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Home My WebLink About2011-151 CONT AMND #2 - Hardey Engineering , ENGINEERING SERVICES CONTRACT AMENDMENT NO. 2 Engineering services contract made on the date specified below in Recital A between the City and Engineer as follows: Recitals: A. The following information applies to this contract: CITY: CITY OF ASHLAND ENGINEER: Hardey Engineering &Assoc., City Hall Inc. 20 E. Main St. Address: PO Box 1625 Ashland, Oregon 97520 Medford, OR 97501 541 488-5347 FAX: 541 488-6006 Telephone: Fax: Date of this agreement: June 13, 2011 B: RFP Date: Pro osal Date: Se tember 2, 2008 1[2.3 City Contracting Officer: Michael R. Faught, Director of Public Works 12.4. Project: Ashland Creek Trunk Sewer Rehabilitation Project#2007-06 1[6.1. Engineer's Representative: James E. Higday, President ¶8.3. Original Contract Amount: $33,750.00 ¶8.4. Previous ContractAmmendments: $3,950.00 B. AMENDMENT NO. 2 1. Modification to "Services to be provided" Add services per attached proposal and cost estimate dated June 9, 2011 and made a part of this amendment. 2. Modification to "Compensation A. Add cost of extra work = $5,418.00 B. Adjusted total contract amount = $43,118.00 (27.7% increase) CONSULTANT CITY BY BY C ty Depalfment Head Fed. ID # 9 3 ( -78Z DATE: -7 Coding: (for City use only) Wputrwrks\eng107-16 Ashland Creek Trunk Sewer ReconstructW_Admin\07-16 Hardey Contract Amend 6 13 1 1.doc HARDEY ENGINEERING & ASSOCIATES, INC ENGINEEFING'INTESnR Y June 9,2011 James H.Olson Interim Public Works Director City of Ashland 20 East Main Street Ashland,Oregon 97520 Phone:541.557 2412 Fax:541.499.60D6 Subject: ASHLAND CREEK SEWER EXTRA WORK PROPOSED SCOPE OF WORK:We at Hardey Engineering would like to thank you for the opportunity to submit this Proposal for services.The scope of work as we see it at this time is to provide Civil Engineering and Survey Services for the above mentioned projects.The work is more specifically as follows. Item 1— Surveying Field Work $ 1,840 Two man field crew topo area, locate existing sanitary sewer manholes,dip inverts of existing manholes. Office time to download and pull data Into a topo map format. Go back out to tie-in large trees if needed. Item 2—Preliminary Civil Design $ 1,230 Review survey data,check existing sanitary sewer slopes to determine If a new sewer slopes to determine If a new sewer alignment Is feasible.Run cost numbers and check slopes to see if separate transmission sewer line an east side of Ashland Creek,on qty property is feasible. Item 3—Civil Design $ 1,845 Prepare plan and profile of new sewer alignment east of Ashland Creek. Design new alignment around existing large tree, pipe existing Irrigation ditch. Design new creek crossing over or under Ashland Creek. Coordinate with Agencies. Item 4—Sub-Contractor,Structural Solutions $ goo Design of one retaining wall at Couchman property. Total $5,418 The above mentioned work will be performed on a for $ SA18 in accordance with our current billing rates and Standard Contract Provisions which are normally associated with a project of this nature and does not include any fees for permit applications,filing, etc. that may be required by government agencies as part of the approval of the construction process. If we anticipate our fees to exceed the estimate,we will notify you with an explanation as to why the excess is anticipated. We will not exceed the budgeted amount without your prior approval. nmw Page 2 of 2 Mhand C:e:k Sevier Extra Work Jun.:9,2011 If this proposal meets with your approval,please have an authorized representative or owner sign,date and return one copy to this office. By signing,both Hartley Engineering&Associates,and the owner will be bound to the other party to this agreement and to the partners, successors, executors, administrators and legal representatives of such other party in respect of all covenants, agreements and obligations of this agreement We will proceed with work upon receipt of the signed Contract for Services. Thank you for the opportunity to submit this Proposal for Services. We are looking forward to the opportunity to serve you on this project. If you have any questions,please do not hesitate to call. Owner/President ACCEPTED HARDEY ENGINEERING&ASSOCIATES,INC. CITVOFASHLAND Rv:� By: Authorized Signature Title: Owner/President Title: Date 6 — 9— // Date: WARRANTY OF ALIMORMT10r1-The person signing this auMorintion,accepting this proposal,warrants he/she has authority as,or on behalf of,the client,Owner, Partnership,or Corporation for whom or far whose benefit Hartley Engineering&Associates,Inc.Would render service. Said person agrees that he/she is personally gable for all breaches of the agreement and that in any action against him/her for breach of such warranty,a reasonable attorneys fee shall be included in any judgment rendered. Page 1 / 1 J� C I T Y OF CITY RECORDER ASH LAND - � DATE• ';7 PO NUMBER" 20 E MAIN ST. 7/1/2010 08570 ASHLAND, OR 97520 (541)488-5300 VENDOR: 001718 SHIP TO: Ashland Public Works HARDEY ENGINEERING 8,ASSOCIATE, INC (541) 488-5587 P O BOX 1625 51 WINBURN WAY MEDFORD, OR 97501 ASHLAND, OR 97520 FOB Point: Req.No.: Terms: Net Dept.: Req.Del. Date: Contact: Jim Olson Special Inst: Confirming? NO - Quariti - r. Unit a --. '• '_ '^- -� � Description .Unit Price. .' EXt.Piice - THIS IS A REVISED PURCHASE ORDER Provide engineering services for the 33,750.00 design of the Ashland Creek Trunk Sewer Rehabilitation Project No. 2007-16 Bid Date of agreement: 07/24/2008 Beginning date: 08106/2008 Completion date: 06/23/2008 Processed change order 05/16/2011 3,950.00 Change Order No. 1 Processed change order 07/13/2011 5,418.00 Change Order No. 2 Approved by Council June 21, 2011 SUBTOTAL 43 118.00 ;ILL TO:Account Payable TAX 0.00 20 EAST MAIN ST FREIGHT 0.00 541-552-2028 TOTAL 43,118.00 ASHLAND, OR 97520 'Account Number,'.', �-_:;Project Number , � .''� Amount .;,'> "..Ai:countNumber -Project Number_ ,',.: . , Amount: • 675.08.17.00.704200 E 200716.100 32 338.50 •675.08.37.00.70420 E 200716.100 5,174.16 675.08.38.00.70420 E 200716.100 5,605.34 I Autiforizeci Signature VENDOR COPY CITY OF A request for a Purchase Order ASHLAND REQUISTION FORM tt _ Date of Request: i:;t6/27/201.1, THIS IS A REQUEST FOR A: Required Date of Delivery/Service:+ 'n [X I Change Order(existing PO#08570) Vendor Name: Hardey Engineering&Assoc.Inc. Address: PO Box 1625 City, State, Zip Medford,OR 97501 Phone: Project Title: Ashland Creek Trunk Sewer Rehabilitation Project Number: 2007-06 Services Only Solicitation Process: [ ] Exempt [ 13 Written Quotes(copies attached) [ I Sole Source [ ] Invitation to Bid(copies on file), [ ] Less than$5000 [ ] Request for Proposal(copies an file) Description Total Cost Original Contract Cost s ..^ �3$�50.00, �7 Change Order No.1 (4/28/11) � ��' � � r 3.g50 oo; Change Order No.2 (6/27/11) r , 3NR' 00+"'%'s'REVISED;CONTRACTt-`! 675.08.17.00.704200 75% 675.08.37.00.704200 12% 670.08.38.00.704200 13% -P aw attach the Oronal saved conaaa and Insurance Certificates. gtfln Employee Signature: Supervisor/Dept Hea ignature: NOTE: By signing this req s'io to I certify the the above request meets with Cey o/Ashland Solictiah'on Process requinsmerr,can be pmwde vhen necessary. G:PUbv%Engt ptAdminlEngmeeMmjeU1 w Schedule A Charpa Ordersicnanpa=1 Requist.n 10,xtu Updated on:I an=3