HomeMy WebLinkAbout2011-017 Agrmt Addendum A - Hunter Communications
Addendum A
January 25, 2011
Internet ( Intranet Service Agreement
Vol.9.3.4 - QUO-022S6-0SXXG - V.O - 8(3(10
Subject: Addendum to Internet ( Intranet Service Agreement
This Addendum is made on January 25, 2011 by Hunter Communications, Inc. ("Hunter" or "Contractor") and
the City of Ashland's Ashland Fiber Network division ("City" or "Customer"). This is Addendum A to the above
referenced Service Agreement and shall be effective January 1, 2011. This Addendum documents the extension
of the term of the original Agreement and the inclusion of additional pricing tiers for services provided therein.
ComDensation and Scooe of Addendum A
1. Section 3 of the above referenced Agreement shall be modified as follows to reflect an inclusion of
additional pricing and service level tiers in Customer's charges, as determined during quarterly financial
review required by Service Agreement. Section 3 shall now stipulate as follows:
3. Charges. Hunter agrees to provide Internet connection services for which City agrees to provide consideration as outlined below
and in accordance with the Fee Schedule attached as Exhibit A and incorporated herein by this reference. Exhibit A applies except
in contradiction to terms stated in the sections of this Agreement. Hunter WIll provide Customer with notification that they are
nearing an increase in Service Level when Customers usage comes within 50Mb of their Service Level maximum. Upon receipt of
such notification, both parties shall begin work on an Addendum to this contract to increase the SelVice Level received as required
by the Customer.
Service Level A - 500Mb
. $11,000.00 billed monthly.
Level afService 500Mbos
Level of Service IOOOMbns
Service Level B -750Mb*
. $14,625.00 billed monthly.
Level a/Service 750Mbns
Service Level D -1500Mb
. $24,000.00 billed monthly.
Level of Service l500Mbns
Service Level C -1000Mb
. $17,000.00 billed monthly.
Service Level E - 2000Mb
. $30,000.00 billed monthly.
Level afService 2000Mbns
.CusJomer will move to Service Level B as of January I, 2011.
2. This Addendum extends the termination date of the above referenced Service Agreement for a period of
12 months from the current expiration date of 9(3(2012 under the same terms and conditions, except as
noted herein. Service Agreement will now terminate on 9(3(2013, with (2) additional 12-month extensions
remaining at the City's option.
City of Ashland
Hunter Communications
By: Rob Lloyd
By: Richard W. Ryan
Title: CIO/Director
Signature ~l-t.J<
Dated: t/z.r;-} 11
Title: President/CEO
Signature K
Dated:
.
PO 09756
$ 11,000 12 months $ 132,000 fllI"- 1 Yo:. 'b \..\'-'\ 1 t:lVt?
Y '61-,,.,0
Equipment $ 50,000 '\P I~,b'<; . " =-
$ 182,000 ; J,J ,?-"O j..f1U--
f- ro ,,(1 Nf-V'
691.02.46.00.601400 70% $ 127,400 ~
l; 1$1,1-'" -r;;l-'l
691.02.47.00.601400 30% $ 54,600
$ 182,000 Balances: TRUE - J t.O ,,,00
~ 2-\,~ i),I-F
AMENDED PO 09756 ~ "),.'1-<:,,, "" -:.~~
$ 11,000 6 months $ 66,000
$ 14,625 6 months $ 87,750
Equipment $ 50,000
$ 203,750
Additional
691.02.46.00.601400 70% $ 142,625 $ 15,225"
691.02.47.00.601400 30% $ 61,125 $ 6,52~
$ 203,750 Balances: TRUE
Due to increase in bandwidth from Internet customer usage
Addendum saves $36,000 versus versus contract as written
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CITY RECORDER Page 1/1
CITY OF
ASHLAND
20 E MAIN ST.
ASHLAND, OR 97520
(541) 488-5300
,'~""'l*!DATE"~;;;-1'J1 t~il~P.0'N8IV1BERilm
8/18/2010 09756
VENDOR: 000082
HUNTER COMMUNICATIONS, INC.
801 ENTERPRISE DR STE 101
CENTRAL POINT, OR 97502
SHIP TO: Ashland Fiber Network
(541) 488-5354
90 N. MOUNTAIN
ASHLAND, OR 97520
FOB Point: Ashland
Terms: Net 15 days
Req. Del. Date:
Speclallnst:
Req. No.:
Dept:
Contact: Rob Lloyd
Confirming? No
~ 1!!MiitilJ ~~'t6~De~rlntlon~~~~~~lI.~12t_:l;~1~~&~~ :maUiiIN!rice_ _Ext~P.ricellillllll
THIS IS A REVISED PURCHASE ORDER
Internet Bandwidth Services projected @ 110,000.00
$ll,OOO/month per new agreement
resulting from RFP completed and
approved by the City Council on July
20,2010.
Internet Service Agreement
Beginning date: September, 2010
Completion date: August 2012 (24
months)
Agreement may be extended annually for
up to 3 years for a total term of 5
years.
Non-recurring equipment to upgrade 50,000.00
infrastructure - one time payment.
Processed change order 02/08/2011 21,750.00
Rate addendum and bandwidth increase to
support AFN - $14,625 per month.
Contract is also being extended to
September 3, 2013, with (2) additional
12-month extensions remaining at the
City's option.
SUBTOTAL 181 750.00
BILL TO: Account Payable TAX 0.00
20 EAST MAIN ST FREIGHT 0.00
541-552-2028 TOTAL 181,750.00
~mounl__
Sft. PD R.~rlTIM,),
VENDOR COPY
I FORM #1'3 I
CONTRACT AMENDMENT APPROVAL REQUEST FORM
Request for a Change Order
CITY OF
ASHLAND
Description of Contract Amendment resulting from:
ff')i'CijfiFiititi\ie'Si.'illell~BliI'(I:rB).{2r Ciiin 'etitW1>'Sealell'l!fO' os'im(RF.I!)"Or:3i'isijill1Solir~P.l'ocilreffiiffit1
t.. ,il,"_"''''''~'''''.'''''''''_'''_':'';;''''.""......,,,.u,"..~,_,_t, ,;,....,_~,. '...., .~._~~.~.",.._..,....""",_"-,_...~,_,~_."",....p"""",.,_,,.'O_. .,,_.~ .:L;;......;:..,.
A;::....._,~"o<__'"-,,_i.:J,;_,-".""".._.....-..._...._,.
0:I't-( ~L--Y ~
C~"7'56
K7 A.--Y- <.oR C;L.L.~~h d4~
'a-r..cL. ;<3~et ?v-< L".u(1.pLe..r~_
. ~tJ "'7~rr-"-y<f A-PA/
D Per attached contract amendment
Supplier / Contractor:
Purchase Order Number:
Description:
'-~7',"",:.":}",-~",.,,,. j""l~!'l''"<l!'~~-'t;:~~'"'"
Cont"ractliA'mendm'ent'
Fv ,;2.P{(u p. C> _
.Grigil1aLcolltHl~t ir:llQ'mt ro,,}c..-.~~-~ ~ l2.J.<-
$
lC.o,1!'rXJ
Total amount of Drevious contract amendments .? .d!.
~
Amount of this contract amendment ~
r,1 .
TOTAL AMOUNT OF CONTRACT . $
o
CZ-J,'!-W3
1$) ,'/->O
Is the total amount of the cumulative amendments less than or equal to 25% of the 0 igi
whichever;j~'les!?
YES
~ % of original contract
% of original contract
J).l. % of original contract
/,.", (. % of original contract.
~.c","-I~Cj
contract amount QE$2.~.Q,OOO ~ ~....'fY
NO' d/A_' ~
'If "No", a Special Procurement is required for the amount that exceeds authority. COU? il app (Date)
(
In accordance with OAR 137.047.0800, the amendment is: 1) Within the scope of procurement 2) Necessary to comply with a change in
law that affects performance of the contract. 3) Results from renegotiation of the terms and conditions, including the contract price
making it advantageous to the contracting agency a) Provided goods and services are the same as in the unamended contract b) The
amended contract does not have a total term greater than allowed in the solicitation document
YES .-/
NO'
'If "No', a Special Procurement is required for the amount that does not meet these criteria. Council approved on
(Date)
Project Number ______. ___ Account Number i:!.L '~k-~.!:'!:.~' f".L~EE Account Number ___' __' __' __ _ ______ 1<'7.
Account Number..'L'_ - -,,!c- ~1:' !-~. ~EL!1E!? Account Number ___' __' __ - __' ______ 7<>'l
'Expenditure must be chatged to the appropriate account numbelS for tha finaneials to reflect the actual expenditures accuretely. Mach exlre peges if needed.
Prepared by: fI-..~~ L'7~ Department: r/ Date: 7.1'6/"
~ L..(r\' Please drcle: ~
Reviewed by: A prov ' / Not Approved Date: '-1..111
Department Head
Comments: ~.l..\.-.Jv''''' "'H-....t.....-l - c.r....1..-, ....1.,/ :k.~l '""'4... 4,,(", 1-0 .............- ./F",u ~.../-
Funds appropriated for current fiscal year. ~ #. ~ 0/ rI f"
Comments:A:- ()~.~ II ~ ~a~o~,~:~... M.L-,,~~fJIJ'
Form #13 - Contract Amendment Approval Request Form -ITS, RFP or SOLE SOURCE PROCUREMENT, Page 1 of 1, 2/8/2011