HomeMy WebLinkAbout2011-160 Grant - Southern Oregon Land Conservancy CITY OF ASHLAND
FINANCIAL ASSISTANCE AWARD CONTRACT
CITY: CITY OF ASHLAND GRANTEE: Southern Oregon Land Conservancy
20 E Main Street Address: PO Box 954
Ashland OR 97520 Ashland, OR 97520
(541)488-5300
FAX: (541) 552-2059 Telephone: (541)482-3069
Term of this agreement: July 1, 2011 to June 30, 2012
Category amounts of grant: Tourism: $1,000
Economic:$750
Cultural: $750
Sustainabilit :
Budget subcommittee: Economic and Cultural Development
Contract made the date specified above between the City of Ashland and Grantee named above.
RECITALS: City grants the identified amount for the stated purpose above. Pursuant to ORS 279A.025(2)(d),
this Grant agreement[ORS 279A.010 (k) (A) (ii)] is not a public contract for purposes of ORS 279 A-C.
City and Grantee agree:
1. Amount of Grant. Subject to the terms and conditions of this contract, the City agrees to provide funds in
the amount specified above. Grant funds shall be utilized or contractually committed in the fiscal year for what
they are awarded.
2. Qualified Work. Grantee has represented, and by entering into this contract now represents, that any
personnel assigned to the work required under this contract are fully qualified to perform the work to which
they will be assigned in a skilled and worker-like manner and, if required to be registered, licensed or bonded
by the State of Oregon, are so registered, licensed and bonded. Grantee must also maintain a current City
business license.
3. Use of Grant Funds. The use of grant funds are expressly limited to the activities in this contract and per
Resolution 2011-07 with modifications, if any, made by the budget subcommittee designated above or City
Council.
The grantee agrees to incorporate within any printed or electronic notices or advertisements the following
wording whenever possible: "This program (activity, concert, museum, directory, performance, etc) is funded,
in part, by Ashland lodging tax revenues.
Grantee will report in writing on the use and effect of granted monies per Resolution 2011-07, whichever is
earlier:
a. Within 90 days of the event completion (Single event applications before June 30, 2012)
b. Or as part of a subsequent application for grant funds from the City, if funding has been
completely used by grantee(Spring of 2012)
c. Or within 90 days of the end of the current budget fiscal year(October 1, 2012)
If Grantee intends on applying for subsequent grant funds through the City and has not fully used the previous
year's funds, the Grantee must provide a memo acknowledging that as part of the application process in FY
2012-2013.
If Grantee is awarded $4,000 or more in Tourism qualifying funds, they must report statistical data on the
impact of these grant funds.
All other Grantees are encouraged to submit statistical data on the impact of the grant funds by the category
in which they were funded (Tourism, Economic, or Cultural Development).
4. Unexpended Funds. Any grant funds held by the Grantee remaining after the purpose for which the grant
is awarded or this contract is terminated shall be returned to the City within 30 days of completion or
termination.
5. Financial Records and Inspection. Grantee shall maintain a complete set of books and records relating
to the purpose for which the grant was awarded in accordance with generally accepted accounting principles.
Grantee gives the City and any authorized representative of the City access to and the right to examine all
books, records, papers or documents relating to the use of grant funds.
6. Living Wage Requirements. If the amount of this contract is $18,890 or more, and if the Grantee has ten
or more employees, then Grantee is required to pay a living wage, as defined in Ashland Municipal Code
Chapter 3.12, to all employees and subcontractors who spend 50% or more of their time within a month
performing work under this contract. Grantees required to pay a living wage are also required to post the
attached notice predominantly in areas where it will be seen by all employees.
7.Termination.
a. Mutual Consent. This contract may be terminated at any time by mutual consent of both parties.
b. City's Convenience. This contract may be terminated at any time by City upon 30 days' notice in
writing and delivered by certified mail or in person.
C. For Cause. City may terminate or modify this contract, in whole or in part, effective upon delivery
of written notice to Grantee, or at such later date as may be established by City under any of the
following conditions:
i. If City funding from federal, state, county or other sources is not obtained and continued
at levels sufficient to allow for the grant,
,- ii. =lf federal or state regulations or guidelines are modified, changed, or interpreted in such a
way that the grant purposes are no longer allowable or appropriate for award under this
contract or are no longer eligible for the funding proposed for payments authorized by this
contract; or
iii. If any license or certificate required by law or regulation to be held by Grantee to provide
the services required by this contract is for any reason denied, revoked, suspended, or
not renewed.
8. Default. If Grantee fails to perform or observe any of the covenants or agreements contained in this
contract or fails to expend the grant funds or enter into binding legal agreements to expend the grant funds
within twelve months of the date of this contract, the City, by written notice'of default to the Grantee, may
terminate the whole or any part of this contract and may pursue any remedies available at law or in equity.
Such remedies may include, but are not limited to, termination of the contract, stop payment on or return of
the grant funds, payment of interest earned on grant funds or declaration of ineligibility for the receipt of future
grant awards.
In the event of termination, City may stop payment or withhold any Grant funds in City's possession from
Grantee and Grantee shall immediately return all unexpended and unencumbered grant funds. In addition,
City shall be entitled to recover any administrative costs, including attorney fees or collection costs if
encumbered as a result of Grantee's failure to return Grant funds. In the event of termination, if Grant funds
are not returned or it is found that Grant funds were misappropriated, Grantee shall be ineligible and
disbarred from receipt of future grant funds until such matters are finally adjudicated and settled. The rights
and remedies of this section are not exclusive and are in addition to any other rights and remedies available
to the City under the law.
9. Amendments. The terms of this contract will not be waived, altered, modified, supplemented, or amended
in any manner except by written instrument signed by the parties. Such written modification will be made a
part of this contract and subject to all other contract provisions.
10. Indemnity. Grantee agrees to defend, indemnify and save City, its officers, employees and agents
harmless from any and all losses, claims, actions, costs, expenses, judgments, subrogation's, or other
damages resulting from injury to any person (including injury resulting in death,) or damage (including loss or
destruction) to property, of whatsoever nature arising out of or incident to the performance of this agreement
by Grantee (including but not limited to, Grantee's employees, agents, and others designated by Grantee to
perform work or services attendant to this agreement). Grantee shall not be held responsible for damages
caused by the negligence of City.
11. Insurance. Grantee shall, at its own expense, at all times for twelve months from the date of this
agreement, maintain in force a comprehensive general liability policy including coverage for contractual
liability for obligations assumed under this Contract, blanket contractual liability, products and completed
operations, and owner's and contractor's protective insurance. The liability under each policy shall be a
minimum of$1,000,000 per occurrence (combined single limit for bodily injury and property damage
claims) or$1,000,000 per occurrence for bodily injury and $100,000 occurrence for property damage.
Liability coverage shall be provided on an "occurrence" not"claims" basis. The City of Ashland, its
officers, employees and agents shall be named as additional insureds. Certificates of insurance
acceptable to the City shall be filed with the City's Risk Manager or Finance Director prior to the
expenditure of any grant funds. Grantee shall at its own expense provide the following insurance:
Worker's Compensation insurance in compliance with ORS 656.017, which requires subject employers to
provide Oregon workers' compensation coverage for all their subject workers.
12. Assignment and Subcontracts. Grantee shall not assign this contract or subcontract any portion of
the work without the written consent of City. Any attempted assignment or subcontract without written
consent of City shall be void. Grantee shall be fully responsible for the acts or omissions of any assigns
or subcontractors and of all persons employed by them, and the approval by City of any assignment or
subcontract shall not create any contractual relation between the assignee or subcontractor and City.
13. Merger. This contract constitutes the entire agreement between the parties. There are no
understandings, agreements or representations, oral or written, not specified in this contract regarding this
contract. Grantee, by the signature below of its authorized representative, acknowledges that it has read this
contract, understands it, and agrees to be bound by its terms and conditions.
14. Governing Law; Jurisdiction; Venue. This contract shall be governed and construed in accordance
with the laws of the State of Oregon without resort to any jurisdiction's conflict of laws, rules or doctrines.
Any claim, action, suit or proceeding (collectively, "the claim") between the City (and/or any other or
department of the State of Oregon) and the Grantee that arises from or relates to this contract shall be
brought and conducted solely and exclusively within the Circuit Court of Jackson County for the State of
Oregon. If, however, the claim must be brought in a federal forum, then it shall be brought and conducted
solely'and exclusively within the United States District Court for the District of Oregon fled in Jackson
County, Oregon. Contractor, by the signature herein of its authorized representative, hereby consents to
the in personam jurisdiction of said courts. In no event shall this section be construed as a waiver by City
of any form of defense or immunity, based on the Eleventh.Amendment to the United States Constitution,
or otherwise, from any claim or from the jurisdiction.
15. Nonappropriations Clause. Funds Available and Authorized: City has sufficient funds currently available
and authorized for expenditure to finance the costs of this contract within the City's fiscal year budget.
Grantee understands and agrees that City's payment of amounts under this contract attributable to work
performed after the last day of the current fiscal year is contingent on City appropriations, or other expenditure
authority sufficient to allow City in the exercise of its reasonable administrative discretion, to continue to make
payments under this contract. In the event City has insufficient appropriations, limitations or other
expenditure authority, City may terminate this contract without penalty or liability to City, effective upon the
delivery of written notice to Grantee, with no further liability to Grantee.
16. Non-Discrimination. Grantee shall comply with all applicable federal, state and local laws, rules, and
regulations on nondiscrimination because of race, color, ancestry, national origin, religion, sex, marital status,
sexual orientation, age, medical condition, or disability.
GRAN / CITY OF ASHLAND
By C L/ By .�
Title
City Represent we e
Date �
Date' 7/&//
61 U
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ACORD CERTIFICATE OF LIABILITY INSURANCE DATE 011
onlazoll
PRODUCER Phone:(641)482-1921 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
Reinholdt&O' Harry Insurance ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
518 Washington St - HOLDER THIS CERTIFICATE DOES NOT AMEND,EXTEND OR
Ashland,OR 97520 ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
License#: 800442 INSURERS AFFORDING COVERAGE NAIC 9
INSURED INSURER A: Travelers Insurance CO.
Southern Oregon Land Conservancy INSURER B:
84 4th Street INSURER C:
Ashland,OR 97520 INSURER D:
INSURER E:
COVERAGES
THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED.NOTWITHSTANDING
ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR
MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,EXCLUSIONS AND CONDITIONS OF SUCH
POLICIES.AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INBR pp{JCY NUfIDER POLICY EFFECTIVE POLICY EXPIRATION LIMITS DATE(MUMblyl TYPE OF INSURANCE
A Y GENERAL LIABILITY 8803807N55A 04101/2011 04/01/2012 EACH OCCURRENCE f 1,000,000
J( COMMERCIALGENERALLIABILITY PREMISES Eaemmnln- E 300000
CLAIMS MADE nOCCUR MED EXP(Any one Person) $ 5,000
' PERSONAL&ADV INJURY $ 1,000,000
GENERAL AGGREGATE $ 2,000.000
GEWL AGGREGATE LIMIT APPLES PER PRODUCTS-COMPIOP AGO S 2,000,000
X POLICY PRO" LOC
AUTOMOBILE LIABILITY
COMBINED SINGLE LWIT 3
ANY AUTO (Ea accident)
ALL OWNED AUTOS
BODILY INJURY f
SCHEDULED AUTOS (Per person) '
HIRED AUTOS BODILY INJURY
NON-OWNED AUTOS (Pe,ecceenO f
PROPERTY DAMAGE $
(Per acd eni)
GARAGE LIABILITY AUTO ONLY-EA ACCIDENT $
ANY AUTO EAACC f OTHER THAN
AUTO ONLY' AGO $
EXCE88M1IMBREII-A LIABIUTY EACH OCCURRENCE S
OCCUR ❑CLAIMS MADE AGGREGATE $
f
DEDUOTIBLE
3
RETENTION S f
WORKERS COMPENSATIOIT AND VA:STATI OTH-
EMPLOYERS'LIAMIXTY
ANY PROPRIETOR/EXCLUDED? '
E.L.EACH-ACCIDENT f
Oyes.deRAEMBER EXC W OED? EL OISFAGE-
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If SPEC,AL PRC Imeer
SPECIAL PROVISIONS ENOw EL DISEASE-POLICY LIMIT f
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DESCRIPMN OF OPEMMNS I LOCLTIONS I VEHICLES I EXCLUSIONS ADDED BY ENDORSEMENT I SPECIAL PROVISIONS
City of Ashland it's otficem and employees are listed as an additional Insured.
CERTIFICATE HOLDER CANCELLATION
8HOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION
DATE THEREOF,THE ISSUING INSURER WILL ENDEAVOR TO MAIL 15 DAYS M.RTTTEN
City of Ashland NOTICE To THE CERTIFICATE HOLDER NAMED TO THE LEPT,BUT FAILURE TO DD 80 SHALL
20 E Main Street IMPOSE ND OBUGATION OR LUIBILRY OF ANY KIND UPON THE INSURER,ITS AGENTS OR
Ashland,OR 97520 - REPRESENTATIVES.
AUTHORISED MPRPSENTATNE /may/
ALI
ACORD 25(2001/08) - (D ACORD CORPORATION 1988
Printed by ALI on July 14,2011 at 10:5SAM
3 SOUTHERN
- OREGON
LAND -
CONSERVANCY
Board of . • -
Directors
Donna Rhee
President
John Bruckman,PhD. Lee TUneberg '
Vice-president City of Ashland
Bill Morrish 20 East Main St.
Chairman Ashland OR 97520
Donald Rubenstein - -
Secretary July 13, 2011
Julie Lockhart
Treasurer -
PotAcklin Dear Mr.Tuneberg,
Tom Atzet,PhD. - - -
Charles Bennett We are delighted to receive a grant from the City of Ashland for$2500 to
Dan Kellogg
Kara oimo promote the City's hiking trails to the community and visitors.
Rich Whitley -
Enclosed is the signed grant agreement and insurance certificate. Please let me
Trustee
Council know if there is any other documentation you need. .
,
Deborah Ameen
Ai Buck, We look forward to implementing this program to benefit the residents and.
Paul Impede;M.D. visitors of our community. -
Judson Parsons -
Christine Pellett '
Harry Piper Warm regards,
rr�el\/gards,
Sarah Spmeh V -
Karen Smith
Steve Swearingen
Nancy Tait
Jeanne Taylor Diane Garcia- " -
Bill Thomdike,Jr. Executive Director.
Sam Whitford
Lands Advisory -
-Board ,
Max Bennett -
Greg Clevenger
Eric Dittmer
Keith Emerson - -
Tim Franklin - -
Chuck Fustish
Craig Harper
Kate Jackson
Marty Main
Su Maiyo - - -
Jim Pendelton
Dennis Vroman ,
Lee Webb .,
Randy White
Tel'541 .482.3069 Fox 541 .482.660.1 P.O. Box 954 Ashland, OR 97520
info@landconserve.org www.landconsery e.org