HomeMy WebLinkAbout2011-037 Contract - JBR Environmental Consultants
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CI TY OF CONTRACTOR: JBR Environmental Consultants,
ASHLAND Inc.
20.East Main Stn:et CONTACT: Rebekah Brooks, RG
Ashland, Oregon 97520 ADDRESS: 8484 Crater Lake Ave. .
Telephone: 541/488-6002
Fax: 541/488-5311 White City, OR 97503
TELEPHONE: 541-770-6977
DATE AGREEMENT PREPARED:
2/23/2011 FAX: 541-770-7019
BEGINNING DATE: 2/28/2011 COMPLETION DATE: 3/1/12
COMPENSATION: Time and materials not to exceed $8,050.00 (sell proposal attached as
exhibit C). -
. .
GOODS AND SERVICES TO BE PROVIDED: Develop a site characterization work plan to
address DEQ c()ncems as expressed in a letterto Mike Morrison dated January 19,2011. (See
proposal attached as exhibit C for a full description of the scope of services.)
ADDITIONAL TERMS: .
NOW THEREFORE, pUrsuant to AMC 2.50.120 and after . consideration of the muiual
covenants contained herein the CITY AND CONTRACTOR AGREE as follows:
1. All Costs by Contractor: Contractor shall, provide all personal serviCes and shall at its
own risk and expense, perform any work, and furnish all labor, equipment and materials
required for the work described above and attached as exhibit C.
2. Qualified Work: Contractor has represented, and by entering into this contract now
represents, that all personnel assigned to the work required under this contract are fully
qualified to perform the work to Which they will be aSsigned in a skilled and worker-like
manner and, if required to be registered, licensed or bonded by the State of Oregori, are so
registered, licensed and bonded. Contractor must also maintain a currerit City business
license.
3. COInpletion Date: Contractor shall provide all goods in accordance willi the standards and
specifications, no later than the date indicated above and start performing the work under
this contract by the beginning date indicated above and complete the work by the
completion date indiCated above.
4. Compensation: _City shall pay Contractor for the specified goods and for any work
performed; including costs and expenses, specified above or in EXhibit C. Payments shall
be made within 30 days of the date of the invoice. Should the contract be prematurely
terminated, payments will be made for work completed and accepted to date of
termination. Compensation under this contract, including all costs and expenses of
Contractor, is limited to $8,050.00, unless a separate written contract is entered into by the
City.
5. Ownership of Docuinents: All documents prepared by Contractor pursuant to this contract
shall be the property of City.
6. Statutorv Requirements: ORS 279B.020, 279B.220, 279B.225, 279B.230, 279B.235, ORS
Contract for Personal Services
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Chapter 244 and ORS 670.600 are made part of this contract. Contractor shall comply with
these and all otherfedetal, state ahd local laws and regulations applicable to the work
under this Contract.
7. Living Wage Requirements: If contractor is providing services under this contract and the
amount of this contract is $18,703 or more, Contractor is required to comply with chapter
3.12 of the Ashland Municipal Code by paying a living wage, as defined in this chapter, to
all employees performing work under this contract and ta-any subcontractor who performs
50% or more of the work under this contract. Contractor is also required to post the notice
attached hereto as Exhibit B predominantly in areas where it will be seen by all employees.
R Indemnification: Contractor agrees to defend, indemnify and save City, its officers,
, employees and agents harmless from any and all losses, claims, actions, costs, expenses,
judgments, subrogations, or other damages resulting from injury to any person (including
injury resulting in death), or damage (including loss or destruction) to property, of
whatsoever nature arising out of or incident to the performance of this contract by
Contractor (including but not limited to, Contractor's employees, agents, and others
designated by Contractorto perform work or services attendant to this contract).
Contractor shall not be held responsible for any losses, expenses, claims, subrogations,
actions, costs, judgments, or other damages, directly, solely, and proximately caused by the
negligence ()fCity.
9. Termination:
a. Mutual Consent. This contract may be terminated at any time by mutual
consent of both parties.
b. City's Convenience. This contract may be terminated at any time by City upon
30 days' notice in writing and delivered by certified mail or in person.
c. For Cause. City may terminate or modify this contract, in whole or in part,
effective upon delivery of written notice to Contmctor, or at such later date as may be
established by City under any of the following conditions:
i. If City funding from federal, state; county or other sources is not .
obtained ahd continued at levels sufficient to allow for the purchase of
the indicated quantity of services;
ii. If federal or state regulations or guidelines are modified, changed, or
interpreted in such a way that the serVices are no longer allowable or
appropriate for purchase under this contract or are no longer eligible for
the funding proposed for payments authorized by this contract; or
iii. If any license or certificate required by law or regulation to be held by
Contractor to provide the services required by this contract is for any
reason denied, revoked, suspended, or not renewed.
d. For Defaultor Breach.
i. Either City or Contractor may terminate tWs contract in the event of a
breach of the contract by the other. Prior to such termination the party
seeking iermination shall give to the other party written notice of the
breach and intent to tenninate. If the party committing the breach has
not entirely cured the breach within IS days of the date of the notice, or
within such other period as the party giving the notice may authorize or
require, then the contract may be terminated at any time thereafter by a
written notice of termination bv the oartv giving notice.
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11. Time is of the essence for ContraCtor's performance of each and every
obligation and duty under this contract. City by written notice to
Contractor of default or breach may at any time terminate the whole or
any part of this contract ifContrllctor fails to provide services called for
by this contract within the time specified herein or in any extension
thereof.
iii. The rights and remedies of City provided in this subsection (d) are not
exclusive and are in addition to any other rights and remedies provided
by law or under this contract. .
e. ObligatiohlLiability of Parties. Termination or modification of this contract
pursuant to subsections a, b, or c above shall be without prejudice to any obligations or
liabilities of either party aiready accrued prior to such termination or modifiCation.
However, upon receiving a notice of termination (regardless whether such notice is
given pursuant to subsections a, b, c or d of this section, Contractor shall immediately
cease all activities uiJ.der this contract, unless expressly directed otherwise by City in
the notice ofterinination. Further, upon termination, Contractor shall deliver to City all
contract documents, information, works-in-progress and other property that are or
would be deliverables had the contract been completed. City shall pay Contractor for
work performed prior to the termination date if such work was performed in
accordance with the Contract.
10. Independent Contractor Status: Contractor is an independent Contractor and not an
employee of the City. Contractor shall have the complete responsibility for the
performance of this contract and for any federal or state taxes applicable to payments uiJ.der
this contract. Contractor will not be eligible for any federal Social Security, state Worker's
Compensation, unemployment insurance or Public Employees Retirement System benefits
from this contract payment, except as a self-employed individual.
11. Non-discrimination Certification: The undersigned certifies that the undersigned
Contractor has not discriminated against minority, women or emerging small businesses
enterprises in obtaining any required subcontracts. Contractor further certifies that it shall
not discriminate in the award of such subcontracts, if any. The Contractor understands and
acknowledges that it may be disqualified from bidding on this contract, including but not
lilllited to City discovery of a misrepresentation or shain regarding a subcontract or that the
Bidder has violated any requirement ofORS 279A.110 or the administrative rules
implementing the Statute.
12. Asbestos Abatement License: If required under ORS 468A.710, Contractor or
Subcontractor shall possess an asbestos abatement license.
13. Assignment and Subcontracts: Contractor shall not assign this contract or subcontract any
portion of the work without the written consent of City. Any attempted assignment or
subcontract without written consent of City shall be void. Contractor shall be fully
responsible for the acts or omissions of any assigns or subcontractors and of all persons
employed by them, ai1d the approval by City of any assignment or subcontract shall not
create any contractual relation between the assignee or subcontractor ai1d City.
14. Use of Recyclable Products: Contractor shall use recyclable products to the maximum
extent economically feasible in the performance ofthe contract work set forth in this
document.
15. Default.. The Contractor shall be in default of this al!reement if Contractor: commits any
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material breach or default of any covenant, warranty, certification, or obligation it owes
under the Contract; ifit loses its QRF status pursuant to the QRF Rules or loses any
license, certificate or certification that is required to perform the work or to qualify as a
QRF if Contractor has qualified as a QRF for this agreement; institutes an action for relief
in bankruptcy or has instituted against it an action for insolvency; makes a general
assignment for the benefit of creditors; or ceases doing business on a regular basis of the
type identified in its obligations under the Contract; or attempts to assign rights in, or
delegate duties under, the Contract.
16. Insurance. Contractor shall at its own expense provide and maintain the following
insurance:
a. Worker's Compensation insurance in compliance with ORS 656.017, which
requires subject employers to provide Oregon workers' compensation coverage for
all their subject workers
b. General Liability insurance with a combined single limit, or the equivalent, of not
less than $1,000,000, for each occurrence for Bodily Injury and Property Dainage.
It shall include contractual liability coverage for the indemnity provided under this
contract.
c. Automobile Liability insurance with a combined single limit, or the equivalent, of
not less than $1,000,000, for each accident for Bodily Injury and Property Damage,
including coverage for oWiled, hired or non-owned vehicles, as applicable,
d. Notice of cancellation or change. There shall be no canceliation, material change,
reduction oflimits or intent not to renew the insurance coverage(s) without 30
days' written notice from the Contractor or its insurer(s) to the City.
e. Additional Insured/Certificates ofInsurance. Contractor shall name The City of
Ashland, Oregon, and its elected officials, officers and employees as Additional
Insureds on any insurance policies required herein but only with respect to
Contractor's services to be provided under this Contract. As evidence of the
insutailce coverages required by this Contract, the Contractor shall furnish
acceptable insurance certificates prior to commencing work under this contract.
The contractor's insurance is primary and non-contributory. The certificate will
specify all of the parties who are Additional Irisureds. Insuring companies or
entities are subject to the City's acceptance. If requested, complete copies of
insurance policies; trust agreements, etc. shall be provided to the City. The
Contractor shall be financially responsible for all pertinent deductibles, self-insured
retentions and/or self-insurance.
17. Goverriing LaW; Jurisdiction; Venue: This contract shall be governed and construed in
accordance with the laws of the State of Oregon without resort' to any jurisdiction's
conflict of laws, rules or doctrines. Any claim, action, suit or proceeding (collectively,
"the claim") between the City (and/or any other or department of the State of Oregon) and
the Contractor that arises from or relates to this contract shall be brought and conducted
s,olely and exclusively within the Circuit Court of Jackson COl,lnty for the State of Oregon.
If, however, the claim must be brought in a federal forum, then it shall be brought and
conducted solely and exclusively within the United States District Court for the District of
Oregon flIed in Jackson County, Oregon. Contractor, by the signature herein of its
authorized representative, hereby consents to the in personam jurisdiction of said courts.
In no event shall this section be construed as awaiver.bv City orany form of defense or .
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\
immunity, based on the Eleventh Amendment to the United States Constitution, or
otherwise, from any claim or from the jurisdiction.
18. Arbitration. If any disputes, disagreements, or controversies arise between the parties
pertaining' to the interpretation; validity, or enforcement of this Agreement, the parties
shall, upon the request of either party, submit such dispute to binding arbitration. Except
as otherwise provided in this contract, arbitration shall be requested by delivering to the
other party a written request for arbitration. Within five (5) days of receipt of such request,
the parties shall select a mutually agreeable arbitrator and designate mutually agreeable
rules of arbitration. If the parties ciumot agree upon an arbitrator within five (5) days, an
arbitrato.r may be appointed by the presiding judge, Jackson County Circuit CoUrt, upon
the request of either party submitted in accordance with ORS 36.310. If the parties have
not designated mutually agreeable rules of arbitration at such time as the arbitrator is
appointed, the arbitrator shall adopt rules for the arbitration. The arbitrator's decision shall
be binding upon the parties,
The City and Contractor agree to a consolidated arbitration of such claims, disputes and
other matters in question between themselves regarding the project, with claims, disputes
and other matters in question regarding the project betw.een and among the City,
Contractor and the City's third parties designees and contractors and anyone else under
contract with the City or any other party to perform work or services related to the project.
Notwithstanding any dispute under this Agreement, whether before or during arbitration,
Contractor shall continue to perfOIin its work pending resolution ofa dispute, and the City
shall make payments as required by the Agreement for the undisputed portions of the
work.
19. Attorney Fees. If either party COmmences any arbitration, legal action, suit, or proceeding
against the other to rescind, interpret or enforce the terms of this Agreement, the parties
agree that the prevailing party shall be awarded reasonable attorney's fees and costs
incurred in any such arbitration, action, suit or proceeding and in any later appeals filed as
a consequence thereof. Such costs shall bear interest at the maximum legal rate from the
date incurred, until the date paid by the losing party.
20. Severability. If any part, term or clause of this Agreement is held by a court or arbitrator
to be unenforceable, of no effect or in conflict with any law, the validity of the remaining
provisions and clauses shall not be affected and the rights and obligations of the parties
shall be construed and in force as if the Agreement did not contain the particular part, term
or clause held to be unenforceable. .
21. THIS CONTRACT AND ATIACHED EXHIBITS CONSTITUTE THE ENTIRE
AGREEMENT BETWEEN THE PARTIES. NO VI AlVER, CONSENT,
MODIFICATION OR CHANGE OF TERMS OF THIS CONTRACT SHALL BIND
EITHER PARTY UNLESS IN WRITING AND SIGNED BY BOTH PARTIES. SUCH
W t\IVER, CONSENT, MODIFICATION OR CHANGE, IF MADE, SHALL BE
EFFECTIVE ONLY IN THE SPECIFIC INSTANCE AND FOR Tlffi SPECIFIC
PlfRPOSE GIVEN. THERE ARE NO UNDERSTANDINGS, AGREEMENTS, OR
REPRESENTATIONS, ORAL OR WRITIEN, NOT SPECIFIED HEREIN
REGARDING THIS CONTRACT. CONTRACTOR, BY SIGNATURE OF ITS
. ~
AUTHORIZED REPRESENTATIVE, HEREBY ACKNOWLEDGES THAT HElSHE
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HAS READ THIS CONTRACT, UNDERSTANDS IT, AND AGREES TO BE BOUND
BY ITS TERMS AND CONDITIONS.
22. Nonappropriations Clause. Funds Available and Authorized: City has sufficient funds
currently available and authorized for expenditure to finance the costs of this contract
within the City's fiscal year budget. Contractor understands and agrees that City's
payment of amounts under this contract attributable to work performed after the last day of
the current fiscal year is contingent on City appropriations, or other expenditure authority
sufficient to allow City in the exercise of its reasonable administrative discretion, to
continue to make payments under this contract. In the event City has insufficient
appropriations, limitations or other expenditure authority, City may terminate this contract
without penalty or liability to City, effective upon the delivery of written notice to
Contractor, with no further liability to Contractor.
23. Prior Approval Required Provision. Approval by the City of Ashland Council or the Public
Contracting Officer is required before any work may begin under this contract.
24. Certification. Contractor shall sign the certification attached hereto as Exhibit A and
herein inco orated b reference.
Contractor: City of Ashland
By
Si ature
Susan Kalan
Print Name
Controller
Title
W-9 One copy ofa W-9 is to be submitted
. th the signed contract.
urchase Order No. (' tI' tIP ? 0
BY~~~_J>>o-
Departrllent Head
~'L,^-,^"-iQ... t"Au<W
Print Name
3/;l.;l.../ ;lol!
Date
Funds appropriated for current fiscal year:
h_'l -s-
Finance Director
JA,/Ir
Date
A~orm:
Legal Departrllent
3/zz/U
'r Date
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EXHIBIT A
CERTIFICATIONSIREPRESENTATIONS: Contractor, under penalty ofpeljury, certifies
that (a) the number shown on the attached W-9 form is its correct taxpayer ID (or is waiting for
the number to be issued to it and (b) Contractor is not subject to backup withholding because (i)
it is exempt from backup withholding or (ii) it has not been notified by the Internal Revenue
Service (IRS) that it is subject to backup withholding as a result of a failure to report all interest
or dividends, or (iii) the IRS has notified it that it is no longer subject to backup withholding.
Contractor further represents and warrants to City that (a) it has the power and authority to enter
into and perform the work, (b) the Contract, when executed and delivered, shall be a valid and
binding obligation of Contractor enforceable in accordance with its terms, (c) the work under the
Contract shall be performed in accordance with the highest professional standards, and (d)
Contractor is qualified, professionally competent and duly licensed to perform the work.
Contractor also certifies under penalty of peljury that its business is not in violation of any
. Oregon tax laws, and it is a corporation authorized to act on behalf of the entity designated above
and authorized to do business in Oregon or is an independent Contractor as defmed in the
contract documents, and has checked four or more of the following criteria:
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(I) I carry out the labor or services at a location separate from my residence or is in a
specific portion of my residence, set aside as the location of the business.
(2) Commercial advertising or business cards or a trade association membership are
purchased for the business.
(3) Telephone listing is used for the business separate from the personal residence
listing.
(4) Labor or services are performed only pursuant to written contracts.
(5) Labor or services are performed for two or more different persons within a period
of one year.
(6) I assume financial responsibility for defective workmanship or for service not
provided as evidenced by the ownership of performance bonds, warranties, errors and
omission insurance or liability insurance relating to the labor or services to be .
provided.
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(Date)
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EXHIBIT C
OJBR"
creating solutions for todav's environml!!nt
February 14,201'1
Mr. James Olson
Engineering Services Manager
City of Ashland
20 E. Main St.
Ashland, OR 97520
Dear Mr. Olson:
As requested, JBR Environmental Consultants, Inc. (JBR) has prepared this proposal and cost estimate to
provide the City of Ashland (City) environmental consulting services associated with the Ashland GUD
Club (Gun Club) located at 555 Emigrant Creek Road in Ashland, Oregon. We understand that the Gun
Club's lease with the City for use of the property is up for tenewal, and the City is currently looking to
characterize any contamination at the site to address citizen concerns prior to renewing their lease. In
order to do this, the City must respond to comments provided by the Oregon Department of .
Environmental Quality (DEQ) on the Level II Screening Level Ecological Risk Assessment Report (Brown
imd Caldwell; April 16, 20tO). We also understand that one of the City's immediate concerns is to
address any Gun Club activities that may have impacted the adjacent property to the north of the Gun
Club, which is privately owned.
JBR realizes that costs and schedule for this project are of paramount concern to the City. Based on our
previous experience working with DEQ on other projects, JBR has found it beneficial, in order to control
both costs and schedule, to establish an agreement with DEQ on the scope and strategy for a site
assessment, and to define goals and expectations for both parties early in the process. As we discussed hy
telephone on February 10,2011, we believe that the City may benefit by phasing the additional
assessment required to respond to DEQ's comments, as detailed in the File Review Memorandum (DEQ;
January 19,2011). This will allow for a clearly defined and agreed upon strategy between DEQ and the
City on the scope of work, which is necessary to deveiop accurate cost estimates for the future field work
and reporting tasks and to avoid unnecessary scheduling delays. To this end, herein we ate providing a .
scope and cost estimate for JBR', recommended first stage of work, referred to as the Planning Phase.
We helieye the Planning Phase will be instrumental in establishing ail agre~ment with DEQ on the path
forward and accomplish the City's goal of completion of site charaCterization and risk assessment, while
keeping to an expedited schedule. At the end ofthis first phase, JBR's expectation is the City would have
a DEQ-approved work plan that they can use to proceed with the
additional site characterization activities.
The following section details our proposed scope of work to complete the
first phase of work associated with the additional site characterization
activities required for the Gun Club.
JBR Environmenti1'1 Consultants,lnc.
3400 188th St. SW, Sle. 605
lynnIWod, Washington 98"037
[pI 425.977.4994
[11425.977.4995
\W/IY.jbrenv.com
SCOPE OF WORK
JBR's proposes the following three tasks for the Planning PhaSe of the Gun Club site characterization:
Task 1: Review of Historical and Current Site Operations
One of the elements required by DEQ for the additional site characterization at the Gun Club is to assess
current site operations to determine how potential lead impacts may be distributed at the property based
on site use. Also, DEQ indicates that the historical layout of the shooting range is important to determine
whether potential lead impacts could be located in different areas than the current orientation. JBR
believes this information is critical in the seoping of elements for a work plan for site characterization
(see Task 3). To accomplish this task; JBR will acquire and compare historical and current aerial
photographs to determine whether changes have been made over time to the configuration of the Gun
Club. [n addition, JBR will interview appropriate personnel at the City and/or Gun Club that are familiar
with the current and/or historical operations in order to gather pertinent infannation on where lead
impacts could be distributed at the Gun Club. Tbis information will be used to develop the scope for the
site characterization activities (i.e. sampling locations and frequency) and to assist in preparation of the
work plan.
JBR's estimated cost to complete Task I is $850. This cost includes the purchase of historical aerial
photographs ofthe Gun Club property from the University of Oregon Map Library.
Tas!< 2: Meeting with DEQlProject Management
Prior to preparation of a work plan for site ~h;:rracterization activities, JBR proposes that a face-to-face
meeting between the City, DEQ, and JBR would be beneficial in moving the work plan towards approval
and in keeping the project on schedule. We have assumed for cost purposes that the meeting would be
held in the DEQ, Eugene office because the assigned DEQ project manager for the Gun Club project, Mr.
Oeoff Brown, is located there; however, we suggest requesting thai DEQ consider attertding the meeting
in Ashland to keep down costs for the City and to allow for a site visit during this meeting.
One of the key components of this task is to allow for discussion on the necessity of implementing some
of the additional site characterization activities by DEQ. Simply establishing a scope of work based on
DEQ's cominents would potentially create commencement of work that is not necessary~ For example,
JBR believes collection of surface water samples in Emigrant Creek for two years prior to establishing
that groundwater has been impacted by activities from the Gun Club is not warranted.
In addition t.o disc~ssing the proposed scope for the additional site characterization, JBR also
recommends that Best Management PractiCes (BMPs) for the Gun Club he discussed with DEQ at this
time, as specified in the DEQ comment letter. However, based on DEQ's recommendation, appropriate
BMPs should be decided only after site characterization activities (including whether or not vertical
infiltration is occurring in the berm areas) is complete. JBR also expects the City and the Gun Club
officials will fJ.~e.d to have discussions on- proposec,i BMPs before they are implemented. Therefore, we
. propose that decisions on the BMPs be conducted during a later phase.
This task also includes typical project management costs, such as statUs updates with the City on the
project (by telephone or email), budget tracking, and invoice processing~
JBR's estimated cost to complete Task 2 is $2,720.
IBR Environmental Consuffants, Inc.
Task 3: Site Characterization Work Plan Preparation
As discussed above, JBR believes that approval from DEQ on a work plan for the additional site
characterization activities prior to implementation of the field work is imporlar1t. To accomplish this,
JB'R proposes to prepare a Site Characterization Work Plan (work plan) to describe the scope offield
activities that will be conducted on the Gun Club property, and the adjacent property to the north, to
identity any lead impacts associated with Gun Club activities and to respond to DEQ's comments. The
scope for the work plan will be based on discussions with DEQ (Task 2). The work plan will identity
pertinent site features (e.g. topography, surface water bodies and drainage) and the current and historical
loCations of the site operations (as detennined in Task 1) on figures; specification ofsampJe location
methodology (i.e. using random sample location generator based on an established grid size); proposed
soil and groundwater sample locations; laboratory analyses; and field and quality control procedures.
A draft work plan will first be provided to the City for their review and comment. Once the City's
comments are incorporated, the work plan will be provided to DEQ. Because a meeting to discuss any
issues with DEQ will be held prior to work plan preparation, we anticipate minimal comments from DEQ
on the work plan.
JBR's estimated cost to complete Task 3 is $4,480.
COSTS AND SCHEDULE
JBR's estimated total cost to complete the proposed scope of work is $8,050. The costs are summarized
by task below:
Task I - Review of Historical and Current Site Operations
Task 2 - Meeting with DEQ/Project Management
Task 3 - Site Characterization Work Plan Preparation
$ 850
$2,720
$4,480
JBR bills for time and materials, consistent with the attached Rate Schedule. As we have discussed
previously, we can achieve a cost savings for the drilling contractor in the future by combining the field
activities conducted for the 'B' Street site with the Gun Club site, thereby reducing mobilization costs.
These costs will be defined in detail for the second phase ofthe work.
JBR is prepared to being work on this project immediately upon receiving written authorization to
proceed. JBR anticipates thai a work plan submittal can be ready for DEQ reyiew within four weeks of
receiving approval from the City. This schedule will depend on the City's and DEQ's availability for a
. project meeting within this tiiTie frame.
Understanding the City's need to expedite the schedule on this project, JBR would be prepared to
complete and issue another proposal and cost estimate to complete the site assessment activities detailed
in the work plan within I week of receiving final comments. from DEQ. JBR would also coordinate with
necessary subcontractors (i.e. drilling subcontractors) to commence field work within two weeks of
receiving authorization to proceed on the site assessment activities. BaSed on this schedule (relying
heavily on the availability of DEQ for the project meeting and review of the work plan, and driller
availability), it is possible that JBR could commence field activities at the site within two monihs of
beginning this first phase of ,,!ork.
The estimated cost and proposed scope of work are based on infonnation available to JBR at this time.
Charges for work that are not part of the proposed scope of work are not included in the budget estimate.
If conditions change, unforeseen ~irc~m.stances are encountered, at work efforts are redirected, the cost
estimate may require modification. This proposal is valid for 60 days.
JBR Envltonmental [onsult.nts, Inc,
We hope that this proposal provides you with the information you need to make a decision on moving
forward on the Gun Club site characterization. Please feel free to contact Rebekah at 425-977-4994 Ext
101 or rbrooks@jbrenv.com or Obie at 541-770-6977 or ostrickler@jbrenv.com if you have any
questions about this proposal.
Since~ely,
.~.!Z~
, l
Rebekah Brooks, RG
Division Manager/Sr. Hydrogeologist
ltr~ J~
Obie Strickler, RG
Medford Office Manager/Geologist
Enclosures: JBR 2011 Raie Schedule
.
IBR Environmental Consultant<, iot.
JBR ENVIRONMENTAL CONSULTANTS,INC.
CONFIDENTIAL BUSINESS INFORMATION
(Commercial Rates)
SCHEDULE OF PROFESSIONAL FEES AND EXPENSE CHARGES
January 1, 2011 through December 31, 2011
Environmental Scientists, Engineers. SpecIalists,
and Analysts
Billinq Tit/e Hourly
Rate
Princioal 195.0
proaram Manaoer 169.
Senior EnaineerlScientist 157.
Pro'eel EnoineerlScientisllV 148.
Pro'eel EnaineerlScientist III 138.
Pro'eel EnaineerlScientist II 128.0
Pro eel EngineerlScientist I 120.0
Environmental SN>rialistlEnnineer III 113.0
Environmental S=cialistlEnaineer II 1o;~
Environmental SpecialistlEnaineer I 97.
Environmental Anal"st III 91.
Environmental Analyst 11 87.
EnVironmental Anawst I 78.
Assistant EnviommentaJ An::llvst 72.
Field Testina Mananer 8O:oi
Sr. Environmental TechnIcian 72.0
Environmental'T echnidan '1
Senior Archaeol~ist . 138.0
Proieel Archaeol~ist 108.0
Staff Archaeologist . 87.C
Princioallnvestioator 138.0
uppor!, Design, and Graphics Staff
illin Title
untant
ccountin Assistant
dministrativeITedmical Assistant
AD S ecialist
eniot Gr'a hies S cialist
echnical Editor
nfonnalion TechlGiSI stems S 'alist
Hourly
Rate
90.
62.0
62.
89.
92.
87.00
.103.0
Equipment Fees and Expense Charges
Item
Milea -e-
Off-Road 4x4
Other E ui ment Char es
Black and While Co ies
Colored Co ies 8 x11/11x17
Plotlin Char es
Handlin Char e
Hazardous Materials Broker e Fee..
- Rented vehicles charged at rental cost & fuel + 15%
Expert \^Jitness Testimony
Deposition and Trial testimony offered al2oo% of lhe appropriate hourly rate.
Pre alalion lime is billed a1150% of the hour rate Ius ex nses.
Fee
IRS rate + 20%
$38.oo/da
ui men
$0.15 ea
$0.751 $0.9
varies siz
15%
17%
varies
----="
OP 10: JN
ACORD" CERTIFICATE OF LIABILITY INSURANCE I DATE (MMIODIYYYY)
~ 02/09/11
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLOER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTENO OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE OOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURERIS), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder Is an ADDITlONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to
the terms and conditions of tho policy, certa,~~!;~.OIiCies may require an endorsemenl A statement on this certificate does not confer rights to the
certificate holder in lieu of such endorsement s .
PRODUCER 801-486-1373 CONTACT
NAME:
oa'mpus Insurance Agency 801-485-6943 PHONE I r~~.Nol:
P Box 65608 .lA/C,No Ext :
Salt Lake City, UT 84165-0608 E-MAIL
ADDRESS:
F. David Child, Jr. _~~~~g~~~)D.~: JBRC01 0
INSURERI~' AFFORDING COVERAGE NAIC#
INSURED JBR Environmental Consultants, INSURER A : Hartford Insurance Company 22357
Inc INSURER B Westchester Surplus Lines Ins. 10172
8160 South Highland Drive A-4 -
INSURER C :
Sandy, UT 84093 INSURER 0 :
INSURER E ;
INSURER F ;
COVERAGES
CERTIFICATE NUMBER'
REVISION NUMBER'
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS.
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
l~f:1 TYPE OF INSURANCE IAb~SuaR: POLICY NUMBER I ,f-OLlCY EFF~PbTICY EXP I LIMITS
MMIODfYYYY MMIODfYYYY
_~NERAL LIABILITY. ~! OCCURRENCE . 2,000,00
B L :3MMERCIAL GENERAL LIABILITY X X G22062815007 08/04/10 08/04111 A AGE-TO RENTto :p' 50,00
PREMISES (Ea occurrence .
CLAIMS-MADE [!] OCCUR MED EXP (Anyone person) . 5,00
B X Pollution L1ab. G22062815007 08/04/10 08/04111 PERSONAL & ADV INJURY . 2,000,001
B I~ Prof Liab elms Ma G22062815007 08/04110 08/04111 GENERAL AGGREGATE . 2,000,001
GEN'l AGGREGATE LIMIT APnS PER: PRODUCTS. COMPIOP AGG . 2,000,001
I POLICY [Xl ~~Q- LOC I'
~TOMOBILE LIABILITY COMBINED SINGLE LIMIT . 1,000,001
(Eaaccident)
A X ANY AUTO 34UECNJ7738 08/04/10 08/04111
- BODilY INJURY (per person) .
- ALL OWNED AUTOS BODILY INJURY (Per accident) .
~ SCHEDULED AUTOS PROPERTY DAMAGE
.
- HIRED AUTOS (Peraccidenl)
- NON-OWNED AUTOS .
.
UMBRELLA L1AB H OCCUR EACH OCCURRENCE .
-
EXCESS L1AB CLAJMS-MADE AGGREGATE .
- DEDUCTIBLE .
RETENTION . I.
WORKERS COMPENSA TlON ~'fCSTATU~TH-
AND EMPLOYERS' LIABILITY VIN TORnIM!L E:R.
ANY PROPRIETOR/PARTNER/EXECUTIVE 0 EL EACH ACCIDENT .
OFFICER/MEMBER EXCLUDED? NIA
IMandalory in NH) E.l. DISEASE - EA EMPLOYEE $
If yes. describe under
DESCRIPTION OF OPERATIONS below E.l. DISEASE - POLICY LIMIT .
I I
DESCRIPTION Of OPERATIONS I LOCA T10NS I VEHICLES (Attach ACORD 101, Additional Remarxs Schedule, if more space is required)
The City of Ashland, OR and its elected officials, officers and employees
are listed as additional insured as per written contract. Insurance is
primary & non~contributo~ as per written contract. Waiver of subrogation
~~P'~~~!~'p"eL~~~:~ _c..~n 'f.~L!.h~ ~g"e_~.~ -".!Ir~:~~~ ,ll~~~n~~ ~~':.:.~~';,
ncell I n. 1 I - C nc II
CERTIFICATE HOLDER
CANCELLATION
CITYASH
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
City of Ashland THE EXPIRA nON DATE THEREOF, NOTICE WILL BE DELIVERED IN
20 E. Main Street ACCORDANCE WITH THE POLICY PROVISIONS.
Ashland, OR 97520
AUTHORIZED REPRESENTATIVE r-A.:! d'Lf/
F. David Child, Jr.
I
ACORD 25 (2009109)
@1988-2009ACORDCORPORATION. All rights reserved.
The ACORD name and logo are registered marks of ACORD
Named Insured Endorsement Number
JBR Environmental Consultants, Inc.
Policy Symbol I Policy Number I Policy Period Effective Dale of Endorsement
EPW G22062815 007 08/04/2010 TO 08/0412011
Issued By (Name of Insurance Company)
Westchester Surplus Lines Insurance Company
Insert the policy number. The remainder of the information is 10 be completed only when this endorsement is issued subsequent to the preparation of the policy.
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
ADDITIONAL INSURED ENDORSEMENT - OWNERS, LESSEES OR CONTRACTORS
(PRIMARY AND NON-CONTRIBUTORY)
This endorsement modifies insurance provided under the following:
COMMERCIAL GENERAL LIABILITY COVERAGE
CONTRACTOR'S POLLUTION LIABILITY COVERAGE
SCHEDULE:
Name of Person or Oraanization:
Any person or organization that is an owner of real property or personal property on which you are
performing operations, or a contractor on whose behalf you are performing operations, and only at
the specific written request of such person or organization to you, wherein such request is made
prior to commencement of operations.
(If no entry appears above, information required to complete this endorsement will be shown in the Declarations
as applicable to this endorsement.)
SECTION II - WHO IS AN INSURED is amended to include:
A. SECTION II - WHO IS AN INSURED is amended to include as an insured the person or organization
shown in the Schedule, but only with respect to liability arising out of your ongoing operations
performed for that insured.
B. With respect to the insurance afforded to these additional insureds, the following exclusion is added:
2. Exclusions
This insurance does not apply to bodily injury or property damage occurring after:
(1) All work, including materials, parts or equipment furnished in connection with such
work, on the project (other than service, maintenance or repairs) to be performed by or
on behalf of the additionai insured(s) at the site of the covered operations has been
completed; or
(2) That portion of your work out of which the injury or damage arises has been put to its
intended use by any person or organization other than another contractor or
subcontractor engaged in performing operations for a principal as a part of the same
project.
C. The coverage provided hereunder shall be primary and not contributing with any other insurance
available to those designated above under any other third party liability policy.
ENV,3101 (08-04)
Includes copyrighted material of Insurance Services Office, Inc. with its permission
Page 1 of 1
Named Insured Endorsemen( Number
JBR Environmental Consultants, Inc.
Policy Symbol I PolIcy Number I Policy Period Effective Date of Endorsemen(
EPW G22062815 007 08/04/2010 TO 08/04/2011
Issued By (Nama of Insuranco Company)
Westchester Surplus Lines Insurance Company
Insert the policy number. The remainder of the Information Is to be completed only when this endorsement is Issued subsequent to the preparation of the policy.
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
ADDITIONAL INSURED ENDORSEMENT
OWNERS, LESSEES OR CONTRACTORS - SCHEDULED PERSON OR ORGANIZATION
This endorsement modifies Insurance provided under the following:
COMMERCIAL GENERAL LIABILITY COVERAGE
CONTRACTOR'S POLLUTION LIABILITY COVERAGE
SCHEDULE:
Name of Person or Orn:mlzatlon'
Any person or organization that Is an owner of real property or personal property on which you are
performing operations, or a contractor on whose behalf you are performing operations, and only at the
specific written request of such person or organization to you, wherein such request Is made prior to
commencement of operations.
(If no entry appears above, information required to complete this endorsement will be shown in the Declarations
as applicable to this endorsement.)
A. SECTION II . WHO IS AN INSURED is amended to include as an insured the person or organization
shown in the Schedule, but only with respect to liability arising out of your ongoing operations
performed for that insured.
B. With respect to the Insurance afforded to these additional Insureds, the following exclusion Is added:
2. Exclusions
This insurance does not apply to bodily Injury or property damage occurring after:
(1) All work, including materials, parts or equipment furnished in connection with such
work, on the project (other than service, maintenance or repairs) to be performed by or
on behalf of the additional insured(s) at the site of the covered operations has been
completed; or
(2) That portion of your work out of which the injury or damage arises has been put to its
Intended use by any person or organization other than another contractor or
subcontractor engaged in performing operations for a principal as a part of the same
project.
ENV-3100 (08,04)
Includes copyrighted material of Insurance Services Office, Inc. with its permiSSion
Page 1 of 1
Named Insured Endorsement Number
JBR Environmental Consultants, Inc.
Policy Symbol I Policy Number I Policy Period Effective Date of Endorsement
EPW G22062815 007 08/04/2010 TO 08/0412011
Issued By (Name 01 Insurance Company)
Westchester Surplus Lines Insurance Company
Insert the policy number. The remainder of the information is to be completed only when this endorsement is issued subsequent to the preparation of the policy.
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
WAIVER OF TRANSFER OF RIGHTS OF RECOVERY AGAINST OTHERS TO US
This endorsement modifies insurance provided under the following:
COMMERCIAL GENERAL LIABILITY COVERAGE PART
CONTRACTORS POLLUTION LIABILITY COVERAGE PART
SCHEDULE
Name of Person or Oraanization:
Any person or organization that is an owner of real property or personal property on which you are
performing operations, or a contractor on whose behalf you are performing operations, and only at the
specific written request of such person or organization to you, wherein such request is made prior to
commencement of operations.
(If no entry appears above, information required to complete this endorsement WIll be shown in the Declarations as
applicable to this endorsement.)
The TRANSFER OF RIGHTS OF RECOVERY AGAINST OTHERS TO US Condition is amended by the
addition of the following:
We waive any right of recovery we may have against the person or organization shown in the Schedule above
because of payments we make for injury or damage arising out of your ongoing operations or your work done
under a contract with that person or organization and included in the products-completed operations hazard.
This waiver applies only to the person or organization shown in the Schedule above.
All other terms and conditions remain the same.
ENV-3143 (03'05)
Includes copyrighted material of Insurance Services Office, Inc. with its permission
Page 1 of 1
,~
-
.A.CORO- :ICA TE OF TY INSUP~NCE
~
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOlOER. T I'
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELC ~
THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATI I
OR PRODUCER, AND THE CERTIFICATE HOLOER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to ",
terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to hI
certificate holder in lieu of such endorsement(s}.
PRODUCER CONTACT
NAME
ATTENTION: GAIL BLOXHAM PHONE I~:"
AleNa. Ext\ Ale Na.\:
RJ AHMAN COMPANY E-MAIL
ADDRESS
7555 MARKET PLACE DR PRODUCER
EDEN PRAIRIE MN 55344 CUSTOMER ID,
INSURERjSI AFFORDING COVERAGE NAle.
INSURED
IHSURERA: Advantage Worken Corn~mation IDlur.ulce Company 10033
JBR ENVIRONMENTAL CONSULTANTS INC INSURER B:
8160 S HIGHLAND DR
SANDY, UT 84093 INSURER C:
INSURER 0:
INSURER E:
INSURERF:
COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIO[
INDICATED. NOTWITHSTANOING ANY REOUIREMENT. TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFOROEO BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POUCIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR ADDL SUBR POUCYEFF POUCY EXP
Lm T't'PE OF INSURANCE INSR 'IND POUCY NUMBER (MMIODIVYVYJ fM MIODNYVY) UMITS
~NERAl LlABIUTY EACH OCCURRENCE .
DAMAGE TO RENTED
- 5MERC'Al GENERAl LIABILITY PREMISES r~ach occurrence\. .
- CLAIMS MADE D OCCUR MEO EXP IA..., one erson' .
- PERSONAL & ADV INJURY .
- GENERAL AGGREGATE .
~~f;LAGG~Rn ~~ n~ PER PRODUCTS - COMP/OP AGG .
POLICY JEer loe
AUTOMOBILE UABIUTY COMBINED SINGLE LIMIT
(Eaaocldent) .
ANY AUTO BOQIL Y INJURY Per "" .
All OWNED AUTOS BODILY INJURY (Per ac:cidilflt) .
SCHEOULED AUTOS PROPERTY DAMAGE
HIRED AUTOS (Per accident) .
NON-QWNED AUTOS .
.
UMBRElLAl~ ~OCCUR EACH OCCURRENCE .
EXCESS LIAS CLAIMS MADE AGGREGATE .
DEDUCTIBLE .
RETENTION . .
WORKERS COMPENSATION I we STATU-; I 10TH
AND EMPLOYER'S UAB1UTY 0 TORY LIMITS -ER
ANY PROPRIETOR/PARTNERI
EXECUTIVE
A OFFICERn.tEMBER NfA 2163626 07/01/2010 07/01/2011
EXCLUDED? EL EACH ACCIDENT $1,000,000
(NandatoryinNH). EL DISEASE - EACH EMPLOYEE $1,000,000
II yes, describe under - i--
DESCRIPTION OF OPERATIONS bolow EL DISEASE. POLICY LIMIT $1.000.000
DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (Attach ACORD 101, Additional Remarb Schedule, If more space is required)
Oregon
CERTIFICATE HOLDER CANCELLATION
CITY OF ASHLAND SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
20 E MAIN STREET THE EXPIRATION DATE THEREOF. NOTICE WILL BE DELIVERED IN
ASHLAND, OR 97520 ACCORDANCE WlTH THE POLICY PROVISIONS.
AUTHORIZED REPRES ~j1L,! .~ ---
!J,.
ACORD 25 (2009J09) C1988-2009 ACORD CORPORATION, All rights reserved.
Tho ACORD name and logo are registered marks of ACORD.
,
r~'
CITY RECORDER
Page 1/1
CITY OF
ASHLAND
20 E MAIN ST.
ASHLAND, OR 97520
(541) 488-5300
VENDOR: 015886
JBR ENVIRONMENTAL CONSULTANTS
8484 CRATER LAKE AVENUE
WHITE CITY, OR 97503
FOB Point:
Terms: Net
Req. Del. Date:
Speciallnst:
:~~'QuanHtVf:;':~.Uni-t;. '::":';-.,' " ",_,,,!,,}":, ..... ',OeikriiJtion
Work plan for DEQ requested soil and
groundwater testing at the Ashland Gun
Club
Contract for Personal Services
Beginning date: 02/28/2011
Completion date: 03/01/2012
Insurance required/On File
Note: Payments are to be sent to the
remittance address: 8160 South Highland
Drive, Sandy, Utah 84093
BILL TO: Account Payable
20 EAST MAIN ST
541-552-2028
ASHLAND OR 97520
-,'...;-+':OATE' ".- -.,:,,'1
3/23/2011
. -"PO NUMBER::
10090
--' ,
,>'
"" .. '_:(~!_Ul1it:Pri'ce ~._ ~".'.ExePrice_':~~~'
8,050.00
8 050,00
0.00
0.00
8,050.00
,
'<:~:~:~'A'ccoun(Num't)er:i/::,vl~; ~;~..r''!iP.roject:NUmDer:';.:- :,': :'-!.. '-'Amounf- -~. .. . ':A'ccount Number.:~;";~:: :~.; ~ ~ ,P.rojec(Nij'mbe(; '::-~-~ ~~"~,', ;;.r~'i11o'Lini~~~lttJ
E 260.08.12.00.60410 E 200907.100 8 050.00
~ " , ~fh
Aut~rized Signature - VENDOR COPY
SHIP TO: Ashland Public Works '\
(541) 488-5587
51 WiNBURN WAY
ASHLAND, OR 97520
Req. No.:
Dept.:
Contact; Jim Olson
Confirming? No
"
SUBTOTAL
TAX
FREIGHT
TOTAL
CITY OF
ASHLAND
. REQUISITION
No. PW_-FY2011
Department PW ENGINEERING
Vendor JBR Environmental Consultants, Inc.
8160 South Highland Drive
Sandy, Utah 84093
Account No. 260.08.12.00.604100
Date March 22, 20 II
Requested Delivery Date
Deliver To Jim Olson
Via
(Note: Please allow approximately two(2) weeks for delivery on items
not generally caried in stored, and approximately two (2) months on
printing jobs.)
Item No. Quantity Unit Description Use of Purchasing Office Only
Unit Price Total Price PO No.
Prepare a work plan for DEQ requested soil and
groundwater testing at the Ashland Gun Club
TOTAL $ 8,050.00
for Kari:
BID IRFP / EXEMPT:
Contract Start Date: 2128/I I
Contract Completion Date: 3/1/I2
Insurance on file: IYES !NO
Proiect No: 2009-07
Job No.
Unit No.
J hereby certify that the above items are necessary fOf the operation
of this department and are budgeted
~ . ~A-..o..& It ~
Department Head or Au~erson
Issued By
Date
Received By
r.l'
G:\pub-wrks\eng\O\A Blank Forms\requisition general form.xls