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Home My WebLink About2011-183 CONT Addendum - Tashman Johnson LLC ADDENDUM TO CITY OF ASHLAND CONTRACT FOR PERSONAL SERVICES Addendum made this day of July, 2011, between the City of Ashland ("City") Tashman Johnson, LLC ("Consultant'). Recitals: A. On December 6, 2010 City and Consultant entered into a "City of Ashland Contract for Personal Services" (further referred to in this addendum as "the agreement'). B. The parties desire to amend the agreement to extend the date of completion to December 31, 2011. City and Consultant agree to amend the agreement in the following manner: 1. The date for completion as specified in Paragraph 3 of the agreement is extended to December 31, 2011. 2. Except as modified above the terms of the agreement shall remain in full force and effect. CONSULTANT: CITY OF HLAND: B �6^ BY Department Head Its Date 1 22 1 DATE ( s si 1 iI Purchase Order# Acct. No.: (For City purposes only) { 1-CITY OF ASHLAND,CONTRACT ADDENDUM FOR PERSONAL SERVICES CITY RECORDER Page 1 / , �. CITY OF ASHLAND DATE PO NUMBER 20 E MAIN ST. 12/8/2010 09930 ASHLAND, OR 97520 (541)488-5300 VENDOR: 015718 SHIP TO: Ashland Planning Department TASHMAN JOHNSON LLC (541)488-5305 735 SW ST, CLAIR AVE# 1906 51 WINBURN WAY PORTLAND, OR 97205 ASHLAND, OR 97520 FOB Point: Req.No.: Terms: Net Dept.: Req.Del.Date: Contact:.Maria Harris Special Inst: Confirming? No Quariti Y.Unit - Description Unit Price's Ext. Pricer THIS IS A REVISED PURCHASE ORDER Consultant to develop Preliminary 47,000.00 Infrastructure Financing Plan and Urban Renewal Feasibility Study for Croman Mill District, Railroad Property and Downtown Contract for Personal Services Beginning date: December 6, 2010 Completion date: June 30, 2011 Insurance required/On file Not to exceed $47,000.00 Processed change order 07/29/2011 Date for completion has been extended to December 31,2011 per attached contract amendment. SUBTOTAL 47 000.00 BILL TO:Account Payable TAX 0.00 20 EAST MAIN ST FREIGHT 0:00 541-552-2028 TOTAL 47,000.00 ASHLAND, OR 97520 - - .. + _ Account Nurobe[, - _ .. project Niimtier,. �� ', .. Amount . :,-' ��Account Number :� '� ,.;�ProJect.Number_,''�.�"�, ', Amount �'• E 110.09.27.00.60410 47 000.00 Autho&bd Signet re VENDORCOPY FORM #io CITY OF CONTRACT AMENDMENT APPROVAL REQUEST FORM ,�S H LAN D Request for a Change Order Name of Supplier/Contractor/Consultant:TASHMAN JOHNSON LLC Total amount.of this contract amendment: Purchase Order Number:09930 Title I Description:Consultant to development Preliminary Infrastructure Financing Plan and $47,000:00 Urban Renewal Feasibility Study for Croman Mill District,Railroad Property and Downtown. dPer attached contract amendment Contract Amendment Original contract amount $47,000.00 100 %of original contract Total amount of previous contract amendments %of original contract Amount of this contract amendment %of original contract TOTAL AMOUNT OF CONTRACT $47,000.00 100 %of original contract In accordance with OAR 137-047-0800:1)The amendment is within the scope of procurement as described in the solicitation documents,Sale Source notice or approval of Special Procurement 2)The amendment is necessary to comply with a change in law that affects performance of the contract 3)The amendment results from renegotiation of the terms and conditions,including the contract price,of a contract and the amendment is advantageous to the City of Ashland,subject to all of the following conditions:a)goods and services to be provided under the amended contract are the same as the goods and services to be provided under the unamended contract;b)The City determines that with all things considered,the amended contract is at least as favorable to the City as the unamended contract c)The amended contract does not have a total term greater than allowed in the solicitation document, contract or approval of a Special Procurement.An amendment is not within the scope of the procurement if the City determines that if it had described the changes to be made by the amendment in the procurement documents,it would likely have increased competition or affected award of contract Contract amendment is within the scope of procurement: YES J NW (If"NO",Council approval is required) Sourcing Method: SMALL PROCUREMENT-Less than$5,000 INVITATION TO BID or COOPERATIVE PROCUREMENT,QRF or ❑Total amount of contract and cumulative REQUEST FOR PROPOSAL EXEMPTION PURSUANT TO AMC 2.50.090 amendments:5$6,000. YES I NO ❑ Total amount of cumulative amendments ❑Total amount of original contract and cumulative ❑If'NO',amount exceeding authority requires s 25%of original contract amount or$250,000 amendments s $100K for Goods&Services or Council approval.Attach copy of Council whichever is less.YES 1 NO s$75K for Personal Services. YES 1 NO Communication. ❑If'NO",amount exceeding authority requires ❑If"NO",amount exceeding authority requires ❑ Exempt—Reason: Council approval.Attach copy of Council Council approval.Attach copy of Council Communication. Communication. ❑ Exempt— asorv. ❑ Exempt—Reason: INTERMEDIATE PROCUREMENT SOLESOURCE EMERGENCY PROCUREMENT Goods&Services-$5.000 to$100,000 ❑ Total amount of cumulative amendments ❑ Wdtten Findings:Document the nature of the rP rsonal Services •$5,000 to$75,000 s 25%of original contract amount or$250,000 emergency,including necessity and circumstances Total amount of cumulative am ants whichever is less.YES 1 NO requiring the contract amendment s 25%of original contract amount.YE NO ❑If"NO',amount exceeding authority requires ❑ Obtain direction and written approval from City ❑If'NO',amount exceeding authority,requires Council approval.Attach copy of Council Administrator Council approval.Attach copy of Council Communication. ❑ If applicable,attach copy of Council Communication. ❑ Exempt—Reason: Communication ❑ Exempt—Reason: ❑ Exempt—Reason: SPECIAL PROCUREMENT INTERGOVERNMENTAL AGREEMENT ❑Total amount of original contract and cumulative amendments are ❑Original contract approved by City Council. YES 1 NO within the amount and terms initially approved by Council as a Special Provide date approved by City Council: (Date) Procurement. YES I NO If'NO',Council approval is required.Attach copy of Council Communication. ❑ If'NO',amount exceeding authority requires Council approval. ❑ Contract amendment approved and signed by City Administrator. Attach copy of Council Communication. Project Number______ AccountNumber(1Q_-Oq.21'.�QIrQLtIQOAccoupt-NTMb�e __ _ __•__-______ 'Expenditure must be charged to the appropriate account numbers for the financials to reflect the actual expend fure curately. ac xtra pages if needed. Employee Signature Department Head Signat Funds appropriated for current fiscal year. ��/ NO / l inance Director Date Comments: Form#10-Contract Amendment Approval Request Form,Request for a Change Order,Page 1 of 1,7812011