HomeMy WebLinkAbout2011-227 CONT Addendum - JTS Design ADDENDUM TO CITY OF ASHLAND
CONTRACT FOR PERSONAL SERVICES
Addendum made this k , day of August. 2011, between the City of Ashland ("City")
JTS Design ("Consultant').
Recitals:
A. On February 18, 2011 City and Consultant entered into a "City of Ashland Contract
for Personal Services" (further referred to in this addendum as "the agreement').
B. The parties desire to amend the agreement to extend the date of completion to
September 30, 2011.
City and Consultant agree to amend the agreement in the following manner:
1. The date for completion as specified in Paragraph 3 of the agreement is extended to
September 30, 2011.
2. Except as modified above the terms of the agreement shall remain in full force and
effect.
CON L ( CITY
BY
lad,
Its Date
I
DATE /
Purchase Order#
Acct. No.:
(For City purposes only)
' Pro�etk No. 000ao �.qqG
1-CITY OF ASHLAND,CONTRACT ADDENDUM FOR PERSONAL SERVICES
Page 1 /1
�. CITY OF CITY RECORDE
ASHLAND ';w ri� ^DATE _;'. PO NUMBER:'�
20 E MAIN ST. 7/1/2011 10155
ASHLAND, OR 97520
(541)488-5300
VENDOR: 015984 SHIP TO: Ashland Planning Department
JTS DESIGN, JASON TODD SCOTT DBA (541)488-5305
101 W OLYMPIC PL, APT 601 51 WINBURN WAY
SEATTLE, WA 98119 ASHLAND, OR 97520
FOB Point: Req.No.:
Terms: Net Dept.:
Req.Del. Date: Contact: Derek Severson
Special Inst: Confirming? Yes
.-a Quanti nit :: ' -' ` -- : _•'; :Desc�i hon -- .� :: - _��:` �. ,..:Unit Pnce:'t: zf'P,iice i':..
THIS IS A REVISED PURCHASE ORDER
Revise and expand Ashland's existinq 10,000.00
Historic District Design Standards per
the detailed scope of work attached as
Exhibit C to the contract. Not to
exceed $10,000
Contract for Personal Services
Beginning date: 02/18/2011
Completion date: 08/15/2011
Insurance required/On file
Note: See PO 10154, Julie M. Kolar
Processed change order 09/01/2011
The date of completion is beinq
extended to September 30, 2011.
SUBTOTAL 10 000.00
BILL TO:Account Payable TAX 0.00
20 EAST MAIN ST FREIGHT 0.00
541-552-2028 TOTAL 10,000.00
ASHLAND, OR 97520
1,Account Number. Y .._sProjectNumber. ` P, -Amount's' `�_ -dceount Number _c.ProjectNumber ,' "_?Amount:'.!;;.
E 110.09.27.00.610700 E 000201.999 10 000.00
`�O
AuthorizedZigna0a / VENDOR COPY .
FORM #10 CITY OF
CONTRACT AMENDMENT APPROVAL REQUEST FORM ASHLAND
Request for a Change Order
Name of Supplier/Contractor/Consultant:JTS DESIGN TOailiamount'of this:
Purchase Order Number: 10155 contract amendment
Title I Description:Revise and expand Ashland's existing Historic District Design Standards per the $10;000:00
detailed scope of work attached as Exhibit C to the contract.Not to exceed$10,000.
Note:See PO 10154,Julie M Kolar
Q Per attached contract amendment
Contract Amendment
Original contract amount $10.000.00 100 %of original contract
Total amount of rep vlous contract amendments %of original contract
Amount of this contract amendment %of original contract
TOTAL AMOUNT OF CONTRACT $10,000.00 100 %of original contract
In accordance with OAR 137-047-0800:1)The amendment is within the scope of procurement as described in the solicitation documents,Sale Source notice or approval of Special
Procurement 2)The amendment is necessary to comply with a change in law that affects performance of the contract 3)The amendment results from renegotiation of the terms and
conditions,including the contract price,of a contract and the amendment is advantageous to the City of Ashland,subject to all of the following conditions:a)goods and services to be
provided under the amended contract are the same as the goods and services to be provided under the unamended contract b)The City determines that with all things considered,the
amended contract is at least as favorable to the City as the unamended contract c)The amended contract does not have a total tenn greater than allowed in the solicitation document
contract or approval of a Special Procurement.An amendment is not within the scope of the procurement if the City determines that if it had described the changes to be made by the
amendment in the procurement documents,it would likely have increased competition or affected award of contract
Contract amendment Is within the scope of procurement: YES NO' Of"NO",Council approval Is required)
Sourcing Method:
SMALL PROCUREMENT-Less than$5,000 INVITATION TO BID or COOPERATIVE PROCUREMENT,ORF or
❑Total amount of contract and cumulative REQUEST FOR PROPOSAL EXEMPTION PURSUANT TO AMC 2.50.090
amendments:5$6,000. YES 1 NO ❑ Total amount of cumulative amendments ❑Total amount of original contract and cumulative
❑If"NO",amount exceeding authority requires s 25%of original contract amount or$250,000 amendments:5 $t00K for Goods&Services or
Council approval.Attach copy of Council whichever is less.YES 1 NO <—$75K for Personal Services, YES 1 NO
Communication. ❑ If"NO",amount exceeding authority requires ❑ If"NO",amount exceeding authority requires
❑ Exempt—Reason: Council approval.Attach copy of Council Coundl approval.Attach copy of Council
Communication. Communication.
❑ Exempt—Reason: ❑ Exempt—Reason:
INTERMEDIATE PROCUREMENT SOLESOURCE EMERGENCY PROCUREMENT
Goods&Services-$5.000 to$100.000 ❑ Total amount of cumulative amendments ❑ Written Findings:Document the nature of the
Personal Services -$5.000 to$75,000 s 25%of original contract amount or$250,000 emergency,including necessity and circumstances
❑ Total amount of cumulative amendments whichever is less.YES 1 NO requiring the contract amendment
s 25%of original contract amount.YES 1 NO ❑ If'NO',amount exceeding authority requires ❑ Obtain direction and written approval from City
❑If"NO',amount exceeding authority requires Council approval.Attach copy of Council Administrator
Council approval.Attach copy of Council Communication. ❑ If applicable,attach copy of Council
Communication. ❑ Exempt—Reason: Communication
❑ Exempt—Reason: ❑ Exempt—Reason:
SPECIAL PROCUREMENT INTERGOVERNMENTAL AGREEMENT
❑Total amount of original contract and cumulative amendments are ❑Original contract approved by City Council. YES 1 NO
within the amount and terms initially approved by Council as a Special Provide date approved by City Council: (Date)
Procurement. YES 1 NO If"NO',Council approval is required.Attach copy of Council Communication.
❑ If'NO',amount exceeding authority requires Council approval. ❑ Contract amendment approved and signed by City Administrator.
Attach copy of Council Communication.
Project Number 000201.999 Account Number 110.09.27.00.610700
'Expenditure must be charged to the appropriate account numbers for the financials to reflect the actual expendffures' a ely. A ch extra p es if needed.
Employee Signature: AZZA, Department Head gnature:
Funds appropriated for current fiscal year. �fsl/ NO � /��
Finance Director Date
Form#10—Contract Amendment Approval Request Form,Request for a Change Order,Page 1 of 1,8/15/2011