traffic Control Devices. It consists of a signal head mounted on a mast ann or road side posts which can be activated by pedestrians wishing to cross the street. The signal head consists of two red lights over a single yellow light. The signal head remains dark until it is activated by a pedestrian. When pedestrians wish to cross the street, they press a button that activates the warning flashing yellow light. After a set amount of time, the flashing yellow light changes to a solid yellow light to inform drivers to prepare to stop. The unit then displays a dual solid red light for drivers and a walking person symbol tor pedestrians. The unit then displays an alternating flashing red light, and pedestrians are shown a flashing upraised hand (symbolizing don't walk) with a countdown display advising them of the time remaining to complete the street crossing. During the altel'llating flashing red lights, drivers can proceed after coming to a filII stop and checking that pedestrians have already crossed their lane of travel. Following the flashing red stage, the unit again goes dark. The use of Hybrid Beacons (HA WK) is too new to be covered in the Oregon Bicycle Plan, but they have been proven as an effective method to improve the safety of pedestrian crosswalks. An independent study of the HAWK system by the Texas Transportation Institute and the Federal Highway Administration shows that the HAWK reduced the occurrence of pedestrian related crashes by 69%. SUPPORT AND READINESS This project has no foreseen factors to prevent or delay it tor completion within the required timeframe. With the acquisition of funding the proposed project can be complete within six to nine months. The projected schedule includes -60 days for preliminary engineering and bidding, -30 days for the award of contract, -60 days for material procurement, and -30 days for construction. The planning phase that included the Walker Elementary SRTS Action Plan is complete. The Action Plan was a collaboration between Rogue Valley Transportation District, Ashland's Public Works and Engineering staff, bike safety advocates in the community, teachers and school administrators, concerned parents and involved students. The project was researched and designed by the City Engineering staff, the Transportation Commission, concerned parents and School District #5. The results of the study were also reviewed and confirmed by Kittleson and Associates, Inc. We are all fully. committed to this proposed project. The City of Ashland will fimd the constl'l1ction of the intersection improvements from its capital budget if outside fundine is not forthcoming. o~ ~ lIoZ~ O-<~ ~....J ~ .....,.. Eo< ....... ..... Uti) ~ -t> .,1'f/'~'" (21' )It.'.'..J., t(fiJ . ) -' l--/ , ,;)' ~ ~ II) II) +-> 0 o .... oU ~ 8 .~ .~ ~~ o tiP-< <<l"CJ ~ 0 ;> o .... P.. 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SITE MAP NOlloSralc) . . . . . .. .. . .. . . .. . . . . .. .. . . . . . . . . . . .. .. . . . . . . . . .. . . . . . .. . . . . . . . . . . . . . . , . . . .. . . . . .. . . . . . . . . . .. . .. . .. .. . . . .. . .. . . . . . . .. . . .. . . .. . . . . . Willow Wind COllUl1Ullity . . . Learning Center . . : . : . : . : . : . . . . . . ;. . .. . . . . . . .. . . .. . . . . . . .' . . .. . . . . .. . . . . . . . . " " . . . . .. . . . . . . . . . . . . . . . . . . . . . .. . . . .. .. II.fl Tra.vcl Lnne ..-.................1............... . . ....... '6-ilB'ike~Lanc . .. . . . . .. . . . . . . .. . . . . . . . .. .. . . . . . . . . . . . .. . . . . . .s.p S.ide~\'a1J:: . . . . . . . . .. . . . . .. . . . . . . . . . . . " . " . . . . . " . . . . . . . . . . . . . . . . . . . . .. . . . . . . . " .. .. .. .. . .' . . . .. . ~ . . . . . . . . . .. . . . . . . . . . . . . . . . . . " . . ... . . .. . . . . . . . .. . . . . . . . . w .. . . . .. . . . . . . . . . . . . . , . . . . .. . . , . . . .. . , . . . . .. . . .. . . . . . . .. . . . . . . . . . . . . . ~ . . .. . . . . . . . . . . .. . . . . . .. . . . .. . .. . . . " .. . . . . .. . . . .. .. . . . . .. . . . . . . . . . . . . . . . . . . .. . . . . . " . . . . . .. . . . .. . . . .. . .. . . . . .. . . . . . . . . . . .. " . " . . " . , " . . .. " . . " . . . " .. . . . . . . .. . . . . . " . . . . . . . DETAIL MAP (NOIIOScalc):':':':':':' f i ( I ~ I '=t" e I u' WillowiWind Community Learni~g Center (Ashland School District Property) 1 , I i 1 ! I ~~ , j i I i I , ! I I I 4!'.d- .{ ,. /. t ':1_ '- Proposed Cmsswall{ Hawl{ Locntion / ., -.., I _L Ie Ashland Middle School r-- -\ l '-L, I \ L...~ __ __I cu.-o. ASHLAND ::::::::::::::::::::::::::::::::::::::::::::::::. . . . . " .. . . . . . . . . . .. .. . . .. . . . . .. . . . .. . .. .. . . . .. .. . .. . . .. .. . . .. " . . .. . . . . . . . . . . . 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III III W ASHLAND PUBLIC SCHOOLS BOARD OF DIRECTORS o JULI DI CIIlRO Superintendent Runl ALEXANDER CAROL DAVIS KEITH MASSIE nE1D1 PARKER EVASKURATOWICZ JILL TURNER Business M,mager SAMUEL BOGDANOVE Director of Student Services IlIsplrlllg Leamlllg for Life January 13,2011 David A, Galati Program Manager 3930 Fairview Industrial Drive SE - MS#2 Salem OR 97302-1 166 RE: SUPPORT FOR CITY OF ASHLAND'S SAFE ROUTES TO SCHOOL PROGRAM APPLICATION Dear Mr. Galati: We were pleased to learn of the City of Ashland's plan to install a high intensity activated crosswalk (HAWK) pedestrian beacon on East Main Street at Campus Way, We write in support of funding for this project. We understand that a HAWK will aid the students in safely crossing the street. This is a busy, but as yet "unofficial" crossing lor not only the Willow Wind Community Leaming Center students, but for the middle school and Walker Elementary students as well. The school board has been active in promoting walking and biking to school. Walker Elementary School promotes pedestrian safety by participating in Walk and Bike to School Day each October and regular walk-a-thons. The school also houses the Walking Wednesdays Program that has successfully gained walking to and fi'om school participation each week for the past five years. Willow Wind is an alternative school located on East Main Street, a busy boulevard, across the street fi'om the Science Works Museum. Since there is no parking allowed on East Main Street, Campus Way, the street across Willow Wind has become an unofficial drop off area for Willow Wind students who then must cross East Main Street to get to school. For the last few years parents have suggested a signalized crosswalk at this location in order to more safely accommodate foot and bike traffic across this busy street and I understand that the City's engineering study supports this. Please consider the City of Ashland's grant application and supp0l1 this project important to ensuring our students safe passage to and from school. S incerel y, w ADMINISTRATION BUILDING 885 SISKIYOU BOULEVARD ASHLAND, OREGON 97520 541-482.2811 FAX 541-482-2185 CITY OF ASHLAND January 13, 2011 David A. Galati Program Manager 3930 Fairview Industrial Drive SE - MS#2 Salem OR 97302-1166 RE: CITY OF ASHLAND'S SAFE ROUTES TO SCHOOL PROGRAM APPLICATION Dear Mr. Galati: The Ashland Transportation Commission fully endorses the need to provide safe routes to school for all Ashland children. The Commission was involved in the first phase of the Safe Routes to School program, the development of the action plan for Walker Elementary School, and looks forward to moving onto the next step in the program. The full Commission has spent considerable time and effort in researching methods by which a safe crosswalk can be constructed on East Main Street. The traffic volumes on East Main Street are sufficiently high enough to require an active safety crossing improvement and we believe the' HAWK system will easily provide the needed degree of protection. We sincerely hope that you might consider Ashland's application as'a deserving candidate for Safe Routes to School funds. Sincerely, &t~t- ~ Eric Heesacker Chair, Ashland Transportation Commission Engineering 20 E. Main Sl,eel Ashland. Oregon 97520 v'....I'N.ashland,or.us G;pub.w'ks\engldepl-adminIENGINEERING Tel: 541/488-5347 Fax: 541-/488-6006 TTY: 800/735-2900 ~~, Safe Rot/les 10 Schoot Program 2010 Applicationfor FI' 201 2 PART 2 -- Endorsements Complete all sections retevant to proposed p,'oject, 01' attach separate letters and documeuts (see page 15 ofInstmctions) Metropolitan Planning Organization (required if project is within MPO jurisdiction) Name: Michael G. Quilty Title: RVMPO Chair "fZ/ ,.., f. Si2llature: i/=--r/ Y ('" /'" Date: Januarv 10, 20 II Public Agency 01' Indian Tribe Approval (to propose project on land not owned by applicant) Name: Title: Signature: Date: ODOT Region Manager Approval (if non-ODOT applicant is proposing project within state highway right-of-way) . Name: Title: Signature: Date: City> 50,000 Population (Cities < 50,000 populationlllust provide council resolution) I confirm that [city] supports proposed project. I have authority to commit funds and resources needed from my agency to deliver proposed project. Name: Title: Si2llature: Date: Railroad Endorsement (willing to accommodate project adjacent to or crossing RR property) Name: Title: Signature: Date: ODOT Rail Division Rccord of Contact (for proposed project at or near railroad crossing) Name: Title: Signature: Date: Maiutenance Endorsement (commitment for long-lerllllllainlenance by other than applicant agency) Name: . Title: Signature: Date: