HomeMy WebLinkAbout1996-127 Grant - Comm TheatreCITY OF ASHLAND
FINANCIAL ASSISTANCE AWARD CONTRACT
CITY: CITY OF ASHLAND GRANTEE: Ashland Community Theatre
20 E. Main St. Address: 2305 Ashland Street, C-105
Ashland, Oregon 97520 Ashland OR 97520
(541) 482-3211 Telephone: (541) 482-7532
FAX: (541) 488-5311 FAX:
Date of this agreement: July 1, 1996
¶1. Amount of grant: $1,400
¶2. Budget subcommittee: Economic Development
Contract made the date specified above between the City of Ashland and Grantee
named above.
RECITAL: City has reviewed Grantee's application for a grant and has determined that
the request merits funding and the purpose for which the grant is awarded serves a
public purpose.
City and Grantee agree:
1. Amount of Grant. Subject to the terms and conditions of this contract and in
reliance upon Grantee's approved application, the City agrees to provide funds in the
amount specified above.
2. Use of Grant Funds. The use of grant funds are expressly limited to the activities
in the grant application with modifications, if any, made by the budget subcommittee
designated above.
3. Unexpended Funds. Any grant funds held by the Grantee remaining after the
purpose for which the grant is awarded or this contract is terminated shall be returned
to the City within 30 days of completion or termination.
4. Financial Records and Inspection. Grantee shall maintain a complete set of
books and records relating to the purpose for which the grant was awarded in
accordance with generally accepted accounting principles. Grantee gives the City and
any authorized representative of the City access to and the right to examine all books,
records, papers or documents relating to the use of grant funds.
5. Default. If Grantee fails to perform or observe any of the covenants or agreements
contained in this contract or fails to expend the grant funds or enter into binding legal
agreements to expend the grant funds within twelve months of the date of this
contract, the City, by written notice of default to the Grantee, may terminate the whole
or any part of this contract and may pursue any remedies available at law or in equity.
PAGE 1-GRANT AGREEMENT (plorms\grant.K)
Such remedies may include, but are not limited to, termination of the contract, stop
payment on or return of the grant funds, payment of interest earned on grant funds or
declaration of ineligibility for the receipt of future grant awards.
6. Amendments. The terms of this contract will not be waived, altered, modified,
supplemented, or amended in any manner except by written instrument signed by the
parties. Such written modification will be made a part of this contract and subject to
all other contract provisions.
7. Indemnity. Grantee agrees to defend, indemnify and save City, its officers,
employees and agents harmless from any and all losses, claims, actions, costs,
expenses, judgments, subrogations, or other damages resulting from injury to any
person (including injury resulting in death,) or damage (including loss or destruction)
to property, of whatsoever nature arising out of or incident to the performance of this
agreement by Grantee (including but not limited to, Grantee's employees, agents, and
others designated by Grantee to perform work or services attendant to this
agreement). Grantee shall not be held responsible for damages caused by the
negligence of City.
8. Insurance. Grantee shall, at its own expense, at all times for twelve months from
the date of this agreement, maintain in force a comprehensive general liability policy
including coverage for contractual liability for obligations assumed under this Contract,
blanket contractual liability, products and completed operations, and owner's and
contractor's protective insurance. The liability under each policy shall be a minimum
of $500,000 per occurrence (combined single limit for bodily injury and property
damage claims) or $500,000 per occurrence for bodily injury and $100,000 per
occurrence for property damage. Liability coverage shall be provided on an
"occurrence" not "claims" basis. The City of Ashland, its officers, employees and
agents shall be named as additional insureds. Certificates of insurance acceptable to
the City shall be filed with City's Risk Manager prior to the expenditure of any grant
funds.
9. Merger. This contract constitutes the entire agreement between the parties.
There are no understandings, agreements or representations, oral or written, not
specified in this contract regarding this contract. Grantee, by the signature below of
its authorized representative, acknowledges that it has read this contract, understands
it, and agrees to be bound by its terms and conditions.
GRANTEE
j
BY
Its BY
Its
CITY OF ASHLAND
BY L,
Dir c r o Finance
Content review by:
Form review by: I-L - (City Attorney)
Coding: (for city use only)
PAGE 2-GRANT AGREEMENT (pJorms\grant.K)
C I T Y O F
July 15, 1996
A S H L A N D
Lee Carrau
Ashland Community Theatre
2305 Ashland Street, C-105
Ashland OR 97520
C I T Y H A L L
ASHLAND, OREGON 97520
telephone loode 503).82-3211
The Ashland City Council approved the budget for the 1996-97 fiscal year on
May 22. Ashland Community Theatre's grant of $1,400 is included in this
budget. Payments of $700 each are scheduled on July 26, 1996 and
January 24, 1997.
The City requests that your agency provide insurance certification indicating
liability coverage of not less than $500,000 per occurrence. The City of
Ashland, its officers and employees should be named as additional insureds.
Please sign the enclosed contract and return it to the City as soon as possible.
Once the contract and current insurance certificates are on file the payment
schedule can be implemented.
Sincerely,
Jill Turner
Director of Finance
Enclosures
H:viUkwpVmfteltemidv%.hr
CITY OF ASHLAND
FINANCIAL ASSISTANCE AWARD CONTRACT
CITY: CITY OF ASHLAND GRANTEE: Ashland Community Theatre
20 E. Main St. Address: 2305 Ashland Street, C-105
Ashland, Oregon 97520 Ashland OR 97520
(503) 482-3211 Telephone: (503) 779-7164
FAX: (503) 488-5311 FAX:
Date of this agreement: July 1, 1995
11. Amount of grant: $1,500
12. Budget subcommittee: Economic Development
Contract made the date specified above between the City of Ashland and Grantee
named above.
RECITAL: City has reviewed Grantee's application for a grant and has determined that
the request merits funding and the purpose for which the grant is awarded serves a
public purpose.
City and Grantee agree:
1. Amount of Grant. Subject to the terms and conditions of this contract and in
reliance upon Grantee's approved application, the City agrees to provide funds in the
amount specified above.
2. Use of Grant Funds. The use of grant funds are expressly limited to the activities
in the grant application with modifications, if any, made by the budget subcommittee
designated above.
3. Unexpended Funds. Any grant funds held by the Grantee remaining after the
purpose for which the grant is awarded or this contract is terminated shall be returned
to the City within 30 days of completion or termination.
4. Financial Records and Inspection. Grantee shall maintain a complete set of
books and records relating to the purpose for which the grant was awarded in
accordance with generally accepted accounting principles. Grantee gives the City and
any authorized representative of the City access to and the right to examine all books,
records, papers or documents relating to the use of grant funds.
5. Default. If Grantee fails to perform or observe any of the covenants or agreements
contained in this contract or fails to expend the grant funds or enter into binding legal
agreements to expend the grant funds within twelve months of the date of this
contract, the City, by written notice of default to the Grantee, may terminate the whole
or any part of this contract and may pursue any remedies available at law or in equity.
PAGE 1-GRANT AGREEMENT c:unikwKB(JDG EDGRANrs
1- .^
Such remedies may include, but are not limited to, termination of the contract, stop
payment on or return of the grant funds, payment of interest earned on grant funds or
declaration of ineligibility for the receipt of future grant awards.
6. Amendments. The terms of this contract will not be waived, altered, modified,
supplemented, or amended in any manner except by written instrument signed by the
parties. Such written modification will be made a part of this contract and subject to
all other contract provisions.
7. Indemnity. Grantee agrees to defend, indemnify and save City, its officers,
employees and agents harmless from any and all losses, claims, actions, costs,
expenses, judgments, subrogations, or other damages resulting from injury to any
person (including injury resulting in death,) or damage (including loss or destruction)
to property, of whatsoever nature.arising out of or incident to the performance of this
agreement by Grantee (including but not limited to, Grantee's employees, agents, and
others desig`rtated by Grai dee to perforen wufk or services attendant to this
agreement). Grantee shall not be held responsible for damages caused by the
negligence of City.
8. Insurance. Grantee shall, at its own expense, at all times for twelve months from
the date of this agreement, maintain in force a comprehensive general liability policy
including coverage for contractual liability for obligations assumed under this Contract,
blanket contractual liability, products and completed operations, and owner's and
contractor's protective insurance. - The liability under each policy shall be a minimum
of $500,000 per occurrence (combined single limit for bodily injury and property
damage claims) or $500,000 per occurrence for bodily injury and $100,000 per
occurrence for property damage. Liability coverage shall be provided on an
"occurrence" not "claims" basis. The City of Ashland, its officers, employees and
agents shall be named as additional insureds. Certificates of insurance acceptable to
the City shall be filed with City's Risk Manager prior to the expenditure of any grant
funds.
9. Merger. This contract constitutes the entire agreement between the parties.
There are no understandings, agreements or representations, oral or written, not
specified in this contract regarding this contract. Grantee, by the signature below of
its authorized repr e, acknowledges that it has read this contract, understands
it, and agrees nd by its terms and conditions.
CITY OF ASHLAND
/ BY
Its yn>?,T Dir o of finance
BY Content revie
A /7 (Dept. Head)
Its Form review Attorney)
Coding: (for ' use only
PAGE 2-GRANT AGREEMENT (G:WILL1MBUD(3EnEDGNANTS)
C 1 T Y
O F A S H L A N D
May 24, 1995
Lee Carrau
Ashland Community Theatre
2305 Ashland Street, C-105
Ashland OR 97520
C I T Y H A L L
ASHLAND, OREGON 97520
telephone (code 503) 482-3211
The Ashland City Council approved the budget for the
1995-96 fiscal year on May 16. Your grant of $1,500 is
included in this budget. You are scheduled to receive
two payments of $750 each. The payments will be made
on July 28, 1995, and January 26, 1996.
The City requires grant recipients to supply a
certificate of insurance that names the City of
Ashland, its officers and employees as additional
insureds. I would also remind you at this time that
your current certificate expires January 1, 1996.
Please complete the enclosed contract and return it to
me prior to July 24, 1995.
Sincerely,
Jill Turner
Director of Finance
H:V011wp%U4Kd%Won*s
/1-
CITY OF ASHLAND
FINANCIAL ASSISTANCE AWARD CONTRACT
CITY: CITY OF ASHLAND GRANTEE: Ashland Community Theatre
20 E. Main St. Address: 2305 Ashland Street, C-105
Ashland, Oregon 97520 Ashland OR 97520
(503) 482-3211 Telephone: (503) 779-7164
FAX: (503) 488-5311 FAX.
Date of this agreement: July 1, 1994
11. Amount of grant: $1,000
12. Budget subcommittee: Economic Development
Contract made the date specified above between the City of Ashland and Grantee
named above.
RECITAL: City has reviewed Grantee's application for a grant and has determined that
the request merits funding and the purpose for which the grant is awarded serves a
public purpose.
City and Grantee agree:
1. Amount of Grant. Subject to the terms and conditions of this contract and in
reliance upon Grantee's approved application, the City agrees to provide funds in the
amount specified above.
2. Use of Grant Funds. The use of grant funds are expressly limited to the activities
in the grant application with modifications, if any, made by the budget subcommittee
designated above.
3. Unexpended Funds. Any grant funds held by the Grantee remaining after the
purpose for which the grant is awarded or this contract is terminated shall be returned
to the City within 30 days of completion or termination.
4. Financial Records and Inspection. Grantee shall maintain a complete set of
books and records relating to the purpose for which the grant was awarded in
accordance with generally accepted accounting principles. Grantee gives the City and
any authorized representative of the City access to and the right to examine all books,
records, papers or documents relating to the use of grant funds.
5. Default. If Grantee fails to perform or observe any of the covenants or agreements
contained in this contract or fails to expend the grant funds or enter into binding legal
agreements to expend the grant funds within twelve months of the date of this
contract, the City, by written notice of default to the Grantee, may terminate the whole
or any part of this contract and may pursue any remedies available at law or in equity.
PAGE 1-GRANT AGREEMENT (a:fcrm.Nprwd.K)
Such remedies may include, but are not limited to, termination of the contract, stop
payment on or return of the grant funds, payment of interest earned on grant funds or
declaration of ineligibility for the receipt of future grant awards.
6. Amendments. The terms of this contract will not be waived, altered, modified,
supplemented, or amended in any manner except by written instrument signed by the
parties. Such written modification will be made a part of this contract and subject to
all other contract provisions.
7. Indemnity. Grantee agrees to defend, indemnify and save City, its officers,
employees and agents harmless from any and all losses, claims, actions, costs,
expenses, judgments, subrogations, or other damages resulting from injury to any
person (including injury resulting in death,) or damage (including loss or destruction)
to property, of whatsoever nature arising out of or incident to the performance of this
agreement by Grantee (including but not limited to, Grantee's employees, agents, and
others designated by Grantee to perform work or services attendant to this
agreement). Grantee shall not be held responsible for damages caused by the
negligence of City.
8. Insurance. Grantee shall, at its own expense, at all times for twelve months from
the date of this agreement, maintain in force a comprehensive general liability policy
including coverage for contractual liability for obligations assumed under this Contract,
blanket contractual liability, products and completed operations, and owner's and
contractor's protective insurance. The liability under each policy shall be a minimum
of $500,000 per occurrence (combined single limit for bodily injury and property
damage claims) or $500,000 per occurrence for bodily injury and $100,000 per
occurrence for property damage. Liability coverage shall be provided on an
"occurrence" not "claims" basis. The City of Ashland, its officers, employees and
agents shall be named as additional insureds. Certificates of insurance acceptable to
the City shall be filed with City's Risk Manager prior to the expenditure of any grant
funds.
9. Merger. This contract constitutes the entire agreement between the parties.
There are no understandings, agreements or representations, oral or written, not
specified in this contract regarding this contract. Grantee, by the signature below of
its authorized representative, acknowledges that it has read this contract, understands
it, and agrees to be bound by its terms and conditions.
GRANTEE CITY OF ASHLAND
BY BY
Its Di ctor of Finance
BY Content review by: (Dept. Head)
I 72L&aa-4e?-? Form review by: {1,,• (City Attorney)
Coding: (for city use only)
PAGE 2-GRANT AGREEMENT (PJGrr kgrant.K)
C I T Y O F A S H L A N D
May 25, 1994
John Mitchell
Ashland Community Theatre
2305 Ashland Street, C-105
Ashland OR 97520
C I T Y H A L L
ASHLAND, OREGON 97520
telephone (code 503) 182-3211
The Ashland City Council approved the budget for the
1994-95 fiscal year on May 17. Your grant of $1,000 is
included in this budget. You are scheduled to receive
one payment on July 22, 1994.
Please complete the enclosed contract and return it to
me prior to June 24, 1994.
The City also requests that your agency provide
insurance certification indicating liability coverage
of not less than $500,000 per occurrence. The City of
Ashland, its officers and employees should be named as
additional insureds. If you already have a certificate
on file with the City, please remember to send us an
updated certificate upon renewal.
sincerely,
JA l Turner
Director of Finance
H: U ill\wp%budget\hrbgt94.ltr
C I T Y
O F A S H L A N D
June 14, 1993
Jack Vaughn
Ashland Community Theater
199 Almeda Dr.
Ashland, OR 97520
Dear Jack:
C I T Y H A L L
ASHLAND, OREGON 87520
telephone (code 503) 482-3211
The City of Ashland Budget for the 1993-94 fiscal year
was approved by the City Council on June 15th. Your
annual grant of $1,000 is included in this budget. One
payment for the full amount is tentatively scheduled
for July 23, 1993.
The City requires grant recipients to supply a certifi-
cate of insurance. We appreciate your providing us
with an up to date certificate that names the City of
Ashland, its officers and employees as additional
insureds, and would remind you at this time that your
current certificate expires on January 1, 1994.
Sincerely,
Jill Turner
Director of Finance