HomeMy WebLinkAbout2011-011 TGM Grant Agrmt #26783 - ODOT-TSP
.
,
TGM Grant Agreement No. 26783
TGM File Code 3A-09
EA # TGM9LA30
INTERGOVERNMENTAL AGREEMENT
City of Ashland, Transportation System Plan Update
THIS INTERGOVERNMENTAL AGREEMENT ("Agreement") is made and
entered into by and between the STATE OF OREGON, acting by and through its
Department of Transportation ("ODOT" or "Agency"), and City of Ashland ("City").
RECITALS
I. The Transportation and Growth Management ("TGM") Program is ajoint
program ofODOT and the Oregon Department of Land Conservation and Development.
2. The TGM Program includes a program of grants for local governments for
planning projects. The objective of these projects is to better integrate transportation and
land use planning and develop new ways to manage growth in order to achieve compact
pedestrian, bicycle, and transit friendly urban development.
3. This TGM Grant (as defmed below) is financed with federal Safe,
Accountable, Flexible, Efficient Transportation Equity Act: A Legacy for Users
("SAFETEA-LU") funds. Local funds are used as match for SAFETEA-LU funds.
4. By authority granted in ORS 190.110, state agencies may enter into
agreements with units of local government or other state agencies to perform any
functions and activities that the parties to the agreement or their officers or agents have
the duty or authority to perform.
5. City has been awarded a TGM Grant which is conditional upon the
execution of this Agreement.
6. The parties desire to enter into this Agreement for their mutual benefit.
NOW, THEREFORE, for good and valuable consideration, the receipt and
sufficiency of which is hereby acknowledged, the parties agree as follows:
SECTION 1. DEFINITIONS
Unless the context requires otherwise, the following terms, when used in this
Agreement, shall have the meanings assigned to them below:
A. "City's Amount" means the portion of the Grant Amount payable by ODOT
to City for performing the tasks indicated in Exhibit A as being the responsibility of
City.
- I -
,
~
TGM Grant Agreement No. 26783
TGM File Code 3A-09
EA # TGM9LA30
B. "City's Matching Amount" means the amount of matching funds which
City is required to expend to fund the Project.
C. "City's Project Manager" means the individual designated by City as its
project manager for the Project.
D. "Consultant" means the personal services contractor(s) (if any) hired by
ODOT to do the tasks indicated in Exhibit A as being the responsibility of such
contractor( s).
E. "Consultant's Amount" means the portion of the Grant Amount payable by
ODOT to the Consultant for the deliverables described in Exhibit A for which the
Consultant is responsible.
F. "Direct Project Costs" means those costs which are directly associated with
the Project. These may include the salaries and benefits of personnel assigned to the
Project and the cost of supplies, postage, travel, and printing. General administrative
costs, capital costs, and overhead are not Direct Project Costs. Any jurisdiction or
metropolitan planning organization that has federally approved indirect cost plans may
treat such indirect costs as Direct Project Costs.
G. "Federally Eligible Costs" means those costs which are Direct Project Costs
of the type listed in Exhibit D incurred by City and Consultant during the term of this
Agreement.
H. "Grant Amount" or "Grant" means the total amount of financial assistance
(including City's Matching Amount) disbursed under this Agreement, which
disbursements consist of the City's Amount and the Consultant's Amount.
I. "ODOT's Contract Administrator" means the individual designated by
ODOT to be its contract administrator for this Agreement.
J. "PSK" means the personal services contract(s) executed between ODOT
and the Consultant related to the portion of the Project that is the responsibility of the
Consultant.
K. "Project" means the project described in Exhibit A.
1. "Termination Date" has the meaning set forth in Section 2.A below.
M. "Total Project Costs" means the total amount of money required to
complete the Project.
N. "Work Product" has the meaning set forth in Section 5.J below.
- 2 -
,
TGM Grant Agreement No. 26783
TGM File Code 3A-09
EA # TGM9LA30
SECTION 2. TERMS OF AGREEMENT
A. Term. This Agreement becomes effective on the date on which all parties
have signed this Agreement and all approvals (if any) required to be obtained by ODOT
have been received. Further, ODOT's obligation to make any disbursements under this
Agreement is subject to payment of the City's Matching Amount by City to ODOT. This
Agreement terminates on October 31,2012 ("Termination Date"). The Agency's
payments of amounts under this Agreement attributed to work performed after June 30,
2011, are limited to a maximum of$170,000> ,;;;;h()"f,/ be: -$1.76'; 000
t
1/5,000
B. Grant Amount. The Grant Amount which includes City's Matching
Amount of$241,740 shall not exceed $416,740: G.
C.
D.
$416,740.
CTi:J 241 \ 74-D
'701v/ 4Y~1 74-0
Consultant's Amount. The Consultant's Amount shall not exceed
City's Amount. The City's Amount shall not exceed $0.
E. City's Matching Amount. The City's Matching Amount is $241,740. City
shall pay ODOT $25,000 at time of the signing of this Agreement, $125,000 prior to Task
7 and $91,740 prior to Task 10.
SECTION 3.
[RESERVED)
SECTION 4. CITY'S REPRESENTATIONS, WARRANTIES, AND
CERTIFICATION
A. City represents and warrants to ODOT as follows:
1. It is a municipality duly organized and existing under the laws of the
State of Oregon.
2. It has full legal right and authority to execute and deliver this
Agreement and to observe and perform its duties, obligations, covenants and
agreements hereunder and to undertake and complete the Project.
- 3 -
.'
TGM Grant Agreement No. 26783
TGM File Code 3A-09
EA # TGM9LA30
3. All official action required to be taken to authorize this Agreement
has been taken, adopted and authorized in accordance with applicable state law
and the organizational documents of City.
4. This Agreement has been executed and delivered by an authorized
officer(s) of City and constitutes the legal, valid and binding obligation of City
enforceable against it in accordance with its-terms.
5. The authorization, execution and delivery of this Agreement by City,
the observation and performance of its duties, obligations, covenants and
agreements hereunder, and the undertaking and completion of the Project do not
and will not contravene any existing law, rule or regulation or any existing order,
injunction, judgment, or decree of any court or governmental or administrative
agency, authority or person having jurisdiction over it or its property or violate or
breach any provision of any agreement, instrument or indenture by which City or
its property is bound.
6. The statement of work attached to this Agreement as Exhibit A has
been reviewed and approved by the necessary official(s) of City.
B. As federal funds are involved in this Grant, City, by execution of this
Agreement, makes the certifications set forth in Exhibits B and C.
SECTION 5. GENERAL COVENANTS OF CITY
A. City shall be responsible for the portion of the Total Project Costs in excess
of the Grant Amount. City shall complete the Project; provided, however, that City shall
not be liable for the quality or completion of that part of the Project which Exhibit A
describes as the responsibility of the Consultant.
B. City shall, in a good and workmanlike manner, perform the work, and
provide the deliverables, for which City is identified in Exhibit A as being responsible.
C. City shall perform such work identified in Exhibit A as City's responsibility
as an independent contractor and shall be exclusively responsible for all costs and
expenses related to its employment of individuals to perform such work. City shall also
be responsible for providing for employment-related benefits and deductions that are
required by law, including, but not limited to, federal and state income tax withholdings,
unemployment taxes, workers' compensation coverage, and contributions to any
retirement system.
- 4-
TGM Grant Agreement No. 26783
TGM File Code 3A-09
EA # TGM9LA30
D. All employers, including City, that employ subject workers as defined in
ORS 656.027, shall comply with ORS 656.017 and shall provide workers' compensation
insurance coverage for those workers, unless they meet the requirement for an exemption
under ORS 656.126(2). City shall require and ensure that each of its subcontractors
complies with these requirements.
E. City shall be responsible, to the extent permitted by the Oregon Tort Claims
Act, ORS 30.260-30.300, only for the acts, omissions or negligence of its own officers,
employees or agents.
F. City shall not enter into any subcontracts to accomplish any of the work
described in Exhibit A, unless it first obtains WTitten approval from ODOT.
G. City agrees to cooperate with ODOT's Contract Administrator. At the
request ofODOT's Contract Administrator, City agrees to:
(1) Meet with the ODOT's Contract Administrator; and
(2) Form a project steering committee (which shall include ODOT's
Contract Administrator) to oversee the Project.
H. City shall comply with all federal, state and local laws, regulations,
executive orders and ordinances applicable to the work under this Agreement, including,
without limitation, applicable provisions of the Oregon Public Contracting Code.
Without limiting the generality of the foregoing, City expressly agrees to comply with:
(1) Title VI of Civil Rights Act of 1964; (2) Title V and Section 504 of the Rehabilitation
Act of 1973; (3) the Americans with Disabilities Act of 1990 and ORS 659A.142; (4) all
regulations and administrative rules established pursuant to the foregoing laws; and (5)
all other applicable requirements of federal and state civil rights and rehabilitation
statutes, rules and regulations.
I. City shall maintain all fiscal records relating to this Agreement in
accordance with generally accepted accounting principles. In addition, City shall
maintain any other records pertinent to this Agreement in such a manner as to clearly
document City's performance. City acknowledges and agrees that ODOT, the Oregon
Secretary of State's Office and the federal government and their duly authorized
representatives shall have access to such fiscal records and other books, documents,
papers, plans, and WTitings of City that are pertinent to this Agreement to perform
examinations and audits and make copies, excerpts and transcripts.
City shall retain and keep accessible all such fiscal records, books, documents,
papers, plans, and WTitings for a minimum of six (6) years, or such longer period as may
- 5 -
TGM Grant Agreement No. 26783
TGM File Code 3A-09
EA # TGM9LA30
be required by applicable law, following final payment and termination of this
Agreement, or until the conclusion of any audit, controversy or litigation arising out of or
related to this Agreement, whichever date is later.
J. (1) All of City's work product related to the Project that results from
this Agreement ("Work Product") is the exclusive property ofODOT. ODOT and City
intend that such Work Product be deemed "work made for hire" of which ODOT shall be
deemed the author. If, for any reason, such Work Product is not deemed "work made for
hire", City hereby irrevocably assigns to ODOT all of its rights, title, and interest in and
to any and all of the Work Product, whether arising from copyright, patent, trademark,
trade secret, or any other state or federal intellectual property law or doctrine. City shall
execute such further documents and instruments as ODOT may reasonably request in
order to fully vest such rights in ODOT. City forever waives any and all rights relating to
the Work Product, including without limitation, any and all rights arising under 17 USC
~ I06A or any other rights of identification of authorship or rights of approval, restriction
or limitation on use or subsequent modifications.
(2) ODOT hereby grants to City a royalty free, non-exclusive license to
reproduce any Work Product for distribution upon request to members of the public.
(3) City shall ensure that any work products produced pursuant to this
Agreement include the following statement:
"This project is partially funded by a grant from the Transportation
and Grow1h Management (TGM) Program, a joint program of the Oregon
Department of Transportation and the Oregon Department of Land
Conservation and Development. This TGM grant is financed, in part, by
federal Safe, Accountable, Flexible, Efficient Transportation Equity Act: A
Legacy for Users (SAFETEA-LU), local government, and State of Oregon
funds.
The contents of this document do not necessarily reflect views or
policies of the State of Oregon." ,
(4) The Oregon Department of Land Conservation and Development and
ODOT may each display appropriate products on its "home page".
K. Unless otherwise specified in Exhibit A, City shall submit all final products
produced in accordance with this Agreement to ODOT's Contract Administrator in the
following form:
(I) two hard copies; and
-6-
TGM Grant Agreement No. 26783
TGM File Code 3A-09
EA # TGM9LA30
(2) in electronic form using generally available word processing or graphics
programs for personal computers via e-mail or on compact diskettes.
L. City shall
(I) pay to ODOT City's Matching Amount. ODOT may use any funds
paid to it under this Section S.L (1) to substitute for an equal amount of
federal SAFETEA-LU funds used for the Project or use such funds as
matching funds; and
(2) within 30 days after the Termination Date, provide to ODOT's Contract
Administrator, in a format provided by ODOT, a completion report. This
completion report shall contain:
(a) The permanent location of Project records (which may be subject to audit);
(b) A summary of the Total Project Costs, including a breakdown of those
Project costs that are reimbursable hereunder and those costs which are
being treated by City as City's Matching Amount; and
(c) A list of final deliverables.
SECTION 6. CONSULTANT
If the Grant provided pursuant to this Agreement includes a Consultant's Amount,
ODOT shall enter into a PSK with the Consultant to accomplish the work described in
Exhibit A as being the responsibility of the Consultant. In such a case, even though
ODOT, rather than City is the party to the PSK with the Consultant, ODOT and City
agree that as between themselves:
A. Selection of the Consultant will be conducted by ODOT in accordance with
ODOT procedures with the participation and input of City;
B. ODOT will review and approve Consultant's work, billings and progress
reports after having obtained input from City;
C. City shall be responsible for prompt communication to ODOT's Contract
Administrator of its comments regarding (A) and (8) above; and
D. City will appoint a Project Manager to:
- 7 -
TGM Grant Agreement No. 26783
TGM File Code 3A-09
EA # TGM9LA30
(1) be City's principal contact person for ODOT's Contract Administrator and
the Consultant on all matters dealing with the Project;
(2) monitor the work of the Consultant and coordinate the work of the
Consultant with ODOT's Contract Administrator and City personnel, as necessary;
(3) review any deliverables produced by the Consultant and communicate any
concerns it may have to ODOT's Contract Administrator; and
(4) review disbursement requests and advise ODOT's Contract Administrator
regarding payments to Consultant.
SECTION 7. ODOT'S REPRESENTATIONS AND COVENANTS
A. ODOT certifies that, at the time this Agreement is executed, sufficient
funds are authorized and available for expenditure to fmance ODOT's portion of this
Agreement within the appropriation or limitation of its current biennial budget.
B. ODOT represents that the statement of work attached to this Agreement as
Exhibit A has been reviewed and approved by the necessary official(s) ofODOT.
C. ODOT will assign a Contract Administrator for this Agreement who will be
ODOT's principal contact person regarding administration of this Agreement and will
participate in the selection of the Consultant, the monitoring of the Consultant's work,
and the review and approval of the Consultant's work, billings and progress reports.
D. If the Grant provided pursuant to this Agreement includes a Consultant's
Amount, ODOT shall enter into a PSK with the Consultant to perform the work described
in Exhibit A designated as being the responsibility of the Consultant, and in such a case
ODOT agrees to pay the Consultant in accordance with the terms of the PSK up to the
Consultant's Amount.
SECTION 8. TERMINATION
This Agreement may be terminated by mutual written consent of all parties.
ODOT may terminate this Agreement effective upon delivery of written notice to City, or
at such later date as may be established by ODOT under, but not limited to, any of the
following conditions:
A. City fails to complete work specified in Exhibit A within the time
specified in this Agreement, including any extensions thereof, or fails to perform
any of the provisions of this Agreement and does not correct any such failure
- 8 -
TGM Grant Agreement No. 26783
TGM File Code 3A-09
EA # TGM9LA30
within 10 days of receipt of written notice or the date specified by ODOT in such
written notice.
B. Consultant fails to complete work specified in Exhibit A within the
time specified in this Agreement, including any extensions thereof, and does not
correct any such failure within 10 days of receipt of written notice or the date
specified by ODOT in such written notice.
C. If federal or state laws, regulations or guidelines are modified or
interpreted in such a way that either the work under this Agreement is prohibited
or ODOT is prohibited from paying for such work from the planned funding
source.
D. IfODOT fails to receive funding, appropriations, limitations or other
expenditure authority sufficient to allow ODOT, in the exercise of its reasonable
administrative discretion, to continue to make payments for performance of this
Agreement.
In the case of termination pursuant to A, B, C or D above, ODOT shall have any
remedy at law or in equity, including but not limited to termination of any further
disbursements hereunder. Any termination of this Agreement shall not prejudice any
right or obligations accrued to the parties prior to termination.
SECTION 9. GENERAL PROVISIONS
A. Time is of the essence of this Agreement.
B. Except as otherwise expressly provided in this Agreement, any notices to
be given hereunder shall be given in writing by personal delivery, facsimile, or mailing
the same, postage prepaid, to ODOT or City at the address or number set forth on the
signature page of this Agreement, or to such other addresses or numbers as either party
may hereafter indicate pursuant to this Section. Any communication or notice so
addressed and mailed is in effect five (5) days after the date postmarked. Any
communication or notice delivered by facsimile shall be deemed to be given when receipt
of the transmission is generated by the transmitting machine. To be effective against
ODOT, such facsimile transmission must be confirmed by telephone notice to ODOT's
Contract Administrator. Any communication or notice by personal delivery shall be
deemed to be given when actually delivered.
C. ODOT and City are the only parties to this Agreement and are the only
parties entitled to enforce the terms of this Agreement. Nothing in this Agreement gives, is
intended to give, or shall be construed to give or provide any benefit or right not held by or
- 9-
TGM Grant Agreement No. 26783
TGM File Code 3A-09
EA # TGM9LA30
made generally available to the public, whether directly, indirectly or otherwise, to third
persons (including but not limited to any Consultant) unless such third persons are
individually identified by name herein and expressly described as intended beneficiaries of
the terms ofthis Agreement.
D. Sections 5(1), 5(J), and 9 of this Agreement and any other provision which
by its terms is intended to survive termination of this Agreement shall survive.
E. (a) The laws of the State of Oregon (without giving effect to its conflicts of
law principles) govern all matters arising out of or relating to this Agreement, including,
without limitation, its validity, interpretation, construction, performance, and
enforcement.
(b) Any party bringing a legal action or proceeding against any other party
arising out of or relating to this Agreement shall bring the legal action or proceeding in
the Circuit Court of the State of Oregon for Marion County (unless Oregon law requires
that it be brought and conducted in another county). Each party hereby consents to the
exclusive jurisdiction of such court, waives any objection to venue, and waives any claim
that such forum is an inconvenient forum.
(c) Notwithstanding Section 9.E.(b) if a claim must be brought in a federal
forum, then it must be brought and adjudicated solely and exclusively within the United
States District Court for the District of Oregon. This Section applies to a claim brought
against the State of Oregon only to the extent Congress has appropriately abrogated the
State of Oregon's sovereign immunity and is not consent by the State of Oregon to be
sued in federal court. This Section is also not a waiver by the State of Oregon of any
form of defense or immunity, including but not limited to sovereign immunity and
immunity based on the Eleventh Amendment to the Constitution of the United States.
F. This Agreement and attached Exhibits (which are by this reference
incorporated herein) constitute the entire agreement between the parties on the subject
matter hereof. There are no understandings, agreements, or representations, oral or
written, not specified herein regarding this Agreement. No modification or change of
terms of this Agreement shall bind either party unless in writing and signed by all parties
and all necessary approvals have been obtained. Budget modifications and adjustments
from the work described in Exhibit A must be processed as an amendment(s) to this
Agreement and the PSK. No waiver or consent shall be effective unless in writing and
signed by the party against whom such waiver or consent is asserted. Such waiver,
consent, modification or change, if made, shall be effective only in the specific instance
and for the specific purpose given. The failure ofODOT to enforce any provision of this
Agreement shall not constitute a waiver by ODOT of that or any other provision.
G. This Agreement may be executed in several counterparts (facsimile or
otherwise) all of which when taken together shall constitute one agreement binding on all
- 10-
,
roM GJ1lnt Agreement No, 26783
rrGM Filo Cod. 3A-09
EA " TGM9LA30
parties, notwithstanding that all parties are not signatories to the same countelpart. Each
copy of this Agreement so executed shall constitute an original.
On December 29, 2008, the Oregon Transportation Commission ("Commission")
approved Delegation. Order No.2, which authorizes the Director of ODOT to approve
and execute agreements for day-ta-day operations when the work is related to a project
included in the Statewide Transportation Improvement Program ("STIP") or a line item
in the biennial budget approved by the Commission.
On September 15, 2006, the Director of the Oregon Department of TranspDrtation
approved Subdelegation Order No, 2, Paragraph 1, in which authority is delegated to the
Deputy Director, Highways; Deputy Director, Central Services and the CliicfofSlaff; to
approve and sign agreements over $75,000 when the work is related to a project included
in the Statewide Transp.ortation Improvement Program or in other system plans approved
by tbe Oregon Transportation Commission sucb as the Oregon Traffic Safety
Perfonnance Plan, or in a line ilem in the biennial budget approved by the Director. The
Direclor may also delegate to other Administrators the authority 10 execute
intergovernmental agreements over $75,000 for specific programs such as I11lnsportation
safety, growth management and public lransit.
City
Gityof Ash/ai/if
By:
ODOT
STATE OF OREGON, by and through
its Department of Transportation
By: ~- 1r--- '
Jerri BOI)BJ:d, Division Administrator
Transportation Development Division
Date: {. -- z. Z. -I C
=*
(.-I~"""
A'ITORN~Y GENERAL'S OFFICE
Approved as to legal sufficiency by the
Attorney General's office.
By: Approved bv Lvnn Nal!asako
(Official's Signature)
Date: via c-mall dated Mav 10.2010
Conlacl Names;
Mic:haol Faughl
City of Ashland
City Hall, 20 East Main Street
Ashlarid, OR 97S20-i849
Phone: 541-488-j)OO2
Fa.: 541-488-5311
E-Mail: faughtm@ashland.or.us
John McDonald, Contract Administrator
Transportation ond Growth Managemen. Program
3500 NW Stewart Parlcway.
Roseburg, OR 97470
Phone: 541-957-3688
Fax: 541-957-3547
E-Mail: John.MoDonald@odOl.SlBle.or.us
- 11 -
TGM Grant Agreement No. 26783
TGM File Code 3A-09
EA # TGM9LA30
EXHIBIT A
TGM 3A-09
CITY OF ASHLAND
TRANSPORTATION SYSTEM PLAN
STATEMENT OF WORK
Acronvms/Definitions
Adopted A plan or regulation that an jmplementing authority has voted to accept
Agency/ODOT Oregon Department of Transportation
CCI Construction Cost Index
City or Ashland City of Ashland
Code Ashland Land Use Code
Conceptual Plans Plans illustrating the assessment and possible suitable development of a
site
Ashland City Council
Jackson County in Oregon
The first jteration of a document, jntended to provjde a baseline of
informatjon on which identified groups may comment
The final jteration of a document, having addressed all comments and
reflecting the intention of the adopting or implementing authorjty
A series of statements of fact identifYing how a plan or policy complies
with applicable laws
Geographic Information Systems
Council
County
Draft
Final
Findings
GIS
Implementjng
Ordinances
LOS
Mayor
Month
Node
OAR
OHP
NTP
OTP
PI
PC
Revised
Laws that facilitate adopted policies and plans
Level of Service
Mayor for the City of Ashland
A 30-day period oftime
A specific geographic area within which a defined goals or set of goals js
to be accomplished, and plans developed to a degree of specificity
necessary to provide decision-makers the information needed to determine
whether to approve or disapprove jmplementation of the goals
Oregon Administrative Rule
Oregon Hjghway Plan
Notice to Proceed
Oregon Transportation Plan and applicable modal plans
Public Involvement
City of Ashland Planning Commission
The second iteration of a document, intended to provide a refined set of
information on which identified groups may comment and to be more
fully reflective ofthe intention of the adopting or implementjng authority
- 12 -
TGM Grant Agreement No. 26783
. TGM File Code 3A-09
EA # TGM9LA30
RVMPO
RVTD
TAC
TC
TGM
TPAU
TPR
TSDC
TSP
UGB
VIC
WOCPM
Rogue Valley Metropolitan Planning Organizatjon
Rogue Valley Transportation District.
Technical Advisory Commjttee
City of Ashland Transportatjon Commission
Transportation and Growth Management
Transportation Plannjng Analysis Unjt
Transportation Planning Rule
Transportation System Development Charge
Transportatjon System Plan
Urban Growth Boundary
V olume-to-Capacity
Work Order Contract Project Manager
Proiect Contacts
Consultant
Marc Butorac
Kittelson & ASSDciates, Inc
City of Ashland
Micheal Faught
mbutorac@kittelson.com
503-228-5230
faughtm@ashland.or.us
541- 488-5587
TGM Project Manager and the WOCPM
John McDonald
John.mcdonald@odot.state.or.us
54 I -957-3688
This statement of work describes the responsibilities of all entities involved in this cooperative
project.
The work order contract (for the purposes of the quoted language below the "WaC") wjth the
work order consultant ("Consultant") shall contain the followjng provisions in substantially the
form set forth below:
"PROJECT COOPERATION
This statement of work describes the responsibilities of the entitjes involved in this
cooperative Project. In this Work Order Contract (WaC), the Consultant shall only be
responsible for those deliverables assigned to the Consultant. All work assjgned to other
entities are not Consultant's obligations under this wac, but shall be obtained by Agency
through separate jntergovemmental agreements which contain a statement of work that is
the same as or similar to this statement of work. The obligations of entities jn this statement
of work other than the Consultant are merely stated for informational purposes and are in
no way binding, nor are the named entities parties to thjs wac. Any tasks or deliverables
assigned to a subcontractor shall be construed as bejng the responsibility of the Consultant.
- 13 -
TGM Grant Agreement No. 26783
TGM File Code 3A-09
EA # TGM9LA30
Any Consultant tasks or deliverables which are contjngent upon receiving infonnation,
resources, assistance, or cooperation jn any way from another entity as described in thjs
statement of work shall be subject to the following guidelines:
I. At the first sign of non-cooperation, the Consultant shall provide written notice (email
acceptable) to Oregon Department of Transportation (Agency) Work Order Contract
Project Manager (WOCPM) of any deliverables that may be delayed due to lack of
cooperation by other entjties referenced in this statement of work.
2. WOCPM shall contact the non-cooperative entity or entities to discuss the matter and
attempt to correct the problem and expedite items detennined to be delaying the
Consultant.
If Consultant has followed the notification process described jn item I, and Agency finds
that delinquency of any deliverable is a result of the failure of other referenced entities to
provide jnfonnation, resources, assistance, or cooperation, as described jn this statement of
work, the Consultant will not be found jn breach of contract. WOCPM will negotjate with
Consultant jn the best interest of the State, and may amend the delivery schedule to allow
for delinquencies beyond the control of the Consultant."
Project PurDoseffransDortatjon RelationshiD and Benefits
The Cjty of Ashland (City) has a population of approximately 21,600. The current
Transportation System Plan (TSP) was last updated in 1998 and is based upon data collected
between 1991 and 1997. 1998 TSP is vehjcular focused and provides only minimal attention to
other modes of transportation. This past philosophy haS resulted in poor pedestrian connectivity
throughout the communjty and jnadequate accommodation of bicyclists.
The 1998 TSP does not reflect the current philosophy of the community. Ashland's elected
offiCials, appointed officials, staff and citizens call for an update that considers multj-modal
transportation alternatives in a more creative light. Updated TSP (the modified 1998 TSP to be
updated under this WOC) will not only comply with the Transportation Planning Rule (TPR) and
follow the Oregon Transportatjon Plan (OTP) and applicable modal plans, but will also integrate
future land use and multi-modal transportation system elements thus making pedestrjan, bjcycle,
rail ajr, and transit traffic as important, and in some areas more important, than vehicular traffic.
The primary goal of Project is to assjst the community in provjding transportatjon facjlities to the
resjdents and guests of Ashland in a sustainable way. For vehicular traffic, thjs includes the goal
of providing a minjmum level of service (LOS) for through streets and for intersections as
defined in the Highway Design Manual and Oregon Highway Plan (OHP). These goals must also
complement the need for other modes of transportation jncluding pedestrian, bicycle, bus and rail
transit.
The project scope includes all roads within the city limits of Ashland, including Hjghway 66
(Ashland Street), North Main, Highway 99 (Siskiyou Boulevard) and the 1-5 jnterchanges.
Capacity ofI-5 is not part of the scope but the impact of future through traffic growth on the
- 14-
TGM Grant Agreement No. 26783
TGM File Code 3A-09
EA # TGM9LA30
local jnfrastructure is included as part of the project. Other local, regional and county-wide
transportation visions and policies must be incorporated jnto the Updated TSP where possible.
Proiect Area
The Project Area (see Map A at end of statement of work) encompasses the current City Urban
Growth Boundary (UGB). However, Consultant is required to provide a regional jmpact and
probability evaluation for all multi-modal transportation options (street car, express transit,
multi-use trails).
About Ashland
Ashland is a pretty, small town, filled with passjonate people. This community fosters curiosity,
creativity and communicatjon. It shows up in many ways: walking past homes built at the turn of
the 20th century, preserved because people care, shopping jn buildings you remember seeing in
historic photographs, in clean streets, excellent schools and expansjve librarjes. Walk down the
street and look people in the eye or communicate with someone half a world away with high
speed internet access via the Ashland Fiber Network. Progressive and active business community
cultivates bjg city amenities which locals and visjtors enjoy alike.
City has a Mayor/City Council form of government. The Mayor, who presides at the Council
meetjngs, is elected for a four-year term and meets with the Cjty Council twice monthly jn
meetings open to the public. The City Council is advised in part by over 15 different advisory
boards and commissions staffed by volunteer citizens. They cover a range of responsibilities
from the Affordable Housing Committee to the Conservation Commission.
Economic development is encouraged and supported by City wjth an emphasis on retention and
expansion of existing businesses and attractjng new businesses to the area. City seeks clean
industry that provides living wage jobs and has identified the technology jndustry as a desirable
and viable addition to the community.
The citizens of Ashland place great value on creating and maintaining a sustainable and living
community, by maintaining high development standards, emphasizing historic preservation and
developing numerous conservation programs. Ashland's elected officials, appointed officials,
staff and cjtizens have expressed a desire to go beyond a TSP update that simply addresses
multi modal transportatjon in usual terms. The community wishes to integrate the transportation
plan wjth land use and explore jnnovatjve ways to promote transit, bicycle and pedestrian use.
To that end, jt is important that the TSP update meet the City Council's envjronmental goal to
"Develop an integrated land use and transportation plan to increase the viability of transit,
bicycles, walkjng and other alternative modes of transportation; reduce per capita automobile
vehicle miles traveled; provide safe walking and bicycling routes to home, work, shopping and
schools; jmplement environmentally responsible design standards, and minimize new
automobile-related infrastructure."
In addjtion, three prominent intersectjons on boulevards jn Ashland were jdentified as potential
future activity nodes in the September 2007 Transportation and Growth Management (TGM)
Outreach Workshop on "Desjgning Great Arterial Streets" - Siskiyou Boulevard and Bridge
- 15 -
TGM Grant Agreement No. 26783
TGM File Code 3A-09
EA # TGM9LA30
Street, Ashland Street and Walker Avenue and East Main Street and North Mountain Avenue.
Each of the three sites is located on particularly auto-oriented sections of Ashland's boulevard
system and presents an opportunity for a mixture of uses that would add activjty and energy to
the jntersection and surrounding area.
Problem StatementlBackl!round
Ashland's 1998 TSP is based upon data collected between 1991 and 1997. There are numerous
deficiencies with the 1998 TSP, as well as several changes in the community direction,
jncludjng:
. A 12% increase in population;
. A need to refine land use and transportation policy to support City as a green
transportation community, which jncludes makjng walking and bicycling trips viable
optiDns for a wide variety of people and enhancing land uses and densities on transit
corrjdors to fully support public transportatjon and parking requjrements;
. A deficient reflection ofthe community's evolving vision for minimal transportation
infrastructure, jncreased alternative travel optjons, and smarter, more efficient
transportation system management and operation (i.e. bicycle boulevards, separated
bike lanes, corridors to "pedestrian nodes" and employment centers, reviewing
existing zoning and pedestrian lighting, four-lane bike trails as well as access
management, developing transit densitjes along these corridors, streetcar transit, street
narrowjng);
. Need for an evaluation of pedestrian nodes (focal points where pedestrian amenities
such as seating, shade, drinking fountains, public art, landscaping informatjonal
displays, bicycle rest-stops or transit shelters are provided to increase the perception
of an active, urban corridor while encouraging walking, bicycling and transit use);
. An exploratjon of new opportunities to become a statewide (even nationwide) small-
city leader in green transportation systems, focusing on multi-modal elements, not
included jn 1998 TSP, such as a comprehensive commuter plan for pedestrian,
bicycle and transit nodes and connections between key development sites,;
. The development of two key jnfill development areas that are identified for growth,
but lack integration into the transportation system at large. The Croman area is an 80-
acre industrially zoned site, and the Railroad area is a 40-acre site zoned for
employment; with a potential to dramatically impact regjonal travel patterns;
. A comprehensive "Safe Routes to School" program;
. The City has several offset intersections and needs to develop long term realignment
strategjes;
. A need for formal programs to inform the traveling public oflocal multimodal
opportunities;
. Regional transjt pla,nnjng efforts such as the Rogue Valley Metropolitan Planning
Organization's (RVMPO) proposed commuter rail connection between Central Point
and Ashland, and Rogue Valley Transportation District's (RVTD) plans to explore
future modes such as streetcar or bus rapid transit would change existing transit and
auto patterns;
- 16 -
"
TGM Grant Agreement No. 26783
TGM File Code 3A-09
EA # TGM9LA30
. Addressing transportatjon challenges to support Cjty goals of comprehensive and
efficient land use by reducing or delayjng the need for new infrastructure through
smarter system management and operatjons;
. The access management and transportation jmpact study guidelines are jn desperate
need of revision and codification to manage future development;
. A large number of plans, studies, and workshops conducted since 1998 TSP was
adopted that need to be consolidated into a single document, and
. Identified the need to plan for future commuter rail service in the greater Rogue
Valley area.
Timeliness
As noted above, 1998 TSP is more than ten years old, with analysis data sometimes more than
fifteen years old. An Updated TSP is needed to comply with new TPR rules and to further
realize City's vjsion of being a "green transportation community". Further, an Updated TSP is
needed to provide the transportation foundation to support future residential and economic
development.
Proiect Obiectives
Project is focused on the following objectives and supportjng outcomes, which are only a sample
of the expected Updated TSP goals and objectives (note: many outcomes could span multiple
objectives) to be developed in Task 2:
. Improve quality of life and support economic prosperity
o Adopt a comprehensive Updated TSP that'supports a safe, efficient, multj-modal
transportatjon network based on exjsting and forecasted land uses, with a focus on
modal equjty and balance to provide travel options for system users;
o Explore jnnovatjve ways through infrastructure, regulation, education and promotion
to jncrease bicycle and pedestrian trjps. Reach beyond the athletic and dedicated non-
motorized travelers and make walking and biking viable options for a wider varjety of
people;
o Identity and remove barriers for at least three future activity nodes to add activity and
energy to the intersection and surroundjng area;
o Identity areas to improve and enhance public transportatjon;
o Identity areas where refinement plans would increase the life of a facility or delay the
need for improvements (e.g. Ashland St. or Siskiyou Blvd.);
o Provide alternative routes and reduce the burden on the state highway system through
jmproved local, collector, and arterial street connectivity;
o Identity transportation solutions that improve the development potential within the
Project Area (e.g. north of Bear Creek and East ofI-5) using minimal new
transportation infrastructure, which support increased overall densjty delaying need to
expand the Urban Growth Boundary.
- 17 -
TGM Grant Agreement No. 26783
TGM File Code 3A-09
EA # TGM9LA30
. Create a "green" template for other communities to follow
o Create a priorjtized list of multi-modal, green projects that share the community's
values and support as well as assjst in improving envjronmental quality by reducing
number of auto trips, auto trip length, and emissjons;
o Expand multi-modal infrastructure design to include features that ensure increased
use for non-motorized users such as bicycle boulevards, separated bike lanes, four-
lane bike trails, and bike and pedestrian Iightjng to provide for all season use;
o Establish targets for jncreasing biking and walking trjps (e.g. 10,20 and 30 year
increments);
o Develop new mixed land-use actjvity centers, with a multi-modal focus following the
"Designjng Great Arterial Streets" concept to set the standard for future development
and infrastructure within the City;
o Revjew our transportation circulatjon systems and addresses the problem of heavy
flow oftraffic through downtown
o Improve carbon impacts by adjustjng transportation-related land use patterns
o Develop transit corrjdors using land use and transportation measures to support the
public transportation system;
o Update and adopt into code street design standards to provide more options for
enhanced pedestrian and bicycle facilities such as off-street pedestrian!bike trails and
more "green street" options for storm water and landscaping treatments;
o Investjgate the launching of a customjzed Smart Trios traveler information program
to encourage alternative mode travel and commuting through employers and
individuals in Cjty.
. Make safety a priority
o Prepare "Safe Routes to School" plans for the local schools and Southern Oregon
University;
o Develop a comprehensjve access management plan for the City that can be adopted
into code and enforced;
o Strategically plan for further safety and operational jmprovements such as bicyclist
and pedestrian Iightjng, bicycle boulevards and separated bike lanes to the existing
network of pedestrian and bicycle facilities;
o Determine the appropriate means for managing the state highways and major arterials
(e.g., Ashland St. (Highway 66) and Siskiyou Blvd. (Highway 99)) to meet both local
and through traffic needs as well as improvjng safety and mobility using minimal
infrastructure;
. Satisfy the TPR requirements of a TSP update
o Seek input and collaborate wjth City's transportation system users (e.g. public
process regarding pedestrian Node evaluation, public Transportation Commission
meetings, joint Plannjng Commission meetings, a Project website for public use);
o Ensure compliance with the TPR, OTP, and OHP;
o Coordjnate with RVMPO, Jackson County and the City of Medford to ensure
regional connectjvity and avoid redundant planning;
o Ultimately support TPR requirement of "allowed land uses are consistent wjth the
identified function, capacity, and performance standards of the facility."
- 18 -
TGM Grant Agreement No. 26783
TGM File Code 3A-09
EA # TGM9LA30
Expectations about Written and GraDhic Deliverables
Updated TSP must be written concisely and use a sjmple and djrect style, both to minimize the
length of the final document and to make the document understandable to as large an audience as
is reasonable. Fjnal Updated TSP should achieve a Flesch-Kincaid Grade Level of 10 or less.
Where possjble, information must be presented in tabular or graphic format, with a sjmple and
concise accompanying narrative (e.g. system inventories, traffic conditions). Electronic
documents must be in a format easily translated by a screen reader or text-to-voice software.
Consultant shall provide copies of written deliverables to City and Work Order Contract Project
Manager (WOCPM) in electronic formats. Electronic versions must be in Microsoft Word
format, or an editable format agreed upon by Cjty and WOCPM.
Draft Deliverables: City shall submjt one set of consolidated, non-conflicting comments on draft
deliverables to Consultant. WOCPM shall submit one set of comments to Consultant.
Consultant shall provide maps and graphic deliverables jn JPEG or an editable electronic format
(Auto Cad for engineered graphics and Geographic Information System (GIS) format for maps)
to Cjty and WOCPM. Electronic versions must be either in JPEG or Adobe Acrobat format, or a
format agreed upon by City and WOCPM. Maps and graphics must include details necessary to
ensure usability. Maps must jnclude, at a minimum: a scale; a directjon jndicator indjcating
north; a color scheme that ensures readability in black and white; a legend; source; and date for
the underlying jnformation.
The following text must appear in Project's final products:
"This project js partially funded by a grant from the Transportation and Growth
Management (TGM) Program, ajoint program of the Oregon Department of
Transportation and the Oregon Department of Land Conservation and Development.
This TGM grant js financed, jn part, by federal Safe, Accountable, Flexible, Efficient
Transportation Equity Act: A Legacy for Users (SAFETEA-LU), local government, and
the State of Oregon funds.
The contents of this document do not necessarily reflect views or policies of the State of
Oregon."
At the conclusjon of the project, Consultant shall provjde copies ofthe final document,
ordinances, findjngs, and other related materials to Cjty and WOCPM, jn both hard copy and
electronjc formats. Electronic format must be Mjcrosoft Word or an editable format agreed upon
by City and WOCPM.
Expectations About Public Involvement
The Public Involvement (PI) program must comply wjth Statewjde Planning Goal I (Citizen
Involvement), which calls for "the opportunity for citizens to be involved in all phases of the
planning process."
- 19-
TGM Grant Agreement No. 26783
TGM File Code 3A-09
EA # TGM9LA30
Cjty shall consjder environmental justice jssues, which is the fair treatment and meaningful
jnvolvement of all people regardless of race, color, natjonal origjn, or income with respect to the
development, implementatjon, and enforcement of environmental laws, regulatjons, and policies.
Fair treatment means that no group of people, including a racial, ethnic, or a socjoeconomic
group, should bear a disproportjonate share ofthe negative environmental consequences
resulting from jndustrial, municjpal, and commercial operations or the execution of federal, state,
local, and tribal programs and policies. Meaningful involvement means that: (I) potentially
affected community residents have an appropriate opportunity to participate in decisions about a
proposed activity that will affect their environment and health; (2) the public's contribution can
influence the regulatory agency's decisjon; (3) the concerns of all participants involved will be
consjdered in the decisjon making process; and (4) the decjsion makers seek out and facilitate the
involvement of those potentially affected.
City shall consider Tj!le VI regardjng outreach to minorities, women, and low-income
populatjons. Special efforts shall be directed to ensuring outreach to and representatjon of
minorities, women, and low jncome populations.
The primary aspect of PI is through City's Transportation Commission (TC). City shall ensure
that TC meetings include outreach to and opportunity for representatives of the followjng
interests to be heard: freight, business, residents-at-large, property development, and
envjronmental justice.
Specific information regarding the deliverable and responsibility of PI tasks is listed under the
appropriate task.
Consultant shall prepare and maintain a project website, linked to the Cjty of Ashland websjte,
containing all information relevant to development of the Updated TSP and this Project.
Expectations About Traffic Analvsis
An Oregon-registered professional engjneer (civil or traffic) shall perform or oversee all traffic
analysis work. Traffic analysis software must follow Highway Capacity Manual 2000
procedures. Traffic analysis must comply with Oregon Department of Transportatjon's (ODOT)
Analysis Procedures Manual. Consultant shall coordinate all analysjs with ODOr s
Transportation Planning Analysis Unit (TPAU). Consultant shall get approval of methodology
from TPAU prior to begjnning analysis.
In addition, Consultant shall have a professional transportation planner on the project team.
The planning horizon year for future scenarios is 2034 to provide consistency with other local
and regional planning efforts.
- 20-
TGM Grant Agreement No. 26783
TGM File Code 3A-09
EA # TGM9LA30
Expectations About Meetinl!s
Technical Advisory Committee (TAC)
T AC provides the primary technical 'review and guidance of Consultant's efforts.
Consultant shall prepare agendas and meeting materials at least 10 busjness days prior to each
T AC meeting, and prepare and distribute meetjng summaries within one week after each T AC
meetjng. Consultant shall facilitate T AC meetings.
City shall distribute notices, agendas, and relevant materials at least one week prjor to each T AC
meeting, and distribute meeting summarjes withjn ten days after each T AC meeting.
It is anticipated that T AC meetings may last up to three hours.
Transportation Commission
TC is an exjsting City commjssjon. TC meetjngs are the prjmary PI mechanjsm.
Consultant shall present materials and answer questions at TC meetings.
City shall arrange meetings of the TC.
It is expected that the same agenda and meeting materials used in the T AC meetings will be used
in the TC meetings and that all TC meetjngs will occur on the same day as T AC meetings.
City shall djstribute notices, agendas, and relevant materjals in accordance with City standards
regarding TC meetings. City shall facilitate TC meetings. Cjty shall ensure outreach to and
opportunjty to be heard by the following interests: frejght, business, residents-at-large, property
development, and environmental justjce.
It is anticipated that TC meetings may last up to three hours.
Joint Planning Commission (PC) and TC Study Sessions
City shall arrange regular Planningffransportation Commissjon Study Sessjon meetings (see
Schedule) of the TC, to ensure compliance with Statewide Planning Goal I (Citjzen
Involvement).
Consultant shall present materjals and answer questions at joint pcrrc Study Sessjons.
It js expected that the same agenda and meeting materials used jn the T AC meetings will be used
in the joint pcrrc meetings.
City shall distribute notices, agendas, and relevant materials in accordance with City standards
regarding PC meetings. City shall facilitate joint pcrrc meetings.
It is anticipated that joint pcrrc meetings will last up to three hours.
- 21 -
TGM Grant Agreement No. 26783
TGM File Code 3A-09
EA # TGM9LA30
Expectations About Match Milestones Tasks
Tasks 7 through 9 and 10 through II are match milestone tasks.
Consultant shall not proceed with match milestone tasks until WOCPM provjdes a Notice to
Proceed, contingent on City provjding ODOT wjth matchjng funds to cover the match milestone
tasks.
IfCjty is unable to provide match funds in their entirety, WOCPM shall determine whether it is
appropriate to proceed with or terminate the project. WOCPM shall advise City and Consultant
in writing of hislher decjsjon regarding contjnuation of Servjces under this WOC, as currently set
forth or as amended by mutual agreement, or termjnation.
If terminated, Consultant's obligations are set out accordjng to Part II Section I I in Price
Agreement #27624.
PROJECT WORKSCOPE
The final TSP must comply with the OHP and applicable modal plans, Highway Design Manual,
Oregon Adminjstrative Rule (OAR) chapter 734 djvision 051, the TPR and all other applicable
laws, rules, and regulations.
Task 1: Establish Committees and Start Proiect
Objective: To provide the foundational project management tools necessary for successful
execution ofthe TSP update.
Subtasks
1.1 T AC Roster
City shall appojnt TAC, to provide technical review of work; provide local, regional, and state
policy direction; and make recommendations on project deliverables. T AC should include staff
from City, County, RVMPO, ODOT, School District, Southern Oregon University, Public
Safety, City Planning Department and a business representative involved in some aspect of
freight delivery.
Cjty shall develop a T AC Roster and confirm membership wjthin two weeks of Notice to
Proceed (NTP).
1.2 Kick-off Meeting
City, WOCPM, and Consultant shall attend a "Kick-Off Meeting" in Ashland. Cjty shall
schedule Kick-OffMeetjng to be held within two weeks ofNTP. Consultant shall facilitate
Kick-Off Meeting, provide agenda at least two business days prior to Kick-OffMeetjng, and
provide a meetjng summary no later than one week following Kick-Off Meeting. Up to two key
Consultant staff will attend in person. Additional Consultant staff will attend via video
conference.
- 22-
TGM Grant Agreement No. 26783
TGM File Code 3A-09
EA # TGM9LA30
1.3 Bi-Weekly Teleconferences (up to 52 teleconferences)
City, WOCPM, and Consultant shall attend a one hour teleconference every other week. The day
of week and tjme will be determined at the Kick-Off Meeting. Consultant shall arrange a
standard call-jn number. Consultant shall develop an agenda for each teleconference, and shall
disseminate the agenda to City and WOCPM no later than the evening prior to the
teleconference. Consultant shall develop a teleconference summary, and distribute tD City and
WOCPM no later than two days following each teleconference.
It js estimated that this project will take approximately 2 years to complete, and that there will be
up to 52 teleconferences.
1.4 Project Website
Consultant shall prepare and maintain a Project website during the entire Project. Consultant
shall coordinate with City to link the Project website wjth City website. Consultant shall be
responsible for all aspects ofwebsjte, including: development, registration, hosting, content, and
controls, as required by City and Agency. Consultant shall turn over to City all underlying
project data at end of project, provjding City with the same rights to intellectual property as jt
would have given to Agency.
Website must include, at a minimum: Draft and Revised Tech Memos under thjs WOC; all GIS
products and graphics developed for this Project; and meetjng jnformation (times, locations,
agendas, summaries, and materials).
Website must include an jnteractive public jnput website to allow comments on opportunities
and constraints for all travel modes.
1.5 Project Scbedule
Consultant shall prepare Project Schedule usjng MS Project compatible software, and deliver to
City and WOCPM within two weeks after Kick-Off Meeting. Where reasonable, Consultant
shall schedule and perform tasks concurrently, to minjmize time. Consultant shall update Project
Schedule as needed, at WOCPMs request, and distribute updated schedule to City and WOCPM.
City Deliverables
I.a T AC Roster
I.b Kick-Off Meeting
Consultant Deliverables
lA Kick-Off Meetjng
1 B Bi- Weekly Teleconferences (up to 52)
1 C Project Website
1D Project Schedule
- 23 -
TGM Grant Agreement No. 26783
TGM File Code 3A-09
EA # TGM9LA30
Task 2: Develoo Policv Basis for Uodated TSP
Objective: Assess existing plans, policjes, standards, rules, regulations, and other applicable
documents as they pertain to development of Updated TSP.
Su btasks
2.1 Draft Tech Memo 1 (Review of Policies, Plans, Rules, and Regulations)
Consultant shall prepare Draft Tech Memo I, to provide the baseline of existing plans, policies,
standards, rules, regulations, and other applicable documents as they pertain to development of
City's TSP. Tech Memo I is intended to guide later decisions regardjng selection of preferred
alternatives and necessary amendments to pertjnent document and regulations. Consultant shall
identifY which City documents may be consolidated into the Updated TSP. Draft Tech Memo I
must review and summarize the applicability to Updated TSP ofthe following:
o OAR chapter 660 division 012
o OAR chapter 734 division 051
o OHP
o Oregon Public Transportation Plan
o Oregon Rail Plan
o Oregon BjcyclelPedestrian Plan
o Statewide Planning Goals
o Interchange Area Management Plan for Interchange 14
o Statewide Transportatjon Improvement Program
o Internatjonal Scan Summary Report on Pedestrian and Bicyclist Safety and Mobility
o City of Portland B2 Power
o City of Portland Bicycle Boulevards 2009
o RVMPO Regional Transportation Plan
o RVMPO Regional Transportation Improvement Program
o RVMPO Freight Study
o RVMPO OR 99 North-South Travel Demand Study
o Greater Bear Creek Valley Regional Plan
o Bear Creek Greenway Management Plan
o RVTD Ten-Year Long Range Plan
o Jackson County Comprehensive Plan
o Jackson County TSP
o City Comprehensive Plan
o 1998 TSP
o City Partial TSP update
o City's Land Use Code
o City's Handbook for Plannjng and Designing Streets
o Cjty's Sjte Design & Use Standards
o City's Ashland jn Action Report
o Cjty's Buildable Lands Inventory
o Cjty's Croman Mill Site Redevelopment Plan
o City's Downtown Plans
o City's Economic Opportunities Analysis Report
- 24-
TGM Grant Agreement No. 26783
TGM File Code 3A-09
EA # TGM9LA30
o Cjty's Hjstorjc Preservation Plan
o City's Railroad Property Master Plan
o City's Southern Oregon University Master Plan Update
o Cjty's Recommended Street Tree Guide
o City's Solar Setback Guide
o Airport Master Plan
o City of Ashland Transportation & Growth Management Outreach Workshop Final Report
(October 19th, 2007)
o City's Economic Opportunjties Analysjs
o Cjty's TGM Grant Application from 2008
o Relevant envjronmental studjes
o Other state, region, County, and City plans, studies, and ordinances as applicable
Consultant shall submit Draft Tech Memo I to City and WOCPM. Cjty shall submit one set of
consolidated, non-conflicting comments to Consultant. WOCPM will submit one set of
comments to Consultant
2.2 Draft Tech Memo 2 (Goals, Objectives, Evaluation Criteria)
Consultant shall prepare Draft Tech Memo 2 to establish the goals, objectives, and evaluation
criteria for later use jn setting policy and selecting preferred alternatives. Goals, objectives, and
evaluation criteria serve as the basis for the needs analysis, policy and ordinance development,
and project selectjon. Draft Tech Memo 2 must include the following:
o Evaluation of the current Comprehensive Plan Transportation Element's goal and
objectives;
o Transportation goals of City in creating an jntegrated land use and transportation plan and
a nationally-leading green transportation system;
o Maximizing multi-modal mobility, safety, efficiency, and accessibility to the
transportation system;
o Promoting, to the greatest extent practicable, sustainability and green transportation
solutions;
o Targets for increasing walking, bicycling, and transit trips (10, 20, and 30 year intervals);
o Evaluation matrix to be used in later project selection; and
o Requirements identified in Tech Memo I.
Consultant shall submit Draft Tech Memo 2 to City and WOCPM. City shall submit one set of
consolidated, nDn-conflicting comments to Consultant. WOCPM will submit one set of
comments to Consultant
2.3 Travel Survey
Consultant shall conduct a "Travel Survey" to identifY household and business trip
characteristics to be used in establishing mid- and long-term targets for increasing non-
automotive trips (i.e. walkjng, bicycling, and transit). Consultant shall submit a draft Travel
Survey to City and WOCPM prior to mailing or posting on-line. City shall submit one set of
comments to Consultant within one week of receipt of Travel Survey. WOCPM will submit one
set of comments to Consultant.
- 25 -
TGM Grant Agreement No. 26783
TGM File Code 3A-09
EA # TGM9LA30
Using existing regular City mailings such as utiljty bills, the City shall notifY all households and
businesses in Ashland that a travel survey is available on-line and in hard copy at city hall. The
Travel Survey must:
i. ask household responders to identifY trips by frequency, type (e.g. recreation,
employment, school) and mode. Survey must also identifY preferred future methods
oflocal and regional travel (e.g. passenger rail, transit, streetcar).
ii. ask business responders to identifY employee trjps by frequency and mode, and
barriers to employee travel by non-automotive means
Consultant shall compile responses received on-line and in hard copy within three weeks and
prepare and submit summary to City and WOCPM.
Ifhard copy Travel Surveys are mailed to desired responders, the City shall prepare copies and
send out the mailings (see contingency task for Consultant to tabulate hard copy Travel Surveys).
2.4 TAC Meeting #1
Consultant shall facilitate T AC Meeting # I to discuss project purpose and tasks/responsibilities,
and to review and receive feedback on Draft Tech Memos I and 2.
2.5 TC Meeting #1
City shall facilitate and Consultant shall attend TC Meeting # I to discuss project purpose and
tasks/responsibilities, and to review and receive feedback on Draft Tech Memos 1 and 2.
2.6 Revised Tech Memos 1 and 2
Consultant shall revise Draft Tech Memos 1 and 2, incorporating comments from City,
WOCPM, TAC, and TC and submit Revised Tech Memos I and 2 to City and WOCPM.
City DeIiverables
2.a All Regjonal, County, and City documents identified jn subtask 2.1
2.b Insert travel survey announcement and web link jn other City mailing that will reach all
desired responders (prepare copies, mailing, postage, addresses and labels for Travel
Survey jfhard copies are desired to be sent to desired responders)
2.c TAC Meetjng #1
2.d TC Meeting #1
2.e Written comments on draft Consultant deIiverables
Consultant DeliverabIes
2A Draft Tech Memo 1
2B Draft Tech Memo 2
2C Travel Survey
2D TACMeeting#1
2E TC Meeting #1
2F Revised Tech Memo 1
2G Revjsed Tech Memo 2
- 26-
TGM Grant Agreement No. 26783
TGM File Code 3A-09
EA # TGM9LA30
Task 3: DeveloD TransDortation Svstem Inventorv
Objective: Baseline the current City transportation system.
Subtasks
3.1 Draft Tech Memo 3 (System Inventory)
Consultant shall prepare Draft Tech Memo 3, to baseline the existing transportation system
wjthin Project Area. This infonnatjon may be obtajned from the 1998 TSP, Comprehensjve Plan
and other sources. Coordinatjon between Consultant, City, and WOCPM js vital to ensure a
comprehensive inventory. Data to be displayed must consjst only of the most recently-available
. data provjded by the City, County, Rogue Valley Council of Governments, or ODOT. GIS data
must be provided to Consultant in a ready-to-use fonnat. No new GIS data will be developed by
Consultant in this task.
Inventories must be in tabular and GIS format, with a simple and concise accompanying
narrative. Draft Tech Memo 3 must include the followjng elements as available:
A. Lands and Population Inventory
The purpose ofthis inventory is to identify existing, planned, and potential land uses, and
envjronmental constraints to development.
Consultant shall assemble an inventory of available lands, jncluding:
I. developed, un-developed, under-developed, and un-developable lands
2. zoning, both current and planned .
3. natural resources and environmental barrjers
4. activity centers that are likely destinations for bicyclists and pedestrians, such as
schools, parks, commercial centers, and neighborhood centers
5. location of minority and transportatjon-djsadvantaged populations
6. population growth patterns
B. Street Inventory
Consultant shall assemble an inventory of the road system, as available, whjch includes:
I. facility classifications and function for state and local roads
2. jurjsdictional responsjbility for state and local roads
3. state highway log data
4. geometry for study area intersections
5. number and width oflanes
6. signal locations
7. facility capacity
8. speed limits
9. pavement types and conditions
10. number and locations of accesses on state facilities, and City arterials and
collectors
II. street locations on the local system
- 27-
TGM Grant Agreement No. 26783
TGM File Code 3A-09
EA # TGM9LA30
12. on-street parking locations
13. park and rjde locations
14. bridges
IS. right of way widths
16. Intelligent Transportation System facilities
17. culverts
18. jntermodal connections and facilitjes
19. natjonal, state, regional, and local freight and motor carrier routes
20. natjonal highway system facilities
21. Amerjcans with Disabilities Act accessible public sidewalk jmpediments (i.e.
driveway aprons, public sidewalks)
C. Collision History
Consultant shall assemble an inventory and identity patterns in the history of collisions
on the transportation system among all users (e.g. vehicles, pedestrians, bicyclists) for the
past 10 years, including:
I. locatjon
2. type
3. severity (properly damage, jnjury, or fatality)
D. Public Transportation Inventory
Consultant shall assemble an inventory ofthe public transportation options, as available,
including:
I. The routes and cjrculation
2. Location of bus stops, shelters and stations
3. Rjdership levels by route and stops
4. Connectivjty with other transjt facilities
5. Rolling stock characteristics
6. Charter bus activity, cost recovery and need
7. Paratransit demand, cost recovery, accessibility, and community need
8. Evaluations of transit options from the 2008 City Partial TSP Update
E. Rail Inventory
Consultant shall assemble an inventory ofthe rail system, as available, jncluding:
I. type of servjce (passenger or freight)
2. owner/operator of rail line
3. location of rail lines and tenninals
4. proximjty to the highway
5. c1assjfication of the lines
6. number of trains/schedule
7. industries served and commodities handled
8. passengers served
9. track conditions
10. train speeds
II. crossings and associated problems
- 28-
TGM Grant Agreement No. 26783
TGM File Code 3A-09
EA # TGM9LA30
12. road impact if service is discontinued
13. potential for rail banking, trail use, or public use
F. Bicycle/Pedestrian Inventory
Consultant shall assemble an inventory of the bicycle and pedestrian system, as available,
including:
I. bicycle facility types, locations, geometry, conditions, and use
2. pedestrian facility types, locations, geometry, and use
3. crosswalk locations, conditions, and use
4. wheelchair ramp locations, conditions (include Americans with Disabilities Act
compliance), and use
5. consistency offacilities with state/regional standards
6. commute/recreational use of bicycle facilities
7. commute/recreational use of pedestrian facilities
8. location/trip characteristics of major bicycle/pedestrian generators
G. Air Transportation Inventory
Consultant shall assemble inventory of the air system, as available, including:
I. airport location and use
2. airport imagery surfaces
3. airport protected surface area
4. runway length/condition
5. surrounding land uses/zoning
6. types of service
H. Pipeline Inventory
Consultant shall assemble an inventory ofthe pipeline system, as available, including:
I. owner/operator
2. pipeline type
3. pipeline location
4. terminals
I. Water Transportation Inventory
Consultant shall assemble an inventory ofthe water transportation system.
Consultant shall submit Draft Tech Memo 3 to City and WOCPM. City shall submit one set of
consolidated, non-conflicting comments to Consultant. WOCPM will submit one set of
comments to Consultant.
3.2 Project Mailing #1
Consultant shall prepare Project Mailing #1 to Agency's satisfaction, a full page, double sided, in
color information sheet and provide it to the City electronically and on the project website. City
, shall mail Project Mailing #1 to all households and businesses in City. Project Mailing #1 must
identify work performed to date, work to be done, upcoming meetings, and points of contact.
- 29-
TGM Grant Agreement No. 26783
TGM FiJe Code 3A-09
EA # TGM9LA30
City Deliverables
3.a Project Mailing # I
3.b Written comments on draft Consultant deliverables
Consultant Deliverables
3A Draft Tech Memo 3
38 Project Mailing #1
Task 4: PreDare Existinl! Svstem Conditions Analvsis
Objective: To baseline transportation conditions in City for identification of opportunities,
deficiencies and solutions.
Subtasks
4.1 Draft Tech Memo 4: Existing System Conditions
Consultant shall prepare Draft Tech Memo 4 to describe current conditions of and identity
deficiencies with the transportation system based on policies, standards, goals and objectives
developed in Tech Memos I and 2. Draft Tech Memo 4 must either be written as a continuation
of Tech Memo 3 or must reference Tech Memo 3 and must not repeat the transportation
inventory. Draft Tech Memo 4 must include:
A. Traffic Counts
City and ODOT will provide Traffic Counts, pre-existing counts taken in September and
October of2009.
All intersection traffic counts in addition to vehicular traffic, include pedestrian
movements (with or without marked crosswalks), bikes, and wheeled pedestrians (Le.:
wheelchairs, skateboards). Alll6-hour counts use IS-minute intervals in the 6-9 AM and
2-6 PM periods. All 4-hour counts use IS-minute intervals.
For the 15 mainline, Consultant shall use volume and classification data from:
htID://www.orel!on.l!ov/ODOT/TD/TDATA/tsm/tvt.shtml.
16-hour classification traffic counts were taken at the following intersections (early
September after Labor Day, 2009):
o OR66 & IS Exit 14 Northbound ramps
o OR66 & 15 Exit 14 Southbound ramps
o OR66 & Main Street/Oak Knoll Drive
o OR66 & Tolman Creek Road
o OR66 & OR99
o OR99 & Tolman Creek Road
o OR99 Northbound & Main Street
o OR99 Southbound & Main Street
o OR99 & Valley View Road
- 30-
TGM Grant Agreement No. 26783
TGM File Code 3A-09
EA # TGM9LA30
4-hour 2 - 6 PM Peak Hour traffic counts were taken at the following intersections (early
September after Labor Day, 2009):
o OR66 & Dead Indian Memorial Road
o OR66 & Washington Street
o OR99 & Mistletoe Road
o OR99 Northbound & Oak Street
o OR99 Southbound & Oak Street
o OR99 & Hersey Street/Wimer Street
o OR99 & Maple Street
o OR99 & Helman Street
o Tolman Creek Road & Mistletoe Road
o Granite Street & Winburn Way/Nutley Street
o Hersey Street & Oak Street
o Nevada Street & Oak Street
16-hour classification traffic counts were taken at the following intersections (early
October, 2009):
o Mountain Avenue & Main Street
o Main Street & Walker Avenue
4-hour 2 - 6 PM Peak Hour traffic counts were taken at the following intersections (in
early October, 2009):
o OR66 & Walker Street
o OR99 & Walker Street
o OR99 & Mountain Avenue
o Walker Street & Iowa Street
o Mountain Avenue & Ashland Street
o Mountain Avenue & Iowa Street
o Mountain A venue & Hersey Street
o Midblock pedestrian crossing on OR99 between Palm & Garfield Streets
o Midblock pedestrian crossing on OR99 between Morse Street and Mountain
Avenue
B. Traffic Analysis
Consultant shall perform traffic analysis for all traffic count locations, and identity
deficiencies and the year the deficiency is expected to occur. Operational analysis for all
facilities, regardless of jurisdiction, must include:
o v/c ratio
o LOS
o queuing
o turning movements
- 31 -
TOM Orant Agreement No. 26783
TOM FiJe Code 3A-09
EA # TOM9LA30
All traffic volumes must use the 30th Highest Hour. All traffic count analysis must be
submitted to TPAU, WOCPM, City, and RVMPO.
C. Non-Automobile Transportation Analysis
Consultant shall perform analysis of non-motorized transportation movements for all
count locations and identity deficiencies. Analysis must include:
o volume
o type
o direction
o for non-automobile devices that typically require safety equipment (e.g.: bicycle,
skateboard), the percentage of users wearing safety equipment (where data
provided)
D. Bicycle/Pedestrian Facility GIS Map
As a separate deliverable, Consultant shall prepare Bicycle/Pedestrian Facility GIS Map
of the bicycle/pedestrian network using GIS software approved by City.
Bicycle/Pedestrian Facility GIS Map must be easily portable to a web site.
E. Collision Analysis
Consultant shall perform collision analysis using information obtained in Tech Memos I,
2 and 3. Analysis must include collision patterns, high-frequency collision locations,
severe collision locations, evaluation of causes, and potential countermeasures.
F. Bridge Conditions Analysis
Consultant shall summarize analysis of bridge conditions using the ODOT Bridge
Management System.
G. Air, Rail, Pipeline, Water Analysis
Consultant shall identifY whether facilities and services are inconsistent with relevant
state, regional. or local plans.
H. Access Management Analysis
Consultant shall identifY existing access management standards for state facilities and
City arterials and collectors, and identifY general corridor areas with substantial
violations of jurisdictional access management standards.
I. Inter-modal Connections Analysis
Consultant shall identifY existing inter-modal connections. Consultant shall identifY
deficiencies in the existing intermodal connections, based on research conducted in Tech
Memos 1,2 and 3.
J. Intra-Modal Connections
Consultant shall identity existing intra-modal connections within the MPO boundaries.
- 32-
TOM Orant Agreement No. 26783
TOM PiJe Code 3A-09
EA # TOM9LA30
K. Funding Analysis
City shall provide to Consultant data regarding existing and historic funding and sources.
Consultant shall summarize existing and historic funding and sources consistent with
Step 15 of Transportation System Planning Guidelines 2008.
Consultant shall submit Draft Tech Memo 4 to City and WOCPM. City shall submit one set of
consolidated, non-conflicting comments to Consultant. WOCPM will submit one set of
comments to Consultant
4.2 T AC Meeting #2
Consultant shall facilitate T AC Meeting #2 to review and receive feedback on Draft Tech
Memos 3 and 4.
4.3 TC Meeting #2
City shall facilitate and Consultant shall attend TC Meeting #2 which is to review and receive
feedback on Draft Tech Memos 3 and 4.
4.4 Revised Tech Memo 3
Consultant shall revise Draft Tech Memo 3, incorporating comments from City, WOCPM, T AC,
and TC after Task 4 meetings, and submit Revised Tech Memo 3 to City and WOCPM.
4.5 Revised Tech Memo 4
Consultant shall revise Draft Tech Memo 4, incorporating comments from City, WOCPM, T AC,
and TC, and submit Revised Tech Memo 4 to City and WOCPM.
City Deliverables
4.a Traffic Counts and Non-auto Counts
4.b T AC Meeting #2
4.c TC Meeting #2
4.d Written comments on draft Consultant deliverables
Consultant Deliverables
4A Draft Tech Memo 4
4B Bicycle/Pedestrian Facility GIS Map
4C TAC Meeting #2
4D TC Meeting #2
4E Revised Tech Memo 3
4F Revised Tech Memo 4
Agency Deliverables
o Traffic Counts
Task 5: Prenare Future Svstems Conditions Analvsis
Objective: Baseline year 2034 system conditions to identify deficiencies and needs and develop
project lists.
- 33 -
TGM Grant Agreement No. 26783
TGM File Code 3A-09
EA # TGM9LA30
Subtasks
5.1 Draft Tech Memo 5: Future Systems Conditions
Consultant shall prepare Draft Tech Memo 5, an assessment ofland use and transportation future
conditions in the Project Area under a "no-build" scenario.
In preparing "no-build" scenario, Consultant shall rely only on planned transportation
improvements that have an identified and committed funding source (e.g. are in the Statewide
Transportation Improvement Program).
Draft Tech Memo 5 must include the following elements:
A. Land Use Assumptions
Consultant shall develop land use assumptions, with direction from City, based on
projected employment and population changes.
Consultant shall prepare updated transportation analysis zone information and submit to
TPAU for approval and modification ofthe RVMPO traffic model.
B. No-Build Scenario
Consultant shall analyze future conditions under a no-build scenario for both automobile
and non-automobile transportation. The no-build scenario must follow the same format
and contain the same information as in Tech Memo 4. The future no-build traffic
volumes will be generated by the travel demand model and supplied to the Consultant by
TPAU. Consultant shall post-process the data.
C. Future Deficiencies
Consultant shall identifY future transportation system deficiencies. Deficiencies include
both the failure to meet measurable standards identified in Tech Memo I, and the failure
to satisfY the goals, objectives, and evaluation criteria identified in Tech Memo 2.
For each deficiency, Consultant shall clearly describe the deficiency and the year in
which it occurs.
D. Future Transportation Funding
Consultant shall prepare a future transportation funding forecast based on the current and
historic transportation funding information in Tech Memo 4 and consistent with Step 15
of Transportation System Planning Guidelines 2008. Transportation funding details must
include a recommended update to the City's System Development Charges so that the
impacts of new development on recommended transportation projects are covered in the
cost basis.
Consultant shall submit Draft Tech Memo 5 to City and WOCPM. City shall submit one set of
consolidated, non-conflicting comments to Consultant. WOCPM will submit one set of
comments to Consultant
- 34-
TGM Grant Agreement No. 26783
TGM File Code 3A-09
EA # TGM9LA30
5.2 Project Mailing #2
Consultant shall prepare Project Mailing #2 to Agency's satisfaction, a full page, double sided,
color information sheet and provide it to the City electronically and on the project website. City
shall mail Project Mailing #2 to all households and businesses in City. Project Mailing #2 must
identity work performed to date, work to be done, upcoming meetings, and points of contact.
5.3 TAC Meeting #3
Consultant shall facilitate T AC Meeting #3 to review and receive feedback on Draft Tech Memo
5.
5.4 TC Meeting #3
City shall facilitate and Consultant shall attend TC Meeting #3 which is to review and receive
feedback on Draft Tech Memo 5.
5.5 Revised Tech Memo 5
Consultant shall revise Draft Tech Memo 5, incorporating comments from City, WOCPM, T AC,
and TC, and submit Revised Tech Memo 5 to City and WOCPM.
Schedule
Within 10 months from Notice to Proceed
City Deliverables
5.a Project Mailing #2
5.b TAC Meeting #3
5.c TC Meeting #3
5.d Written comments on draft Consultant deliverables
Consultant Deliverables
SA Draft Tech Memo 5
58 Project Mailing #2
5C TAC Meeting #3
5D TC Meeting #3
5E Revised Tech Memo 5
Task 6: Develon Pedestrian Node ConceRts and SunRortinl! Documentation
Objective: Develop pedestrian node concepts and code outlines for implementation by City.
Subtasks
6.1 Draft Tech Memo 6: Preferred Node Concepts and Draft Code Outline
Consultant shall prepare Draft Tech Memo 6, conceptual plans and development/redevelopment
scenarios addressing land uses (e.g. form, type and density), transportation system and street
improvements for three nodes, exact locations as identified by City and WOCPM, that meet the
following objectives:
- 35 -
TGM Grant Agreement No. 26783
TGM File Code 3A-09
EA # TGM9LA30
I. Improve pedestrian facilities such as street crossing, wider sidewalks, street trees and
other pedestrian amenities that could improve the pedestrian experience and enhance
activity in each node.
2. Integrate green street and infrastructure standards for streets and storm water for each
node.
3. Investigate measures to integrate affordable housing in each node.
4. Recommend possible zoning overlays, target densities, and design guidelines to achieve
transit-oriented development at the three activity nodes.
5. Create and connect great places along City's boulevard system, to set the tone and pattern
for redevelopment of the auto-oriented arterial street sections into multi-modal
boulevards.
6. Create a conceptual plan for each of the three pedestrian nodes (mixed-use activity
centers). Each conceptual plan must include a conceptual perspective of each node,
streetscape cross-sections for each node, street improvement design treatments,
transportation improvement conceptual plans and an outline of land use and
transportation regulations to support desired development.
7. Pedestrian Node Analysis
Project future land use (pedestrian oriented development) and density, pedestrian traffic
demands, pedestrian connections and streetscape, fitting with the "Great Arterial Streets"
concept (multi-modal and green design) for each node. TAC will review the results of the
alternative analysis for the overall TSP and pedestrian node component, select a preferred
alternative and provide input on project priorities. The T AC recommendations will be
further reviewed in Task 7.
In preparing Draft Tech Memo 6, Consultant shall complete the following actions:
1. Information Assembly and Review
Consultant shall assemble the data and prepare a base map ofthe nodes including the
surrounding properties within a minimum of 200 feet ofthe intersection. The notes base
map must include streets including existing pedestrian, bicycle and transit routes,
property boundaries, buildings, natural features and zoning.
2. Reconnaissance Site Visits
As a separate deliverable, Consultant shall make Reconnaissance Site Visits to three sites
to gain familiarity and to take photographs of the nodes, adjacent intersections and other
relevant areas.
3. Public Meeting Set #1
As separate deliverables Consultant shall facilitate "Key Participant Meetings #1" and
Public Workshop #1, which will occur on the same day.
Key Participant Meetings # I: Consultant shall conduct a set of up to four meetings with
key participants identified by City. Potential key participants will likely include owners
and occupants of properties within the nodes, and City staff.
- 36-
TGM Grant Agreement No. 26783
TGM FiJe Code 3A-09
EA # TGM9LA30
Public Workshop # I: Consultant shall facilitate Public Workshop #1 to identifY
opportunities, constraints and issues for each Node. Consultant shall prepare the format
for feedback at Public Workshop # I, including a base map that participants can annotate
with relevant information. Consultant shall collect feedback at Public Workshop # I.
4. Opportunities, Constraiuts and Issues Report
Consultant shall prepare a map and report of the key opportunities, constraints and issues
(the "Opportunities, Constraints and Issues Report") based on site visits, key participant
meetings, public workshop and feedback after the workshop.
S. Conceptual PIa us
Consultant shall prepare one Conceptual Plan for each of the three nodes (three total).
The Conceptual Plans must address the opportunities and constraints included in the base
map from the "Information Assembly and Review" and identified in the Opportunities,
Constraints and Issues Report. Each Conceptual Plan must include a development
program recommending future development form and future land use mix, type and
densities to address the objectives of the Pedestrian Node Evaluation portion of the
project. The Conceptual Plan for each Node must include at least one axonometric or
streetscape perspective drawing, at least one elevation drawing of one key
developed/redevelopable site, a Conceptual Plan for street connections, design treatments
and improvements, land use, and an outline of transportation regulations to support
desired development.
6. Public Meeting Set #2
As separate deliverables, Consultant shall facilitate "Key Participant Meeting #2" and
Public Workshop #2, which will occur on the same day.
Key Participants Meetings #2: Consultant shall conduct a set of up to four meetings with
Key Participants identified by City to review the concepts.
Public Workshop #2: Consultant shall conduct Public Workshop #2 to allow participants
to review the Conceptual Plans, suggest revisions and other ideas. Consultant shall
provide opportunities for feedback on the overall concepts and individual elements of
each.
7. Refined Concepts
Consultant shall make limited refinements to the three Conceptual Plans based on
feedback before and at Public Workshop #2. Consultant shall present refined concepts
and facilitate discussion among the public.
8. Draft Code Outline
Consultant shall prepare Draft Code Outline, land use and transportation regulations to
support desired development revised to include input from Public Meeting Set #2 input.
- 37 -
TGM Grant Agreement No. 26783
TGM FiJe Code 3A-09
EA # TGM9LA30
Consultant shall submit Draft Tech Memo 6 to City and WOCPM, including the refined
Conceptual Plans and accompanying Draft Code Outline. City shall submit one set of
consolidated, non-conflicting comments to Consultant. WOCPM will submit one set of
comments to Consultant
6.2 TAC Meeting #4
Consultant shall facilitate TAC Meeting #4 to review and receive feedback on Draft Tech Memo
6 and Draft Code Outline.
6.3 PC Meeting #1
City shall facilitate and Consultant shall attend PC Meeting #1 which is to review and receive
feedback on Draft Tech Memo 6 and Draft Code Outline. PC Meeting # I will occur on the same
day as T AC Meeting #4.
6.4 Revised Tech Memo 6 and Revised Code Outline
Consultant shall revise Draft Tech Memo 6 and Draft Code Outline, incorporating comments
from City, WOCPM, T AC, and PC, and submit Revised Tech Memo 6 and Revised Code
Outline to City and WOCPM.
Schedule
Within 12 months ofNTP.
City Deliverables
6.a T AC Meeting #4
6.b PC Meeting #1
6.c Written comments on draft Consultant deliverables
Consultant Deliverables
6A Draft Tech Memo 6
68 Three Reconnaissance Site Visits
6C Key Participants Meetings # I
60 Public Workshop #1
6E Key Participants Meetings #2
6F Public Workshop #2
6G TAC Meeting #4
6H PC Meeting #1
61 Revised Tech Memo 6 and Revised Code Outline
Match Milestone
Consultant shall not proceed with tasks 7 through 9 unless and until WOCPM provides written
Notice to Proceed.
- 38-
TGM Grant Agreement No. 26783
TGM FiJe Code 3A-09
EA # TGM9LA30
Task 7: Development and Analvsis of Alternatives
Objectives: I) to develop potential solutions to the deficiencies and needs identified previously;
and 2) to develop a robust information base upon which City may make future transportation
decisions on a variety of subjects.
Subtasks
7.1 Draft Tech Memo 7: Alternatives Analysis and Funding Program
Consultant shall prepare Draft Tech Memo 7, identitying up to three alternative solutions, as
directed by City and WOCPM, for each identified deficiency or need. Alternatives must meet
the standards, goals and objectives identified in previous Tech Memos.
Consultant shall provide an evaluation matrix for the alternative solutions, utilizing the
evaluation criteria identified in Tech Memo 2. For road improvements, the evaluation matrix
must include v/c, LOS, critical turning and queuing estimates.
Cost estimates must be planning-level cost estimates, based on year 20 I 0 dollars, and referenced
to the Construction Cost Index (CCI).
Draft Tech Memo 7, must include the following elements:
A. Identification of Auto-Related Alternatives
Consultant shall prepare proposed solutions for automotive traffic issues identified in
Tech Memo 5.
Consultant shall make a list of recommended changes to street classifications, with
supporting rationale.
B. Pedestrian Node Analysis
Consultant shall summarize the Conceptual Plans identified in Task 6.
C. Access Management and Spacing
Consultant shall recommend access management standards, identifY areas that are critical
for improving access management and prepare a plan and recommended code for
improving access management and moving in the direction ofthe recommended
standards for state facilities, City arterials and collectors within the Project Area.
D. Downtown Access Plan
Consultant shall review existing parking and planned future parking utilizing City's
previous downtown parking plans and right of way options. The Downtown Access Plan
must identity ways to increase overall access to downtown for all modes of travel without
increasing parking. The Downtown Access Plan must include "A" Street parking needs.
Consultant shall evaluate new and different arterial routes to redesign the main
circulation system for City, including: moving traffic away from downtown; allowing
- 39-
TGM Grant Agreement No. 26783
TGM File Code 3A-09
EA # TGM9LA30
slower-moving local traffic that interacts better with pedestrians and bikes; and that
allows broader sidewalks.
E. Passenger Rail System
Consultant shall evaluate the feasibility of and planning-level cost estimates of a regional
commuter rail system. The evaluation must include potential intercity corridors that
connect Ashland to Medford. Consultant shall identity a list of possible routes, terminal
points, and multi-modal transfer points for a passenger rail system. Desired outcomes
include planning level cost estimates, understanding oflong-term right-of-way
preservation needs, and keys for success.
F. Street Car System
Consultant shall evaluate the feasibility and planning-level cost estimates of a common
carrier rail transit system (street car) providing local service. The proposed service must
pick up and discharge passengers at key locations such as downtown and campus that can
augment the current RVTD transit system. The evaluation must provide clear alternatives
to either expanding the transit system or adding a street car/trolley system.
The evaluation must include research as to which mode transit or street car is most likely
to be used in Ashland. The evaluation must also provide proposed connections to a
commuter rail system.
G. High Density Housing
The intent of an integrated land use and transportation plan is to ensure that long range
transportation recommendations provide transportation alternative based on densities.
Consultant shall evaluate multi-modal transportation recommendations based on existing
and potential high density housing patterns and provide recommendations as to where
high density housing should be located to reduce the need for cars and identify any items
in the development code that currently attract or detract from high-density housing.
H. Transit
Transit is integral to the Community's long-term vision. RVTD currently runs two bus
routes, subsidized by City, which serve both guests and employees.
Utilizing data and analysis from previous work, including the RVTD long-term master
plan, Consultant shall analyze the existing transit system, recommend improvements to
the existing system, project future ridership and recommend future improvements to the
system both locally and regionally. Consultant shall consider new routes and areas
requiring transit service based on population and density projections examined in
previous Tech Memos.
Future conditions of the transit portion of the plan must include the following:
I. Average and peak ridership projections
2. An evaluation of connectivity with regional bus system, potential light rail and
1-5 transit alternatives
- 40-
TGM Grant Agreement No. 26783
TGM File Code 3A-09
EA # TGM9LA30
3. Recommendations for route and circulation changes
4. Recommended levels of service (i.e., time interval between buses by route)
5. Recommendations for rolling stock changes (e.g., bus capacity, seating
arrangement, functionality, appearance)
6. Design standards for bus stops and shelters
7. Means to identify the triggers which indicate when changes to service are
needed.
8. A discussion of future transit technology such as security systems, next bus
arriving displays, fare box systems, smart cards, and other related items
9. The analysis and evaluation must also quantify future characteristics of transit
operations including:
i. Planning level cost estimates to run the system and the general fund
subsidy
ii. Planning level cost estimates to run the service on a cost per service hour
and cost per passenger metric
III. A projection of the 10-year cost to run and associated general fund subsidy
based on demand projections and specified fuel cost.
iv. An analysis of potential funding options to help establish a dedicated
revenue stream.
I. Rapid Transit
Consultant shall evaluate regional and rapid transit opportunities. Consultant shall
identify a list of possible routes, signal prioritization, terminal points, and multi-modal
transfer points in City for a regional rapid transit system. The evaluation must include
potential easements and right-of-way acquisitions as well as an evaluation of a transit
overlay district. Desired outcomes include general feasibility, planning level cost
estimates, understanding oflong-term right-of-way preservation needs, and keys for
success.
J. Bike Routes Connectivity/Boulevards
Consultant shall recommend connectivity improvements to City's existing bike routes
and recommend future bike route extensions into and beyond the Project Area.
Consultant shall recommend bike boulevards that utilize existing residential streets,
provide specialized signal controls, auto circles and speed bumps. Consultant shall
evaluate potential locations for protected bikeways. This portion of the TSP must use the
City of Portland B2 Power as a model.
K. Multi-Use Trails
Consultant shall incorporate the existing multi-use trails system and park trail system
plans into the TSP and provide recommendations to improve connectivity to the existing
Multi-Use Trails system and identity new multi-use trail system locations within the
Project Area.
L. Green Street Standard Specifications
Consultant shall update City's street standard specifications.
- 41 -
TGM Grant Agreement No. 26783
TGM FiJe Code 3A-09
EA # TGM9LA30
Specifications must include "Green Street" standards as established by the City. A "green
street or arterial" means a paved public or private right-of-way that either completely or
partially manages stormwater on site through use of low impact development facilities
that provide water quality benefits and infiltrate stormwater (if an infiltration facility);
creates attractive streetscapes that increase neighborhood livability by enhancing the
pedestrian environment and introducing park-like elements into neighborhoods; serves as
an urban green way segment that connects neighborhoods, parks, recreation facilities,
schools, main streets, and wildlife habitats; and meets broader community goals by
providing pedestrian and, where appropriate, bicycle access.
M. Freight
Consultant shall evaluate freight passage through, into, and from Ashland. Consultant
shall recommend freight route improvements (including rail) to the existing
transportation system and future freight route improvements to accommodate future land
use and transportation system changes within the Project Area. Desired outcomes
include general understanding how much freight travels through Ashland, through
downtown, the freight delivery needs in the downtown area, whether a freight route is
needed, and what role rail can play.
N. Safe Routes To Schools
Consultant shall review the "Safe Routes to Schools" plans completed by the City and
incorporate them into the TSP pedestrian and bicycle plans, In addition, Consultant shall
identifY potential alternative connective routes, facility enhancements, and crossing
treatments that would improve student safety when walking or biking to school.
O. Shared Roads
As part of the bicycle planning process, the Consultant shall evaluate existing and future
streets for use as possible "Shared Roads" (the traffic engineering concept that involves
the removal of the traditional separation between motor vehicles and pedestrians and
other road users, and the removal of traditional road priority management devices such as
curbs, lines, signs and signals) and recommend design treatments.
P. Road Diet
The Consultant shall evaluate up to five transportation corridors for potential "road diet"
improvements that create more efficient ways to provide access and mobility for
pedestrians, bicycle riders and transit users and reduce frequent turning movements onto
commercial and residential driveways. Three of the five corridors must include North
Main, East Main Downtown, and Ashland Street. Consultant shall provide proposed
cross-sections and Multi-modal LOS results with and without the "road diets".
Q. Offset Intersection Realignment Plan
There are numerous offset intersections in Ashland. Consultant shall provide
recommended realignment options for up to ten locations. The options must include the
needed acquisition of easements and right-of-way for said improvements.
- 42-
TGM Grant Agreement No. 26783
TGM FiJe Code 3A-09
EA # TGM9LA30
R. Airport
Consultant shall evaluate potential multi-modal uses ofthe Ashland Municipal Airport
(i.e.: freight, transport). Consultant shall evaluate regional multi-modal advantages of
connecting to and using the Medford Airport. Consultant shall identity potential multi
modal links to the Ashland Municipal Airport (i.e. freight, passenger service).
S. Roundabouts
Consultant shall evaluate Ashland intersections and make recommendations for those that
may be appropriate for roundabouts, including mini-roundabouts in gridded
neighborhoods.
Consultant shall identifY specific safety and comfort measures for bicyclists and
pedestrians negotiating roundabouts.
T. Railroad Crossing at Fourth Street
Consultant shall evaluate the feasibility of a railroad crossing to the 74 acre "Railroad
Property". Consultant shall identifY steps and approval process necessary to secure
crossing.
U. Addition of an 1-5 Exit
Consultant shall evaluate the need for and proposed location of an additional freeway
exit.
V. Bicycle/Pedestrian Overcrossing
Consultant shall evaluate the need for and identity potential locations of a
bicycle/pedestrian overcrossing over 1-5.
W. Will Dodge Way
Consultant shall evaluate the best use of Will Dodge Way and other alleys in the
downtown area (i.e.: pedestrianlbicycle access, deliveries) and determine if alley ways
could be acceptable and feasible pedestrian and bicycle access points to downtown.
X. Special Transportation Area
Consultant shall evaluate the advantages and disadvantages of creating a special
transportation area on State Highway 99 in Ashland.
Y. Other Alternative Modes of Transportation
Consultant shall evaluate and make recommendations regarding modes of transportation
other than vehicles, bicyclists and pedestrians (i.e.: skateboards, wheelchairs).
Z. Funding Programs
Consultant shall prepare a list of funding options for consideration by City. Funding
options section must include a summary of historic and existing City transportation
funding sources as well as the project transportation funding available to City. Funding
- 43 -
TOM Orant Agreement No. 26783
TOM FiJe Code 3A-09
EA # TOM9LA30
options must include all funding sources available to City in a matrix form, and a brief
narrative explaining each option.
Consultant shall prepare a list of funding options relative to Transportation and Park
System Development Charges. The Funding Program list must include future funding
available at different fee levels.
Consultant shall submit Draft Tech Memo 7 to City and WOCPM. City shall submit one set of
consolidated, non-conflicting comments to Consultant. WOCPM will submit one set of
comments to Consultant.
7.2 Public Meeting Set #3: Key Participants Meetiug #3/Public Workshop #3
Key Participants Meetings #3: Consultant shall facilitate up to four meetings scheduled the day
prior to or the day of Public Workshop #3, with key participants identified by City, to review the
concepts developed in Tech Memo 7.
Public Workshop #3: Consultant shall conduct Public Workshop #3 (charette style) allowing
participants to review the concepts, suggest revisions and draw other ideas. Consultant shall
provide opportunities for feedback on the overall concepts and individual elements. ,
7.3 TAC Meeting #5
Consultant shall facilitate T AC Meeting #5 to review and receive feedback on Draft Tech Memo
7.
7.4 TC Meeting #4
City shall facilitate and Consultant shall attend TC Meeting #4 to review and receive feedback
on Draft Tech Memo 7.
7.5 Revised Tech Memo 7
Consultant shall revise Draft Tech Memo 7, incorporating comments from Public Meeting Set
#3, City, WOCPM, T AC and TC, and submit Revised Tech Memo 7 to City and WOCPM.
City Deliverables
7.a TAC Meeting #5
7.b TC Meeting #4
7.c Written comments on draft Consultant deliverables
Consultant Deliverables
7 A Draft Tech Memo 7
7B Key Participants Meetings #3
7C Public Workshop #3
7D TAC Meeting #5
7E TC Meeting #4
7F Revised Tech Memo 7
- 44-
TGM Grant Agreement No. 26783
TGM FiJe Code 3A-09
EA # TGM9LA30
Task 8: Develon Sustainabilitv Policies
Objective: To promote sustainability and green transportation policies in support of City's
vision.
Subtasks
8.1 Draft Tech Memo 8: Sustainability
Consultant shall prepare Draft Tech Memo 8 to provide a single reference for City sustainability
programs relative to transportation, reduction of reliance on the automobile, reduction ofthe
City's carbon footprint, and other relevant sustainability policies, goals, and objectives.
Draft Tech Memo 8 must include the following elements:
A. Transportation Demand Management
Consultant shall prepare a Transportation Demand Management program for the City that
meets the requirements ofthe TPR, and furthers City's goals and objectives.
B. Reduction ofthe Carbon Footprint
Consultant shall prepare a set of policies for reducing the City's carbon footprint.
C. Climate Change
Consultant shall identity impacts and potential multi-modal system solutions to climate
change.
D. Environmental Impact - to - Transportation Benefit Matrix
Consultant shall prepare a matrix identitying current and potential transportation options,
and ratios of their environmental impacts to the transportation benefits.
E. Private Sector Sustain ability Solutions
Consultant shall identity existing and potential private sector solutions to sustainability
(e.g. Carsharing, Vanpool rentals, hotel shuttles), and policies City can implement to
promote private sector solutions.
F. Other Relevant Policies, Goals, and Objectives
Consultant shall prepare a set of policies, goals, and objectives relevant to reduction of
reliance on the automobile that are not already addressed in the Transportation Demand
Management or Reduction of the Carbon Footprint sections of the Tech Memo 8.
Consultant shall submit Draft Tech Memo 8 to City and WOCPM. City shall submit one set of
consolidated, non-conflicting comments to Consultant. WOCPM will submit one set of
comments to Consultant
8.2 Project Mailing #3
Consultant shall prepare Project Mailing #3 to Agency's satisfaction, a full page, double sided, in
color information sheet and provide it electronically to the City and the Project Website from
- 45 -
TGM Grant Agreement No. 26783
TGM FiJe Code 3A-09
EA # TGM9LA30
Task 1.4. City shall mail Project Mailing #3 to all households and businesses in Ashland. Project
Mailing must identity work performed to date, work to be done, upcoming meetings, and points
of contact.
8,3 TAC Meeting #6
Consultant shall facilitate TAC Meeting #6 to review and receive feedbackon Draft Tech Memo
8.
8.4 TC Meeting #5
City shall facilitate and Consultant shall attend TC Meeting #5 to review and receive feedback
on Draft Tech Memo 8.
8,5 Revised Tech Memo 8
Consultant shall revise Draft Tech Memo 8, incorporating comments from City, WOCPM, T AC
and TC, and submit Revised Tech Memo 8 to City and WOCPM.
City Deliverables
8.a Project Mailing #3
8.b TAC Meeting #6
8.c TC Meeting #5
8.d Written comments on draft Consultant deliverables
Consultant Deliverables
8A Draft Tech Memo 8
8B Project Mailing #3
8C T AC Meeting #6
8D TC Meeting #5
8E Revised Tech Memo 8
Task 9: Identification of Preferred and Cost-Constrained Alternatives
Objective: To identity preferred and cost-constrained alternatives.
Subtasks
/
9.1 Draft Tech Memo 9
Consultant shall prepare Draft Tech Memo 9, identitying preferred and cost-constrained
alternatives. Draft Tech Memo 9 must include the following elements:
A. Identification of Alternatives
Consultant shall identity, consistent with Step 15 of Transportation System Planning
Guidelines 2008, a preferred alternative and a cost-constrained alternative, the Revenue
Forecast, for each deficiency or need.
Identification of Alternatives must include, in addition to those elements required by the
TPR, the following elements:
- 46-
TGM Grant Agreement No. 26783
TGM File Code 3A-09
EA # TGM9LA30
o A prioritized list of alternative travel mode projections (non-automobile
transportation, and transit).
o Projects necessary to reduce transportation barriers to key development and
redevelopment areas including the Croman Mill Site and the Railroad Property
Site.
o Corridor improvement needs for OR 66 and OR 99, and the determination of
additional refinement plans on these and other corridors.
o Access Management Strategies for OR 66, OR 99, and City arterials and
collectors.
o Identification of "Safe Routes to Schools" improvements.
. Alternative circulation systems that would remove heavy flow of traffic away
from downtown to allow a more pedestrian, bicycle, disabled friendly town and
allowing more outdoor business opportunities such as sidewalk cafes.
. Planning-level cost estimates referenced to the CCI for updates.
B. Identification of Preferred Pedestrian Nodes
Consultant shall identifY the revised concept plans for each of the pedestrian nodes
(mixed-use activity centers) developed in Task 6.
Based on the input and illustrations from Task 6, each preferred Node must include:
o Conceptual axonometric or streetscape perspectives and elevation drawings
o Street improvement design treatments
o Transportation improvement conceptual plans in plan and perspective view
. Outline of land use and transportation regulations to support desired
development.
Consultant shall submit Draft Tech Memo 9 to City and WOCPM. City shall submit one set of
consolidated, non-conflicting comments to Consultant. WOCPM will submit one set of
comments to Consultant
9.2 TAC Meeting #7,
Consultant shall facilitate T AC Meeting #7 to review and receive feedback on Draft Tech Memo
9.
9.3 TC Meeting #6
City shall facilitate and Consultant shall attend TC Meeting #6 to review and receive feedback
on Draft Tech Memo 9.
9.4 Revised Tech Memo 9
Consultant shall revise Draft Tech Memo 9, incorporating comments from City, WOCPM, T AC
and TC, and shall submit Revised Tech Memo 9 to City and WOCPM.
City Deliverables
9.a TAC Meeting #7
- 47-
TGM Grant Agreement No. 26783
TGM FiJe Code 3A-09
EA # TGM9LA30
9.b TC Meeting #6
9.c Written comments on draft Consultant deliverables
Consultant Deliverables
9A Draft Tech Memo 9
98 TAC Meeting #7
9C TC Meeting #6
9D Revised Tech Memo 9
Match Milestone
Consultant shall not proceed with tasks 10 and II unless and until WOCPM provides written
Notice to Proceed.
Task 10: Draft TSP. ImDlementinl! Ordinances and Findinl!s
Objective: To prepare a Draft TSP, Implementing Ordinances and Findings for consideration by
City staff and City officials.
Subtasks
10.1 Draft TSP
Consultant shall prepare a Draft TSP incorporating earlier Tech Memos I - 9 and the comments
received.
Draft TSP must include:
A. Maps showing each updated future network: street, transit, and non-automobile
transportation. A comprehensive map showing all networks
B. Prioritized list of multi-modal projects (preferred and cost-constrained) with CCI
estimates
C. Project summary prospectus sheets, including project costs, location map, and cross-
section
D. Updated roadway design standards, emphasizing "green" aspects
E. Access spacing standards
F. Pedestrian node (mixed-use activity center) plans
Draft TSP must be organized into the following chapters, and include:
I. Transportation System Summary
. Inventory of entire transportation system for all modes of travel.
2. Transportation Goals, Plans, and Policies
. Survey of state, regional, and local plans, policies, rules and regulations.
- 48-
TOM Orant Agreement No. 26783
TOM File Code 3A-09
EA # TOM9LA30
. Goals and objectives supporting the community's vision.
3. Existing Conditions
. Analysis of existing traffic conditions for all modes of travel: volumes, LOS,
turning movements, mobility, and safety for all through streets and
intersections. Areas of significant stacking (including at commercial
driveways) or traffic safety concerns
4. Future Demand and Land Use
. Existing and future land uses to estimate traffic generation in the community,
as well as future through traffic. Trip distribution, including estimates of trip
ends per land use type, total annual trip ends, summer peak trip ends and
winter peak trip ends.
5. Pedestrian Plan
. Examination and analysis of existing facilities. Recommendations for
improvements and design standards. Focus on safety, particularly in areas of
high pedestrian traffic or residential areas with significant speeding issues.
. Comprehensive and prioritized list of improvements, including itemized
preliminary Engineer's Estimates.
6. Bicycle Plan
. Examination and analysis of existing facilities. Recommendations for
improvements and design standards. Focus on safety, particularly in areas of
high bicycle traffic or residential areas with significant speeding issues.
. Comprehensive and prioritized list of improvements, including itemized
preliminary Engineer's Estimates.
7. Public Transportation Plan
. Examination of potential modes of public transportation.
8. Motor Vehicle Plan (including Transportation System Management, and
Truck/Freight Plan)
. Proposed changes and improvements to best accommodate vehicle traffic
within the existing constraints and long-term vision of the community.
. Focus on impacts to businesses in the downtown area.
. Potential to reduce capacity by adding off-street parking, pedestrian
improvements, landscaping features, and traffic calming measures.
Evaluation of "Skinny Street" and "Road Diet" measures.
. General vehicle circulation, and Downtown Business Area circulation.
. Traffic calming measures in appropriate areas, based on bicycle and
pedestrian safety, particularly in areas of high bicycle and pedestrian traffic or
residential areas with significant speeding issues. Measures must take into
account winter maintenance activities.
. Comprehensive and prioritized list of improvements, including itemized
preliminary Engineer's Estimates.
9. Parking Plan
. Impacts on capacity and circulation issues on the Downtown Business Area
and Railroad District. Update offuture parking needs based on Downtown
Parking Plan Study.
- 49-
TGM Grant Agreement No. 26783
TGM FiJe Code 3A-09
EA # TGM9LA30
10. Other Modes Plan (Air, Rail, Water, Pipeline)
. Survey of other transportation modes.
II. Sustainability Plan
. Policies supporting community's vision regarding sustainability, including
Transportation Demand Management and reduction of the carbon footprint.
12. Funding/lmplementation
. Examination of historic funding sources and potential future funding sources.
13. Plan Implementation Recommendations for ordinance amendments (zoning,
subdivision, public works construction standards)
. Recommendations for new design standards for roads, bicycle and pedestrian
facilities, and transit facilities. Standards for street classifications, including
arterials, collectors, avenues, neighborhood collectors, neighborhood streets,
alleys, and multi-use paths: lane width, size of turn pockets, criteria for
determining needed pockets, shoulder if applicable, sidewalk width and
location, bicycle lanes, park-rows, tree wells, curb and gutter, right of way
width, green street designs, and others.
Consultant shall submit Draft TSP to City and WOCPM. City shall submit one set of
consolidated, non-conflicting comments to Consultant. WOCPM will submit one set of
comments to Consultant
10.2 Draft Implementing Ordinances/Draft Findings
Consultant shall prepare Draft Implementing Ordinances, including Traffic Impact Analysis
requirements for the development code, for implementing the TSP and policies.
Consultant shall prepare Draft Findings necessary for City adoption ofTSP.
Consultant shall submit Draft Implementing Ordinances and Draft Findings to City and
WOCPM. City shall submit one set of consolidated, non-conflicting comments to Consultant.
WOCPM will submit one set of comments to Consultant
10.3 TAC Meeting #8
Consultant shall facilitate T AC Meeting #8 to review and receive feedback on Draft TSP, Draft
Implementing Ordinances and Draft Findings.
10.4 TC Meeting #7
City shall facilitate and Consultant shall attend TC Meeting #7 to review and receive feedback
on Draft TSP, Draft Implementing Ordinances and Draft Findings.
10.5 Revised TSP/Revised Implementing OrdinanceslRevised Findings
Consultant shall revise Draft TSP, Draft Implementing Ordinances and Draft Findings,
incorporating comments from City, WOCPM, TAC and TC, and shall submit Revised TSP,
Revised Implementing Ordinances and Revised Findings to City and WOCPM.
- 50-
TGM Grant Agreement No. 26783
TGM File Code 3A-09
EA # TGM9LA30
City Deliverables
10.a TAC Meeting #8
JO.b TC Meeting #7
10.c Written comments on draft Consultant deliverables
Consultant Deliverables
lOA Draft TSP
lOB Draft Implementing Ordinances
JOC Draft Findings
10D TAC Meeting #8
10E TC Meeting #7
IOF Revised TSP/Revised Implementing OrdinanceslRevised Findings
Task 11: Final TSP. Imolementinl! Ordinances and Findinl!s
Objective: To prepare a Final TSP, Implementing Ordinances and Findings for adoption by City.
Subtasks
11.1 Final TSP
Consultant shall update Revised TSP based on input from City, PC, TC and WOCPM, and
prepare and submit Final TSP to City and WOCPM.
11.2 Final Implementing Ordinances
Consultant shall update Revised Implementing Ordinances based on input from City, Joint PC,
TC and WOCPM, and prepare and submit adoption ready Final Implementing Ordinances to
City and WOCPM.
Consultant shall submit ten bound "hard" copies of the Final Implementing Ordinances to City,
and one bound "hard" copy to WOCPM. Consultant shall submit four electronic copies on
compact discs to City, and one electronic copy on compact disc to WOCPM.
11.3 Final Findings
Consultant shall prepare Final Findings necessary to support adoption ofTSP and Implementing
Ordinances.
Consultant shall submit ten bound "hard" copies of the Final Findings to City, and one bound
"hard" copy to WOCPM. Consultant shall submit four electronic copies on compact discs to
City, and one electronic copy on compact disc to WOCPM.
11.4 Planning Commission Hearing
City shall facilitate a Planning Commission Hearing for presentation of Final TSP, Final
Implementing Ordinances and Final Findings.
Consultant shall attend Planning Commission Hearing, and shall present and receive feedback on
the Final TSP, Final Implementing Ordinances and Final Findings.
- 51 -
TGM Grant Agreement No. 26783
TGM File Code 3A-09
EA # TGM9LA30
11.5 City Council Hearing
City shall facilitate a City Council meeting of Final TSP, Final Implementing Ordinances and
Final Findings for approval and adoption.
Consultant shall attend City Council Hearing, and shall present and receive feedback on the Final
TSP, Final Implementing Ordinances and Final Findings.
11.6 Adopted TSP/Adopted Implementing Ordinances
Consultant shall submit ten bound "hard" copies of the adopted TSP and adopted Implementing
Ordinances to City, and four bound "hard" copies to WOCPM. Consultant shall submit four
electronic copies on compact discs to City, and two electronic copies on compact discs to
WOCPM. Electronic copies must be provided both in .pdf and modifiable format.
Consultant shall prepare a web-ready version ofthe adopted TSP, which must include the
following:
o Links to individual TSP chapters and sub-sections
o Interactive maps showing proposed projects, with links from the map "hot spots" to
individual project prospectus sheets.
City Deliverables
ll.a Planning Commission Hearing
I I.b City Council Hearing
Consultant Deliverables
IIA Final TSP
lIB Final Implementing Ordinances
llC Final Findings
lID Planning Commission Hearing
liE City Council Hearing
IIF Adopted TSP/Adopted Implementing Ordinances
Continl!encv Tasks
Objective: Contingency tasks to be implemented if needed.
No work under the following contingency tasks shall be done by Consultant without the prior
written approval (e-mail acceptable) ofWOCPM for that particular contingency task.
Subtasks
C.2A Travel Survey
Consultant shall tabulate all hand completed hard copy surveys.
- 52 -
TGM Grant Agreement No. 26783
TGM File Code 3A-09
EA # TGM9LA30
C.2B Joint PC/TC Meeting (up to 8)
City shall facilitate up to eight joint PC/TC Meetings to discuss project purpose and
tasks/responsibilities, and to review and receive feedback on Tech Memos or Draft TSP.
Consultant shall attend one to eight joint PC/TC Meetings to review and receive feedback on
Revised Tech Memos I through 8 or Draft TSP.
C.3B System Inventory
Consultant shall inventory and update GIS database(s) where the data requested as part of Task
3.1 is not readily available by other sources.
C.7B Offset Intersection Realignment Plan
Consultant shall provide recommended realignment options for an additional location.
C.12.A TAC Meetings (np to 6)
Consultant shall facilitate up to three additional T AC Meetings to review and receive feedback
on Tech Memos or Draft TSP. The additional TAC Meetings will be part of trip that also
includes an additional TC meeting or Joint PC/TC Meeting.
C.12.BTC, TAC, or Joint PC/TC Meetings (up to 4)
Consultant shall attend up to 4 additional meetings to present to the TC, T AC, or Joint PC/TC to
receive feedback on the completed on Tech Memos, Tasks, and the Draft TSP.
C13A Review Existing TSDC
Consultant shall review the existing City of Ashland Transportation System Development
Charge (TSDC) and identifY potential updates to the TSDC methodology and prepare items for
discussion with the City.
C13B TSDC Video Conference
The City and the Consultant shall participate in a video conference call to discuss the
Consultant's review of the existing TSDC and methodology. The Consultant shall identifY
questions and recommendations and the City shall provide guidance to the Consultant on how to
proceed.
Cl3C Draft TSDC and TSDC Ordinance:
Consultant shall prepare Draft TSDC and ordinance. Draft TSDC must include detennining
TSDC cost bases, TSDC capacity bases, and proposed TSDC reimbursement and improvement
fees using the recommended methodology. Draft TSDC must include documentation for
recommendations and be developed in accordance with Oregon statutes. Consultant shall
distribute Draft TSDC to SDC Committee and City for review and comment two weeks prior to
SDC Committee meeting.
CI3D SDC Committee Meeting:
Consultant shall attend SDC Committee Meeting to review and solicit comment on Draft TSDC
and methodology.
- 53 -
TGM Grant Agreement No. 26783
TGM File Code 3A-09
EA # TGM9LA30
C13E Revised TSDC and TSDC Ordinance:
Consultant shall revise Draft TSDC and ordinance based upon comments obtained at SDC
Committee meeting. Consultant shall distribute Revised TSDC electronically to STD Committee
and City.
C13F City Council Public Hearing
City Council shall conduct a public hearing to receive testimony and consider adoption of the
updated TSDC.
C13G City Council Updates to the TSCD
The Consultant shall prepare updates to the TSDC per City Council comments
Consultant Deliverables:
Consultant Amounts per Deliverable and Schedule
Total Fixed Task and Schedule
Task Description Amount Payable Project (months after
to Consultant
Per Deliverable Totals NTP)
IA Kick-Off Meeting $5,480 I
IB Bi-Weekly Teleconferences (Up t052 17,160 I
@'330 each)
IC Proiect Website 5,860 1
1D Proiect Schedule 1,540 I
Task 1 Total $30,040
2A Draft Tech Memo 1 $7,100 3
2B Draft Tech Memo 2 4,580 3
2C Travel Survev 5,470 3
2D TAC Meeting #1 4,970 3
2E TC Meeting # I 1,190 3
2F Revised Tech Memo 1 1,450 3
2G Revised Tech Memo 2 1,230 3
Task 2 Total $25,990
3A Draft Tech Memo 3 $12,590 5
3B Proiect Mailing # I 1,960 5
Task 3 Total $14,550
4A Draft Tech Memo 4 $18,380 7
4B BicvclelPedestrian Facility GIS MaD 1,620 7
- 54-
TGM Grant Agreement No. 26783
TGM FiJe Code 3A-09
EA # TGM9LA30
Total F'1.xed Task and Schedule
Task Description Amount Payable Project (months after
to Consul/ant
Per Deliverable Totals NTP)
4C TAC Meetinll #2 5,130 7
4D TC Meeting #2 I, 060 7
4E Revised Tech Memo 3 3,680
4F Revised Tech Memo 4 4,460 7
Task 4 Total $34,330
SA Draft Tech Memo 5 $21,610 10
5B Project Mailin!! #2 1,810 10
5C TAC Meeting #3 4,630 10
5D TC Meeting #3 840 10
5E Revised Tech Memo 5 3,670 10
Task 5 Total $32.560
6A Draft Tech Memo 6 and Draft Code $15.290 12
Outline
6B Reconnaissance Site Visits 640 12
6C Key Participants Meetings # I 4,640 12
6D Public Workshop #1 2,520 12
6E Key Participants Meetings #2 4,640 12
6F Public Workshop #2 2.720 12
6G TAC Meeting #4 2,730 12
6H TC Meetin!! #4 970 12
61 Revised Tech Memo 6 and Revised 2,470 12
Code Outline ,
Task 6 Total $36.620
7A Draft Tech Memo 7 $34,550 IS
7B Key Participants Meetin!!s #3 1,630 15
7C Public Workshop #3 6,980 15
7D TAC Meetin!! #5 5,380 15
7E TC Meetin!! #5 1,490 15
7F Revised Tech Memo 7 8,890 15
Task 7 Total $58.920
8A Draft Tech Memo 8 $7,290 18
8B Project Mailing #3 2,720 18
8C TAC Meeting #6 4,820 18
8D TC Meetin!! #6 1,410 18
8E Revised Tech Memo 8 3,440 18
Task 8 Total $19,680
- 55-
TGM Grant Agreement No. 26783
TGM FiJe Code 3A-09
EA # TGM9LA30
Total Fixed Task and Schedule
Task Description Amount Payable Project (months after
to Consultant
Per Del/verable Totals NTP)
9A Draft Tech Memo 9 $15,940 21
9B TAC Meeting #7 3,720 21
9C TC Meeting #7 840 21
9D Revised Tech Memo 9 3,900 21
Task 9 Total $24,400
lOA Draft TSP $14,540 24
lOB Draft Implementing Ordinances 3,860 24
10C Draft Findings 1,940 24
10D TAC Meeting #8 4,970 24
10E TC Meeting #8 1,190 24
IOF Revised TSP, Revised Implementing 7,230 24
Ordinances, and Revised Findings
Task 10 $33,730
Total
llA Final TSP $4,990 28
llB Final Implementing Ordinances 1,530 28
llC Final Findings 1,080 28
lID Planning Commission Hearing 3,790 28
lIE City Council Hearing 3,790 28
Task 11 $15,180
Total
Project $326,000
Total
Cantin encv Tasks
C.2A Tabulate Hard COpy Travel Survey $4,110 TBD
C.2B Joint PCITC Meetings (Up to 8 @ 37,680 TBD
$4,710 each)
C.3B Existing Inventory 9,070 TBD
C.7B Offset Intersection Realignment Plan 940 TBD
(each)
C.12.A TAC Meetings (up to 6) 5,060 TBD
C.12.B TC, TAC, or Joint PCITC Meetings (up 14,130 TBD
to 4)
C13A Review Existing TSDC 1,370 TBD
C13B TSDC Video Conference 1,560 TBD
C13C Draft TSDC and TSDC Ordinance 8,540 TBD
C13D SDC Committee Meeting 2,540 TBD
- 56-
TGM Grant Agreement No. 26783
TGM File Code 3A-09
EA # TGM9LA30
Total Fixed Task and Schedule
Task Description Amount Payable Project (months after
to Consultant
Per Deliverable Totals NTP)
C13E Revised TSDC and TSDC Ordinance 1,050 TBD
C13F City Council Public Hearing 3,720 TBD
C13G citY Council Dodates to the TSDC 970 TBD
Continl!'encies Total $90,740
Proiect nlos Continl!'encies Total $416,740
- 57-
TGM Grant Agreement No. 26783
TGM FiJe Code 3A-09
EA # TGM9LA30
Map A - City of Ashland Project Area Map
}b.I.~[J[Ji
if~lrn~~Sf 5-
f!~c,i~ ~Cl
!(Ii: 5llt "i
i "
~ [
j ~
"
-,
,
. .J
i
"
,
"
1'--
'.-//
.. ~ ~
'.
.. -
tit ~
.
.. ~
'"
..
'"
i
f
1;/".!!
1;/
,,' i'
'-11
CI
, ,
,';/
.. ~ I
'/i
- 58-
TGM Grant Agreement No. 26783
TGM File Code 3A-09
EA # TGM9LA30
EXHIBIT B (Local Agency or State Agency)
CONTRACTOR CERTIFICATION
Contractor cenifies by signing this contract that Contractor has not:
(a) Employed or retained for a commissio.n, percentage. brokerage. contingency fee or other consideration, any firm
or person (other than a bona fide employee working solely for me or the above consultant) to solicit or secure this
contract,
(b) agreed, as an express or implied condition for obtaining this contract, to employ or retain the services of any firm
or person in connection with carrying out the contract. or
(c) paid or agreed to pay, to any firm, organization or person (other than a bona fide employee working solely for me
or the above consultant). any fee. contribution, donation or consideration of any kind for or in connection with,
procuring or carrying out the contract, except as here expressly stated (ifany):
Contractor funher acknowledges that this cenificate is to be furnished to the Federal Highway Administration, and is subject
to applicable State and Federal laws, both criminal and civil.
AGENCY OFFICIAL CERTIFICA nON (ODOT)
Department official likewise certifies by signing this contract that Contractor or his/her representative has not been required
directly or indirectly as an expression of implied condition in connection with obtaining or carrying out this contract to:
(a) Employ, retain or agree to employ or retain, any finn or person or
(b) payor agree to pay, to any finn, person or organization, any fee, contribution. donation or consideration of any
kind except as here expressly stated (if any):
Department official funher acknowledges this cenificate is to be furnished to the Federal Highway Administration, and is
subject to applicable State and Federal laws, both criminal and civil.
EXHIBIT C
Federal Provisions
Oregon Department of Transportation
I. CERTIFICATION OF NONINVOLVEMENT IN ANY DEBARMENT AND SUSPENSION
Contractor cenifies by signing this contract that to the best of its knowledge and belief, it and its principals:
I. Are not presently debarred, suspended, proposed for
debarment, declared ineligible or voluntarily
excluded from covered transactions by any Federal
department or agency;
criminal offense in connection with obtaining,
attempting to obtain or performing a public (federal,
state or local) transaction or contract under a public
transaction; violation of federal or state antitrust
statutes or commission of embezzlement, theft,
forgery, bribery falsification or destruction of
records, making false statements or receiving stolen
propeMy;
2. Have not within a three-year period preceding this
proposal been convicted of or had a civil judgment
rendered against them for commission of fraud or a
Rev. 5/1012000 AGR.FEDCERT
- 59-
3. Are not presently indicted for or otherwise criminally
or civilly charged by a governmental entity
(federal, state or local) with commission of any of
the offenses enumerated in paragraph (1 )(b) ofthis
certification; and
4. Have not within a three-year period preceding this
application/proposal had one or more public
transactions (federal, state or local) terminated for
cause or default.
Where the Contractor is unable to cenity to any of the
statements in this certification, such prospective participant
shall attach an explanation to this proposal.
List exceptions. For each exception noted, indicate to whom
the exception applies, initiating agency, and dates of action.
If additional space is required, attach another page with the
following heading: Certification Exceptions continued,
Contract Insen.
EXCEPTIONS:
Exceptions will not necessarily result in denial of award, but
will be considered in determining Contractor responsibility.
Providing false infonnation may result in criminal
prosecution or administrative sanctions.
The Contractor is advised that by signing this contract, the
Contractor is deemed to have signed this certification.
II. INSTRUCTIONS FOR CERTIFICATION REGARDING
DEBARMENT. SUSPENSION. AND OTHER
RESPONSIBILITY MATTERS-PRIMARY COVERED
TRANSACTIONS
1. By signing this contract, the Contractor is providing
the certification set out below.
2. The inability to provide the cenification required
below will not necessarily result in denial of
participation in this covered transaction. The
Contractor shall explain why he or she cannot
provide the certification set out below. This
explanation will be considered in connection with
the Oregon Department of Transportation
determination to enter into this transaction. Failure
to fumish an explanation shall disqualifY such
person from participation in this transaction.
3. The cenification in this clause is a material
representation offact upon which reliance was
placed when the Department determined to enter
into this transaction. If it is later determined that
the Contractor knowingly rendered an erroneous
Rev. 5/1012000 AGR.FEDCERT
- 60-
TGM Grant Agreement No. 26783
TGM File Code 3A-09
EA # TGM9LA30
certification, in addition to other remedies available
to the Federal Govemment or the Department may
terminate this transaction for cause of default.
4. The Contractor shall provide immediate written
notice to the Department to whom this proposal is
submitted if at any time the Contractor learns that
its certification was erroneous when submitted or
has become erroneous by reason of changed
circumstances.
5. The terms "covered transaction", t1debarred",
"suspended", "ineligible", "lower tier covered
transaction", "participant", "person", "primary
covered transaction", "principal", and "voluntarily
excluded", as used in this clause, have the meanings
set out in the Definitions and Coverage sections of
the rules implementing Executive Order 12549.
You may contact the Department's Program Section
(Tel. (503) 986-3400) to which this proposal is
being submitted for assistance in obtaining a copy
of those regulations.
6. The Contractor agrees by submitting this proposal
that, should the proposed covered transaction be
entered into, it shall not knowingly enter into any
lower tier covered transactions with a person who is
debarred, suspended, declared ineligible or
voluntarily excluded from participation in this
covered transaction, unless authorized by the
Department or agency entering into this transaction.
7. The Contractor funher agrees by submitting this
proposal that it will include the Addendum to Form
FHWA-1273 titled, "Appendix B--Cenification
Regarding Debarment, Suspension, Ineligibility and
Voluntary Exclusion--Lower Tier Covered
Transactions", provided by the Department entering
into ihis covered transaction without modification,
in all lower tier covered transactions and in all
solicitations for lower tier covered transactions.
8. A participant in a covered transaction may rely
upon a certification of a prospective participant in a
lower tier covered transaction that it is not
debarred, suspended, ineligible or voluntarily
excluded from the covered transaction, unless it
knows that the certification is erroneous. A
participant may decide the method and frequency
by which it determines the eligibility of its
principals. Each participant may, but is not
required to, check the Nonprocurement List
published by the U. S. General Services
Administration.
9. Nothing contained in the foregoing shall be
construed to require establishment of a system of
records to render in good faith the certification
required by this clause. The knowledge and
information of a participant is not required to
exceed that which is normally possessed by a
prudent person in the ordinary course of business
dealings,
10. Except for transactions authorized under paragraph
6 of these instructions, if a participant in a covered
transaction knowingly enters into a lower tier
covered transaction with a person who is
suspended, debarred, ineligible or voluntarily
excluded from participation in this transaction, in
addition to other remedies available to the Federal
Government or the Department, the Department
may terminate this transaction for cause or default.
Ill. ADDENDUM TO FORM FHWA-1273, REQUIRED
CONTRACT PROVISIONS
This certification applies to subcontractors, material
suppliers, vendors, and other lower tier participants.
Appendix B of 49 CFR Part 29 -
Appendix B--CertiIication Regarding Debarment,
Suspension, Ineligibility, and Voluntary
Exclusion~~Lower Tier Covered Transactions
Instructions fOT Certification
I. By signing and submitting this contract, the
prospective lower tier participant is providing the
certification set out below.
2. The certification in this clause is a material
representation of fact upon which reliance was
placed when this transaction was entered into. If it
is later determined that the prospective lower tier
participant knowingly rendered an erroneous
certification, in addition to other remedies available
to the Federal Government. the department or
agency with which this transaction originated may
pursue available remedies, including suspension
and/or debarment.
3. The prospective lower tier participant shall provide
immediate written notice to the person to which this
contract is submitted if at any time the prospective
lower tier participant learns that its certification was
erroneous when submitted or has become erroneous
by reason of changed circumstances.
Rev. 5/1012000 AGR.FEDCERT
- 61 -
TGM Grant Agreement No. 26783
TGM File Code 3A-09
EA # TGM9LA30
4. The terms "covered transaction", "debarred",
"suspended", lIineligible", "lower tier covered
transaction", "participant", "person", "primary
covered transaction II, "principal", "proposal", and
"voluntarily excluded", as used in this clause, have
the meanings set out in the Definitions and
Coverage sections of rules implementing Executive
Order 12549, You may contact the person to which
this proposal is submitted for assistance in
obtaining a copy of those regulations.
5. The prospective lower tier participant agrees by
submitting this contract that, should the proposed
covered transaction be entered into, it shall not
knowingly enter into any lower tier covered
transaction with a person who is debarred,
suspended, declared ineligible or voluntarily
excluded from participation in this covered
transaction, unless authorized by the department or
agency with which this transaction originated.
6. The prospective lower tier participant further agrees
by submitting this contract that it will include this
clause titled, "Certification Regarding Debarment,
Suspension, Ineligibility and Voluntary
Exclusion--Lower Tier Covered Transaction",
without modification, in all lower tier covered
transactions and in all solicitations for lower tier
covered transactions.
7. A participant in a covered transaction may rely
upon a certification of a prospective participant in a
lower tier covered transaction that it is not
debarred, suspended, ineligible or voluntarily
excluded from the covered transaction, unless it
knows that the certification is erroneous. A
participant may decide the method and frequency
by which it determines the eligibility of its
principals. Each participant may, but is not
required to, check the nonprocurement list.
8. Nothing contained in the foregoing shall be
construed to require establishment of a system of
records to render in good faith the certification
required by this clause. The knowledge and
information of a participant is not required to
exceed that which is normally possessed by a
prudent person in the ordinary course of business
dealings.
9. Except for transactions authorized under paragraph
5 of these instructions, if a participant in a covered
transaction knowingly enters into a lower tier
covered transaction with a person who is
suspended, debarred, ineligible or voluntarily
excluded from participation in this transaction, in
addition to other remedies available to the Federal
Government, the department or agency with which
this transaction originated may pursue available
remedies, including suspension and/or debannent.
Certification Regarding Debarment, Suspension,
Ineligibility, and Voluntary Exclusion-Lower Tier
Covered Transactions
a. The prospective lower tier participant certifies,
by submission of this proposal, that neither it
nor its principals is presently debarred,
suspended, proposed for debarment, declared
ineligible or voluntarily excluded from
participation in this transaction by any Federal
department or agency.
b. Where the prospective lower tier participant is
unable to certifY to any ofthe statements in this
certification, such prospective participant shall
attach an explanation to this proposal.
IV. EMPLOYMENT
1. Contractor warrants that he has not employed or
retained any company or person, other than a bona
fide employee working solely for Contractor, to
solicit or secure this contract and that he has not
paid or agreed to pay any company or person, other
than a bona fide employee working solely for
Contractors. any fee, commission, percentage,
brokerage fee, gifts or any other consideration
contingent upon or resulting from the award or
making of this contract. For breach or violation of
this warranting, Department shall have the right to
annul this contract without liability or in its
discretion to deduct from the contract price or
consideration or otherwise recover, the full amount
of such fee, commission, percentage, brokerage fee,
gift or contingent fee.
2. Contractor shall not engage, on a full or part-time
basis or other basis, during the period ofthe
contract,. any professional or technical personnel
who are or have been at any time during the period
of this contract, in the employ of Department,
except regularly retired employees, without written
consent of the public employer of such person.
3. Contractor agrees to perform consulting services
with that standard of care, skill and diligence
normally provided by a professional in the
perfonnance of such consulting services on work
similar to that hereunder. Department shall be
Rev. 511012000 AGR.FEOCERT
- 62-
TGM Grant Agreement No. 26783
TGM File Code 3A-09
EA # TGM9LA30
entitled to rely on the accuracy, competence, and
completeness of Contractor's services.
V. NONDISCRIMINATION
During the performance of this contract, Contractor, for
himself, his assignees and successors in interest,
hereinafter referred to as Contractor, agrees as follows:
I. Compliance with Regulations. Contractor agrees to
comply with Title VI of the Civil Rights Act of
1964, and Section 162(a) of the Federal-Aid
,Highway Act of 1973 and the Civil Rights
Restoration Act of 1987. Contractor shall comply
with the regulations ofthe Department of
Transportation relative to nondiscrimination in
Federally assisted programs ofthe Department of
Transportation, Title 49, Code of Federal
Regnlations, Part 21, as they may be amended from
time to time (hereinafter referred to as the
Regulations), which are incorporated by reference
and made a part of this contract. Contractor, with
regard to the work performed after award and prior
to completion of the contract work, shall not
discriminate on grounds of race, creed, color, sex or
national origin in the selection and retention of
subcontractors, including procurement of materials
and leases of equipment. Contractor shall not
participate either directly or indirectly in the
discrimination prohibited by Section 21.5 ofthe
Regulations, including employment pra~ices, when
the contract covers a program set forth in
Appendix B ofthe Regulations.
2. Solicitation for Subcontractors, including
Procurement of Materials and Equipment. In all
solicitations, either by competitive bidding or
negotiations made by Contractor for work to be
performed under a subcontract, including
procurement of materials and equipment, each
potential subcontractor or supplier shall be notified
by Contractor of Contractor's obligations under this
contract and regulations relative to
nondiscrimination on the grounds of race, creed.
color, sex or national origin.
3. Nondiscrimination in Employment (Title Vll of the
1964 Civil Rights Act). During the performance of
this contract, Contractor agrees as follows:
a Contractor will not discriminate against any
employee or applicant for employment because
of race, creed, color, sex or national origin.
Contractor will take affirmative action to
ensure that applicants are employed, and that
employees are treated during employment,
without regard to their race, creed, color. sex or
national origin. Such action shall include, but
not be limited to the following: employment,
upgrading, demotion or transfer; recruitment or
recruitment advertising; layoff or termination;
rates of pay or other forms of compensation;
and selection for training, including
apprenticeship. Contractor agrees to post in
conspicuous places, available to employees and
applicants for employment, notice setting forth
the provisions of this nondiscrimination clause.
b. Contractor will, in all solicitations or
advertisements for employees placed by or on
behalf of Contractor, state that all qualified
applicants will receive consideration for
employment without regard to race, creed,
color, sex or national origin.
4. Information and Reports. Contractor will provide
all information and reports required by the
Regulations or orders and instructions issued
pursuant thereto, and will permit access to his
books, records, accounts, other sources of
information, and his facilities as may be determined
by Department or FHW A as appropriate, and shall
set forth what efforts he has made to obtain the
information.
5. Sanctions for Noncompliance. In the event of
Contractor's noncompliance with the
nondiscrimination provisions of the contract"
Depanment shall impose such agreement sanctions
as it or the FHW A may determine to be
appropriate, including, but not limited to:
a. Withholding of payments to Contractor under
the agreement until Contractor complies; and/or
b. Cancellation, termination or suspension of the
agreement in whole or in part.
6. Incorporation of Provisions. Contractor will
include the provisions of paragraphs I through 6 of
this section in every subcontract, including
procurement of materials and leases of equipment,
unless exempt from Regulations, orders or
instructions issued pursuant thereto. Contractor
shall take such action with respect to any
subcontractor or procurement as Department or
FHW A may direct as a means of enforcing such
provisions, including sanctions for noncompliance;
provided, however, that in the event Contractor
becomes involved in or is threatened with litigation
with a subcontractor or supplier as a result of such
Rev. 511012000 AGR.FEDCERT
- 63-
TGM Grant Agreement No. 26783
TGM File Code 3A-09
EA # TGM9LA30
direction, Department may, at its option, enter into such
litigation to protect the interests of Department, and, in
addition, Contractor may request Department to enter
into such litigation to protect the interests of the State of
Oregon.
VI. DISADVANTAGED BUSINESS
ENTERPRISE (DBE) POLICY
In accordance with Title 49, Code of Federal
Regulations, Part 26, Contractor shall agree to abide by
and take all necessary and reasonable steps to comply
with the following statement:
DBE POLICY STATEMENT
DBE Policy. It is the policy ofthe United States
Department of Transportation (USDOT) to practice
nondiscrimination on the basis of race, color, sex
and/or national origin in the award and administration
of US DOT assist contracts, Consequently, the DBE
requirements of 49 CFR 26 apply to this contract.
Reqnired Statement For USDOT Financial
Assistance Agreement. If as a condition of assistance
the Agency has submitted and the US Department of
Transportation has approved a Disadvantaged Business
Enterprise Affirmative Action Program which the
Agency agrees to carry out, this affirmative action
program is incorporated into the fmancial assistance
agreement by reference.
DBE Obligations. The Oregon Department of
Transportation (ODOT) and its contractor agree to
ensure that Disadvantaged Business Enterprises as
defined in 49 CFR 26 have the opponunity to
panicipate in the performance of contracts and
subcontracts financed in whole or in P.art with Federal
funds. In this regard, Contractor shall take all
necessary and reasonable steps in accordance with
49 CFR 26 to ensure that Disadvantaged Business
Enterprises have the opportunity to compete for and
perform contracts. Neither ODOT nor its contractors
shall discriminate on the basis of race, color, national
origin or sex in the award and performance of
federally-assisted contracts. The contractor shall carry
out applicable requirements of 49 CPR pan 26 in the
award and administration of such contracts. Failure by
the contractor to carry out these requirements is a
material breach of this ~ontract, which may result in
the termination of this contract or such other remedy as
ODOT deems appropriate.
The DBE Policy Statement and Obligations shall be
included in all subcontracts entered into under this
contract.
Records and Reports. Contractor shall provide
monthly documentation to Department that it is
subcontracting with or purchasing materials from the
DBEs identified to meet contract goals. Contractor
shall notifY Department and obtain its written approval
before replacing a DBE or making any change in the
DBE participation listed. If a DBE is unable to fulfill
the original obligation to the contract, Contractor must
demonstrate to Department the Affirmative Action
steps taken to replace the DBE with another DBE.
Failure to do so will result in withholding payment on
those items. The monthly documentation will not be
required after the DBE goal commitment is satisfactory
to Department.
Any DBE participation attained after the DBE goal has
been satisfied should be reported to the Departments.
DBE Definition. Only firms DBE certified
by the State of Oregon, Department of Consumer &
Business Services, Office of Minority, Women &
Emerging Small Business, may be utilized to satisfY
this obligation.
CONTRACTOR'S DBE CONTRACT GOAL
DBE GOAL
o
%
By signing this contract, Contractor assures that good
faith efforts have been made to meet the goal for the
DBE participation specified in the Request for
Proposal/Qualification for this project as required by
ORS 200.045, and 49 CFR 26.53 and 49 CFR, Part 26,
Appendix A.
VII. LOBBYING
The Contractor certifies, by signing this agreement to
the best of his or her knowledge and belief, that:
1. No Federal appropriated funds have been paid or
will be paid, by or on behalf of the undersigned, to
any person for influencing or attempting to
Rev. 5/1012000 AGR.FEDCERT
- 64-
TGM Grant Agreement No. 26783
TGM File Code 3A-09
EA # TGM9LA30
influence an officer or employee of any Federal
agency, a Member of Congress, an officer or
employee of Congress or an employee of a Member
of Congress in connection with the awarding of any
Federal contract, the making of any Federal grant,
the making of any F ederalloan, the entering into of
any cooperative agreement, and the extension,
continuation, renewal, amendment or modification
ofaoy Federal contract, grant, loan or cooperative
agreement.
2. If any funds other than Federal appropriated funds
have been paid or will be paid to any person for
influencing or attempting to influence an officer or
employee of any Federal agency, a Member of
Congress, an officer or employee of Congress or an
employee of a Member of Congress in connection
with this agreement, the undersigned shall complete
and submit Standard Form-LLL, "Disclosure Form
to Report Lobbying", in accordance with its
instructions.
This certification is a material representation of fact
upon which reliance was placed when this transaction
was made or entered into. Submission of this
certification is a prerequisite for making or entering
into this transaction imposed by Section 1352, Title 3 I,
U. S. Code. Any person who fails to file the required
certification shall be subject to a civil penalty of not
less than $10,000 and not more than $100,000 for each
such failure.
The Contractor also agrees by signing this agreement
that he or she shall require that the language ofthis
certification be included in all lower tier
subagreements, which exceed $100,000 and that all
such subrecipients shall certifY and disclose
accordingly,
FOR INQUIRY CONCERNING ODOT'S
DBE PROGRAM REQUIREMENT
CONTACT OFFICE OF CIVIL RIGHTS
AT (503)986-4354.
TGM Grant Agreement No. 26783
TGM File Code 3A-09
EA # TGM9LA30
i
r--~- ---~_.._-
I..------~._-"-_..".,"-
,
i
I
I
iPERSONNELSER~CES
i Salaries - Straight time ~ay for regular working hours in a monthly ~eriod.
Social Security Taxes Workers' Compensation Assessments and Medical
EXHIBIT 0
-------,~-"""-_..._._".-
ELIGIBLE PARTICIPATING COST
I
."------...---------1
DESCRIPTION
'------_.._"_._---,-,1
I
j
Includes standard labor distributions like I
Dental Life Insurance Excludes mass I
I; .
transit tax. vacation leave, sick leave and com~ensato~ time taken.
L Overtime.. PaY!"ents to em~loyees for work j:>erformed in excess of their rEl9ular work shift.
I Shift Differential - Payments to em~loyees. in addition to regular ~ay. for shift differential work as descibed in labor
contracts or Personnel Rules.
"Traven5,fferenliTPayments to em~loyees, in addition to reguiar ~ay. for traveltime to and from work on ~rojects in
,excess and beyond an a hour day~~~scribed in labor contracts or Personnal Rules.
I SER~CES AND SUPPLIES
i,ln-State Travel - Per Rates Identified in State Travel Handbook
I Meals & Misc. - Payment for meals incurred while traveling within the State of Orooon.
Lod!Jl!lg & Room Tax - Payment for lodg,!!g, including room taxes. Incurred wh,le traveling wrth,n the State of Oregon.
'Fares. Taxi. Bus, Air, Etc.
Per Diem.. Payment for per diem, incurred while traveling within the State of OrEl9on.
Other - P~ment for other miscellaneous ex~ense, incurred while traveling within the State of OrEl9on.
IPrivate Car Mileage.. Payment for ~rivate car mile'!Qe while traveling within the State of OrEl9on.
Office EXl!ense
I Direct PfO~ct Expenses Including:
!Photo, Video & Microfilm Supplies.. Payment for ~hotography, video and microfilm su~plies such as film for cameras.
blank video ta~es, storage folders, etc.
Printina, Reproduction & Duplication - Expenditures for services to co~y, print. reproduce andlor du~licale documents.
r Postage - Payment for direct project postane.
~
Freight & Express Mail - Payment for direct project freight services on outgoing shiDments.
Telecommunications
Phone Toll Charges (long-distance) - Payment for tel~hone long distance charges.
Publlcltv & Publication
Publish & Print Photos - Payment for printing and ~ublishingJ)hotQ9raphs to dewlo~ment of ~ublicity and ~ublicalions.
, Conferences (costs to ~ut on conference or seminars)
~ui"-ment $250 - $4,999
NOT ELIGIBLE
&r!'pJclyee Training, Excluding Travel -
NOT ELIGIBLE
Trainino In-State Travel
rOT ELIGIBLE
I CAPITOL OUrtA y
INOT ELIGIBLE
.. 65 ..
..' ,
CITY OF
ASHLAND
Council Communication
Inter~overnmental A~reement for Transportation System Plan Update
Meeting Date: JUI)e 1, 2010 Primary Staff Contact: Michael A. Faught
Department: Public Works E-Mail: faughtm@ashland.or.us
Secondary Dept.: Administration Secondary Contact: Karl Johnson
Approval: Martha Bennett Estimated Time: Consent
Question: .
Will Council approve an Intergovernmental Agreement (lGA) with the Oregon Department of
Transportation (ODOT) to complete the Transportation System Plan (TSP) update?
Staff Recommendation:
Staff recommends that Council approve the IGA with the ODOT for the TSP update.
Background:
As the Council knows, the City of Ashland has received a grant from the State of Oregon to complete
the update to our Transportation System Plan. This is an adopted City Council goal. Completion of
the project requires the City and State to sign an Intergovernmental Agreement.
At the January 19,2010 City Council meeting, the Council approved staffs recommendation to
increase the cost of the Transportation System Plan (TSP) update from $350,000 to $416,740. Since
then ODOT, through the Transportation Growth Management (TGM) grant program, approved an
additional $25,000 of State funding. As of today, the City of Ashland's share of the project is
$241,740, and the State of Oregon will pay $175,000.
Once Council approves the IGA, the City will send an installment payment of $25,000 to ODOT, and
the work will begin on July 1,2010.
TSP Scope of Work Development and Consultant Scoring Process
In July, 2009, both Ashland and ODOT staff began developing the progressive scope of work desired
for the TSP update. The scope of work was completed by mid-October after several drafts and internal
reviews as well as input by the Transportation Commission, Planning Commission and ODOT staff.
In late October 2009, the ODOT Procurement Office began the scoring process to assign the contract
to one of the eleven consultants on their pre-approved list that responded to the RFP. The City of
Ashland was part ofthe scoring committee that included the following members:
. Mike Faught, Public Works Director
. Karl Johnson, Public Works Engineering Associate
. Alex Georgovich, Local Ashland Resident and City of Medford Transportation Manager
. Eric Heesacker, Local AsWand Resident and Member of the Transportation Commission
. John McDonald, ODOT TGM Project Manager
The scoring committee met on December 1, 2009 to rank the consultants. The top three consultants
were CH2M Hill, Kittelson & Associates and Parametrix. Each was invited to an interview on
Page 1 of2
~.l'
,
.
December 17th. Kittelson & Associates, Inc. was the clear front runner, followed by CH2M Hill and
Parametrix. Following the interview, ODOT and city staff further refined the scope of work (draft
attached) and subsequent budget for the project. Kittelson then used the detailed scope of work and
created a proposed project cost of $416,000.
Related City Policies:
Current City Council goal which states; develop an integrated land use and transportation plan to
increase the viability of transit, bicycles, walking and other alternative modes of transportation; reduce
per capita automobile vehicle miles traveled; provide safe walking and bicycling routes to home, work,
shopping and schools; implement environmentally responsible design standards, and minimize new
automobile-related infrastructure.
Council Options:
· Council may decide to enter into the Intergovernmental Agreement (lOA) with the Oregon
Department of Transportation (ODOT) to approve to complete the Transportation System Plan
(TSP) update.
.
Council may decide not to approve the Intergovernmental Agreement (lOA) with the Oregon
Department of Transportation (ODOT) to approve to complete the Transportation System Plan
(TSP) update.
. Council may decide to modifY (
) staff's recornmendation.
Potential Motions:
. Move to approve an Intergovernmental Agreement (lOA) with the Oregon Department of
Transportation (ODOT) to approve to complete the Transportation System Plan (TSP) update.
.
Move not to not to approve Intergovernmental Agreement (lOA) with the Oregon Department
of Transportation (ODOT) to approve to complete the Transportation System Plan (TSP)
update..
. Move to modifY (
) staff's recommendation.
Attachments:
The Intergovernmental Agreement can be found in the on-line packet only. Hard copies will be
available upon request"
Page 2 of2
r~'
CITY OF
ASHLAND
Council Communication
Meeting Date:
Department:
Secondary Dept.:
Approval:
tern Plan Pro' ect Cost Increase
Primary Staff Contact: Michael A. Faught
E-Mail: faughtm@ashland.or.us
Secondary Contact: Karl Johnson, 552-2415
Estimated Time: 20 Minutes
Question:
Will Council approve a Transportation System Plan (TSP) project cost increase of$66,000 or a total of
$416,000 to complete the TSP?
Staff Recommendation:
Staff recommends that Council approve an increase of $66,000 or a ,total of$416,000 to complete the
Transportation System Plan (TSP).
Background:
The Oregon Department of Transportation (ODOT) in conjunction with City staff has completed the
procurement process for Ashland's Transportation Plan (TSP). The final cost to complete the TSP is
$416,000, which is $66,000 higher than the estimated $350,000 to complete the project. ODOT's
Transportation Growth Management Grant Program (TGM) may decide to fund the additional $66,000
but in the event they don't, the City may have to pay the additional costs with Transportation System
Development Charge funds (TSDC). If the City has to use TSDC funds for the additional costs, these
funds may need to be transferred in the current year's budget or may be added to the proposed 2010-11
Fiscal Budget.
The next step in the process is to execute a consultant agreement with Kittelson & Associates in the
amount of$416,OOO, and an Intergovernmental Agreement (lGA) between the City of Ashland and
ODOT. In order to complete the two contracts staff is looking for confirmation that the City Council
will approve the additional $66,000 increased in the TSP project costs. Once the fmal contracts have
been completed, staff will bring the IGA to the City Council for approval.
The Council does have the option of reducing the TSP scope of work in order to keep the project
within the original estimated project costs; however, staff is recommending that the project be fully
funded at $416,000 in order to meet the Council TSP goal and provide sufficient public process. This
will ensure it encompasses Ashland's small town characteristics and its citizen's multimodal
objectives.
As a remind.er, on June 16,2009, the City Council adopted the following goal:
Develop an integrated land use and transportation plan to increase the viability of transit, bicycles,
walking and other alternative modes of transportation, reduce per capita automobile vehicle miles
traveled; p~ovide safe walking and bicycling routes to home, work, shopping and schools; implement
environmentally responsible design standards, and minimize new automobile-related infrastructure
Page I of3
r.t. ,
Even though staff is recommending that the Council approve the entire $416,000 for the project, it is
important to note that Kittleson & Associates Inc. will be presenting some cost saving
recommendations. This recommendation eliminates some of joint Transportation Commission and
Planning Commission meetings and some Technical Review Committee meetings. These proposed
changes could reduce the cost of the TSP by $37,198. While it is tempting to reduce the project cost by
eliminating the proposed meetings, staff believes the interaction between the two commissions is too
important and we recommend fully funding the TSP now and then let the two commissions determine
which, if any, joint meetings could or should be eliminated.
As additional background, staff submitted a TGM grant application on March 13, 2009 which
resulted in a $125,000 grant award. The project was then included in Ashland's adopted 2009-2010
fiscal budget at $350,000 of which $125,000 is TGM grant funds and the remaining $225,000 is
TSDC's. Since this is a TGM grant, ODOT administers the public solicitation process.
TSP Scope of Work Development and Consultant Scoring Process
In July, 2009, both Ashland and ODOT staff began developing the progressive scope of work desired
for the TSP update. The scope of work was completed by mid-October after several drafts and internal
reviews as well as input by the Transportation Commission, Planning Commission and ODOT staff.
In late October 2009, the ODOT Procurement Office began the scoring process to assign the contract
to one of the eleven consultants on their pre-approved list that responded to the RFP. The City of
Ashland was part of the scoring committee that included the following members:
. Mike Faught, Public Works Director
. Karl Johnson, Public Works Engineering Associate
. Alex Georgovich, Local Ashland Resident and City of Medford Transportation Manager
. Eric Heesacker, Local Ashland Resident and Member of the Transportation Commission
. John McDonald, ODOT TGM Project Manager
The scoring ,committee met on December 1, 2009 to rank the consultants. The top three consultants
were CH2M Hill, Kittelson & Associates and Parametrix. Each was invited to an interview on
December 17th. Kittelson &. Associates, Inc. was the clear front runner, followed by CH2M Hill and
Parametrix. Following the interview ODOT and city staff further refined the scope of work (draft
attached) and subsequent budget for the project. Kittelson then used the detailed scope of work and
created a proposed project cost of$416,000.
Council Options:
. Council may decide to approve staffs recommendation for an increase of $66,000 to complete
the Transportation System Plan (TSP),
. Council may decide not to approve an increase in the TSP project costs and direct staff to
reduce the scope of work and budget to $350,000. '
. Council may decide to modify (
) staff's recommendation.
Page 2 of3
~~,
Potential Motions:
. Move to approve an increase of $66,000 to $416,000 to complete the Transportation Sysiem
Plan (TSP).
.
Move not to increase the TSP project costs and direct staff to reduce the TSP scope of work to
meet the projected $350,000 project estimate.
. Move to modify (
) staffs recommendation.
Attachments:
. Revised TSP Draft Scope of Work - Tasks 6,7,& 8
Page3 of3
r.l'
Task 6: DeveloD Pedestrian Node CODceDts and SUDDortin!! Documentation
Objective: Develop pedestrian node concepts and code outlines for implementation by City.
Subtasks
6. I Draft Tech Memo 6: Preferred Node Concepts and Draft Code Outline
Consultant shall prepare Draft Tech Memo 6, conceptual plans and development/redevelopment
scenarios addressing land uses (e.g. fonn, type and density), transportation system and street
improvements for three nodes, exact locations as identified by City and WO~ M, that meet the
following objectives:
I.
2.
3.
4.
5.
6.
7.
2. Reconn ~ ce Site Visits
As a separate deliverable, Consultant shall make Reconnaissance Site Visits to three sites to gain
familiarity and to take photographs of the Nodes, adjacent intersections and other relevant areas.
This will be completed by extending the trip to Ashland for T AC #3 by up to one day.
3. Public Meeting Set #1
As separate deliverables Consultant shall facilitate Key Participant Meetings #1 and Public
Workshop #1. These meetings will occur on the same day.
Key Participant Meetings #1: Consultant shall conduct up to four meetings with key participants
identified by City. Potential key participants will likely include owners and occupants of
properties within the Nodes, and City staff.
Public Workshop #1: Consultant shall facilitate public workshop to identifY opportunities,
constraints and issues for each Node. Consultant shall prepare the fonnat for feedback at the
workshop, including a base map that participants can annotate with relevant infonnation.
Consultant shall collect feedback at the workshop.
4. Opportunities, Constraints and Issues Report
Consultant shall prepare a map and report of the key opportunit~es, constraints and issues based
on site visits, key participant meetings, public workshop and 0 k after the workshop.
5. Conceptual Plans , , at
Consultant shall prepare o~,: concept plan ~or e.ach Q c': three Nodes (t. ~otal): The concepts
must address the opportumhes and constramts m Uoe m the map and Identified m the
, Opportunities, Constraints and Issues Report:l.\~"c concept must include a d~~m, ent program
recommending future development form and"fY~~land use ~type and den;tj:ie~to address
, the objectives of the Pedestrian Node Evaluati~Qr,tion o~ifrojec!. The conce~plan for each
Node must include at least one axonometric or stre sc ~p'erspective drawing, at least one
elevation drawing of one key devel!?lled/redevelopab Ii\1mf and a conceptual plan for street
connections and design treatment~t!r vements an. "" d use and an outline of
transportation regulations to suppo '0 sir ,l e opmen!.
8. Draft CO , Outline
Consultant shall prepare Draft Code Outline, land use and transportation regulations to support
desired development revised to include input from Public Meeting Set #2 input.
Consultant shall submit Draft Tech Memo 6 to City and WOCPM, including the refined concepts and
accompanying Draft Code Outline. City shall submit one set of consolidated, non-conflicting comments
to Consultant. WOCPM will submit one set of comments to Consultant
6.2 TAC Meeting #4
Consultant shall facilitate T AC Meeting #4 to review and receive feedback on Draft Tech Memo 6 and
Draft Code Outline. '
6.3 PC Meeting #1
City shall facilitate PC Meeting # I to review and receive feedback on Draft Tech Memo 6 and Draft
Code Outline. PC Meeting #1 will occur on the same day as TAC Meeting #4. '
Consultant shall attend PC Meeting #1 to review and receive feedback on Draft Tech Memo 6 and Draft
Code Outline.
6.4 Revised Tech Memo 6 and Revised Code Ontline
Consultant shall revise Draft Tech Memo 6 and Draft Code Outline
WOCPM, TAC, and TC, and submit Revised Tech Memo 6 and
WOCPM.
Schednle
Within 12 months ofNTP.
City Deliverables
6A TAC Meeting #4
6B PC Meeting #1 '
6C Written comments on draft Consultlm '
Consnltant Deliverables
6A
6B
6C
60
6E
6F
6G
6H
61
Task 7: Deve OD ent and Analvsis of Alternatives
Objectives: I) to'ff'~~ pot~l!il solutions to the deficiencies and needs identified previously; and 2) to
develop a robust info~~~e upon which City may make future transportation decisions on a variety
of subjects. V
Snbtasks '
7.1 Draft Tech Memo 7: Alternatives Analysis and Funding Program
Consultant shall prepare Draft Tech Memo 7, identifying up to three alternative solutions, as directed by
City and WOCPM, for each identified deficiency and/or need. Alternatives must meet the standards,
goals and objectives identified in previous Tech Memos.
Consultant shall provide an evaluation matrix for the alternative solutions, utilizing the evaluation criteria
identified in Tech Memo 2. For road improvements, the evaluation matrix must include v/c, LOS, critical
turning and queuing estimates.
Cost estimates must be planning-level cost estimates, based on year 2010 dollars, and referenced to the
Construction Cost Index (CCI).
Draft Tech Memo 7, must include the following elements:
A. Identification of Auto-Related Alternatives
Consultant shall prepare proposed solutions for automotive tra
5.
Consultant shall make a list of recommended changes to s
rationale.
B. Pedestrian Node Analysis
Consultant shall summarize the conceptual p
C. Access Management and Spacing
Consultant shall recommend acce.gement stan " identify areas that are critical for
improving access management anep~plan and reco ended code for improving access
management and moving in the dire J.,n('!mll~recommen~dards for state facilities, City
arterials and collectors within the Projec Are Il>.. ~
D. Downtown Acc
Consultant shallJ..ew eXistml, ,p,arking a "ned future parking utilizing City's previous
downtown parkij!ig.plans and ri' ~~ofway 0,' ns. The plan should identify ways to increase
overall acces~~ wntown fi a I modes Of~~ without increasing parking. The plan must
include "A" Str1l1 king . _V
conttrnk!~alu te w and different a eriaI routes to redesign the main circulation system
~m ,,~,e town, mclul:ling: m~~~c away from downtown; allowing slower-moving local
a IC that inter~ n 't~strians and bikes; and that allows broader sidewalks.
.assenger Rail System '
Cons11Jtant shall evalua !;he feasibility of and planning-level cost estimates of a regional
commlre~\~l system. " W evaluation ~ust ~nclud.e potentia~ intercity corrid?rs tha~ connect .
Ashland 1'0~, ~rd €arsultant shall I?entIfy a lIst o~pos.sIble route.s, terrmnal p~mts, and multI-
modal transle~~~1 or a passenger raIl system. DeSIred outcomes mclude planmng leveI.cost
estimates, under~ ing oflong-term right-of-way preservation needs, and keys for success.
F. Street Car System
Consultant shall evaluate the feasibility and planning-level cost estimates of a common carrier rail
transit system (street car) providing local service. The proposed service must pick up and
discharge passengers at key locations such as downtown and campus that can augment the current
RVTD transit system. The evaluation must provide clear alternatives to either expanding the
transit system or adding a street car/trolley system.
The evaluation must include.research as to which mode transit or street car is most likely to be
used in Ashland. The evaluation must also provide proposed connections to a commuter rail
system.
G. High Density Housing
The intent of an integrated land use and transportation plan is to ensure that long range
transportation recommendations provide transportation alternative based on densities. Consultant
shall evaluate multi-modal transportation recommendations based on existing and potential high
density housing patterns and provide recommendations as to where high density housing should
be located to reduce the need for cars and identifY any items in the1!tv.~lopment code that
currently attract or detract from high-density housing.
'Future conditions ofthe transit portl~n~' -0 ne~' la must inc - oe the following:
1. Average and peak ridershlp'p' ojectl ns
2. An evaluati no connectivi, , ith r ,a'l5 _s~ste ,potential light rail and 1-5
transit alt i].!!ti:VcS'" -,
Rec04haati~0~oute an, ,lation changes
R"-Mdol ]~,1JIi,f ",N;OO 3" ;",=,] bo<w= b,= by '","'
Rf~e, ndatio~,~ s:fo~, r., r" 0, lling s"toc 'changes (e.g., bus capacity, seating arrangement,
funclI~\'li!Y, aJlltf.trifce)~ .
esign sflin'tl!l(d'~~~sl1lters
!i_.. s to ill~trfy the triggers ~i'cfi indicate when changes to service are needed.
A 1Ii~ssion 1t~re transit technology such as security systenis, next bus arriving
displays ,are b~tems, smart cards, etc.
The anal 5i. and e_tion must also quantifY future characteristics of transit
operations in uding:'V' , '
Planning leJblJ.ll,ost estimates to run the system and the general fund subsidy
Ian nin~g levmost estimates to run the service on a cost per service hour and cost per
~enge effic
A'fP"~ of the 1 O-year cost to run and associated general fund subsidy based on
dem~p~ojections and specified fuel cost.
An analysis of potential funding options to help establish a dedicated revenue stream.
3.
4.
5.
12.
13.
I. Rapid Transit
Consultant shall evaluate regional and rapid transit opportunities. Consultant shall identifY a list
of possible routes, signal prioritization, terminal points, and multi-modal transfer points in City
for a regional rapid transit system. The evaluation must include potential easements and right-of-
way acquisitions as well as an evaluation of a transit overlay district. Desired outcomes include
general feasibility, planning level cost estimates, understanding of long-term right-of-way
preservation needs, and keys for success.
J. Bike Routes ConnectivitylBoulevards
Consultant shall recommend connectivity improvements to City's existing bike routes and
recommend future bike route extensions into and beyond the Project Area. Consultant shall
recommend bike boulevards that utilize existing residential streets, provide specialized signal
controls, auto circles and speed bumps. Consultant shall evaluate potential locations for protected
:~::~:i~::: :::i1~ust use the City of Portland B2 power~as a mod!ll.
Consultant shall incorporate the existing Multi-Use Trails sY, tern a d park trail system plans into
the TSP and provide recommendations to improve conne~iWto ~l'isting Multi-Use Trails
system and identifY new multi-use trail system locations witfun the PFQJ& Area. ,
L. G'reen Street Standard Specifications
Consultant shall update City's standard street,
Specifications must include Green Street standa os.
public or private right-of-way thaleither complete
through use oflow impact develo facilities that
O. Shared Roads
As part of the bicycle planning process, the Consultant shall evaluate existing and future streets
for use as possible "Shared Roads" (the traffic engineering concept that involves the removal of
the traditional separation between motor vehicles and pedestrians and other road users, and the
removal of traditional road priority management devices such as curbs, lines, signs and signals)
and recommend design treatments.
P. Road Diet
The Consultant shall evaluate up to five transportation corridors for potential "road diet"
improvements that create more efficient ways to provide access and mobility for pedestrians,
bicycle riders and transit users and reduce frequent turning movements onto commercial and
residential driveways. Three of the five corridors shall include North Main, East Main
Downtown, Ashland Street. Proposed cross-sections and Mulit-modal Level-of-Service results
with and without the "road diets" shall be provided.
Q. Offset Intersection Realignment Plan
There are numerous offset intersections in Ashland. Consultant shall p ovide recommended
realignment options for up to ten locations. The options must incl 'e needed acquisition of
easements and right -of-way for said improvements.
R. Airport
Consultant shall evaluate potential multi-modal uses ~~e shland Nirnrt (freight, transport,
etc.). Consultant shall evaluate regional multi-mod' 11 :vantages of coriH'ec' g to and using the
Medford Airport. Consultant shall identifY poten: ulti modal links to t shland Municipal
Airport (i.e. freight, passenger service, etc).
S. Roundabonts
Consultant shall evaluate Ashland intersections an '" ~ "ommendations for those that may be
appropriate for roundabouts, includi'i'rg ini-roundab~ifs if gridded neighborhoods.
sed location of an additional freeway exit. '
icycle/Peil~n . rossing .. . . . .
, nsultant shall ev.aluate theme d for and IdentIfY potentmllocatlOns of a blcycle/pedestnan
o ercrossing over 1-' ~
i~" V
-,
W. ~I odge Way ,
Consulfan shall evalu e best use of Will Dodge Way and other alleys in the downtown area
(pedestri eycle a ,.s, deliveries, etc.) and determine if alley ways could be acceptable and
feasible pedeS~~CYcle access points to downtown. ,
X. Special Transportation Area
The Consultant shall evaluate the advantages and disadvantages of creating a Special
Transportation Area on State Highway 99 in Ashland.
Y. Other Alternative Modes of Transportation
Consultant shall evaluate and make recommendations regarding modes of transportation other
than vehicles, bicyclists and pedestrians (e.g. skateboards, wheelchairs, etc.).
.
"
,
Z. Funding Programs
Consultant shall prepare a list of funding options for consideration by City. Funding options
section must include a summary of historic and existing City transportation funding sources as
well as the project transportation funding available to City. Funding options must include all
funding sources available to City in a matrix form, and a brief narrative explaining each option.
Consultant shall prepare a list of funding options relative to Transportation and Park System.
Development Charges. The list must include future funding available at different fee levels.
Consultant shall submit Draft Tech Memo 7 to City and WOCPM. City shlI sil mit one set of
consolidated, non-conflicting comments to Consultant. WOCPM will 'i one set of comments to
Consultant
7.3 TAC Meeting #5
Consultant shall facilitate TAC Meeting #5
City De i ",.r~les
7A TA~ing#5
78 TC Mee~4
7C Written comments 0
Consultant deliverables
Consultant Deliverab
7 A Draft Tech Memo 7
78 Key Participants Meetings #3
7C Public Workshop #3
7D TAC Meeting #5
7E TC Meeting #4
7F Revised Tech Memo 7
.
"
Task 8: DeveloD Sustainabilitv Policies
Objective: To promote sustainability and green transportation policies in support of City's vision.
Subtasks
8.1 Draft Tech MenlO 8: Sustain ability
Consultant shall prepare Draft Tech,Memo 8 to provide a single reference for City sustainability
programs relative to transportation, reduction of reliance on the automobile, reduction of the City's
carbon footprint, and other relevant sustainability policies, goals, and objecti es.
Draft Tech Memo 8 must include the following elements:
A. Transportation Demand Management
Consultant shall prepare a Transportation Demand Manag ent progra
the requirements of the TPR, and furthers City's goa no objectives. '
B. Reduction of the Carbon Footprint
Consultant shall prepare a set of policies for r
C. Climate Change
Consultant shall suB
consolidated, non-con
Consultant
ech Memo 8 to City and WOCPM. City shall submit one set of
rc;.ting comments to Consultant. WOCPM will submit one set of comments to
'V
8.2 Project Mailing #3
Consultant shall prepare Project Mailing #3, a full page, double sided, in color information sheet and
provide it electronically to the City and the project website. The City will mail it to all households and
businesses in Ashland. Project Mailing must identify work performed to date, work to be done,
upcoming meetings, and points of contact.
.
"
8.3 TAC Meeting #6
Consultant shall facilitate TAC Meeting #6 to review and receive feedback on Draft Tech Memo 8.
8.4 TC (or Joint TC/PC) Meeting #5
City shall facilitate TC Meeting #5 to review and receive feedback on Draft Tech Memo 8.
Consultant shall attend TC Meeting to review and receive feedback on Tech Memo 8.
8.5 Revised Tech Memo 8
Consultant shall revise Draft Tech Memo 8, incorporating comments fro
and submit Revised Tech Memo 8 to City and WOCPM.
.
"
.
1JclbwJ1xl '41/Z0(O
ItlliI~oA1l11 ~tv1\
PCuI {-r{;~
BrentrThompson
P.O. Box 201
Ashland
OR 97520
19 January 2010
To the Council,
I missed the joint meeting of the Planning Commission and
Transportation Commission when the Transportation System Plan was
discussed. I would like to offer the following about the Transportation Plan
update.
I. The reworking ofthe Plan should not cost the city more than the grant
money available. Over the years we have spent too much cash on
consultants and studies where the money could have been used to create
tangible changes or results. One example was the $25,000 affordable
housing study. Who today pays any attention to that study? The study
showed according to the consultant's presentation that housing was not that
expensive when factoring in construction costs.
The $25,000 would have been better spent to waive fees for small
accessory dwelling projects or to be put towards the cost of land to be used
for affordable housing projects.
We used to do our long range planning "in house". Why can't we
sometimes still do that?
2. We can increase non auto transportation by buying easements, for
example, from near 4th and A streets to Clear Creek and Hersey streets.
between Clay and Jaquelyn Streets, or between the end of West Nevada and
North Main. We should save any funds derived from systems development
charges for such easements.
People will use short cuts if we provide them. Lets focus on
providing obvious short cuts not on some disappointing consultant's
"Cadillac Plan."
Thank you.
~~~~
Brent Thompson
488-0407
,
I'
I
CITY RECOP
ra'
CITY OF
ASHLAND
20 E MAIN ST.
ASHLAND, OR 97520
(541) 488-5300
VENDOR: 001104
OREGON DEPT OF TRANSPORTATION
ATTN CASH RECEIPTS TECHNICIAN
3939 FAIRVIEW INDUSTRIAL DR SE
SALEM, OR 97302-1166
FOB Point:
Terms: Net
Req. Del. Date:
Speclallnst:
218/2011
SHIP TO: Ashland Public Works
(541) 488-5587
51 WINBURN WAY
ASHLAND, OR 97520
Req. No.:
Dept.:
Contact: Jim Olson
Confirming? No
Page 1/1
;~~):fpo:NUMBEFf~'?:~i2
10006
~:QuaniiW,~:~ *,UniF~-jf :ft:~~~)'.~;t~<il~t;;~t:~' '">~,1{.-i ,;;:.~"~r~;~OetcriDti6n~-:;',C~~~"J<''T''<~}:'~'" ::?t~UU"F '?-t"m~f ~t2l~:unlilp.riCe~~ ~;ftJtEMmiE'e\.,W.h
TGM Grant Agreement No. 26783 for the 416,740.00
Ashland Transportation System Plan.
Project is administered by ODOr.
Project No. 2006-29
Total Project: $416,740.00
TGM Grant: $175,000.00
City Share - $241,740.00
Less Advance Deposit - $25,000.00
Remaining Balance - $216,740.00
BiLL TO: Account Payable
20 EAST MAIN ST
541-552-2028
ASHLAND, OR 97520
- " ..
~h
SUBTOTAL
TAX
FREIGHT
TOTAL
416740.00
0.00
0.00
416,740.00
fi'{cC'ountiNiiiiiD,;ri!ll!l R~rojectiNUmbe;&~t"M: ~'I\.~.""'mouniDf4i ~fAcCO"Uiit{Nu~ (!f~rojiCt1ijumherD8 ~ -M1oul1tBf/i
E 260.08.35.00.70420 E 200629.100 416740.00
drl' 1_ " 7f~/'
VI;!
Authori d SIgnature
VENDOR COPY
..
, ,
CITY OF
ASHLAND
REQUISITION
No. PW - FY 2010
Department PW ENGINEERING
Vendor ODOT
3930 Fairview Industrial Dr. SE, MS #\
Salem, OR 97302-1166
Account No. 260.08.35.00.704200
Date Decemher 22, 2010
Reques1ed Delivery Date
Deliver To Jim Olson
Via
(. Note: Please allow approximately two(2) weeks for delivery on items not
generally caned in stored, and approximately two (2) momhs on printing jobs.)
Item No. Quantity Unit Description Use of Purchasing Office Only
Unit Price Total Price PO No.
TGM Grant Agreement No. 26783 for the
Ashland Transportation Ssytem Plan. Project
is administered by ODOT
Total Project $ 416,740.00 ,
TGM Grant $ 175,000.00
City Share $ 241,740.00
Less Advance Deposit $ 25,000.00
Remaining Balance $ 216,740.00
BID IRFP 1 EXEMPT:
Contract Star1 Date:
Contract Completion Date:
Insurance on file: IYES INO
Proiect No: 2006-29
.
Job No.
Unit No.
[hereby certifY that the above items arc neceSSlll)' for the operation
orlhis department and are budgeted
If\(\' U\..() . 0 (2-l.-
Department Head or Authorized Person
~~
,,--.
Issued By
Date
Received By
~.l'
G:lpub-wr1<slengI09-16 TSP UpdatelA_AdminI09-16 TSP Requisition 12 27 2010.xls