HomeMy WebLinkAbout2011-218 Contract - ODOT IGA 19017 July 11, 2002 Misc..Contracts &Agreements
No_ 10017
TRAFFIC SIGNAL IWAINTENANCE AGREEMENT
CITY OF ASHLAND
THIS AGREEMENT is made and entered inito by and between the STATE OF
OREGON, acting by and through its Departmemt of Transportation, hereinafter referred
to as "ODOT"; and the CITY OF ASHLAND;ac ng by and through its Elected Officials,
hereinafter referred to as "City".
WITNESSETH
RECITALS
I. By the authority granted in ORS 190.110, 3436.770 and 366.775, ODOT may enter
into cooperative agreements with the various: counties and cities for the performance
of work on certain types of improvement projects with the allocation of costs on
terms and conditions mutually agreeable to the contracting parties.
NOW, THEREFORE, -the premises being. in general as stated in the foregoing
RECITALS, it is agreed by and between the parses hereto as follows:
TERMS OF AGREEMENT
1. This agreement shall cover the.electrical, makintenance and timing responsibilities of
the traffic signals and flashing beacons ideri fified in Exhibit A. attached hereto and
by this reference made a part hereof.
2. The traffic signals listed and flashing beacons in Unit 1 of Exhibit A are part of the
City's system under the jurisdiction and contaal-ofthe City.
3. The traffic signals listed in Unit 2 of Exhibit A are part of ODOT's highway system
under the jurisdiction and control of ODOT.
4. This agreement will cover the electrical and maintenance responsibilities of the
traffic signals identified in Exhibit A. The total cost of the maintenance of traffic
signals and flashing beacons listed in Unit 1 of Exhibit A shall not exceed $1500 per
traffic signal, per year. The total cost of time State's share of maintenance costs
FILE COPY
Agreement Nm.19017 '
Signal Maintemance-Ashland
No-waicver, consent; modification or change of terms of this agreement shall bind
either party unless in writing and signed by both parties and all necessary approvals
have been obtained. Such waiver, consent, modification or change, if made, shall
be effective only in the specific instance and for the specific purpose given. The
failure of ODOT to enforce any provision of this agreement shall not constitute a
waiver by ODOT of that or any other provision.
IN WITNESS WHEREOF, the parties hereto have set their hands and affixed their seals
as of the day and year hereinafter written.
The Oregmn Transportation Commission on January 96, 2002, approved Delegation
Order No. 2,which authorizes the Director to-approve and execute agreements for day-
to-day operations when the work is related to a project included in the Statewide
Transportation Improvement Program or a line item in the biennial budget approved by
the Commission.
5
(8/18/2ON Betsy Hershman - Re: ODOT Requisition Page 1
From: Scott Johnson
To: Betsy Harshman
Date: 8/12/2010 2:35 PM
Subject: Re: ODOT Requisition
Yes
>>> Betsy Harshman 8/12/2010 2:32 PM >>>
I need a new PO for the traffic signals. Should I use$15,000 for the amount like we did last year,and charge to the same account-
690.11.18.00.6024007
Thanks,
Betsy
Betsy Harshman,Administrative Supervisor
City of Ashland,Public Works Department
20 East Main Street,Ashland,OR 97520
541-552-2410 or 541-488-5587
Fax: 541-488-6006,TTY: 1-800-735-2900
This email transmission is official business of the City of Ashland,and it is subject to Oregon Public Records law for disclosure and
retention. If you have received this message in error,please contact me at 541-552-2410.Thank you.
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I f n"LLCJ .i DER Page 111
�. CITY OF
ASHLAND ' 'P.O NUMBER�'_:'
20 E MAIN ST. 9/8/2011 10439
ASHLAND,OR 97520
(541)488-5300
VENDOR: 001104 SHIP TO: Ashland Public Works
OREGON DEPT OF TRANSPORTATION, FINANCI, (541)488-5587
3930 FAIRVIEW INDUSTRIAL DR SE 51 WINBURN WAY
MS#1 ASHLAND, OR 97520
SALEM, OR 97302-1166
FOB Point: Req.No.:
Terms: Net Dept:
Req.Del.Date: contact: Michael Faught
Special Inst: Confirming? NO
..Qua`nti- :Unif... ,•_ � . . .,: :.. ,bescP( tion - � 9„ - �iUiiit PPic`e' - �• Ext.P,'ice
Traffic Signal Maintenance 15,000.00
Intergovernmental Agreement w/ODOT
No. 19017, JuIV 11, 2002
I
i
SUBTOTAL 15 000.00
BILL To:Account Payable TAX 0.00
20 EAST MAIN ST FREIGHT 0.00
541-552-2028 TOTAL 15,000.00
ASHLAND, OR 97520
r�.x1 w—coun y-....b h: .w r �.. ... 7 �... r ....;xp _.. a i.. , r-.....,..n,..t
-;zEaAcyquntiNUmber' ,"y,^r..alw Project Number 5�,=„„ �,'� NAmourtt,;„. Number„ +„.,,Z rojecfNumber ,r.tAM6,it
E 690.11.18.00.60240 15 000.00
Authorized Signature VENDOR COPY ,
CITY OF
A request for a Purchase Order ASHLAND
REQUISITION FORM
Date of Request: 9/2/2011
THIS REQUEST IS A:
Change Order Required Date of Delivery/Service: ASAP
Vendor Name _OnnT
Address 355 CAPITOL STREET NE RM 434
City,State,Zip SALEM, OR 97301-3872
Telephone Number
Fax Number (50ij 986.3956
Contact Name
SOLICITATION PROCESS
Small Procurement ❑ Sole Source ❑ Invitation to Bid
❑ Less than$5,000 ❑ Written findings attached (Copies on file)
❑ Quotes(Not required)
GeeperatWeRrocurement ❑ Request for Proposal
f2 MA teatreeY (Copies on file)
Intermediate Procurement ❑ Other government agency contract ❑ Special l Exempt
❑ (3)Written Quotes [I Written findings attached
(Copies attached) ® Copy of contrail attached
e°vt!'tiNA t iMA--C— ❑ Emergency
U Contract# 19017 Q4� �e ❑ Written findings attached
Description of SERVICES Total Cost
-r
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® Per attached PROPOSAL For traffic signal maintenance $ "'15,000 00
Item# Quantity Unit Description of MATERIALS Unit Price Total Cost
6TAff–C ST
❑ Per attached QUOTE
Project Number______-___ :$x5,000.00 a
�n
Account Number 690.11 -18.00.602400
Items and services must be charged to the appropriate account numbers for the financials to reflect the actual expenditures accurately.
By signing this requisition form,I certify that the information provided above meets the City of Ashland public contracting requirements,
and the documentation can be provided upon request.
Employee Signature:_� ' �/J! Supervisor/Dept. Head Signature:
Wpub-wrWAnnual Paymentsl01DOT10DOT traffic signal requisition 0811.doc