HomeMy WebLinkAbout2011-150 Lease - CCRUT - Police Contact Station O P P O R T U N I T I E S
R E A L E S T A T E
Ashland Police Dept.
40 North Main St unit 2
Ashland, OR 97520
Dear Tenant,
As of June 1, 2010; Oregon Opportunities Property Management, Inc.will no longer manage Claycomb
Plaza Mall. Please mail your rent checks to Stefanie Claycomb at 105 Christy Court, Phoenix, OR. 97535.
The Check is to be made out to Claycomb/CCRUT. Remember,your rent is due on the first of the month,
and please mail to Stefanie. DO NOT place rent checks in her mail box at the mall.
It has been our pleasure working with all of you these past few years. If I can be of service to you, do
not hesitate to call. Best wishes to all.
Sincerely,
Jerry Scheffler
Designated Broker
Oregon Opportunities Property Management, Inc.
548 Business Park Drive
Medford,OR 97504
541-772-0000
548 Business Park Dr. 800-772-7284 Fax 541-772-7001
Medford, OR 97504 541-772-0000 www.orop.com
L
Ashland Police Substation
LEASlr
This LEASE is made as of the 14th day of March, 2008, by and between
the Claycomb Charitable Remainder Unitrust, hereinafter referred to as
"Landlord," and City of Ashland, a municipal corporation, hereinafter
referred to as "Tenants(s)."
1. Landlord is the owner of the Plaza Mall, located at 40 North Main
Street, Ashland, Oregon, and the Claycomb/Block Building, located at 25
and 30 East Main Street, 40 North Main Street, and 10 and 60 Water
Street, Ashland, Oregon (said Mall land and said Building hereinafter
referred to collectively as the "Property");
2. Tenant desires to lease from landlord, and landlord desires to lease
to tenant, a certain portion of the property for a term of five_(5) years and,
'o�— egei®ge in r sideratidij-- the above recitals and of the terms,
covenants and conditions hereof, and for other good and valuable
consideration, the receipt and sufficiency of which is hereby
acknowledged, and intending to be bound hereby, tenant and landlord
hereby agree as follows:
Letting o€Premises and Payments
1.1 Premises Covered. Landlord hereby leases and lets to the
tenant that certain portion of the property which is graphically
designated in Exhibit "A," attached hereto and by this reference
incorporated herein, and consisting of approximately 270 square feet
(said portion of the property hereinafter referred to as the "Leased
Premises"). This square footage provides for the office building. Tenant is
also given exclusive use of two parking spaces immediately adjacent to
his leased space. In addition to the non-exclusive right to use, but in no
event possess, all common areas adjoining the leased premises.
1.2 Use of Leased Premises. Tenant agrees to use the leased
premises for a police substation. Tenant shall not change the nature of
such use without landlord's written consent.
1.2.1 In no event should tenant be entitled to use the leased premises in
any way which increases the probability of the occurrence of fire or
which increases landlord's expense of obtaining fire insurance as
described in paragraph 3.3 of this lease..
1.2.2 Tenant will not make any unlawful, improper or offensive
use of the premises; tenant will not suffer any strip or waste thereof;
tenant will not permit any objectionable noise or odor to escape or io be-
emitted from the premises or do anything or permit anything to be done
upon or about the premises in anyway tending to create a nuisance;
tenant will not sell or permit to be sold any product, substance or service
upon or about the premises.
1.2.3 Tenant shall regularly occupy and use the premises for the
conduct of police business, and shall not abandon or vacate the premises
for more than ten days without written approval of landlord.
1.2.4 Tenant shall comply at tenant's own expense with all laws
and regulations of any municipal, county, state, federal 9r other public
authority respecting the use of the premises. These include, without
limitation, all laws, regulations, and ordinances pertaining to air and
water quality, Hazardous Materials as herein defined, waste disposal, air
emissions and other environmental matters. As used herein, Hazardous
Material means any hazardous or toxic substance, material, or waste,
including but not limited to those substances materials, and waste listed
in the U. S. Department of Transportation Hazardous Materials Table or
by the U-S. Environmental Protection Agency as hazardous substances
-and-amendments thereto;=petroleum products or-s tch-othersubstan-ces =
materials, and waste that are or become regulated under any applicable
local, state, or federal law.
1.3 Term of Lease. The term of this lease is five (5) full calendar
year(s), commencing on the 1st day of April, 2008, and terminating on
the 31 day of March, 2013, unless renewed as provided in paragraph
1.12 below, or terminated as provided in paragraph 5.1 below..
1.4 Basic Rent. Rent for the term of this lease shall be payable in
advance on the first day of each month (hereinafter referred to as the
"Payment Date") during the term of this lease; including any renewals, in
installment of $350 commencing with the 1st day of April, 2008
payment date and continuing until termination of the lease. The basic
rent-shall be adjusted as set forth in paragraphs 1.5, 1 .6, and 1.7 hereof.
1.5 Tenant's Pro Rata Share of Tax Increases The basic rent
shall be adjusted as of each January payment date during the term
hereof, including any renewals, to provide additional rental proportionate
to the increase in real property taxes, assessments and other charges
levied on the property by any authority (hereinafter referred to as
"Landlord Tax Cost"), regardless of whether such increase resulted from
increased valuation, increased rate of taxation, imposition of special or
general assessments, or any other source-For this purpose, landlord's
tax cost for the 2007 annual period, which was billed to the landlord in
October of 2006, shall be the basis upon which increases in landlord's
tax cost are determined. Each year during the term hereof, including any
renewals, upon landlord's tax cost being billed to landlord, the increase,
if any, tax cost for ,the subsequent annual period, shall be prorated
be tween all tenants in the property. The increase will be calculated by
dividing the square footage of the leased premises first, above mentioned
bIg the then total leased square footage of the property, such figure as of
thae date hereof being TWELVE THOUSAND FOUR HUNDRED TWENTY-
T14-REE (12,423) square feet. The. figure thus reached shall then be
divided by twelve (12), and- the sum thus obtained added to the basic
remt payable by tenant to landlord for the twelve (12) payments dates,
b�- ning with'the next January payment date.
1.6 Cost of Living Adjustments The basic rent shall be further
adjusted as of each January payment date, beginning with the January
2DO9 payment date, during the term hereof, including any renewals, to
proovide additional rental proportionate to the increase in the cost of
living, based on the Consumer Price Index, All items, All Urban
Ce nsumers, Portland, Oregon (the "Index") published by the Bureau of
Labor Statistics of the United States Department of Labor. For this
pi_yrpose the November 2007 index shall be the basis upon which the
imcrease in the cost of living is determined. Each year during the term
hereof, including any renewals, the basic rent, exclusive of any other
adbjustments called for hereunder, shall be increased by an amount
caarresponding to the increase of the index most recently published as the
1.6.1 in no event shall the cost of living adjustment called for in
paa-agraph 1.6 for any July through June annual period exceed FIVE
PERCENT (5%). If an increase in rent called for by paragraph 1.6 should
exceed FIVE PERCENT (5%), the increase in rent for that annual period
shall be FIVE PERCENT (5%) and the increase in the rent foregone
pursuant to this subparagraph 1.6.1 shall be carried over to, and added
to the increase in rent called for by paragraph 1.6 for the next ensuing
Juay through June period. If the increase in rent called for by paragraph
1.6 for that ensuing July through June annual period, plus the increase
in Tent carried over to that ensuing July through June annual period,
pux-suant to this subparagraph, should also exceed FIVE PERCENT (5%),
the; increase in rent for that ensuing July through June period shall be
FI VE PERCENT (5%) and the increase in rent foregone similarly carried
ovv-r to the next annual period.
1.7 Tenant's Pro Rata Share of Insurance Cost Increases. The
basic rent shall be adjusted as of each January payment date during the
ter ma hereof, including any renewals, to provide additional rental
prapportionate to the increase in the cost to landlord of insuring the
prcperty as described in paragraph 3.3 of this lease (said cost hereinafter
refe-rred to as "Landlord's Insurance CosC). For this purpose, landlord's
inance cost for 2007 shall be the basis upon which increases in
larWlord's insurance cost are determined. Each year during the term
her-cof including any renewals, upon landlord's insurance cost being
billy-d to landlord, the increase, if any, of landlord's insurance cost for
th&t annual period over landlord's insurance cost for the 2007 annual
period, shall be prorated between all tenants on the taxed property, said
proration to be determined with and calculated by using the method
described in paragraph 1.5. In no event shall the monthly rental be
decreased pursuant to this paragraph.
1.8 Security Deposit. Tenant will pay to landlord a security
deposit in the amount of $0.00, securing tenant's proper performance
hereunder. In addition to any other remedies or relief landlord may have
under this lease, landlord may resort to all or any portion of the security
deposit to remedy any outstanding default of tenant to the extent such
default has a fixed monetary value, and may use the deposit only to such
extent. If and when the particular default is cured, and tenant is not
otherwise in material default under this lease, tenant will have a new
material obligation to immediately deposit with landlord, adequate sums
to restore the amount of security first deposited to its original amount.
Upon termination of this lease, for whatever reason, landlord shall
inspect the leased premises and render an accounting to tenant for any
monies withheld for any reason. - Said accounting shall be given by
landlord to tenant within thirty (30) days of the termination of this lease.
1.9 Utilities. Tenant shall responsible for payment of 911
utilities and trash pickup service provided to the leased premises. Those
--------- -= utilities-whic-h<are=supplied to-tenant iri=common with tYse=otlrei Seri iits - -'
on the property shall be paid for on a prorated basis, according to the
ratio that is currently being utilized. Should landlord, pursuant to
paragraph 1.2 of this lease allow tenant's use of the leased premises to
change in a manner which substantially increases the cost of utilities
used by tenant, there shall be a reevaluation of tenant's obligation under
this paragraph. Landlord shall include a provision identical in effect to
this paragraph in all leases which he may execute with other tenants on
the property.
1.10 Payment. Tenant agrees to make all payments called for by
this lease in a timely fashion. Payments shall be posted to the Property
Manger at Oregon Opportunities Property Management, 548 Business
Earls Drive, Medford, OR 975 04, or to such other person or place as
landlord may hereafter direct.
1.11 -Landlord's Right of Inspection Landlord, or any agents or
representatives of landlord, shall be required to submit to police
department security measures prior to entry and inspection of the
premises. Accordingly, there is no absolute landlord right to enter upon
and inspect the leased premises without prior notice and submission to
security measures.
1.12 Option to Renew. If tenant is not and has never been in
default of any term of this lease, tenant shall have an option to renew
this lease on the same terms and conditions for an additional five years.
Tenant's exercise of said option shall be automatic and this lease shall be
automatically extended unless tenant gives to landlord notice of tenant's
intent not to renew no earlier than one hundred fifty (150) days and no
later than sixty (60) days prior to expiration of the .initial term hereof.
Any renewal option is subject to possible rent increases.
1.13 Termination. Upon the termination of this lease, tenant shall
deliver up the leased premises to landlord peaceably and quietly and in
as good condition and repair as the leased premises were in or may
hereafter be placed in, reasonable wear and use expected, and, if such
termination be pursuant to paragraph 3.5 of this lease, damage from fire
or other casualty covered by applicable insurance excepted. Provided
tenant is not then in default.and has not breached this lease, it is agreed
that upon termination of this lease, tenant shall be entitled to remove
any fixtures or items of personal property placed on the property, and
owned, by tenant provided, however, that tenant shall have the duty to
repair any damage caused by such removal and provided that such
removal shall be performed prior to termination of this lease unless
landlord shall have otherwise given to tenant notice of landlord having
consented to a later removal.
11.
NTENANCE
2.1 Landlord's Repairs Landlord agrees to (i) make repairs
necessary to Maiff t ain the r�of'arid gutters eterior walls bearm walls
structural members and foundation of the leased remises ng repair
sidewalks and curbs and areas used in common by tenant and other
tenants on the property; (iii) repair and maintain exterior water, sewage,
has and electrical services up to the point of entry of same onto the
leased premises; and (iv) repair and maintain the heating and air
conditioning system within the common area which tenant shares with
other tenants on the property.
2.2 . Tenant's Maintenance Tenant agrees to maintain the leased
premises in good and clean condition. Tenant further agrees that tenant
will maintain a pleasant and aesthetic appearance of the leased premises
and acknowledges that doing so may require painting, floor covering, wall
covering or other similar improvements to maintain an attractive and
inviting shopping area. Notwithstanding anything in paragraph 2.1 above
to the contrary, tenant shall make all necessary repairs of any condition
on the leased premises and / or the property caused by tenant's
deliberate or negligent act. Tenant shall in addition make all necessary
repairs not specifically enumerated in paragraph 2.1 above, including
repairs of interior walls, ceilings, light fixtures, switches, doors and
windows and related hardware, and wiring and plumbing after ,the point
of entry of same onto the leased premises.
2.2A Cleaning and Maintenance Common Areas Tenant shall pay
monthly to the landlord Tenant's prorated share of the cost of cleaning
and maintaining the common areas used by the public.
2.213 Restroom Facilities Tenant shall pay prorated share of
monthly expense of maintaining and cleaning and, when necessary,
repairing restroom facilities available to the Claycomb Plaza Mall tenants.
This common area charge shall be $20 per month additional rent.
2.3 Liens and Encumbrances Tenant shall pay when due all
claims for services rendered and materials furnished to tenant in
connection with the leased premises and / or the property. Tenant shall
keep the property free and clear of all liens and encumbrances of any
nature. If tenant fails to pay any such claim or claims.or to discharge any
such Iien or encumbrance, landlord may do so and collect the same from
tenant. Any amount so paid by landlord shall bear interest at the rate of
TEN PERCENT (10%) per annum from the date expended by landlord and
shall be payable upon demand. Such action by landlord shall not
constitute a waiver of any right or remedies which landlord may have on
account of tenant's default. Tenant may withhold payment to any person
rendering such services or providing such materials in connection with a
good faith dispute over the obligation to pay,. so long as landlord's
property interest is not jeopardized. if a lien is filed as a result of tenant's
conduct or lack thereof, tenant shall defend the same. If tenant suffers
an adverse decision in connection_with any such,lien,_tenant_will_satisLX_,_._,_
Fie same within thirty (30) days and if tenant shall fail to do so, landlord
may pay the same as above provided and collect the same from tenant.
Any amount so paid by landlord shall bear interest at the rate of TEN
PERCENT (10%) per annum from the date expended by landlord and
shall be payable upon demand.
RISK ALLOCATIONS
3.1 Indemnification. Unless caused by landlord's negligence or breach
of landlord's obligations as set forth in paragraph 2.1 above, tenant will
indemnify and hold landlord harmless from any and all expenses
(including attorney's fees), fines, damages, costs, losses, claims, suits
and actions arising out of or in any way connected with the lease and
occupancy of the leased premises.
3.2 Liability Insurance. Tenant shall continuously maintain during
the term of this lease, including any renewals, comprehensive public
liability and property damage insurance, with a cross-liability clause of
endorsement, insuring landlord and tenant against all legal liability for
damages to persons or property caused by the ownership, possession,
maintenance, use or occupancy of the leased premises or by reason of
the conduct of any business carried on therein, in amounts not less then
the following limits:
a. Public Liability $500,000 per person
b. Property Damage
$1,000,000 per occurrence
$500,000
Landlord and Oregon Opportunities Property Management, Inc. shall be
named as additional insured in such policy of insurance and a memo
copy of the policy acceptable to landlord shall be given by tenant to
landlord and Property Management which shall evidence tenant's
compliance with the terms of this paragraph and which shall
acknowledge that any notice of cancellation shall be furnished by the
insurance company to landlord not less that ten (10) days prior to the
effective date thereof.
3.3 Fire and Extended Coverage Insurance . Each of the parties
agrees to maintain full fire insurance with extended coverage on the
properties owned by the respective party. Specifically, tenant agrees to
maintain coverage to the full insurable value of his inventories, supplies
fixtures and personal property which may at any time be located on the
leased premises. Landlord agrees to maintain fire insurance with
extended coverage on the property. Tenant shall have no interest in said
policy or the proceeds therefrom nor any right to make claim thereon
except as expressly provided herein.
3.4 Release and Waiver of Subrogation._ Each of the parties
hereby releases the other party, his employees and his successors of any
kind, from any and all liability and waives his right_to reeoyer against the
-" other patty, fits employees and his successors of any kind, for any loss or
damage to the property resulting from fire, explosion or other casualty
enumerated in a standard fire insurance policy with extended coverage,
irrespective of whether the limits thereof are sufficient to fully cover such
loss or damages, and each of the parties hereby waives the subrogation
rights of his insurance carriers providing coverage against such loss or
damage. Each of the parties further agrees to take any and all steps
which may be required to inform his carrier of this provision and to have
endorsements, if necessary, placed on the respective, policies of
insurance to carry into effect the provisions of this paragraph.
3.5 Damage or Destruction to Property. In the event a portion of
the property is damaged or destroyed from any cause, and said damage
or destruction exceeds FIFTY PERCENT (50%) of the then replacement
value of the property then either party may within thirty (30) days after
such damage or destruction, elect to terminate this lease by giving notice
to the other. In the event of such an election this lease shall terminate as
of the date of such damage or destruction. In the event the property is
damaged or destroyed from any cause, and said damage or destruction
does not exceed FIFTY PERCENT (50%) of the then replacement value of
the property, landlord shall restore the property to substantially the
same condition as it was in immediately before such damage or
destruction and this lease shall remain in full force and affect, but only if
such restoration can be made under the existing laws and can be
completed within ninety (90) working days after the date of such damage
or destruction. If said restoration cannot be made in such time, then
within fifteen (15) days after the parties determine that. such restoration
cannot he made in such a time, tenant can terminate this lease
immediately by giving notice to landlord. If tenant fails to terminate this
lease and if,restoration is.permitted under the existing laws, landlord, at
his election, can either terminate this lease or restore the property within
a reasonable time and this lease shall continue in full force and effect. If
the existing laws do not permit the restoration, either party can
terminate this lease immediately by giving notice to the other party.
3.5.1 Upon any such damage or destruction, landlord shall have
the right to take possession of the property or any portion thereof,
including the leased premises, as may be reasonably necessary to
landlord_ Tenant agrees to vacate same upon landlord's request. For the
period of time between the date of such damage or destruction and until
such repairs have been substantially completed, there shall be such
abatement of tenant's rent.as may be fair and equitable to the parties,
considering the use which tenant may be able to make �of the leased
premises during such period.
3.6 Condemnation. If the whole or any part of the property shall
be condemned or taken'for public or quasi-public use by any properly
constituted authority and the taking is such as to render the leased
Premises unsuitable for the further conduct or tenant's business therein
"—"- tenant sha71 be entitled fo cancel"this lease and receive fzom landloid any
unearned rent paid to land lord in advance. If, despite the taking, any
portion of the leased premises is still suitable for the further conduct of
tenant's lousiness therein; then this lease shall continue in effect, except
only that there shall be such an abatement of tenant's rent as may be
fair and equitable to.the parties, considering the use which tenant may
be able to make of the leased premises subsequent to such taking. The
amount of any condemnation award attributable to improvements
installed or erected by tenant at his expense or to loss or interference
-with tenant's business or moving expense shall belong to tenant.
IV,
Default
4.1 Default by Tenant. In the event of default by tenant of any
obligatiori to landlord, landlord shall give notice of such default. Tenant
shall thers cure the default within thirty (30) days. If tenant fails to cure
the default within thirty (30) days, then landlord shall be entitled to
pursue possession and other remedies in legal proceedings in a Court of
competent jurisdiction. Landlord shall not have the immediate right-of
re-entry nor shall Landlord be privileged to remove or tamper with public
records or other public property on the premises. The parties expressly
agree that self-help, entry and reletting by the Landlord is not
appropriate given the police substation use of the premises. Should
landlord take possession pursuant to legal proceedings, landlord may
terminate this lease. Should landlord at any time elect to terminate this
lease for any breach, in addition'to any .other remedies he may have,
landlord may recover from tenant aL1 damages incurred by such breach,
including the cost of recovering the leased premises.
4.2 Late PaVirients. In the event that any sum payable by tenant
to landlord is ten (10) days overdue, a late charge of FIFTY DOLLARS .
($50.00) shall be immediately due and payable by tenant to landlord.
Tenant's failure to by any sums payable by tenant to landlord within
fifteen (15) days of when due, shall constitute a breach of this lease.
4.3 Cumulative Remedies. No remedy set forth in Article IV shall
be deemed to be landlord's exclusive remedy. Landlord shall at all times
have such other and further rights and remedies as may be available to
landlord either. at law or in equity, including, but not limited to, the
recovery of future rents immediately, without waiting until the date fixed
for expiration of the term of this lease.
V.
MISCELLANEOUS PROVISIONS
5.1 Termination for Non-appropriation: Notwithstanding any
other provision of this lease, the Tenant may terminate for budget non-
appropriation. Specifically, all Tenant obligations to expend money
under in furtherance of this lease are contingent upon future
appropriation as part of the City budget process and local government
- "-- budget law.—"Failui of the Ashland City Council and Budget Committee
to make the annual budget appropriation shall necessarily result in
termination of the lease agreement. As such, in the event insufficient
funds are appropriated for payments under this lease, then Tenant may
terminate this lease at the end of its then current fiscal year with no
further liability or penalty to the Tenant. Tenant shall deliver written
notice to Landlord of such termination no later than thirty (30) days from
the official determination by the Tenant of the non-appropriation.
5.2 Assignment of Sublease. Tenant shall neither assign nor sublease
any portion of the leased premises without first obtaining the written
consent of landlord, which consent shall not be unreasonably withheld.
Any attempted assignment or sublease in violation hereof shall be void
and constitute a breach of this lease.
5.3Joint and Several Obligations. Each and every obligation of
tenant set forth in this lease shall be the joint and several obligation of
each individual and / or entity, as the case may be, executing this lease
as tenant.
5.4Entire Agreement. This lease contains the entire agreement
between the parties hereto concerning the subject matter contained
herein. There are no representations, agreements, arrangements or
understandings, oral o r written, between or among the parties hereto
relating to the subject matter of this lease which are not fully expressed
herein.
5.5Governing Law. This lease shall be construed in accordance
with, and governed by, the laws of the State of Oregon.
5.6Attorne 's Fees. In the event that either party hereto shall
commence any arbitration (if arbitration is consented to by the parties),
legal action or proceeding, including not by way of limitation an action
for declaratory relief, against the other by reason of the alleged failure of
the other to perform or keep any term, covenant or condition of this lease
by him to be performed or kept, the party prevailing in said action or
proceeding shall be entitled to recover, in addition to his court costs, a
reasonable attorney's fee to be fixed by the court, and such recover shall
include court costs and attorney's fees at trial, for arbitration, and on
appeal, if any_
5.7Construction. Whenever used herein, the singular number shall
include the plural, and the plural_ number shall include the singular, and
all words used in any gender shall extend to and include both genders.
5.Mgreement to Perform Necessary Acts. Each party to this lease
agrees to perform any further acts and to execute and deliver any
documents that may be reasonably convenient or necessary to carry out
the provisions of this lease.
5.9Amendments. The provisions of this lease may be altered,
amended or repealed, in whole or in part, only on the written consent of
all parties to this lease.
_ _.5>kOSuccessors-and=Assigns: All of-t-ke-provsions=-hereof-shalt`be'
binding on, and inure to the benefit of, the parties hereto and their
respective heirs, legal representatives, successors, and assigns, subject
to limitation on assignment or transfer otherwise herein contained.
5.1lInvalidity. If any term, covenant, condition or provision of this
lease is held by a court of competent jurisdiction to be invalid, void or
unenforceable, the remainder of the provisions hereto shall remain in full
force and effect and shall in no way be affected, impaired or invalidated
thereby.
5.12Subsumed ®bligation. In the event that any portion of a
prom se or covenant contained in this lease is held unreasonable or
unenforceable in an Lmappealed final decision to which both parties are
bound, by a court or agency having valid jurisdiction, the applicable
party expressly agrees to be bound by each lesser covenant imposing the
maximum duty permitted by law that is subsumed within the terms of
such promise or covenant, as if it were separately stated in and made a
part if this lease.
5.13Captions. The captions of articles and paragraphs of this lease
are for reference and convenience only and are not to be construed in
any way as a part of this lease to explain, modify, amplify or aid.in the
interpretation of this lease.
5.14 T ime of Essence. Time is of the essence in the performance of
each provision of this lease.
5.15Interest on Money Due. Any sum accruing to a party under
the provisions of this lease which are not paid when due shall bear
interest at the rate of TEN PERCENT (10%) per annum from the date
written notice specifying such non-payment is given to the defaulting
party until paid.
5.16 A enc . Nothing contained in this lease shall be deemed or
construed by the parties hereto or by a third person to create the
relationship of principal and agent or of partnership or of joint venture or
of any other association.
5.17Extension. All references to the term of this lease shall include
any extensions or renewals of the initial term.
5.18Waiver. Any waiver of a party in enforcing any of the terms
and conditions hereof shall not constitute.a waiver of the party's right to
insist upon strict compliance with such terms and conditions in the
future.
5.19Notices. All notices, requests, demands, and other
communications under this lease shall be in writing and shall be deemed
to have been duly given on the date of service if served personally on the
party to whom notice is to be given, or on the third day after mailing if
mailed to the party to whom notice is to be given, by first class mail,
registered or certified, return receipt requested, postage prepaid, and
properly addressed as follows:
To Landlord: Gordon Claycomb Trust
— - --
-------- ------------°----._.._.-- - °----Stefanie`Claycomb,Trustee------ --- -- -- __- ----- --
105 Christy Court
Phoenix, Or. 97535
To Property Manager Oregon Opportunities Property Management,
548 Business Park Drive
Medford, Or. 97504
To Tenant: City of Ashland Police Department
1155 East Main St
Ashland, Or. 97520
The address for such notices may be changed by notice given in
accordance herewith.
THE PARTIES HERETO have executed this lease on the dates set
I below.
TENANT (S)
2 �
�Zly By.
DATED:
LANDLORD
DATED:
CITY RECORDER Page 1 / 1
CITY OF
ASHLAND -" DATE.�.�;�.. ' P'i::,:,PO'NUMBEFC:`::-.
20 E MAIN ST. 7/13/2011 10288
ASHLAND, OR 97520
(541)488-5300
VENDOR: 015216 SHIP TO: City of Ashland - Police Dept.
CCRUT, CLAYCOMB CHARITABLE, REMAINDER l 1155 E MAIN STREET
105 CHRISTY COURT ASHLAND, OR 97520
PHOENIX, OR 97535
FOB Point: Req.No.: _
Terms: Net Dept.:
Req.Del.Date: contact: Gail Rosenberq
Special Inst: Confirming? NO
Quauti _1.. .Unit ' Description - Unit Price .Ext. Price
12.00 MID Rental for Contact Station 350.00 4,200.00
$350.00 per month
July 2011 -Paid in June to meet
payment deadline of July 1 st
PO is for August 2011 to July 2012
SUBTOTAL 4.200 00
31LL TO:Account Payable TAX 0.00
20 EAST MAIN ST FREIGHT 0.00
541-552-2028 TOTAL 4,200.00
ASHLAND, OR 97520
Accounf Number` : PmjectWiiibei :` r. Amount ': 'Account Number 'Project'Number l • Amount
E 110.06.09.00.60416 4,200.00
Auth8tized Signature VENDOR COPY
FORM #3 CITY OF
A request for a Purchase Order ASHLAND
REQUISITION Date of request: 06/14/11
Required date for delivery:
Vendor Name Clnyrnmh/rcRl IT
Address,City,State,Zip 105 Christy(Hurt Phoenix OR 87595
Contact Name&Telephone Number
Fax Number Stefanie Claycomh/OR Opportunities Prnpedy Management 541 779 0000
541.512.0908
SOLICITATION PROCESS
❑ Exempt from Competitive Bidding ❑ Emergency
❑ Written Findings(Form attached) ❑ Invitation to Bid (Copies on file) ❑ Written findings attached
❑ Quote or Proposal attached Date approved by Council: ❑ Quote or Proposal attached
❑ Small Procurement Cooperative Procurement
Less than$5,000 ❑ Reguest for Proposal (Copies on file) ❑ State of Oregon
Note:Total contract amount,including any Date approved by Council: Contract#
amendments may not exceed$6,000 ❑ State of Washington
Intermediate Procurement ® Sole Source Contract#
GOODS&SERVICES ❑ Written Findings(Form attached) ❑ Other government agency contract
$5,000 to$100.000 ❑ Quote or Proposal attached Agency
❑ (3)Written quotes attached Contract#
PERSONAL SERVICES 10 Special Procurement ❑ Intergovernmental Agreement
$5,000 to$75,000 ❑ Written Findings(Form attached) Agency
❑ Less than$35,000,by direct appointment ❑ Quote or Proposal attached Contract#
❑ 3 Written proposals attached Date approved by Council: Date approved by Council:
Description of SERVICES Total Cost
Rental for Contact Station @$350 per month
$4200
Item # Quantity Unit Description of MATERIALS Unit Price Total Cost
r
❑ Per attached QUOTE ' TOTAL.COST
Project Number______-___ Account Number 110.06.09.00.604160 Account Number
Account Number___-__-_ -__•______ Account Number -__-_
'Expenditure must be charged to the appropriate account numbers for the financials to reflect the actual expenditures accurately. Attach extra pages if needed.
By signing this requisition form 1 ce ' that the r rmation p ovided above meets the City's public contracting requirements,and the documentation can be provided
upon request.
Employee Sign re: Department Head Signature:
Additional signatur if applicable):
Funds appropriat for current fiscal year.- Y / NO / 7 III
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Finance Director ' Date
Comments:
G FinanceTroceduretAPTormsTorm#3-Reouisition.doc Undated on:6/142011