HomeMy WebLinkAbout2011-014 Quicklease Agrmt - Associated Business Systems
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IIrJIIIIIIIW' T'C.-.
APPUCATloN' No.
II
CONTRACT NO.
. QUICKLEASE AGREEMENT
T1118 doc1Jmenlla wrilten Ill-PlaIn Engtretl-, lite worde you and your refer 10 lha cuulorner, Tho words Wo. us and our refer 10 ABB Plnlnoo.
QTV"._JT]:MOESc;Bl~TION_ _ _ _ ___ MOOELNO. _ SERIAL NO.
1
1
New Rlcoh Dlollel MuJII-Funotlon Produot
Naw Rlcoh Olollal Multl-Funotlon Produot
MP 7001 SP
MP 4001 SP
.cm;OJ'/"INFORMATION_ __ _ _ ___ _ _ _ _ _ _ _
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U,OAL HAMil OFllUSlNl!lJS
City of Ashland
CllY
Ashland
TYPE OF DU6lNBOO Gr-te( (\~
[JCknporatlon DPorlllDtanlp tlProprfa!orKh!p
NAME OF PlUNCIPAL
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HOOEADOReSS OITY STAT&. llP
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PllE6ENTUANK ACCOUNT" DANKCONTAOT
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541-488.5300
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Reauested Revisions
Remove fax option from MP 7001SP (redundant)
Add Two paper drawers to MP 4001 SP (four total)
Add four PPDM user licenses (five total)
Ricoh MP 7001SP
. 70 pages per minute B&W
Fully network print capable. Network scan in B&W or FULL COLOR
150-sheet Single Pass Duplex Automatic Document Feeder
Automatic, unlimited duplexing
Large Capacity 3100-sheet letter paper drawer
Two standard 550-sheet universal paper drawers
100-sheet bypass tray with paper sizes to 12" x 18"
- StaplingFllilShei(SR4030j wilh2- or3-hole punch capability (PU- fyp-e 3260)
Data Overwrite Security Unit Type H (protects information by overwriting latent data on the
hard disk drive)
Full Maintenance
81W copies/prints $0.0049
Ricoh MP 4001SP
40 pages per minute B&W
Fully network print capable. Network scan in B&W or FULL COLOR
100-sheet Automatic-Reversing Document Feeder
Automatic, unlimited duplexing
Two standard 550-sheet universal paper drawers
100-sheet bypass tray with paper sizes to 11" x 17"
Stapling Finish!lr (SR790 with required Bridge Unit BU3030)
Two 550-sheet paper drawers (PB3040)
Data Overwrite Security Unit Type I
Fax Option (Type 5001)
PPDM 4-pack bundle (005304MIU) Scanning software suite
Full Maintenance
81W copies/prints $0.0066
Ricoh MP 7001SP and MP 4001SP as equipped above
Delivery, Installation, IT support and surge p,rotectorlline filters INCLUDED
48 mo. lease
$410.76
Additionallfem
Lease initiation fee
$99
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ASS Performance Guarantees
Pre call and Post call:
. An ABS technician will respond to service calls by phone within 1 hour
after receipt of call. In addition, ABS will follow up with a post service
call to confirm user satisfaction.
.,
,
Guaranteed Response Time:
. We guarantee an on site four (4) hour average response time on
copiers purchased from Associated Business Systems or ABS will pay
one month's maintenance bill.
Guaranteed Uptime Performance: _ .
. The new system provided by ABS will be operational with a quarterly
uptime of 95% or we will provide a loaner system within 24 hours of
request.
Performance Commitment:
. We guarantee your equipment to perform to manufacturer
specifications for a period of five (5) years or we will replace it with a
product of equal or greater value at no charge.
Guaranteed Service Loaner:
. If ABS is unable to fix a problem or if a customer is unhappy with the
performance of a machine, ABS will pick up the machine, bring it into
the shop for evaluation and provide a loaner at no charge.
Uparade Guarantee:
. ABS acknowledges that business needs may change and the need to
upgrade equipment in the middle of a lease could occur. To meet our
customer requirements, ABS does provide the ability to upgrade or
downgrade equipment in the middle of a lease term.
.. "
CiTY RECORDER
Pagel11
r~'
CITY OF
ASHLAND
20 E MAIN ST.
ASHLAND, OR 97520
(541) 488-5300
~~J;rDATE~,~)U;:1i~? ~~.eojNuMBERt\:~
2/16/2011 10027
VENDOR: 011717
ASSOCIATED BUSINESS SYSTEMS, AMERICAN (
7440 SW BONITA RD
PORTLAND, OR 97224
SHIP TO: Ashland Planning Department
(541) 488-5305
51 WINBURN WAY
ASHLAND, OR 97520
FOB Point:
Terms: Net
Req. Del. Date:
Speciallnst:
Req. No.:
Dept.:
Contact: April Lucas
Confirming? No
~:Quantliv1itU ~!ijunli'\:\'i ~~i4'~~~t'tM~':m~E~~~]}1jg4~~18I'Iks-crIDtlonR~~t?;~rJ~f([~t~J~~~-?~t\l1IJ\1ht~f !!ImU'nit~P.rii:"'" ~t~P.fiCe~
4.00 Mo Ricoh MP 7001SP and Ricoh MP 4001SP 407.75 1,631.00
48-Month Lease Agreements - Per
attached proposal
1.00 Each Additional item: 99.00 99.00
Lease initiation fee (one time charge)
4.00 Mo COpy COSTS - Ricoh 4001 52.80 211.20
.' Full Maintenance - B/W copies $0.0066
$52.80 Estimated usage per month
(8000 copies @ $0.0066 per copy)
4.00 Mo COpy COSTS - Ricoh 7001 85.75 343.00
. .fllll Maintenance - B/W copies $0.0049
$85.75 Estimated usage per montn-----~ --.--. -. --'- ---. -.-- - -- --
- -.
(17,500 copies @ $0.0049 per COpy)
Note: Purchase orders are issued
annually for each fiscal year - July
1 st to June 30th. This PO has been
issued for the balance of the current
fiscal year - March to June - four (4)
months.
SUBTOTAL 2 284.20
BILL TO: Account Payable TAX 0.00
20 EAST MAIN ST FREIGHT 0.00
541-552-2028 TOTAL 2,284.20
, ~
l!;,q;r'Account\Niiiiioer...m IIIFAp.f<ijeCtfN~ iIlM'~mount -. Ug.:co'iint1Numiie'i'R l!9lDfp.ToJOcFNUm~el__ _.A.ffiount -
E 110.09.27.00.60110 166.26 E690.11.06.00.6022 0 43.26
E 110.09.27.00.60221 519.00 E 710.08.11.00.6011 )0 277.10
E 110.09.28.00.60110 83.13 E 710.08.11.00.6022 0 865.00
E 110.09.28.00.60221 259.50
E 670.11.06.00.60110 13.85
E 670.11.06.00.60221 43.24
E 690.11.06.00.6011 DC 13.86
~ ~ z(rW'
. uthor!~ed Si~nature
VENDOR COPY
ASHLAND OR 97520
I FORM #3- I
CITY OF
ASHLAND
J
A request for a Purchase Order
REQUISITION
~
Date of request:
Required .date for deiivery:
Vendor Name
Address, City, State, Zip
Contact Name & Telephone Number
Fax Number
ASSOCIATED BUSINESS SYSTEMS
1912 UNITED WAY, MEDFORD, OR 97504
KENNE HORTON, # 541-941-1296
SOLICITATION PROCESS
D Exempt from Comoetitive Biddina D Emeraencv
Reason for exemption: D Invitation to Bid (Copies on file) D Written findings attached
Date approved by Council: D Quote or Proposai attached
D Small Procurement CooDeratfve Procurement
Less than $5.000 D Reauest for Proposal (Copies on file) D State of Oregon
Note: Total contract amount, including any Date approved by Council: Contract #
amendments may not exceed $6,000 D State of Washington
intermediate Procurement D Sole Source Contract #
GOODS & SERVICES D Written findings attached D Other government agency contract
~5 000 to ~1 00 000 D Quote or Proposal attached Agency
[!] (3) Written quotes attached Contract #
PERSONAL SERVICES D Special Procurement D Intergovemmental Agreement
$5,000 to $75.000 D Written findings attached Agency
D ~,ess than $35,000, by direct appointment D Quote or Proposai attached Contract #
D 3) Written proposais attached Date aporoved bv Council: Date approved by Council:
Description of MATERIALS
Description of SERVICES
48-month lease agreement for Ricoh MP 7001SP and Ricoh MP 4001SP
Item #
Quantity
4
Unit
MONTHS
4
MONTHS
4
MONTHS
o Per attached QUOTE
Unit Price
$407.75
Total Cost
$52.80
$1631.00
$211.20
$85.75
$343.00
Account Number: 110.09.28.00.602210 (15%)
Account Number: 110.09.27.00.602210 (30%)
Account Number: 710.08.11.00.601100 (50%)
Account Number: 670.11.06.00.601100 (2.5%)
Account Number: 690.11.06.00.601100 (2.5%)
'Expenditure must be charged to the appropriate account numbers for tha financials to raflect tha actual axpendffuras accuralely. AHach extra pages if needed.
By signing this raquisffion form, I cerlify that tha information provideD above maets tha Cffy's public contracting raquiraments, and the documantation can ba provided
~~ ,
Employee Signature: epartment Head Signature: ~o. ~ \:'*-~.
Additional signatures (if applicable):
Funds appropriated for current fiscal
LP1--~-
Finance Director
-vll";;;-
Date
Comments:
Updated on: 211512011
G: Flnance\ProcedureIAPlFonns\2011-02-11 RequlslUon Fonn