HomeMy WebLinkAbout2011-048 Contract - Chown Security
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Contract for GOODS AND SERVICES Less than $25,000
CITY OF ,?ONTRACTOR: Chown Security
ASHLAND CONTACT: Jason McCauley
20 East Main Street
Ashland, Oregon 97520 ADDRESS: 333 NW 16th St., Portland, OR 97209
Telephone: 541/488-6002
Fax: 541/488-5311 TELEPHONE: 800-547-1930
DATE AGREEMENT PREPARED: 02/22/2011 FAX: 800-758-7654
BEGINNING DATE: February 1,2011 COMPLETION DATE: March 31, 2011
COMPENSATION: $8,994.00
GOODS AND SERVICES" TO BE PROVIDED: Contractor to provide access control to a new gate being
installed at the East Main Street entrance to the City of Ashland, Service Center. Add to existing controller at
the Service Center. Contractor's proposal (2 Paaes) is attached as Exhibit A.
ADDITIONAL TERMS:
NOW THEREFORE, pursuant to AMC 2.50.090 and after consideration of the mutual covenants contained herein the
CITY AND CONTRACTOR AGREE as follows:
1. All Costs by Contractor: Contractor shall, provide all goods as specified above and shall at its own risk and
expense, perform any work described above and, unless otherwise specified, furnish all labor, equipment and
materials required for the proper performance of such work.
2. Qualified Work: Contractor has represented, and by entering into this contract now represents, that any personnel
assigned to the work required under this contract are fully qualified to perform the work to which they will be assigned
in a skilled and worker-like manner and, if required to be registered, licensed or bonded by the State of Oregon, are
so registered, licensed and bonded. Contractor must also maintain a current City business license.
3. Completion Date: Contractor shall provide all goods in accordance with the standards and specifications, no later
than the date indicated above and start performing the work under this contract by the beginning date indicated
above and complete the work by the completion date indicated above.
4. Compensation: City shall pay Contractor for the specified goods and for any work performed, including costs and
expenses, the sum specified above. Payments shall be made within 30 days of the date of the invoice. Should the
contract be prematurely terminated, payments will be made for work completed and accepted to date of termination.
Compensation under this contract, including all costs and expenses of Contractor, is limited to $25,000.00.. unless a
separate written contract is entered into by the City.
5. Ownership of Documents: All documents prepared by Contractor pursuant to this contract shall be the property of
City.
6. Statutory Requirements: ORS 2798.220, 2798.225, 2798.230, 2798.235, ORS Chapter 244 and ORS 670.600 are
made part of this contract.
7. Living Wage Requirements: If contractor is providing services under this contract and the amount of this contract
is $18,703 or more, Contractor is required to comply with chapter 3.12 of the Ashland Municipal Code by paying a
living wage, as defined in this chapter, to all employees performing work under this contract and to any subcontractor
who performs 50% or more of the work under this contract. Contractor is also required to post the notice attached
hereto as Exhibit 8 predominantly in areas where it will be seen by all employees.
8. Indemnification: Contractor agrees to defend, indemnify and save City, its officers, employees and agents harmless
from any and all losses, claims, actions, costs, expenses, judgments, subrogations, or other damages resulting from
injury to any person (including injury resulting in death), or damage (including loss or destruction) to property, of
whatsoever nature arising out of or incident to the performance of this contract by Contractor (including but not limited
to, Contractor's employees, agents, and others designated by Contractor to perform work or services attendant to this
contract). Contractor shall not be held responsible for any losses, expenses, claims, subrogations, actions, costs,
judgments, or other damages, directly, solely, and proximately caused by the negligence of City.
9. Termination:
a. Mutual Consent. This contract may be terminated at any time by mutual consent of both parties.
b. Citv's Convenience. This contract may be terminated at any time by City upon 30 days' notice in writing
and delivered by certified mail or in person.
c. For Cause. City may terminate or modify this contract, in whole or in part, effective upon delivery of
written notice to Contractor, or at such later date as may be established 9Y City under any of the following
conditions:
i. If Citv funding from federal, state, countv or other sources is not obtained and continued at levels
Contract for Goods and Services Less than $25,000, Revised 12/20/2010, Page 1 of 5
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sufficient to allow for the purchase of the indicated quantity of services;
ii. If federal or state regulations or guidelines are modified, changed, or interpreted in such a way
that the services are no longer allowable or appropriate for purchase under this contract or are
no longer eligible for the funding proposed for payments authorized by this contract; or
iii. If any license or certificate required by law or regulation to be held by Contractor to provide the
services required by this contract is for any reason denied, revoked, suspended, or not renewed.
d. For Default or Breach.
i. Either City or Contractor may terminate this contract in the event of a breach of the contract by
the other. Prior to such termination the party seeking termination shall give to the other party
written notice of the breach and intent to terminate. If the party committing the breach has not
entirely cured the breach within 15 days of the date of the notice, or within such other period as
the party giving the notice may authorize or require, then the contract may be terminated at any
time thereafter by a written notice of termination by the party giving notice.
ii. Time is of the essence for Contractor's performance of each and every obligation and duty under
this contract. City by written notice to Contractor of default or breach, may at any time terminate
the whole or any part of this contract if Contractor fails to provide services called for by this
contract within the time specified herein or in any extension thereof.
iii. The rights and remedies of City provided in this subsection (d) are not exclusive and are in
addition to any other rights and remedies provided by law or under this contract.
e. Obliaation/Liabilitv of Parties. Termination or modification of this contract pursuant to subsections a, b, or
c above shall be without prejudice to any obligations or liabilities of either party already accrued prior to such
termination or modification. However, upon receiving a notice of termination (regardless whether such notice is
given pursuant to subsections a, b, cor d of this section, Contractor shall immediately cease all activities under
this contract, unless expressly directed otherwise by City in the notice of termination. Further, upon termination,
Contractor shall deliver to City all contract documents, information, works-in-progress and other property that are
or would be deliverables had the contract been completed. City shall pay Contractor for work performed prior to
the termination date if such work was performed in accordance with the Contract.
10. Independent Contractor Status: Contractor is an independent Contractor and not an employee of the City. .
Contractor shall have the complete responsibility for the performance of this contract.
11. Non-discrimination Certification: The undersigned certifies that the undersigned Contractor has not discriminated
against minority, women or emerging small businesses enterprises in obtaining any required subcontracts.
Contractor further certifies that it shall not discriminate in the award of such subcontracts, if any. The Contractor
understands and acknowledges that it may be disqualified from bidding on this contract, including but not limited to
City discovery of a misrepresentation or sham regarding a subcontract or that the Bidder has violated any
requirement of ORS 279A.11 0 or the administrative rules implementing the Statute.
12. Asbestos Abatement License: If required under ORS 468A.710, Contractor or Subcontractor shall possess an
asbestos abatement license.
13. Assignment and Subcontracts: Contractor shall not assign this contract or subcontract any portion of the work
without the written consent of City. Any attempted assignment or subcontract without written consent of City shall be
void. Contractor shall be fully responsible for the acts or omissions of any assigns or subcontractors and of all
persons employed by them, and the approval by City of any assignment or subcontract shall not create any
contractual relation between the assignee or subcontractor and City.
14. Use of Recyclable Products: Contractor shall use recyclable products to the maximum extent economically feasible
in the performance of the contract work set forth in this document.
15. Default. The Contractor shall be in default of this agreement if Contractor: commits any material breach or default of
any covenant, warranty, certification, or obligation it owes under the Contract; if it loses its QRF status pursuant to
the QRF Rules or loses any license, certificate or certification that is required to perform the work or to qualify as a
QRF if Contractor has qualified as a QRF for this agreement; institutes an action for relief in bankruptcy or has
instituted against it an action for insolvency; makes a general assignment for the benefit of creditors; or ceases doing
business on a regular basis of the type identified in its obligations under the Contract; or attempts to assign rights in,
or delegate duties under, the Contract.
16. Insurance. Contractor shall at its own expense provide the following insurance:
a. Worker's Compensation insurance in compliance with ORS 656.017, which requires subject employers to
provide Oregon workers' compensation coverage for all their subject workers
b. General Lia .. . ~e with a combined single limit, or the equivalent, of not less than Enter one:
$200,000, $500,000, 1 ,000,0~2,000,000 or Not Applicable for each occurrence for Bodily Injury and Property
Damage. It shall include c ractualliability coverage for the indemnity provided under this contract.
c. Automobile . if' ,ce with a combined single limit, or the equivalent, of not less than Enter one:
$200,000, $500,00 $1,000,000, or ot Applicable for each accident for Bodily Injury and Property Damage,
including coverage for e4,--' or non-owned vehicles, as applicable.
d. Notice of cancellation or chanae. There shall be no cancellation, material change, reduction of limits or
intent not to renew the insurance covera e s without 30 da s' written notice from the Contractor or its insurer s to
Contract for Goods and Services Less than $25,000, Revised 12/20/2010, Page 2 of 5
the City.
e. . Additional Insured/Certificates of Insurance. Contractor shall name The City of Ashland, Oregon, and its
elected officials, officers and employees as Additional Insureds on any insurance policies required herein but only
with respect to Contractor's services to be provided under this Contract. As evidence of the insurance coverages
required by this Contract, the Contractor shall furnish acceptable insurance certificates prior to commencing work
under this contract. The contractor's insurance is primary and non-contributory. The certificate will specify all of the
parties who are Additional Insureds. Insuring companies or entities are subject to the City's acceptance. If
requested, complete copies of insurance policies, trust agreements, etc. shall be provided to the City. The
Contractor shall be financially responsible for all pertinent deductibles, self-insured retentions and/or self-
insurance.
17. Governing Law; Jurisdiction; Venue: This contract shall be governed and construed in accordance with the laws
of the State of Oregon without resort to any jurisdiction's conflict of laws, rules or doctrines. Any claim, action, suit or
proceeding (collectively, "the claim") between the City (and/or any other or department of the State of Oregon) and
the Contractor that arises from or relates to this contract shall be brought and conducted solely and exclusively within
the Circuit Court of Jackson County for the State of Oregon. If, however, the claim must be brought in a federal
forum, then it shall be brought and conducted solely and exclusively within the United States District Court for the
District of Oregon filed in Jackson County, Oregon. Contractor, by the signature herein of its authorized
representative, hereby consents to the in personam jurisdiction of said courts. In no event shall this section be
construed as a waiver by City of any form of defense or immunity, based on the Eleventh Amendment to the United
States Constitution, or othelWise, from any claim or from the jurisdiction.
18. THIS CONTRACT AND ATTACHED EXHIBITS CONSTITUTE THE ENTIRE AGREEMENT BE1WEEN THE
PARTIES. NO WAIVER, CONSENT, MODIFICATION OR CHANGE OF TERMS OF THIS CONTRACT SHALL
BIND EITHER PARTY UNLESS IN WRITING AND SIGNED BY BOTH PARTIES. SUCH WAIVER, CONSENT,
MODIFICATION OR CHANGE, IF MADE, SHALL BE EFFECTIVE ONLY IN THE SPECIFIC INSTANCE AND FOR
THE SPECIFIC PURPOSE GIVEN. THERE ARE NO UNDERSTANDINGS, AGREEMENTS, OR
REPRESENTATIONS, ORAL OR WRITTEN, NOT SPECIFIED HEREIN REGARDING THIS CONTRACT.
CONTRACTOR, BY SIGNATURE OF ITS AUTHORIZED REPRESENTATIVE, HEREBY ACKNOWLEDGES THAT
HE/SHE HAS READ THIS CONTRACT, UNDERSTANDS IT, AND AGREES TO BE BOUND BY ITS TERMS AND
CONDITIONS.
19. Nonappropriations Clause. Funds Available and Authorized: City has sufficient funds currentiy available and
authorized for expenditure to finance the costs of this contract within the City's fiscal year budget. Contractor
understands and agrees that City's payment of amounts under this contract attributable to work performed after the
last day of the current fiscal year is contingent on City appropriations, or other expenditure authority sufficient to allow
City in the exercise of its reasonable administrative discretion, to continue to make payments under this contract. In
the event City has insufficient appropriations, limitations or other expenditure authority, City may terminate this
contract without penalty or liability to City, effective upon the delivery of written notice to Contractor, with no further
liability to Contractor.
20. Prior Approval Required Provision. Approval by the City of Ashland Councilor the Public Contracting Officer is
required before any work may begin under this contract.
21. Certification. Contractor shall sign the certification attached hereto as Exhibit A and herein incorporated by
reference.
Contractor: ~... 1.rI\ .
By ~~
Signature
J>>i^ C~~
Print Name
P(foi~+-
City of AShl~nd {
By ~"o\6' c.....-
Department Head
~'<~,A-vl D FA-,-'(kf-
Print Name
Title
2:, /17 J:;Lo/(
Date
W-9 One copy of a W-9 is to be submitted with
the signed contract.
Pu~chase Order No. ("tJ tfJ ~ f!:;
Contract for Goods and Services Less than $25,000, Revised 12/20/2010, Page 3 of 5
EXHIBIT A
CERTIFICATIONS/REPRESENTATIONS: Contractor, under penalty of perjury, certifies that (a) the
number shown on the attached W-9 form is its correct taxpayer ID (or is waiting for the number to be
issued to it and (b) Contractor is not subject to backup withholding because (i) it is exempt from
backup withholding or (ii) it has not been notified by the Internal Revenue Service (IRS) that it is
subject to backup withholding as a result of a failure to report all interest or dividends, or (iii) the IRS
has notified it that it is no longer subject to backup withholding. Contractor further represents and
warrants to City that (a) it has the power and authority to enter into and perform the work, (b) the
Contract, when executed and delivered, shall be a valid and binding obligation of Contractor
enforceable in accordance with its terms, (c) the work under the Contract shall be performed in
accordance with the highest professional standards, and (d) Contractor is qualified, professionally
competent and duly licensed to perform the work. Contractor also certifies under penalty of perjury
that its business is not in violation of any Oregon tax laws, and it is a corporation authorized to act on
behalf of the entity designated above and authorized to do business in Oregon or is an independent
Contractor as defined in the contract documents, and has checked four or more of the following
criteria:
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(1) I carry out the labor or services at a location separate from my residence or is in a
specific portion of my residence, set aside as the location of the business.
(2) Commercial advertising or business cards or a trade association membership are
purchased for the business.
(3) Telephone listing is used for the business separate from the personal residence listing.
(4) Labor or services are performed only pursuant to written contracts..
(5) Labor or services are performed for two or more different persons within a period of one
year.
(6) I assume financial responsibility for defective workmanship or for service not provided
as evidenced by the ownership of performance bonds, warranties, errors and omission
insurance or liability insurance relating to the labor or services to be provided.
-~
Contractor
z{Z.&JII
(Date)
Contract for Goods and Services Less than $25,000, Revised 12/20/2010, Page 4 of 5
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PROPOSAL
SMS
Gate Access Control
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Prepared for:
CITY OF ASHLAND
20 E MAIN ST
ASHLAND, OR 97520
Job location:
City of Ashland-Service Center
90 N Mountain Ave
Ashland, OR 97520
C/O DALE PETERS
petersd@ashland.or.us
541-552-2292 Office
541-552~2304 Fax
Project:
PROPOSAL #
DATE:
East Main St. Gate
'184093
February 17, 2011
We are pleased to offer YOll the following quotation for you consideration.
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System Overview
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Provide access control to a new gate being installed at the East Main Street entrance to the City ad Ashland Service Center.
Add to existing controller at the Service Center.
Attachments:
Exhibit A - Service Policy
Grand Total
S 81994.00
lead-time: 4-6 weeks for materials
Proposal price is good for 30 days.
Please feel free to contact us with any questions
Prepared by:
Jason McCauley
541-915-5975
iasonm(@chown.com
PonIand
333NW.l!ithAvenue
Portland,OR 97209
Local:S03.243.65oo
Fa~: S03.243.6519
MailinlAddress:
P.O. Box 2888
Portland,OR 97208
Toll Free: 800.547.1930
Fa~: 800.758.7654
East Main 5lreel Gate Proposal-2-17-11
.
2012
_.~o:,.w-,J'"~~';~5i'r
SYSTEM EQUIPMENT/SOFTWARE/HARDWARE
...H''''~''U:~''''''l'''''''''''''~_
~,;;;c~~t,r;:,I,: ~._._...?..r~.~-",.'l~'
SYSTEM EQUIPMENT
1 Ea. Panel Interface Module
1 Ea. Wireless Reader Interface
1 Ea. Power Supply with battery backup at gate
1 Ea. Non-metalic stanchion
East Main Street Gate
1 Ea. MaxiProx Reader
1 Ea. Keypad Reader
1 Ea. Enclosure for power supply
Responsibilities I Acceptance
l't;,....
Chown Security:
1) Supply and install all equipment proposed,
2) Setup and program equipment proposed.
CITY OF ASHLAND
1) Provide 110VAC at gate.
2) Provide access to all closets and necessary areas to complete installation
3} Pour pad for stanchion.
Approved by:
Date:
P.O.#
This proposal shall be void able, ot our option, unless accepted and delivered to us within sixty (60) days afthe date hereof. This proposal is the property of Chown
Security. It Is not/or publication ond Is Issued expressly on the condition that It Is not to be copied, reprinted or reproduced in any manner; nor is It to be disclosed
, to any third party; either wholly or In part without the express written consent of Chown Security.
Portland
333N,W, 16th Avenue
Portland,OR 9n09
LocaJ:503.243.6500
Fax: 503.243.6519
MaJllngAddre.s:
P,O.Box2888
Portland,OR 97208
Toll Free: 800547.1930
Fax:800.7S8.76S4
Ea~tMiin5IreetGalePraposill'2'17'11
"From: Katie Dickinson At: Fullerton & Company FaxlD: Fullerton and Co To: Kari Olson
Date: 3/112011 10:31 AM Page: 2 of 2
~
~R CERTIFICATE OF LIABILITY INSURANCE I DATE (MMIDDIYYYY)
OPIO KI
03/01/11
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONL Y AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVEL Y OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORiZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
"...._ ....... : IT the certificate holder Is an I-\UUII IUN1-\L INSUR~u, t e pollcy(les) must be endorsed. If SUI 115 . s~~Ject to
the terms and conditions of the polley, certain policies may require an endorsement. A statement on this certificate does not confer rights to the
certificate holder In lieu of such endorsement(s).
PRODUCER NAME:
Fullerton & company r..o~.N~o, E~t): I (AiC, No};
P. O. Box 29018 ADDRESS:
Portland OR 97296-9018 =~~~ 10 #. CHOWN-3
Phone:503-274-6511 Fax:503-274-6524 INSURER(S) AFFORDING COVERAGE NAlc#-
INSURED INSURER A : SAIF corporation
Xen 1, I nc . INSURER B :
c/o xenium Resources
7401 SW Washo Court #200 INSURER C :
Tualatin OR 97062 INSURER D ;
INSURER E ;
INSURER F ;
COVERAGES
CERTIFICATE NUMBER:
REVISION NUMBER:
THIS IS TO CERTIFY TKAT THE POLICIES OF INSURANCE LISTED BELa,^, HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT. TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE tv\AY BE ISSUED OR tv\AY PERTAIN, THE INSURANCE M"FORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO PJ...L THE TERMS.
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN tv\AY HAVE BEEN REDUCED BY PAID CLAIMS
'LTR TYPE OF INSURANCE INSR WV POLICY NUMBER (MMIDDIYYYY) (MMIDDIYYYY) LIMITS
GENERAL LIABILITY EACH OCCURRENCE ,
-
COMMERCIPJ... GENERAl LIABILITY PREMISES (Ea OCClJrrAncA) ,
I CLAIMS-MADE D OCCUR MED EX? (f\.ny anA pArsanl ,
- PERSONAL & N)V INJURY ,
GENERAL AGGREGATE ,
-
GEN'L AGGREPl L~IMIT p.pPr~~{IER PRODUCTS - COMP/OP AGG $
II PRO- ,
POLICY JECT LOC
AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $
- (Eflflccidenl)
- ANY AUTO BO[lIL Y INJURY (P<iJ p<iISOII) $
- ALL OWNED AUTOS 80DIL Y INJURY (PAr flcGidAnl) ,
- SCHEDULED AUTOS PROPERTY DAMAGE
HIRED AUTOS (PArflccidenl) $
- $
NON-OWNED AUTOS
- ,
UMBRELLA L1AB H OCCUR EACH OCCURRENCE $
- EXCESS L1AB CLAIMs-MADE AGGREGATE $
- DEDUCTIBLE ,
RETENTION , $
A 01/01/11 01/01/12 KIT~~\~T6J+s I IUEfr
AND EMPLOYERS' LIABILITY "N
ANY PROPRIETOR/PARTNER/EXECUTIVE 0 IA EL EACH ACCIDENT $1000000
OFFICER/MEMBER EXCLUDED?
(MandalorylnNH) E,L, OISEASE- EA EMPLOYEE $ 1000000
If Yfls,dflSCritlAllnder E.L. DISEASE- POLICY LIMIT $ 1000000
DESCRIPTION OF OPERATIONS 1,,,1,,...
DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (Attach ACORD 101. Additional Remark9 Schedule, If more space 18 required)
As respects the ogerations of Chown, Inc. 333 NW 16th Ave, Portland OR,
97209, Client #95 928
CERTIFICATE HOLDER
CANCEllATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
CITYASH THE EXPIRATION DATE THEREOF. NOTICE WIL.L. BE DELIVERED IN
city of Ashland ACCORDANCE WITH THE POLICY PROVISIONS.
Purchasing Representative
Kari Olson AlITHORIZED REPRESENTATIVE
90 N. Mountain Avenue
Ashland OR 97520 'i!a::kk{J,frJ oftcl:'--<>.A.lO/'-..
I
ACORD 25 (2009109)
..
@1988-2009ACORDCORPORATION. All rights reserved.
The ACORD name and logo are registered marks of ACORD
,
From: Katie Dickinson At: Fullerton & Company FaxlD: Fullerton and Co To: Kari Olson
Date: 3/112011 10:31 AM Page: 1 of2
"
~
FULLERTON & COMPANY
INSLJRANCI'
To:
Kari Olson
From:
Katie Dickinson
Company:
Phone: ( )
City of Ashland - Purchasing ~~t>ne:
Fax:
(503) 790-9330
(503) 274-6524
(541) 488-5320
Email
kdickinson@fullertonco.com
Fax:
Date:
3/1/201110:31:37 AM
Number of pages (including cover page): 2
Subject:
Chown Inc - WC Certificate
Attn: Kari Olson
Please find the attached WC certificate as requested.
Thank you,
Katie Dickinson
Information contained in this facsimile is confidential and intended for use by the individual or entity named above.
If you received this telecopy in error, please immediately telephone us and retum the original via US Postal Service.
P.O, Box 29018 Portland, OR 97296-9018
800-344-5581
ACO~DN CERTIFICATE OF LIABILITY INSURANCE I DATE (MMJDDlYYYY)
2/28/2011
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMA TIVEL Y OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to
the terms and conditions of the policy, certain policies may require an endorsement. A statement on this c~rtificate does no~ confer rights to the
certificate holder in lieu of such endorsement(s).
PRODUCER . NAME:~I".I Bambi Brown, CIC
USI Northwest I r..tJgN,:'o Extl, 503.295.8312 Ifffc. NO" 610.362.8189
700 NE Multnomah, Suite 1300 I itfoA~~SS:
Portland, OR 97232 CUSTOMER ID #:
503 224-8390 INSURER(S) AFFORDING COVERAGE NAle#
INSURED INSURER A : Massachusetts Bay Insurance Com 22306
Chown, Inc. INSURER B; Hanover Insurance Company 22292
POBox 2888 INSURER c: Allmerica Financial Benefit 00000
Portland, OR 97208 INSURER 0 :
- INSURER E :
INSURER F :
Client#. 325772
CHOWNINC
COVERAGES
CERTIFICATE NUMBER:
REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID ClAIMS.
INSR I ~~~L ~ IPOLlC~~ POLICY EXP
;'~' TYPE OF INSURANCE . N POLICY NUMBER MMIDO MMIDOIYYYY\ LIMITS
A ~NERA"'AB'UTY ZDF904844000 3/01/2011 03/01/201' EACH OCCURRENCE .1000000
X COMMERCIAL GENERAL LIABILITY I ~~~~~~~~E~~~~~~nce\ $1,000 000
.1 CLAIMS-MADE ~ OCCUR MED EXP (Anyone person) .10,000
X WA Stop Gap Included PERSONAL &ADV INJURY .1,000,000
GENERAL AGGREGATE .2,000,000
ril'~ AGG~EnE LIMIT APnS PER: PRODUCTS - COMP/OP AGG .2,000,000
X POLICY ~~,9.,: LOC .
C AUTOMOBILE LIABILITY AWF904849800 03/01/2011 03/01/201 COMBINED SINGLE LIMIT '1 000000
f- (Eaaccidenl)
J< ANY AUTO BODILY INJURY (Per person) .
I- ALL OWNED AUTOS BODILY INJURY (Per accident) .
f- SCHEDULED AUTOS PROPERTY DAMAGE
~ (Peraccidenl) .
HIRED AUTOS
~ NON-OWNED AUTOS .
.
B J< UMBRELLA LIAS ~ ~CCUR UHF900898600 ~3/01/2011 03/01/201' EACH OCCURRENCE .5 000 000
EXCESS L1AB CLAIMS-MADE AGGREGATE .5 000 000
- DEDUCTIBLE .
X RETENTION . 10 000 .
WORKERS COMPENSATlON WCSTATU., j I:?JH-
AND EMPLOYERS' LIABILITY VIN
ANY PROPR1ETORlPARTNERlEXECUTlVED E.L. EACH ACCIDENT .
OFFICERJMEMBER EXCLUDED? N1A
(Mandatory In NH) E.L. DISEASE - EA EMPLOYEE $
If yes, describe under E.L DISEASE - POLICY LIMIT .
DESCRIPTION OF OPERATIONS below
I
DESCRIPTlON OF OPERATlONS J LOCATlONS I VEHICLES (Attach ACORD 101, Additional Remarits Schedule,lf more space is required)
It is hereby agreed that The City of Ashland and its elected officials, officers and employees are added as
Additional Insured as required by written contract per form 42100800103.
CERTIFICATE HOLDER
CANCELLATION
City of Ashland
Attn: Karl Olson
901 N. Mountain Avenue
Ashland, OR 97520
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLEO BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
ACCORDANCE WITH THE POLICY PROVISIONS.
AUTHORIZED REPRESENTATIVE
ACORD 25 (2009/09) 1 of 1
#S5387094/M5384227
@19BB- 009 ACORD CORPORATION. All rights reselVed.
The ACORD name and logo are registered marks of ACORD
Pl5JA
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
COMMERCIAL GENERAL LIABILITY SPECIAL BROADENING
ENDORSEMENT
This endorsement modifies insurance provided under the following:
COMMERCIAL GENERAL LIABILITY COVERAGE PART
SUMMARY OF COVERAGES
1. Additional Insured by Contract, Agreement or Permit
2. Additional Insured - Broad Form Vendors
3. Aggregate Limit per Location
4. Alienated Premises
5. Bodily injury Redefined
6. Broad Form Property Damage - Borrowed Equipment, Customers Goods &
Use of Elevators
7. Extended Property Damage
8. Incidental Malpractice (Employed nurses, EMT's & paramedics)
9. Knowledge of Occurrence
10. Liberalization Clause
11. Medical Payments - Increased Limit
12. Mobile Equipment Redefined
13. Newly Acquired or Formed Organizations - Covered until end or policy period
14. Non-owned Watercraft
15. Personal Injury - Broad Form
16. Product Recall Expense
- Each Occurrence Limit
- Aggregate Limit
17. Property Damage Legal Liability (Fire, Lighting, Explosion, Smoke or Leakage Damage)
18. Supplementary Payments Increased Limits
- Bail Bonds
- Loss of Earnings
19. Unintentional Failure to Disclose Hazards
20. Unintentional Failure to Notify
Included
Included
Included
Included
Included
Included
Included
Included
Included
Included
$ 10,000
Included
Included
51 ft.
Included
$ 25,000
$ 50,000
$500,000
$ 2,500
$ 300
Included
Included
This endorsement amends coverages provided under the Commercial General Liability Coverage Form through new
coverages, higher limits and broader coverage grants.
1. Additional Insured by Contract, Agreement or
Permit
Under Section II . Who Is An insured. Paragraph 5.
is added as follows:
5. a. Any person or organization with whom you
agreed, because of a written contract, written
agreement or permit to provide insurance, is
an insured, but only with respect to:
(1) "Your work" for the additional insured(s)
at the location designated in the contract,
agreement or permit; or
(2) Premises you own, rent, lease or occupy.
This insurance applies on a primary basis if
that is required by the written contract, written
agreement or permit.
b. This provision does not apply:
(1) Unless the written contract or written
agreement has been executed or permit
has been issued prior to the "bodily injury",
"property damage", "personal injury" or
"advertising injury".
Includes copyrighted material of Insurance Services Office, Inc. with its permission.
Copyright, Insurance Service Office, Inc. 1998
421-0080 (01/03)
Page 1 of 6
(2) To any person or organization included as
an insured by an endorsement issued by
us and made part of this Coverage Part.
(3) To any person or organization included
as an insured under item 2 of this
endorsement.
(4) To any lessor of equipment:
(a) After the equipment lease expires; or
(b) If the "bodily injury", "property dam-
age", "personal injury" or "advertising
injury" arises out of sole negligence
of the lessor.
(5) To any:
(a) Owners or other interests from whom
land has been leased which takes
place after the lease for the land ex-
pires; or
(b) Managers or lessors of premises if:
(i) The occurrence takes place after
you cease to be a tenant in that
premises; or
(ii) The "bodily injury", "property
damage", "personal injury" or
"advertising injury" arises out of
structural alterations, new con-
struction or demolition operations
performed by or on behalf of the
manager or lessor.
2. Additional Insured - Broad Form Vendors
Under Section II - Who Is An Insured, Paragraph 6.
is added as foilows:
6. a. Any person or organization with whom you
agreed, because of a written contract or
written agreement to provide insurance, but
only with respect to "bodily injury" or "property
damage" arising out of "your products" which
are distributed or sold in the regular course of
the vendor's business, subject to the
following additional exclusions:
b. The insurance afforded the vendor does not
apply to:
(1) "Bodily injury" or "property damage" for
which the vendor is obligated to pay dam-
ages by reasons of the assumption of li-
ability in a contract or agreement. This
exclusion does not apply to liability for
damages that the insured would have in
the absence of the contract or agreement;
(2) Any express warranty unauthorized by
you;
(3) Any physical or chemical change in the
product made intentionaily by the vendor;
(4) Repackaging, unless unpacked solely for
the purpose of inspection, demonstration,
testing, or the substitution of parts under
instruction from the manufacturer, and
then repackaged in the original container;
(5) Any failure to make such inspection, ad-
justments, tests or servicing as the
vendor has agreed to make or normaily
undertakes to make in the usual course
of business in connection with the sale of
the product;
(6) Demonstration, instailation, servicing or
repair operations, except such operations
performed at the vendor's premises in
connection with the sale of the product;
(7) Products which, after distribution or sale
by you, have been labeled or relabeled or
used as a container, part or ingredient of
any thing or substance by or for the
vendor.
c. This insurance does not apply to any insured
person or organization, from whom you have
acquired such products, or any ingredient,
part or container, entering into, accompany-
ing or containing such products.
3. Aggregate Limit Per Location
(1) Under Section III - Limits of Insurance the
General Aggregate Limit applies separately to
each of your "locations" owned by or rented to
you.
(2) Under Section V - Definitions, definition 23, is
added as foilows:
22. "Location" means premises involving the
same or connecting lots, or premises whose
connection is interrupted only by a street,
roadway, waterway or right-of-way of a rail-
road.
4. Alienated Premises
Under Section I - Coverage A, paragraph 2. Exclu-
sions, j. (2) is replaced in its entirety with the
foil owing:
(2) Premises you seil, give away or abandon, if the
"property damage" arises out of any part of those
premises and occurred from hazards that were
known by you, or should have reasonably been
known by you, at the time the property was
transferred or abandoned.
5. Bodily Injury Redefined
Under Section V - Definitions, definition 3. "bodily
injury" is replaced in its entirety with the foilowing:
421-0080 (01/03)
Includes copyrighted material of Insurance Services Office, Inc. with its permission.
Copyright, Insurance Service Office, Inc. 1998
Page 2 of 6
3. "Bodily injury" means bodily injury, sickness or
disease sustained by a person. This includes
mental anguish, mental injury, shock, fright or
death resulting from "bodily injury", sickness or
disease.
6. Broad Form Property Damage .. Borrowed
Equipment, Customers Goods, Use of Elevators
(1) Under Section I .. Coverage A, paragraph 2.
Exclusion j. is amended as follows:
Paragraph (4) does not apply to "property dam-
age" to borrowed equipment while at a jobsite
and not being used to perform operations.
Paragraphs (3), (4) and (6) do not apply to
"property damage" to "customers goods" while on
your premises nor do they apply to the use of
elevators at premises you own, rent, lease or
occupy.
(2) Under Section V .. Definitions, definition 24. is
added as follows:
23. "Customers goods" means property of your
customer on your premises for the purpose of
being:
a. worked on; or
b. used in your manufacturing process.
(3) The insurance afforded under this provision is
excess over any other valid and collectible prop-
erty insurance (inciuding deductible) available to
the insured whether primary, excess, contingent
or on any other basis.
7. Extended Property Damage
Under Section I - Coverage A, paragraph 2.
Exclusions, Exclusion a. is replaced in its entirety
with the following:
a. "Bodily injury" or "property damage" expected or
intended from the standpoint of the insured. This
exclusion does not apply to "bodily injury" or
"property damage" resulting from the use of
reasonable force to protect persons or property.
8. Incidental Malpractice - Employed Nurses, EMT's
and Paramedics
Under Section II .. Who Is An Insured, paragraph
2.a.(1)(d) does not apply to a nurse, emergency
medical technician or paramedic employed by you if
you are not engaged in the business or occupation of
providing medical, paramedical, surgical, dental, x-ray
or nursing services.
9. Knowledge of Occurrence
Under Section IV - Commercial General Liability
Conditions, Condition 2 - Duties in the Event of
Occurrence, Offense, Claim or Suit, paragraph e. is
added as follows:
e. Notice of an "occurrence", offense, claim or "suit"
will be considered knowledge of the insured if
reported to an individual named insured, partner,
executive officer or an "employee" designated by
you to give us such a notice.
1 O. Liberalization Clause
Under Section IV - Commercial General Liability
Conditions, condition 10. is added as follows:
10. Liberalization Clause
If we adopt any revision that would broaden the
coverage under this Coverage Form without
additional premium, within 45 days prior to or
during the policy period, the broadened
coverage will immediately apply to this
Coverage Part.
11. Medical Payments - Increased Limits
(1) Under Section I - Coverage C, paragraph a.
(2) is replaced in its entirety by the following:
(2) The expenses are incurred and reported to
us within three years of the date of the
accident; and
(2) Under Section III .. Limits of Insurance,
paragraph 7. is replaced in its entirety by the
following:
7. Subject to 5. above, the higher of:
a. $10,000; or
b. The amount shown in the Declarations
for Medical Expense Limit is the most
we will pay under Coverage C for all
medical expenses because of "bodily
injury" sustained by one person.
(3) This coverage does not apply if Coverage C ..
Medical Payments is excluded either by the
provisions of the Coverage Part or by
endorsement.
12. Mobile Equipment Redefined
Under Section V - Definitions, definition 12,
Mobile Equipment, paragraph f.(1)(a)(b)(c) does
not apply to self-propelled vehicles of less than
1,000 pounds gross vehicle weight.
13. Newly Acquired Or Formed Organizations
Under Section II - Who Is An Insured, paragraph
4.a. is replaced in its entirety by the following:
421-0080 (01/03)
Includes copyrighted material of Insurance Services Office, Inc. with its permission.
Copyright, Insurance Service Office, Inc. 1998
Page 3 of 6
a. Coverage under this provision is afforded only
until the end of the policy period.
repair, replacement, adjustment, removal
or disposal of:
(1) "Your product";
(2) "Your work"; or
(3) "Impaired property";
if such product, work, or property is
withdrawn or recalled from the market or
from use by any person or organization
because of a known or suspected defect,
deficiency, inadequacy or dangerous
condition in it, but this exclusion does not
apply to "product recall expenses" that you
incur for the "covered recall" of "your
product". The exception to the exclusion
does not apply to "Product recall expenses"
resulting from:
(1) Failure of any products to accomplish
their intended purpose;
(2) Breach of warranties of fitness, quality,
durability or performance;
(3) Loss of customer approval, or any cost
incurred to regain customer approval;
(4) Redistribution or replacement of "your
product" which has been recalled by
like products or substitutes;
(5) Caprice or whim of the insured;
(6) A condition likely to cause loss of which
any insured knew or had reason to
know at the inception of this insurance;
(7) Asbestos, including loss, damage or
clean up resulting from asbestos or
asbestos containing materials;
(8) Recall of "your products" that have no
known or suspected defect solely
because a known or suspected defect
in another of "your products" has been
found.
(2) Under Section II - Who Is An Insured,
paragraph 4.d. is added as follows:
d. Coverage A does not apply to "product
recall expense" arising out of any
withdrawal or recall that occurred before
you acquired or formed the organization.
(3) Under Section III - Limits of Insurance,
paragraph 8. is added as follows:
8. The Limits of Insurance and rules stated
below fix the most we will pay under this
coverage part.
(1) The Aggregate Limit is the most we will
reimburse you for the sum of all "product
recall expenses" incurred for all "product
recall expenses" initiated during the policy
period.
14. Non-Owned Watercraft
Under Section I - Coverage A, paragraph 2
Exclusions, g.(2) is replaced in its entirety by the
following:
(2) A watercraft you do not own that is:
(a) Less than 51 feet long; and
(b) Not being used to carry persons or
property for a charge;
This provision applies to any person, who
with your consent, either uses or is
responsible for the use of a watercraft.
15. Personal Injury - Broad Form
(1) Under Section I - Coverage B, paragraph 2.e.
is deleted in its entirety.
(2) Under Section V - Definitions, definition 14,
paragraph b. is replaced in its entirety by the
following:
b. Malicious prosecution or abuse of process.
(3) Under Section V - Definitions, definition 14,
paragraph h. is added as follows:
h. Discrimination or humiliation (unless
insurance thereof is prohibited by law) that
results in injury to the feelings or reputation
of a natural person. but only if such
discrimination or humiliation is:
(1) Not done intentionally by or at the
direction of:
(a) The insured;
(b) Any officer of the corporation,
director, stockholder, partner or
member of the insured; and
(2) Not directly or indirectly related to an
"employee", not to the employment,
prospective employment or termination
of any person or persons by an
insured.
(4) This coverage does not apply if Coverage B -
Personal and Advertising Injury Liability is
excluded either by the provisions of the
Coverage Part of by endorsement.
16. Product Recall Expense
(1) Under Section I - Coverage A, paragraph 2
Exclusions, n. is replaced in its entirety by the
fOllowing:
n. Recall of Products, Work or Impaired
Property
Damages claimed for any loss, cost or
expense incurred by you or others for the
loss of use, withdrawal, recall, inspection,
Includes copyrighted material of Insurance Services Office, Inc. with its permission.
Copyright, Insurance Service Office, Inc. 1998
421-0080 (01/03)
Page 4 of 6
(2) The Each Occurrence limit shown in the
Summary of Coverages Declaration is the
most we will pay in connection with anyone
defect or deficiency.
(a) All "product recall expenses" in
connection with substantially the same
general harmful condition will be
deemed to arise out of the same defect
or deficiency and considered one
occurrence.
such products are free from defects
that could be a cause of loss under this
insurance.
(b) Any amount reimbursed for "product
recall expenses" in connection with any
one occurrence will reduce the amount
of the Aggregate limit available for
reimbursement of "product recall
expenses" in connection with any other
defect or deficiency.
(c) If the Aggregate limit has been
reduced by reimbursement of "product
recall expenses" to an amount that is
less than the Each Occurrence limit,
the remaining Aggregate limit is the
most that will be available for
reimbursement of "product recall
expenses" in connection with any other
defect or deficiency.
The limits of Insurance of Product Recall
Expense apply separately to each
consecutive annual period and to any
remaining period of less than 12 months,
starting with the beginning of the policy
period shown in the Declarations, unless
the policy period is extended after issuance
for an additional period of less than 12
months. In that case, the additional period
will be deemed part of the last preceding
period for the purposes of determining the
limits of Insurance.
(3) A Deductible of $500 applies for Each
Occurrence.
(4) Under Section IV . Commercial General
Liability Conditions, Condition 2 - Duties in
the Event of Occurrence, Offense, Claim or
Suit, paragraph f. is added as follows:
f. You must see to it that the following are
done in the event of an actual or
anticipated "covered recall" that may result
in "product recall expense":
(1) Give us prompt notice of any discovery
or notification that "your product" must
be withdrawn or recalled. Include a
description of "your product" and the
reason for the withdrawal or recall;
(2) Cease any further release, shipment,
consignment or any other method of
distribution of like or similar products
until it has been determined that all
Includes copyrighted material of Insurance Services Office, Inc. with its permission.
Copyright, Insurance Service Office, Inc. 1998
(5) Under Section V - Definitions, the following
definitions are added:
25. "Covered recall." means a recall made
necessary because you or a government
body has determined that a known or
suspected defect, deficiency, inadequacy,
or dangerous condition in "your product"
has resulted or will result in "bodily injury"
or "property damage".
26. "Product recall expense" means:
a. Necessary and reasonable expenses
for:
(1) Communications, including radio or
television announcements or
printed advertisements including
stationery, envelopes and postage;
(2) Shipping the recalled products
from any purchaser, distributor or
user to the place or places
designated by you;
(3) Remuneration paid to your regular
"employees" for necessary over-
time;
(4) Hiring additional persons, other
than your regular "employees";
(5) Expenses incurred by "employees"
including transportation and ac-
commodations;
(6) Expenses to rent additional ware-
house or storage space;
(7) Disposal of "your product", but only
to the extent that specific methods
of destruction other than those
employed for trash discarding or
disposal are required to avoid
"bodily injury" or "property damage"
as a result of such disposal;
You incur exclusively for the purpose of
recalling "your product"; and
b. Your lost profit resulting from such
"covered recall".
17.
Property Damage Legal Liability (Fire,
Lightning, Explosion, Smoke or Leakage from
Fire Protective Systems Damage)
(1) The word fire is changed to fire, lightning,
explosion, smoke and leakage from fire pro-
tective systems where it appears in the limits
of Insurance section of the Declarations for the
Commercial General liability Coverage Part.
421-0080 (01/03)
Page 5 of 6
(2) Under Section I - Coverage A, the last para-
graph (after the exclusions) is replaced in its
entirety by the following:
Exclusions c. through n. do not apply to dam-
age by fire, lightning, explosion, smoke or leak-
age from fire protective systems to premises
while rented to you or temporarily occupied by
you with the pennission of the owner. A sepa-
rate limit of insurance applies to this coverage
as described in LIMITS OF INSURANCE (SEC-
TION III). This limit will apply to all damage
proximately caused by the same event, whether
such damage results from fire, lightning, ex-
plosion, smoke or leakage from fire protective
systems or any combination of the five.
(3) Under Section III - Limits Of Insurance, para-
graph 6. is replaced in its entirety by the follow-
ing:
6. Subject to 5. above, the higher of:
a. $500,000; or
b. The Fire, Lightning, Explosion, Smoke
or Leakage from Fire Protective Sys-
tems Damage Limit shown in the Dec-
larations is the most we will pay under
Coverage A for damages because of
"property damage" from fire, lightning,
explosion, smoke and leakage from fire
protective systems to premises, while
rented to you or temporarily occupied
by you with permission of the owner.
(4) Under Section IV - Commercial General
Liability Conditions, Condition 4. Other
Insurance, paragraph b.(2) is replaced by the
following:
b.(2) That is fire, lightning, explosion, smoke
or leakage from fire protective systems
insurance for premises rented to you or
temporarily occupied by you with per-
mission of the owner; or
(5) Under Section V - Definitions, definition 9.
"Insured contract", a. is replaced in its entirety
by the following:
a. A contract for a lease of premises. How-
ever, that portion of the contract for a lease
of premises that indemnifies any person or
organization for damage by fire, lightning,
explosion, smoke or leakage from fire pro-
tective systems to premises while rented to
you or temporarily occupied by you with
permission of the owner is not an "insured
contract" .
(6) This coverage does not apply if Fire Damage
Legal Liability of Coverage A is excluded either
by the provisions of the Coverage Part or by
endorsement.
18. Supplementary Payments Increased Limits
Under Section I - Supplementary Payments,
Coverages A and S, paragraphs 1.b. and 1.d. are
replaced in their entirety as follows:
1.b. Up to $2,500 for cost of bail bonds required
because of accidents or traffic law violations
arising out of the use of any vehicle to which
the Bodily Injury Liability Coverage applies.
We do not have to furnish these bonds.
1.d. All reasonable expenses incurred by the
insured at our request to assist us in the
investigation or defense of the claim or "suit",
including actual loss of earnings up to $300 a
day because of time off from work.
19. Unintentional Failure to Disclose Hazards
Under Section IV - Commercial General Liability
Conditions, Condition 6. - Representations,
paragraph d. is added as follows:
d. We will not disclaim coverage under this
Coverage Part if you fail to disclose all hazards
existing as of the inception date of the policy
provided such failure is not intentional.
20. Unintentional Failure to Notify
Under Section IV - Commercial General Liability
Conditions, Condition 2. - Duties in the Event of
Occurrence, Offense, Claim or Suit, paragraph g.
is added as follows:
f. Your rights afforded under this policy shall not
be prejudiced if you fail to give us notice of an
"occurrence", offense, claim or "suit", solely due
to your reasonable and documented belief that
the "bodily injury" or "property damage" is not
covered under this policy.
"
421-0080 (01/03)
Includes copyrighted material of Insurance Services Office, Inc. with its pennission.
Copyright, Insurance Service Office, Inc. 1998
Page 6 of 6
CITY OF
ASHLAND
Memo
DATE:
TO:
FROM:
RE:
17 FEBRUARY 2011
Mike Morrison/Mike Faught! Martha Bennet! Finance Department
Dale Peters
Security Improvements in City Buildings
Background: This purchase is for continued improvements to the overall security of city
buildings and properties. Over the past several years we have made improvements within the Police
Department, City Hall, Community Development, and Electric Department. The equipment and
software we have chosen is provided by CHOWN HARDWARE. The software is the Schlage SMS
software. Chown Hardware is located in Portland, OR and they are the Southern Oregon Dealer and
Installer for the equipment compatible with the Schlage SMS software. This software is expandable
and can be use in all city owned facilities.
Procurement Procedure: AMC 2.50.090 Section F. Sole Source Proc\.1rernents - A public
contract in which the department head finds in writing that there is only one provider of a product or
service of the quality and type required available.
Sole Source Procurements shall be awarded in accordance with ORS 2798.075 and all other
applicable provisions of the law.
We ask that this be treated as a sole source. We have contacted Ingrersoll Rand also in the Seattle-
Portland area and they do not want to compete with CHOWN and they do not have the Service
Technicians available in Southern Oregon to support this project.
,
MAINTENANCE DEPARTMENT
90 N. Mountain Ave
Ashland, Oregon 97520
oetersd.ashland.or.us
Tel: 541.552-2292
Fax: 541-552-2304
TTY: 800-735-2900
r.l'
~..
._~
CITY RECORDER
Page 1/1
CITY OF
ASHLAND
20 E MAIN ST.
ASHLAND, OR 97520
(541) 488-5300
. ..' DATE }'.,,',
3/23/2011
:'r'.'RO'NUMBER:' ,.
10088
,
VENDOR: 000687
CHOWN SECURITY, CHOWN INC DBA
POBOX 2888
PORTLAND, OR 97208
SHIP TO: Ashland Building Maintenance
(541) 488-5358
90 N MOUNTAIN AVENUE
ASHLAND, OR 97520
FOB Point:
Terms: Net 30 days
Req. Del. Date:
Speciallnst:
ReQ. No.:
Dept.:
Contact: Dale Peters
Confirming? No
',.r; OtiantiH/;;':" ':.Uilif.,' . 'o,' ',.,-'; .. .. . .:. :Oescrfotion ~. . . . " . . "'-'1".: . ;.;. ::UnffPrice',. :_'j ExE'"F~Hce';;l.:.;
. ~ ,. . . ...
Provide access control to new East Main 8,994.00
Street gate. Add to existing controller
at Service Center. Per attached
proposal #184093, dated February 17,
2011
Contract for Goods & Services
Beginning date: 02/11/2011
Completion date: 03/31/2011
Insurance required/On file
.
,
SUBTOTAL 8994.00
BILL TO: Account Payable TAX 0.00
20 EAST MAIN ST FREIGHT 000
541-552-2028 TOTAL 8,994.00
ASHLAND OR 97520
,
1?~:t~ccount\}IUmb~e~;:i;~ ~',1~ ,:,.,', Project Numti'e'r.:;'r~, f ,~_:_~:'\AmoucnfL;)'.: ;;;L' t 'X Acc_oiu1tNumDer'! ;'::::1 "," ':'~.P.fo}ect:Nlj'inbe~~,;:;;.:.'~ ~._{}Q~'An'i"Qtifii?si7fl;
(.,.,;;
E 41 0.08.24.00.70420 E 000228.999 8 994.00
I
I
M-- .;!. - ~ .~/f-
A~lgnature
VENDOR COpy
A request for a Purchase Order
REQUISITION FORM
CITY OF
ASHLAND
Date of Request:
17 FEB 2011
THIS REQUEST IS A:
o Change Order(existing PO #
Required Date of Delivery/Service:
ASAP
Vendor Name
Address
City, State, Zip
Telephone Number
Fax Number
Contact Name
CHnWN ~Fr.IIRITV
33.~ NW 1 fith ~frAPt
PORTI AND OR gnag
503-243-6500 '-800-547-1930
'-800-758-7654
. .:rASe'" t1CC.A.........."
SOLICITATION PROCESS
Small Procurement ~Sole Source D Invitation to Bid
D Less than $5,000 D Written findings attached (Copies on file)
D Quotes (Optional) D Quote or Proposal attached
Cooperative Procurement D Reauest for Proposal
D Slale 01 ORJWA contract (Copies on file)
Intermediate Procurement D Other govemment agency contract D Special I Exempt
D (3) Written Quotes D Copy at contract attached D Written tindings attached
(Copies attached) D Quote or ProDOsal attached
D Contract # D Emeraencv
D Written findings attached
D Quote or ProDOsal allached
Description of SERVICES
'i>r=v 10\5- l4<:>'c.e.sS ~..~,-"'\-c NIS:\.U E::. MRIN ......
G.J"\Tf!.. Add. -b", a)<.1 ST. N t:. C:"O,.,.,.Ro........lSR.. ""I"
S~" 1<!..lS:.- c.......I\YnS.l<..
~ Per attached PROPOSAL
,$' i1~~~b .
.-.'.'
Item #
Quantity
Unit
Description of MATERIALS
Unit Price
Total Cost
o Per attached QUOTE all
~U.'M~<~ C?,::?_p I'-,r/
Project Number _000228.999 cftP-~/Lr2<,. '''><--) C7 3' - ilt _ / I
Account Number 410.08.24.00.704200 ~ IJ .JJ'~..J ~~bf;;(
. Items and services must be charged to the appropriate account numbers for the financials to reflect the actual expenditures accurately.
By signing this requisition form, I certify that the information provided above meets the City of Ashland public contracting requirements,
and the documentation can be provided upon request.
Employee Sign~re~ ~~ Supervisor/Dept. Head Signature: \'f\-uLl 0.4.. eeL
G: Finance\Procedure\AP\Forms\8_Requisition form revised.doc .
Updated on: 21171201 1