HomeMy WebLinkAbout2011-102 CONT Chg Order #5-8 - Taylor Site Development
RECEIVED
MAR 0 3 2011
AYLOR SITEPityotAshland
DEVELOPMENT
ITa f 33046
inc.
CHANGE ORDER REQUEST (CORlli
City of Ashland, Jefferson Avenue Improvements Project No. 2005-10
March 1,2011
To: Karl Johnson, City of Ashland, Department of Public Works
Work to be done: Additional Plantings per City of Ashland Request Letter_Dated.Novel11ber
- --- ---- --
17,2010.__- .----
~
Requested By: Taylor_Site Development, Inc.
/-
. ----
Scone ofWork-Discrintion ofChan2e
Reason for Change Plantings for emergent Zone of the Disturbed areas of Knoll Creek.
Exclusions:
Not responsible for any deviation (if any) from existing DSL permit.
Cost Summary:
Proposed Cost & Time:
Change in Contract Amount
Change in Contract Time
Impact Costs:
Work is Pending
Landscaping Contractor
Plant and Provide 1120 plants
Taylor Site Development, Inc. P&O (10/10)
Total
$3,480.00 added
2 days added
Deferred _ _
Need agreement as S()Onairpossible,
$2,912.00
568.00
$3,480.00
Comments:
For the added 2 days, please take in consideration the difficulty of planting 1120 plants on a
slick & steep slope. Per the contract please approve as soon as possible so we can start the work.
. . Sint.~relY~
~iut1aYlOr, President
1501 Sage Rd., Medford, OR 97501 Ph. 5417793565 Fax 541 8587031
E-Mail tsdmedford[a)aol.com
CITY Of
ASHLAND
April 6, 2011
Mark Taylor
Taylor Site Development
1501 Sage Road, Suite B
Medford, OR 97501
RE: Jefferson Avenue Extension (2005-10) - Landscaping in General & Change Order #05
Dear Mark,
The City of Ashland would like to convey some additional information in response to some e-mails that have
circulated recently.
1. Landscalle Subcoutractor
A. The City of Ashland still requests the proper information be submitted regarding the addition of a
_~- -landscape suhcontracto.!:a..s.1aid,out in section 00180.21 ofthe ODOT Specifications.
B. The City of Ashland did look at the State-of Oregon Landscape Contractors Board website to
view the information for Bear Claw Services of Central Point. The City will still require a copy
of their license to be submitted and they will also need toacquir.e a City of Ashland business
license ifthey have not already gotten one. ----
2. Irri!!ation - . ~
A. The City of Ashland was asked about the number of emitters for the plantings requested for the
emergent zone. Laurie Sager passed on the following information to me recently:
"...in terms o/the drip emitters/or this zone, the plugs need only 1 per plant, shrubs need 2,
and trees need 3 emitters. "
3. Other
A.
-
The City of Ashland still needs a written estimate of the additional costs for the changes being
requested as part of Change Order #5.
B. At your earliest convenience please provide the City with ail updated schedule of when the on-
site irrigation will be installed.
C. Sco!!: 1;.nglish will need to be consulted with by Taylor Site Development in reference to the
mitigation planting. Scott has also requested that mulch be placed around the plugs in the
emergent zone once planting is completed.
s;"~~
Karl Johnson, EI
Assistant Engineer
cc: Laurie Sager, Laurie Sager & Associates
PUBLIC WORKS/ENGINEERING DIV.
20 East Main Street
Ashland, Ore90n 97520
www.ashland.or.us
Tel: 541-488-5347
Fax: 541-488-<5006
nY: 800-735-2900
r~'
Karl Johns.on
From:
Sent:
To:
Subject:
Taylor Site Development [tsdmedford@aol.com]
Wednesday. May 25. 20114:05 PM
johnsonk@ashland.or.us
Jefferson Ave, Inprovements-Irrigation and Plants, Change Order # 5
Karl:
Rather than prepare a separate Change Order Request we request that you add $3,400.00 to
our not yet approved Change Order Request NO.5. This additional amount is for the provision and
installation of Irrigation piping and emitters in the 4 emergent (mitigation) zone areas for the plants
included in the Change Order.
We are still waiting for information on the number & species of shrubs, rushes, sedges and trees that
are to be planted in the above zones, which is why we did not include irrigation in COR #5.
We will appreciate a quick turnaround on this request.
Sincerely,
Mark Taylor
Karl Johnson
From:
Sent:
To:
Cc:
Subject:
Ray O. [tsdmedford@aol.com]
Tuesday. April 19. 2011 3:22 PM
j ohnsonk@ashland.or.us
markttsd@aol.com
Jefferson A venue Extension (2005-1 OJ-Change Order #06
Karl: Regarding your Memo of April 15, 2011.
Item 1,
When we obtained the quote from Knife River we provided them with an approximate amount of
installed asphalt to establish a per/ton price. The 18 tons we included in our C/O is more exact
allowing for a 6" overlap where the new patch joins the existing asphalt. When the work is completed
by Knife River we will provide their invoices that will reflect the actual and adjustments can be made
at that time.
Item 2.
We did not include conduit trenching in our change order request. In addition we did not include pipe
bedding and pipe zone rock. Original job only included native material above the pipe zone. Our C/O
request includes 2' of rock backfill to support the new asphalt. We will provide rock tickets showing
delivered price of $12.00/ton. Adjustments if needed can be made at that time.
Our C/O included 2 hours of labor (1 operator and 1 laborer) for the removal of asphalt, rock
compaction and truck loading. It also includes Machinery costs of $71.00 for an excavator, a skid
steer and a walk behind compactor. These two items total $250.00
Trucking requires trips to Central Point which is the closest asphalt accepting dump site. Asphalt does
not pack well in a dump truck so it will require 2 hours of trucking @$85.00/hr.
Two flaggers will be required. One for controlling traffic exiting a very busy exercise Gym and one for
a blind curve as you approach the site. Additional signs will be required. Flagging labor will be 650.00
and signs $71.00.
We did not include any supervision costs for either the preparation or installing of the asphalt by Knife
River. Again, this is additional work & deemed Special Contractor by ODOT.
None of the work involving this change order was included in the original bid items or in the contract.
It is a'distinct item that should be treated separately deserving of 2 days extension of contract time. If
you insist we will sacrifice one day. There is definately more work & remember, Karl, the rock will
have to to be placed and compacted twice.
Using the OR 00197.80 method for Percentage Allowance the amount that can be charged for this
work is $1,202.00. We consider our charge of $990.00 as not unreasonable.
t<arl, we did not get "windy" on all of this for any other reason than to show that we are fair with our
price.
CITY Of
ASHLAND
April 15, 2011
Mark Taylor
Taylor Site Development
1501 Sage Road, Suite B
Medford, OR 97501
RE: Jefferson Avenue Extension (2005-10) - Change Order #06 - Electrical Underground Conduit
Location Change
Dear Mark,
The City of Ashland has received a copy of your proposal and would like to accept it with the following changes
and comments.
1. The attached quote from Knife River Materials has a quote for 15 tons of AC, at a unit price of $170.00,
for a total cost of $2,550.00. Your cost summary had the numbers changed to reflect 18 tons being used
for a total of $3,060.00. The City of Ashland will change the Cost Summary to match the proposal from
Knife River Materials.
2. The City of Ashland does not agree that an additional $990.00 is warranted for "Taylor Site Development,
Inc. P&O. This should be incidental to either portions of the change order or existing bid items that will
be used.
3. The City of Ashland does not agree that the change in location of the conduit, other than the addition of
saw-cutting, will add an additional two days of work to the project. Trenches were still going to be
excavated to the end location so the additional two days that was asked for will not be added to the
contract completion date.
After adjusting the Cost Summary the new total for Change Order #6 will be:
$2,550.00
[ $1,890.00
$4,440.00
As halt Contractor, 15 tons
~ging, Demolition, Rock, Trucking and Saw Cutting
Total '
Feel free to let me know if you have any questions or comments.
---
Assistant Engineer
Cc: Jim Olson, City of Ashland
Scott Fleury, City of Ashland
PUBLIC WORKSfENGINEERING DIY.
20 East Main Street
Ashland. Oregon 97520
w<<w.ashland.or.us
Tel: 541488-5347
Fax: 541488-0006
ffi: 800-735-2900
~~,
AYLOR SITE
-
DEVELOPMENT
a:u 133046
inc.
April 14, 2011
RECEIVED
City of Ashland
Department of Public Works
51 Winburn Way
Ashland, OR 97520
APR 1 4 2011
City of Ashland
Attn: Karl Johnson
Re: Jefferson Avenue Improvements
Karl,
Enclosed is our Change Order No.6 dated April 8, 2011 for work related to the changed location
of the Main Electrical Feed conduit pipe.
We will appreciate expedited processing of this request as this will be important for our job
scheduling. .
Sincerely,
)l/~~
/M~&9
1501 Sage Rd., Medford,OR97501 Ph. 5417793565 Fax 541 8587031
E,Mail tsdm~dford@aol.com
AYLOR SITE
DEVELOPMENT
ITB . 33046 inc..
RECEIVED
April 8, 2011
APR 1 4 2011
Chaoe:e Order Request (COR~ City of Ashland
City of Ashland Avenue Improvements Project No. 2005-10
To: Karl Johnson, City of Ashland, Department of Public Works
Work to be done: Change in location ofPRI underground conduits from job site (West End)
to PP&L point of connection. Changed from inside of curb & sidewalk
(native soil surface) to new location in the adjoining paved street.
Requested By: Taylor Site Development, Inc.
Scope of Work-Description of Chan2e
Reason for Change: Danger of harming or having to remove trees if work is performed as per
original plans. Per discussions with Scott Fluery and Dave Tygerson.
Exclusion:
Slurry will not be used for backfill.
Proposed Cost &Time:
Change in Contract Amount
Change in Contract time
Impact Costs
Asphalt Contractor, 18 Tons
Flagging, Demolition, Rock,
Trucking and Saw Cutting
$5,940.00 added
2 days added
Deferred
$3,060.00
Cost Summary:
1.890.00
$4,950.00
Taylor Site Development, Inc. P&O 990.00
Total $5,940.00
Comments: We did not include trench excavation nor pipe zone rock as these were included in
our original Bid. See enclosed Cost Breakdown.
1f/!f~'
1501 Sage Rd., Medford, OR 97501 Ph. 5417793565 Fax 541 8587031
E-Mail tsdmedfordlalaol.com
=f
COST BREAD OWN COR-6
Saw cutting:
Asphalt Removal:
Asphalt Patch (18tons)
Flagging
Rock
Total
P&O
COR Amt.
210.00
420.00
3060.00
720.00
540.00
4,950.00
990.00
5,940.00
From:KRM-Medford
541 664 4567
04/07/2011 16:17
#381 P. 001/001
Change Order
LTM.INCORPORATEDdba
~:;a KNIFE RIVER
~ ~MATERIALS
AN MDU RESOURCES COMPANY
P.o. Box 1145
Medfonl, Oregon 97501
EaLW. 0PPaRTUNlTV EMPlOYER
PROPOSAl SUBMITTED TO:
Oregon Ucense #56603
California Ucense #5OT135
Telephone 17()"2960
Fax 664-4561
Date: 92101/11
JOB NAME DESCRlPTIONILOCAll0N:
Taylor Site DeWllopment
Attn: Mr. Mark Taylor
Tel: 541-
Jefferson Avenue Improvements
Electrical Trench Patching
DESCRIPTION
QTY
UNIT PRIce
TOTAL PRIce
1 4' Wufa Electrical Trench Patch; :
Patch back 690 SF 4" X 1 of lnlnch with 4"
of Class "C" as t in two 1IftD.
LewI 2 1/2'" Dense HMAC with PG64-22 Binder .
15
TN
$170.00
$2 550.00
2 2' WIde Etec1rical Trem:h Patchin :
Patch back 300 SF 2' X 150' of lnlnch with 4"
of Class -Co as halt in two lifts.
2. 1/2'" Dense HMAC with PG64-22 Binder.
8
TN
$240.00
$1 920.00
General Conditions
1 Bond tees are excluded.. Please add 1% If required. AI construction fees & permits excluded.
2 Grading and c;ompadion of aggregates, asphalt paving seal coat. prime coat and soli steriIanl aIB _uded.
3 Asi>haIl price adjustments for gradation, de1sily, smoothness. etc. earned in Ihe manufaclurlng and placement
of HMAC shall be due and payable to KRM at 100% of the ammmt paid by OIlOT, If applicable.
4 Exclusions: baffle control: temporary or permanent pavement markings of any kind: adjusbnenls of utilities:
surveying or layout; pavement cteanfng or sweeping; trench prep before paving.
5 Based on free and clear access. """"Ill hindrance by oIher operallons.
6 Sanilely fa_as to be pnwlded by oIhe",.
7 Project s_ b> be rev_ and approved by KRM prior to SUbmission to owner and mutually agreed upon
pIIcr to KRM s1ar1Jng Mlr1<.
8 Excludes asphalt (hot or cold nUx) wedges, tapers &. ramp installatfon & removals.
9 Asphalt 08 & fuel escaIatIona are due and payable for OIIr items above per section OOOT Spec 00195. If applicable.
10 Excludes cofd plane pavement removal, and crack sea" '
11 Any barrier rail moves required for top lifts of paving or other required roathwrk or access to be performed by General Contractor, not KRM.
12 DBE PaJticipation Included in thls subquote Is: $0
13 Temporary protection of valley gutters. concrele crosswalks, & conaele aprons by 0Ihers.
14 If Owner or PrIme Contractor insists upon completion of 1he work against lhe adVIce of LTM.lnc. regarding weather or subsurface
conditions, Iha Owner or Prime Contractor shall assume BIJ risk of defects due to weather or subsuface condRlons.
Submiltedby: gyo;;l'!/~ Date: t/ - 7- II
David v~ -'i~J';bs Estimator
Phone: 541.7322737
Owners Acceptance:
Date:
AYLOR SITE
- -
DEVELOPMENT
CJ:B t 33046
inc.
CHANGE ORDER REQUEST #7
City of Ashland Jefferson Avenue ImDrovements Proiect No. 2005-10
June 2,201 I
.
To: Karl Johnson, City of Ashland Department of Public Works.
Work to be done: Remove additional existing AlC pavement, 14ft X 30ft, West of Sta 1+100
and broken existing curb&gutter and sidewalks in the same area.
Requested By: Taylor Site Development, Inc.\
ScoDe of work- DescriDtion of Chanl!e
Reason for Change: Deteriorated condition of sidewalks, curb and gutter & existing road
Exclusions: Replacement of asphalt, curb&gutter and sidewalks. Cost for their replace-
ment will be added (included) in Bid Items 27, 28, & 29 when that work is
done.
Cost and Time:
Change in Contract Amount
Change in Contract Time
Impact costs
$762.00 added
none
deferred
Cost Summary:
Saw Cutting
Machinery (operated) 3hrs @ $125.001hr
Trucking, 2hr@ $85.001hr
$ 90.00
375.00
170.00
$635.00
P&O (10/10)
$127.00
Total $762.00
This work was considered necessary and agreed to by Scott Fleury. Trucks
have a long trip to No. Central Point as that is the nearest point allowed for
disposal of the removed asphalt.
RECEIVED
Comments:
Sincerely,
JUN - 2 2011
Mark Taylor, President
City of Ashland
1501 Sage Rd., Medford, OR 97501 Pb. 5417793565 Fax 541858 7031
E-Mail tsdmcdfordraJaoI.col11
CITY OF
ASHLAND
Memorandum
DATE:
TO:
FROM:
RE:
June 6, 2011
Jim Olson
Karl Johnson~
Jefferson Avenue Improvement Project - Change Order #08
The Jefferson Avenue Improvement Project is nearing its completion and to date, six bid items have
exceeded the original bid item amounts. A summary of the bid items is included below:
Bid Item Description Overage
4 Clearing & Grubbing $1,000.00
22 Install Keystone Wing Walls $935.00
24 4 Inch - 0 Aggregate ,Base $14,250.44
25 I Inch - 0 Aggregate Base $564.00
35 3-Phase Primary Cabinet Assy. (575-Sect) $3,400.00
38 8" Ductile Iron Water Pipe, Fittings, Couplings and Backfill $2,576.24
All of the above bid items needed additional quantities due to under estimation by KAS & Associates on
the original bid schedule that was supplied to the City of AsWand.
PUBLIC WORKS/ENGINEERING DIY.
20 East Main Street
Ashland. Oregon 97520
www.ashland.Or.us
Tel: 541488-5347
Fax: 541488<;006
m: 800-735-2900
~~,
G:\pub--wrks\eng\05-10 Jefferson 8t Extension\A_Admin\Taylor\Payments\Change Orders\Change Order#08. Explanation.dacx
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Karl Johnson
From:
Sent:
To:
Subject:
Taylor Site Development [tsdmedford@aol.com]
Friday. May 27, 20111:09 PM
j ohnsonk@ashland.or.us
Jefferson Ave. Improvements, Time Adjustment Change Order 5/1 Sill
Categories:
05-10 Jefferson Ave
Karl,
Thanks for your response to our Time Adjustment Request.
We do have a question on the Revised Contract Total of $562,140.40 included the document we are
asked to accept.
The total we have is $586,032.96 as of the same date. The difference appears to be because the
adders to the Bid Schedule are not included in your amount:
Item #23 87 additional CY of 4" shale for the Digouts
Item #24A 1,000+/- CY to fill ravine (Qty.determined in
field with Scott Fleury) .
Item #25A 87.5 CY 1" rock extra to fill ravine
Item #35A Electrical 575 Vault
Item #38A Additional 93" of 8" Waterline
Total
$ 1,566.00
14.250.46
2,100.00
3,400.00
2,576.10
$23,892.56 amount to be added to contract.
Let us know if you agree with the above as soon as possible.
Mark/Ray
~~,
CITY OF
ASHLAND
20 E MAIN ST.
ASHLAND. OR 97520
(541) 488-5300
CiTY RECORDER
I' 9;2~~;~10. I I'
Page 1/1
. PO NUMBER" "
09806
'VENDOR: 001735
TAYLOR SITE DEVELOPMENT INC
1501 SAGE RD SUITE B
MEDFORD, OR 97501
SHIP TO: Ashland Public Works
(541) 488-5587
51 WINBURN WAY
ASHLAND, OR 97520
FOB Point:
Terms: Net
Req. Del. Date:
Speciallnst:
Req. No.:
Dept.:
Contact: Mike Faught
Confirming? No
'.~' Quantltv . -'Unit" ; ., '?'.-' . , . .~ . . ~'," . . Oeser-loti-on..' :. . . , ,. unit Price " '.. .Ext.: Price'-,; .
THIS IS A REVISED PURCHASE ORDER
Construct Jeffe(son Avenue Improvement 514,789.00
Project No. 2005-10
Approved by Council on 9/07/2010
Processed change order 10/27/2010 2,340.00
Change Orde( NO.1
P(ocessed change o(der 11/17/2010 41,516.40
Change Order NO.2
Processed change order 11/17/2010 2,445.00
Change Order NO.3
Processed change order 11/17/2010 1,050.00
Change Order No, 4
Processed change order 06/22/2011 6,880.00
Change Order NO.5
Change Order No.6 5,940.00
Change Order No. 7 762.00
Change Order NO.8 22,725.68
SUBTOTAL 598448.08
31LL TO: Account Payable TAX 0.00
20 EAST MAIN ST FREIGHT 0.00
541-552-2028 TOTAL 598,448,08
ASHLAND, OR 97520
[~ :;Ac'c~ount:Numtier~~",~:~~ ttJ~~:'p,-r_oiecfN-umbeh .., 'Amount , . Account Number ~rojectNum'be'r :-' " '-< .;Amol"-i1i~i: ~':,-::~
, ,
E 260.08.12.00.70420 E 200510.120 598 448.08
,61,fi
~ %~.?
Aut r ad Signature (t"
VENDOR COpy
CITY Of
ASHLAND
DEPARTMENT OF PUBLIC WORKS
CONTRACT CHANGE ORDER NO.
#5,6, 7 & 8
PROJECT: Jefferson Avenue Improvement Project
LOCATION: Jefferson Avenue
CONTRACTOR: Taylor Site Development
You are requested to perform the following described work upon receipt of an approved copy of this document or as described by the
Engineer:
DATE:
PROJECT NO.:
6/6/20 Ii
2005-10
I Item No. II Description II Quantity II Unit Price II Amount I
LandsC30inl! Chan2cs -
Additional plants and irrigation
Item #5 added bv landscaoe architect 1 LS $ 6.880.00 $ 6.880.00
Electrical Conduit Location
Chanl!e - Relocated electrical
trench from behind sidewalk to
Item #6 in front of Quttef 1 LS $ 5,940.00 $ 5,940.00
Additional SidewalklAC
Removal - Replacement of
sections of existing pavement,
Item #7 curb, gutter and sidewalk 1 LS $ 762.00 $ 762.00
Bid Item Adjustment-
Item #8 Overa!!cs on various bid items 1 LS $ 22.725.68 $ 22.725.68
T olal this Change Order
Previous Change Order
Original Contract Total
Revised Contract Total
$
$
$
$
36.307.68
47.351.40
514,789.00
598,448.08
16.3%
PERCE~'T CHANGE OF ORIGINAL CONTRACT
Recommended By:
This document shall become an amendment to the
The time provided for completion of this contrac
contract and all provisions of the contract an
Approved By:
Project
~~~--L
Public Works Director
~J~
Date
L, (a.c J ~I
Date
Accepted By:
~ j/V /11
Date '
ENGIl\'EERlNG
20E.MaiDSmd
Ashlla>d,~97520
www.ashIand.or.us
Tcl:541-tU..B47
f...:541-4S8-6006
TrY: 800-735.2900
-. ...
r.."
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