HomeMy WebLinkAbout2011-035 Contract - Quality Fence Company
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Contract for GOODS AND SERVICES Less than $25,000
c.. T Y 0 F CONTRACTOR: Quality Fence Company
ASHLAND CONTACT: Brad Rietmann
20 East Main Street
Ashland, Oregon 97520 ADDRESS: 114 W. Pine Street. Central Point, OR 97502
Telephone: 541/488-6002
Fax: 541/488-5311 TELEPHONE: 541-664-2281
DATE AGREEMENT PREPARED: 02/22/2011 FAX: 541-664-2949
BEGINNING DATE: Februarv 1. 2011 COMPLETION DATE: March 31, 2011
COMPENSATION: $11.371.00
GOODS AND SERVICES TO BE PROVIDED: Contractor to remove existing gate (East Main Street entrance
to Service Center) and replace with new cantilevered gate with motor drive and replace fence as needed per
nronosal dated October 15. 2010 and attached as Exhibit A.
ADDITIONAL TERMS:
NOW THEREFORE. pursuant to AMC 2.50.090 and after consideration of the mutual covenants contained herein the
CITY AND CONTRACTOR AGREE as follows:
1. All Costs by Contractor: Contractor shall. provide all goods as specified above and shall at its own risk and
expense. perform any work described above and. unless otherwise specified. furnish all labor. equipment and
materials required for the proper performance of such work.
2. Qualified Work: Contractor has represented. and by entering into this contract now represents. that any personnel
assigned to the work required under this contract are fully qualified to perform the work to which they will be assigned
in a skilled and worker-like manner and. if required to be registered. licensed or bonded by the State of Oregon. are
so registered. licensed and bonded. Contractor must also maintain a current City business license.
3. Completion Date: Contractor shall provide all goods in accordance with the standards and specifications. no later
than the date indicated above and start performing the work under this contract by the beginning date indicated
above and complete the work by the completion date indicated above.
4. Compensation: City shall pay Contractor for the specified goods and for any work performed. including costs and
expenses. the sum specified above. Payments shall be made within 30 days of the date of the invoice. Should the
contract be prematurely terminated. payments will be made for work completed and accepted to date of termination.
Compensation under this contract. including all costs and expenses of Contractor. is limited to $25.000.00. unless a
separate written contract is entered into by the City.
5. Ownership of Documents: All documents prepared by Contractor pursuant to this contract shall be the property of
City.
6. Statutory Requirements: ORS 279B.220. 279B.225. 279B.230. 279B.235. ORS Chapter 244 and ORS 670.600 are
made part of this contract.
7. Living Wage Requirements: If contractor is providing services under this contract and the amount of this contract
is $18.703 or more. Contractor is required to comply with chapter 3.12 of the Ashland Municipal Code by paying a
living wage. as defined in this chapter. to all employees performing work under this contract and to any subcontractor
who performs 50% or more of the work under this contract. Contractor is also required to post the notice attached
hereto as Exhibit B predominantly in areas where it will be seen by all employees.
8. Indemnification: Contractor agrees to defend. indemnify and save City. its officers. employees and agents harmless
from any and all losses. claims. actions. costs. expenses. judgments. subrogations. or other damages resulting from
injury to any person (including injury resulting in death). or damage (including loss or destruction) .to property. of
whatsoever nature arising out of or incident to the performance of this contract by Contractor (including but not limited
to. Contractor's employees. agents. and others designated by Contractor to perform work or services attendant to this
contract). Contractor shall not be held responsible for any losses. expenses. claims. subrogations. actions. costs.
judgments. or other damages. directly. solely. and proximately caused by the negligence of City.
9. Termination:
a. Mutual Consent. This contract may be terminated at any time by mutual consent of both parties.
b. Citv's Convenience. This contract may be terminated at any time by City upon 30 days' notice in writing
and delivered by certified mail or in person.
c. For Cause. City may terminate or modify this contract. in whole or in part. effective upon delivery of
written notice to Contractor. or at such later date as may be established by City under any of the following
conditions:
i. If Citv fundina from federal. state. county or other sources is not obtained and continued at levels
Contract for Goods and Services Less than $25.000. Revised 12/20/2010. Page 1 of 5
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sufficient to allow for the purchase of the indicated quantity of services;
ii. If federal or state regulations or guidelines are modified. changed. or interpreted in such a way
that the services are no longer allowable or appropriate for purchase under this contract or are
no longer eligible for the funding proposed for payments authorized by this contract; or
iii. If any license or certificate required by law or regulation to be held by Contractor to provide the
services required by this contract is for any reason denied. revoked. suspended. or not renewed.
d. For Default or Breach. .
i. Either City or Contractor may terminate this contract in the event of a breach of the contract by
the other. Prior to such termination the party seeking termination shall give to the other party
written notice of the breach and intent to terminate. If the party committing the breach has not
entirely cured the breach within 15 days of the date of the notice. or within such other periOd as
the party giving the notice may authorize or require. then the contract may be terminated at any
time thereafter by a written notice of termination by the party giving notice.
ii. Time is of the essence for Contractor's performance of each and every obligation and duty under
this contract. City by written notice to Contractor of default or breach. may at any time terminate
the whole or any part of this contract if Contractor fails to provide services called for by this
contract within the time specified herein or in any extension thereof. .
iii. The rights and remedies of City provided in this subsection (d) are not exclusive and are in
addition to any other rights and remedies provided by law or under this contract.
e. Oblioation/Liabilitv of Parties. Termination or modification of this contract pursuant to subsections a. b. or
c above shall be without prejudice to any obligations or liabilities of either party already accrued prior to such
termination or modification. However. upon receiving a notice of termination (regardless whether such notice is
given pursuant to subsections a. b. cor d of this section. Contractor shall immediately cease all activities under
this contract. unless expressly directed otherwise by City in the notice of termination. Further. upon termination.
Contractor shall deliver to City all contract documents. information. works-in-progress and other property that are
or would be deliverables had the contract been completed. City shall pay Contractor for work performed prior to
the termination date if such work was performed in accordance with the Contract.
10. Independent Contractor Status: Contractor is an independent Contractor and not an employee of the City.
Contractor shall have the complete responsibility for the performance of this contract.
11. Non-discrimination Certification: The undersigned certifies that the undersigned Contractor has not discriminated
against minority. women or emerging small businesses enterprises in obtaining any required subcontracts.
Contractor further certifies that it shall not discriminate in the award of such subcontracts. if any. The Contractor
understands and acknowledges that it may be disqualified from bidding on this contract. including but not limited to
City discovery of a misrepresentation or sham regarding a subcontract or that the Bidder has violated any
requirement of ORS 279A.11 0 or the administrative rules implementing the Statute.
12. Asbestos Abatement License: If required under ORS 468A.710. Contractor or Subcontractor shall possess an
asbestos abatement license.
13. Assignment and Subcontracts: Contractor shall not assign this contract or subcontract any portion of the work
without the written consent of City. Any attempted assignment or subcontract without written consent of City shall be
void. Contractor shall be fully responsible for the acts or omissions of any assigns or subcontractors and of all
persons employed by them. and the approval by City of any assignment or subcontract shall not create any
contractual relation between the assignee or subcontractor and City.
14. Use of Recyclable Products: Contractor shall use recyclable products to the maximum extent economically feasible
in the performance of the contract work set forth in this document.
15. Default. The Contractor shall be in default of this agreement if Contractor: commits any material breach or default of
any covenant. warranty. certification. or obligation it owes under the Contract; if it loses its ORF status pursuant to
the ORF Rules or loses any license. certificate or certification that is required to perform the work or to qualify as a
ORF if Contractor has qualified as a ORF for this agreement; institutes an action for relief in bankruptcy or has
instituted against it an action for insolvency; makes a general assignment for the benefit of creditors; or ceases doing
business on a regular basis of the type identified in its obligations under the Contract; or attempts to assign rights in.
or delegate duties under. the Contract.
16. Insurance. Contractor shall at its own expense provide the following insurance:
a. Worker's ComDensation insurance in compliance with ORS 656.017. which requires subject employers to
provide Oregon workers' compensation coverage for all their subject workers
b. General Lia ... ce with a combined single limit. or the equivalent. of not less than Enter one:
$200.000. $500.00 $1.000.000 2.000.000 or Not Applicable for each occurrence for Bodily Injury and Property
Damage. It shall inclu ractualliability coverage for the indemnity provided under this contract.
c. Automobile . nee with a combined single limit. or the equivalent. of not less than Enter one:
$200.000. $500,00 . $1.000.000. 0 Not Applicable for each accident for Bodily Injury and Property Damage.
including coverage fo . d or non-owned vehicles. as applicable.
d. Notice of cancellation or chanoe. There shall be no cancellation. material change. reduction of limits or
intent not to renew the insurance covera e s without 30 da s' written notice from the Contractor or its insurer s to
Contract for Goods and Services Less than $25.000. Revised 12/20/2010. Page 2 of 5
the City.
e. Additional Insured/Certificates of Insurance. Contractor shall name The City of Ashland. Oregon. and its
elected officials. officers and employees as Additional Insureds on any insurance policies required herein but only
with respect to Contractor's services to be provided under this Contract. As evidence of the insurance coverages
required by this Contract. the Contractor shall furnish acceptable insurance certificates prior to commencing work
under this contract. The contractor's insurance is primary and non-contributory. The certificate will specify all of the
parties who are Additional Insureds. Insuring companies or entities are subject to the City's acceptance. If
requested. complete copies of insurance policies. trust agreements. etc. shall be provided to the City. The
Contractor shall be financially responsible for all pertinent deductibles. self-insured retentions and/or self-
insurance.
17. Governing Law; Jurisdiction; Venue:- This contract shall be governed and construed in accordance with the laws
of the State of Oregon without resort to any jurisdiction's conflict of laws. rules or doctrines. Any claim. action. suit or
proceeding (collectively. ..the claim") between the City (and/or any other or department of the State of Oregon) and
the Contractor that arises from or relates to this contract shall be brought and conducted solely and exclusively within
the Circuit Court of Jackson County for the State of Oregon. If. however. the claim must be brought in a federal
forum. ,then it shall be brought and conducted solely and exclusively within the United States District Court for the
District of Oregon filed in Jackson County. Oregon. Contractor. by the signature herein of its authorized
representative. hereby consents to the in personam jurisdiction of said courts. In no event shall this section be
construed as a waiver by City of any form of defense or immunity. based on the Eleventh Amendment to the United
States Constitution. or otherwise. from any claim or from the jurisdiction.
18. THIS CONTRACT AND ATTACHED EXHIBITS CONSTITUTE THE ENTIRE AGREEMENT BETWEEN THE
PARTIES. NO WAIVER. CONSENT. MODIFICATION OR CHANGE OF TERMS OF THIS CONTRACT SHALL
BIND EITHER PARTY UNLESS IN WRITING AND SIGNED BY BOTH PARTIES. SUCH WAIVER. CONSENT.
MODIFICATION OR CHANGE. IF MADE. SHALL BE EFFECTIVE ONLY IN THE SPECIFIC INSTANCE AND FOR
THE SPECIFIC PURPOSE GIVEN. THERE ARE NO UNDERSTANDINGS. AGREEMENTS. OR
REPRESENTATIONS. ORAL OR WRITTEN. NOT SPECIFIED HEREIN REGARDING THIS CONTRACT.
CONTRACTOR. BY SIGNATURE OF ITS AUTHORIZED REPRESENTATIVE. HEREBY ACKNOWLEDGES THAT
HE/SHE HAS READ THIS CONTRACT. UNDERSTANDS IT. AND AGREES TO BE BOUND BY ITS TERMS AND
CONDITIONS.
19. Nonappropriations Clause. Funds Available and Authorized: City has sufficient funds currently available and
authorized for expenditure to finance the costs of this contract within the City's fiscal year budget. Contractor
understands and agrees that City's payment of amounts under this contract attributable to work performed after the
last day of the current fiscal year is contingent on City appropriations. or other expenditure authority sufficient to allow
City in the exercise of its reasonable administrative discretion. to continue to make payments under this contract. In
the event City has insufficient appropriations. limitations or other expenditure authority. City may terminate this
contract without penalty or liability to City. effective upon the delivery of written notice to Contractor. with no further
liability to Contractor.
20. Prior Approval Required Provision. Approval by the City of Ashland Councilor the Public Contracting Officer is
required before any work may begin under this contract.
21. Certification. . Contractor shall sign the certification attached hereto as Exhibit A and herein incorporated by
reference.
contractor~ .....
By &. ~___
Signature
IftMP ~~,?NN'
City of Ashland \
By ~,~~c;,o ~ _
Department Head
J1f!G0
Title
"'-"""c-"-~I ~ FA<i~+
Print Name
3,/ '/8--01\
Date
W-9 One copy of a W-9 is to be submitted with
the signed contract.
Purchase Order No.
;"tfl tf} 7 g
Contract for Goods and Services Less than $25.000. Revised 12/20/2010. Page 3 of 5
EXHIBIT A
CERTIFICATIONS/REPRESENTATIONS: Contractor. under penalty of perjury, certifies that (a) the
number shown on the attached W-9 form is its correct taxpayer 10 (or is waiting for the number to be
issued to it and (b) Contractor is not subject to backup withholding because (i) it is exempt from
backup withholding or (ii) it has not been notified by the Internal Revenue Service (IRS) that it is
subject to backup withholding as a result of a failure to report all interest or dividends. or (Hi) the IRS
has notified it that it is no longer subject to backup withholding. Contractor further represents and
warrants to City that (a) it has the power and authority to enter into and perform the work, (b) the
Contract, when executed and delivered. shall be a valid and binding obligation of Contractor
enforceable in accordance with its terms, (c) the work under the Contract shall be performed in
accordance with the highest professional standards, and (d) Contractor is qualified, professionally
competent and duly licensed to perform the work. Contractor also certifies under penalty of perjury
that its business is not in violation of any Oregon tax laws, and it is a corporation authorized to act on
behalf of the entity designated above and authorized to do business in Oregon or is an independent
Contractor as defined in the contract documents. and has checked four or more of the following
criteria:
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(1) I carry out the labor or services at a location separate from my residence or is in a
specific portion of my residence. set aside as the location of the business.
(2) Commercial advertising or business cards or a trade association membership are
purchased for the business.
(3) Telephone listing is used for the business separate from the personal residence listing.
(4) Labor or services are performed only pursuant to written contracts.
(5) Labor or services are performed for two or more different persons within a period of one
year.
(6) I assume financial responsibility for defective workm;anship or for service not provided
as evidenced by the ownership of performance bonds, warranties, errors and omission
insurance or liability insurance relating to the labor or services to be provided.
{{~~
Contractor
2/2'( /;/
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(Date)
Contract for Goods and Services Less than $25.000. Revised 12/20/2010. Page 4 of 5
From.:
01/27/2011 07:49 #971 P.001/00l
E'<J A c''';~:.pt -4
.... s.,s.- PROPOSAL
tl QUALITY FENCE COMPANY Find us also at
CCB # 8936 497 SW Ulllorl Avetlue
114 W. Pine Street (541) 664-2281 GrsnlsPass, OR 97527
_NO JOI TOO UIIC( PO Box 3985 1-80<J-451.8883
..JIQ J08 rllO SIIlU
Central Poin~ OR 97502 Fax: (541) 664-2949 lOTI NE Diamond lake Blvd.
Roseburg, DR 97470
ROPOSA!. SUBMITTED TO PHONE I~ATE
City of Ashland 552-2292 October 15, 2010
"REET .wn_.E
90 N. Mountain Avenue
;IIY,8IATE o. JO~ luCATlON
Ashland, OR 97520 .
r' EN"uN .~ I'"
Dale Peters
We hereby submit specifications and estimate for:
.
Revision
Remove existing 25' double swing gate and 15' of 6' high chain
link fencing.
Installation of 15' of 6' high new chain link fencing to include
1 cantilever post. 4 cantilever wheels. 4 cantilever wheel covers.
1 - 25' wide by 6' high 9 gauge cantilever gate, 1 terminal post and
1 - 4' wide walk gate
Automate above cantilever gate with Door King model 9150
automatic gate opener complete with stand and 1 exit/safety loop.
Total $11.371.00
Note: Assist with tie in security system.
We Propose hereby fo furnish materials and labor-complelC in accordance with abo\'e specifications, for the sum of.
U~U .~~~"',I,",I,Eleven Thousand Three Hundred Seventv-One Dollars and no/100. ....l."""
aymenllo be made lIS follows:
PAYMENT ON COMPLETION .....-.,-..,.
AJlIM1~lsgll8l'anloodtDlllI..tJlllC!lhld. ....w=kIoO.o;ompletedlll.wclllmanllkeIlUlMerIlCl:Ordln;1o Authorized 1{/~
1tand4rdllrattlceS. Atrt.llIIrallonordav!aljO/lf!l:llTlCQY8ljleelnl:llllonIInYOlYIngcdracomWllll)Oexeculedonly Signature
lIpollwrlltlKlcrdel'...fIdwlllbecomemell1rldlargeCMl(anlllt>ovolhoastllRlll.AlIogrumontsCOlltlllllet'tllpDn
:J\tIUI.oo;eldanl::lDrlllJaytblycndDUrc:onlnlL OWnarlor:arryllnl.lDmlIdoanllother~1nsImlneo. OUr Brad Rittmann pjp
WOIl<8~aNfulloJCoIlWltedI:ryWarkmM..Compellut/DnkllwallU. Thls~lslllSD~lDallellnlWl
eGfIllIIlDMCOIltlNcIonOlllrnetM sllIeflMeDl.
Note: This proposal maybewithdraWII by us ifnotaccepted wilhin 14 days
Acceptance of Proposal-All prices. specifications and conditions are Signature
satisfactory and are hereby accepted. You are authorized to do the work as
specified. Payment will be made as outlined above. I have read the entire
contract and agree to its conlent.
Note: Quarrty Fence Co. not responsible for any damage to anything in or Signature
below the ground or conaete. This Includes private water line, electrical lIne,
sprinkler systems. etc. Your signature rndlcales that you fully understand the
limits of Quality Fence Co. responsibility. Date of acceptance:
, ,...,',.""~",,.., ..^,,-,,
r"YI:!L. 01.:1
Uate:L/ll:1/:lUl1 U:3:U:l PM Page:2 of 3
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~R CERTIFICATE OF LIABILITY INSURANCE I DATE (MMIDDIYYYY)
OP ID AT
QUALI31 02/1B/l1
PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
Western states McMinnville HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
1411 NW Adams ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW,
MdMinnvi11e OR 97128
Phone: 503-472-2121 Fax:s03-434-s872 INSURERS AFFORDING COVERAGE NAIC#
INSURED iual1tr Fence CO INSURER A: .American Hallmark Ins Co
eliab e Electric
Western Vin{l Products INSURER 8:
Reitmann En erprises INSURER C:
steve Reitmann
PO Box 39B5 INSURER D:
Central Point OR 97502
, INSURER E:
COVERAGES
THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO TI-lE INSURED NAMED ABOVE fOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING
ANY REQUIREMENT, TERM OR CONDITION Of ANY CONTRACTOR OTI-lER DOCUMENT WJTI-l RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR
M,4.Y PERTAIN, TI-lE INSURAl\lCE fl,fFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXClUSIONS AND CONDITIONS OF SUCH
POLICIES AGGREGATE LIMITS SHO\'VN MAY H/WE BEEN REDUCED BY PAID CLAIMS.
LTR N'R TYPE OF INSURANCE POLlcy NUMBER '~rr~~~~rJ6~1 DATE (MMIDDIYYYY) LIMITS
~NERAL LIABILITY EACH OCCURRENCE $ 1000000
A X COMMERCIAL GENERAl LIABILITY 44CL466B35 11/19/10 11/19/11 PREMISES (Ea occurence) $ 100000
- I CLAIMS WOE [RJ OCCUR MED EXP (Anyone person) $ 5000
I- PERSONAL & PDV INJURY $ 1000000
I- GENERAl AGGREGATE $2000000
n'L AGGR,EGZl LIMIT APP~.~~{ER: PRODUCTS. COMPJOP AGG $ 2000000
POLICY X ~~2T LOC Emp Ben. 1000000
~OMOBILE LlABllfTY COMBINED SINGLE LIMIT $ 1000000
A ~ ANY AUTO 44CL466835 11/19/10 11/19/11 (Eaaccident)
- ALL OWNED AUTOS BODILY INJURY
$
SCl-EDULED AUTOS (Perpe~onl
'-
- HIRED AUT'os BODILY IN..AJRY
(Per accident) $
- NO~OWNED AUTOS
f- PROPERTY DAA1AGE $
(peraccldenl)
I RAGE LIABILITY AUTO ONLY. EA ACCIDENT $
ANY AUTO OTHER THAN EA ACC $
AUTO ONLY; AGG $
=SESS I UMBRELLA LIABILITY EACH OCCURRENCE $ 4000000
A OCCUR D CLAIMS MADE 44CU466B36 11/19/1'0 11/19/11 AGGREGATE $
$
~ DEDUCTIBLE .
X RETENTION .10000 $
WORKERS COMPENSATION ITORY LIMITS I IU~
AND EMPLOYERS' LIABILITY VIN
ANY PROPR1ETORIPAATNERlEXECUTlVE 0 E.L. EACH ACCIDENT $
OFFICER/MEMBER EXCLUDED?
(Mandatory In NH) E.L. DISEASE. EA EMPLOYEE .
lIyes,descrlbeunder E.L DISEASE. POLICY LIMIT .
SPECIAL PROVISIONS below
OTHER
A inland marine 44cL466835 11/19/10 11/19/11 leased eq 25000
A inst fltr 10000
DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES I EXCLUSIONS ADDEO 8Y ENDORSEMENT I SPECIAL PROVISIONS
city of Ash1and is additional insured as respects liability arising out of
the activi~ies by and on behalf of the named insu~ed
CERTIFICATE HOLDER
CANCELLATION
CI'l'Y AL
SHOULD AN'( OF THE ABOVE DESCRIBED POLICIES .BE CANCELLED BEFORE THE EXPIRATION
DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL ~ DAYS WRITTEN
NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO 00 SO SHALL
IMPOSE NO OBLIGATION OR LIABILITY OF ANY KINO UPON THE INSURER, ITS AGENTS OR
city of Ashland
Kari Olson, Purchasing
90 N Mountain Ave
~shland OR 97520
ACORD 25 (2009/01)
REPRESENTATIVES.
la~::~~RE;L~
@1988-2009ACORDCORPORATION.
The ACORD name and logo are regIstered marks of ACORD
All rights reserved,
Repr
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COR CERTIFICATE OF LIABILITY INSURANCE OP ID !a> I DATe (MMlObr(YYY)
02/:1.8/:1:1
THIS CERTIFICATE IS J$SUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE;' CERTIFICATE HOLDER. THIS
CERTIFlcAil5 OOeS NOT AFrlRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AF~Oj;tDEIl BY i'Hc POLICIES
BELOW. THIS CERTlflcATE Of INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
R.EPREScNl'ATNE OR PRODUCER, AND THE CERTIFICATE HOLDER.
41:lflfW aertlfleata hoJder1:s an JKCI.I, mil POllCYll6S1 mUSt De el1aort;ao. If ,SUDJeC[ to
the terms ilnd condlllons ol'the poliCy, certain policies may requlro an endorsement. A st<:ltBmont on thf~ certificate does not confer rights to the
c9rl.lflca.te holder In lieu of sllch endorsement(s}.
PRODUCER INAJA!:::
Ha~t :Insuranca I Wd~lJl), Srtl: I ftJe 'No':
3389 Crater Lake Hwy ADOR.l'!SS:
Medeord OR 97504 CUSTOMIm 10.;!: 9QtJlI:r.l!'1I:
~hone:S4~~7'9~4232 Fax:S4~-7'2-3963 lNSUR!:R(s) A~F'ORDING col/E:RA.d~ r;.IAlCf
INSURED INaURE;RA: SA:I:J" Corp
8ua1it~rence CO. INSURER B :
aA: 1.i.ab1e. :El,1act.ri.o.
P.O. BoX 3~a5 INSURER C :
centra1 ~o~nt OR 97502-3985 INSURER D :
1""~RI';RJ:;;
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COVERAG!;,s
CERTIFICATE NUMBER:
REVISION NUMBER:
'tHIS IS TO CERTlPfTHATTHE POLlCIESOF INSURANcE LISTED ae:L.OWHAVE BEEN ISSUED TOTH61NSUREDNAMEDABOV CfPERJOD
INDICATED. NOTWITHSTANDING ANY Rl;i;QUIREM~T, TER.M OR, coNoIT(ON OF ANY CONTRACT oF! OTHER DOCUMENT WITH R6SPECTTO WHICH THIS
ct::ATIFlcATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN [S SUBJECT TO All TH!!'TIiRMS,
EXOLUS[ONS ANC CONDITIONS OF SUCH POL.leIES. LIMITS SHOWN MAY HAV5 BeEN REDUCED BY PAID CLAIMS.
II~~~ 1YF'Ei at: INSURANCE; . INJ;lR WV POLICY NUMBER {MMIODffYYYJ {MMJDD I LIMITS
l;ilj:;NE:AAL lIb.eILm' EACH OCCURRENCE ,
- PREMISES (Ea llCClM'rencel
COMMERCIAl. Ga-JWl. LlA9)l.rry I
I CLAIMS-MADE 0 OCCUR MI;D~(AnYQl1"P..ro;l;Ijl) '.
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- GENERAL AGGREGATE .
hAGG~nLJMrTAPnPER: PRODUCTS - CONProP p.GG I
Pl1ICY ~& lOG I
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C- (E~eocid-=d)
f- .WiAUTO 9OOJLYJ/'l..fURy\PifPoilr8WlI I
.f- Al.l. OWNa) AlJTOS BODILY JNJLIRY(Per.llooidcnt) ,
- $CHEOULEO I'JJroS PROPERTY DAMAGE
I
- HIRED AlJTOS (Peraccldenl)
- NON-OVVNED AlJT06 .
.
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-
EXCESS LIAS CLAIMS-MADE ~GREGATE I
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A WORKERS COMPENSAllOloJ 738638 10/01/10 10/10/11 IT~~T~ I lN~
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~9~eriblll,l1dgr e.L DISEASE - POliCY LIMIT f 500000
lPTlON Cf" OPERATION3 beloW
DESCRIPTION OF OPERATIONS 11.0CATIONS 1 VeHJcleS' (Atta.m ACORtl1C1, AcllCllonll Rlimvka Sl;h.dl.ll., Irmorlt 8Pllel la NqLN.c11
54:1-488-5320
CERTIFICATE HOLDER
CANCELLATION
SHOULD ANY OF THE ILBOVE Of::GCRIBED POLICIES BE! CANCELLED BEFORE
THE EXPIRATION DATE THEReOF, No'tlc.: WIU BE DELIVERED IN
ACl;QRDANCJii WITH THE POLICY PROVISIONS.
Ka.:ri 01son~ purchasing'
aep~eaeutative AUllIORlZla) ~RES!;NTAT1VE
ci 1:y o~ Mh1:and
90 N Moun 1:ain Ave Ha%t Insurance / Meclf'o:r:d.
Ashland OR 97520
ACORD 25 (200S/OS)
@ 1988-2009 ACORD CoRPORATION. All rights reserved.
The ACORD name and logo are registered marks =f' ACORD
CITY OF
ASHLAND
Memo
DATE:
TO:
FROM:
RE:
February 16,2011
Mike Faught, Public Works Director
. Dale,A. Peters, Facility Maintenance
Installation of New Gate at Service Center
pt~
Request this purchased be treated as a Sole Source Procurement. I have contacted the 2
other large fence contractors, Medford Fence Company and Superior Fence, they
explained to me they purchase their materials from Quality Fence and do not install the
motor drive operators required for this installation. Therefore they would not be
participating in this quote. .
Thank you for your consideration.
Dale Peters
Facility Maintenance
90 North Mountain Ave
Ashland, OR 97520
Phone: 541-552-2292
Fax: 541-552-2304
Facility Maintenance
90 North Mountain Ave
Ashland. Oregon 97520
www.ashland.Or.us
Tel: 541-488.6002
Fax: 541-488.5311
TTY: 800-735.2900
r.l'
From:
01/27/2011 07:49 #971 P.001/001
EXJ Ac' b't-~r -4--
it PROPOSAL
QUALITY FENCE COMPANY Finclus alsoal:
CCB # 8936 497SWUnIonAvenue
114 W. Pine Street (541) 664-2281 GrantsPas$,OR97527
_NO 111110 URCf PO Box 3985 1-800-451-8883
-lfOJIII roo SMlU Central Poin~ OR 97502 Fax: (541) 664-2949 2077 NE Diamond Laka Blvd.
Roseburg, OR 97470
ROPOSAL SUBMITTED TO PHONE I~ATE
City of Ashland 552-2292 October 15, 2010
r"'." I'V.'--
90 N. Mountain Avenue
r-..,..'A..AN.".. .. l,v6 LO~..v"
Ashland, OR 97520
AX IC~
Dale Peters
We hereby submit specifications and estimate for:
Revision
Remove existing 25' double swing gate and 15' of 6' high chain
link fencing.
Installation of 15' of 6' high new chain link fencing to include
1 cantilever post. 4 canli/ever wheels. 4 canli/ever wheel covers.
1 - 25' wide by 6' high 9 gauge cantilever gate. 1 terminal post and
1 - 4' wide walk gate
Automate above cantilever gate with Door King model 9150
automatic gate opener complete with stand and 1 exit/safety loop.
Total $11.371.00
Note: Assist with tie in security system.
We Propose beRby to furnish IIllllcrial! and labor-complelC in ac<<lfdancc with ahml: specifications, for the sum of:
J:.,U.~~ ~ Eleven Thousand Three Hundred Seventy-Qne Dollars and no/100" 41.
aymenltDbemlldGllSlbIlOW!.:
PAYMENT ON COMPLETION ~
AArnafelW"~tolleaa.plId!Ied.AlI....;ntooao;ompleleolln.~Il\IMCl'Kl:llI'IIlng/l;l Authorized ~
alMd4rdPractlcu..AIl'fdeldl;lnotClfNllclnl'ramdloYlspec:lf.<:8llonslnvoMngDlrlCOlll;"l>>~cri{ Signature
upc/I~ordan,.ndwlllleCOm8anUlt:ld\algoO'illtand~IIlIIIISllmal8.AIIaglnmIlllbCOllll1Qilnlupon
tUIkef,lICClcIonb<<tlcla~beyondlllll'COIIIrd. OWnfIrlacanyl\le,larrmclclalldOlherllllC8$Mrylnllll'l1108. OUr Brad Rietmann pjp
'Io'OIUi'1I ... ruII'/ covered by Workmen, CompenutlM InsU(IJIC.. TllI. propos.at iii ma tI.tIject !(I dl.lIn. MIl
eondillllu~CIf1lhltrtYelUlldohClNoI.
Nate: This proposal may be witbdra\\'D by us jrQOt ac-cepted within 14 days
Acceptance of Proposal--A11 priCES, specifications and conditions are Signature
satisfactory and are hereby accepted. You are authorized to do the work as
specified. Payment wnl be made as outlined above. I have read the entire
contract and agree to its content.
Note: Quality Fence Co. not responsible for any damage to anything in or SignBlure
below the ground or concrete. This indudes private water line, electrical fine. .
sprinkler systems, etc. Your signature Indicates that you fully understand the
limits of Quality Fence Co. responsibility. Date of acceptance:
~A'
CiiY RECORDER
Page 1/1
CITY Of
ASHLAND
20 E MAIN ST.
ASHLAND, OR 97520
(541) 488-5300
'",.\ ~_.DATE:.;,<J::~;..
':~'; i,_ PO NUMBEFf;.f;:ii~
3/16/2011
10078
VENDOR: 000649
QUALITY FENCE COMPANY
114 W. PINE STREET
POBOX 3985
CENTRAL POINT. OR 97502
SHIP TO: Ashland Building Maintenance
(541) 488-5358
90 N MOUNTAIN AVENUE
ASHLAND. OR 97520
FOB Point:
Terms: Payable on receipt
Req. Del. Date:
Speciallnst:
Req. No.:
Dept.:
Contact: Dale Peters
Confinning? No
~}rcfuanti~; i"uii'ii;:~:' jN~j'%~'~ ').ir~:. ~~~1~;. \;l.n:';. ."'.:::.' l.:~..:~:, :d)escrIi)tior{' /; . -,j;;:~~:' .,.-; .c~ .' .:' "'-;.~ .:: :~'~-UnWPri'ceY~:!,- ;;i::ZrExt~RrtCOi?rS?j
Contractor to remove existing gate and 11.371.00
replace w/new cantilevered gate w/motor
drive and replace fence as needed. Per
attached proposal dated October 15.
2010. -
Contract for Goods & Services
Beginning date: February 1. 2011
Completion date:. March 31. 2011
Insurance required/On file
.".......,.
.
SUBTOTAL 11 371.00
BILL TO: Account Payable TAX 0.00
20 EAST MAIN ST FREIGHT 0.00
541-552-2028 TOTAL 11.371.00
ASHLAND. OR 97520
I~Acc()unt~"rurilber~H~.\ij 1~Lh!{RrojecfNumtle.r:l:~~,~> >:\~:r;-~~ijA'mouli"fjf~!~'i~t-'lfL:1;'Account1Numfj'er}5:l, ~F1i~;[Ffi'c)J~(ijUmj)er~l~t3l JB:~ount~
IE 410.08.24.00.70420 E 000228.999 11 371.00
:
,
~ ~--' ~~/
A-;:~nature
VENDOR COPY
A request for a Pu.rchase Order
REQUISITION FORM
CITY OF
ASHLAND
THIS REQUEST IS A:
D Change Order(existing PO #
Dale of Request: 16 FEB'201l "
Required Date of Delivery/Service: ~SAP I
Vendor Name
Address
City, Slate, Zip
Telephone Number
Fax Number
Contact Name
QllAllTY I=I=Nr.1= r,n
114 Pin/=!!=;t PO ~()X ~~RFi
Cj:mlr;:!l Point OR 9750?
541-664.2281 1.800.451-8883
541-664-2949
op...,.,n:...._~~-13Y2.1Av ~\.l~:Tl"'n.:\~i0
SOLICITATION PROCESS
Small Procurement M Sole Source 0 Invitation to Bid
o Less than $5,000 o Written findin9s attachEd (Copies on file)
o Quotes (Optional) o Quote or Prooosal attached
Coooerative Procurement 0 Reouest for Prooosal
o State of ORfWA contract (Copies on file)
Intermediate Procurement o Other government agency contract 0 Soeciall Exemot
o (3) Written Quotes 0 Copy of contract attached 0 Wrillen findings attached
(Copies attached) 0 Quote or Prooosal attached
0 Contract # 0 Emeraencv
0 Wrillen findings allached
0 Quote or prooosal attached
Description of SERVICES
'K~ \'Y\01f'=-- E,x\G. ",N'" ~..c- 10.. IV 1> YZ E."? '-- \C\...~
~/ N~~ c.-:<.Jc.,leve2l2:t> ""...Ie v..:,/iIY"lo"TOI<..'J;).e.\ve
'RE,?ll<lc.~ FI=:"-C!"'= 1<"1'5 1\J.:..::Jlg\:>.
jg. Per attached PROPOSAL
Item #
Quantity
,Unit
Description of MATERIALS
Unit Price
Total Cost
Project Number _000228.999
~:~I'{
o Per attached QUOTE
Account Number 410.08.24.00.704200
. Items and servIces musl be charged to the appropriate accounl numbers for the financials 10 refiect Ihe actual expenditures accurately.
By signing this requisition fonn, I certify that the information provided above meets the City of Ashland public contracting requirements,
and the documentation can be provided upon request. ~
Employee Signature: '- . ~ -- SupervisorlDepl. Head Signature: ~. .\l\l.:: .,
G: Finance\Procedure\AP\Forms\8_Aequisition form revised.doc
Updated on: 2/t6l2011