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HomeMy WebLinkAbout1996-127 Grant - Comm TheatreCITY OF ASHLAND FINANCIAL ASSISTANCE AWARD CONTRACT CITY: CITY OF ASHLAND GRANTEE: Ashland Community Theatre 20 E. Main St. Address: 2305 Ashland Street, C-105 Ashland, Oregon 97520 Ashland OR 97520 (541) 482-3211 Telephone: (541) 482-7532 FAX: (541) 488-5311 FAX: Date of this agreement: July 1, 1996 ¶1. Amount of grant: $1,400 ¶2. Budget subcommittee: Economic Development Contract made the date specified above between the City of Ashland and Grantee named above. RECITAL: City has reviewed Grantee's application for a grant and has determined that the request merits funding and the purpose for which the grant is awarded serves a public purpose. City and Grantee agree: 1. Amount of Grant. Subject to the terms and conditions of this contract and in reliance upon Grantee's approved application, the City agrees to provide funds in the amount specified above. 2. Use of Grant Funds. The use of grant funds are expressly limited to the activities in the grant application with modifications, if any, made by the budget subcommittee designated above. 3. Unexpended Funds. Any grant funds held by the Grantee remaining after the purpose for which the grant is awarded or this contract is terminated shall be returned to the City within 30 days of completion or termination. 4. Financial Records and Inspection. Grantee shall maintain a complete set of books and records relating to the purpose for which the grant was awarded in accordance with generally accepted accounting principles. Grantee gives the City and any authorized representative of the City access to and the right to examine all books, records, papers or documents relating to the use of grant funds. 5. Default. If Grantee fails to perform or observe any of the covenants or agreements contained in this contract or fails to expend the grant funds or enter into binding legal agreements to expend the grant funds within twelve months of the date of this contract, the City, by written notice of default to the Grantee, may terminate the whole or any part of this contract and may pursue any remedies available at law or in equity. PAGE 1-GRANT AGREEMENT (plorms\grant.K) Such remedies may include, but are not limited to, termination of the contract, stop payment on or return of the grant funds, payment of interest earned on grant funds or declaration of ineligibility for the receipt of future grant awards. 6. Amendments. The terms of this contract will not be waived, altered, modified, supplemented, or amended in any manner except by written instrument signed by the parties. Such written modification will be made a part of this contract and subject to all other contract provisions. 7. Indemnity. Grantee agrees to defend, indemnify and save City, its officers, employees and agents harmless from any and all losses, claims, actions, costs, expenses, judgments, subrogations, or other damages resulting from injury to any person (including injury resulting in death,) or damage (including loss or destruction) to property, of whatsoever nature arising out of or incident to the performance of this agreement by Grantee (including but not limited to, Grantee's employees, agents, and others designated by Grantee to perform work or services attendant to this agreement). Grantee shall not be held responsible for damages caused by the negligence of City. 8. Insurance. Grantee shall, at its own expense, at all times for twelve months from the date of this agreement, maintain in force a comprehensive general liability policy including coverage for contractual liability for obligations assumed under this Contract, blanket contractual liability, products and completed operations, and owner's and contractor's protective insurance. The liability under each policy shall be a minimum of $500,000 per occurrence (combined single limit for bodily injury and property damage claims) or $500,000 per occurrence for bodily injury and $100,000 per occurrence for property damage. Liability coverage shall be provided on an "occurrence" not "claims" basis. The City of Ashland, its officers, employees and agents shall be named as additional insureds. Certificates of insurance acceptable to the City shall be filed with City's Risk Manager prior to the expenditure of any grant funds. 9. Merger. This contract constitutes the entire agreement between the parties. There are no understandings, agreements or representations, oral or written, not specified in this contract regarding this contract. Grantee, by the signature below of its authorized representative, acknowledges that it has read this contract, understands it, and agrees to be bound by its terms and conditions. GRANTEE j BY Its BY Its CITY OF ASHLAND BY L, Dir c r o Finance Content review by: Form review by: I-L - (City Attorney) Coding: (for city use only) PAGE 2-GRANT AGREEMENT (pJorms\grant.K) C I T Y O F July 15, 1996 A S H L A N D Lee Carrau Ashland Community Theatre 2305 Ashland Street, C-105 Ashland OR 97520 C I T Y H A L L ASHLAND, OREGON 97520 telephone loode 503).82-3211 The Ashland City Council approved the budget for the 1996-97 fiscal year on May 22. Ashland Community Theatre's grant of $1,400 is included in this budget. Payments of $700 each are scheduled on July 26, 1996 and January 24, 1997. The City requests that your agency provide insurance certification indicating liability coverage of not less than $500,000 per occurrence. The City of Ashland, its officers and employees should be named as additional insureds. Please sign the enclosed contract and return it to the City as soon as possible. Once the contract and current insurance certificates are on file the payment schedule can be implemented. Sincerely, Jill Turner Director of Finance Enclosures H:viUkwpVmfteltemidv%.hr CITY OF ASHLAND FINANCIAL ASSISTANCE AWARD CONTRACT CITY: CITY OF ASHLAND GRANTEE: Ashland Community Theatre 20 E. Main St. Address: 2305 Ashland Street, C-105 Ashland, Oregon 97520 Ashland OR 97520 (503) 482-3211 Telephone: (503) 779-7164 FAX: (503) 488-5311 FAX: Date of this agreement: July 1, 1995 11. Amount of grant: $1,500 12. Budget subcommittee: Economic Development Contract made the date specified above between the City of Ashland and Grantee named above. RECITAL: City has reviewed Grantee's application for a grant and has determined that the request merits funding and the purpose for which the grant is awarded serves a public purpose. City and Grantee agree: 1. Amount of Grant. Subject to the terms and conditions of this contract and in reliance upon Grantee's approved application, the City agrees to provide funds in the amount specified above. 2. Use of Grant Funds. The use of grant funds are expressly limited to the activities in the grant application with modifications, if any, made by the budget subcommittee designated above. 3. Unexpended Funds. Any grant funds held by the Grantee remaining after the purpose for which the grant is awarded or this contract is terminated shall be returned to the City within 30 days of completion or termination. 4. Financial Records and Inspection. Grantee shall maintain a complete set of books and records relating to the purpose for which the grant was awarded in accordance with generally accepted accounting principles. Grantee gives the City and any authorized representative of the City access to and the right to examine all books, records, papers or documents relating to the use of grant funds. 5. Default. If Grantee fails to perform or observe any of the covenants or agreements contained in this contract or fails to expend the grant funds or enter into binding legal agreements to expend the grant funds within twelve months of the date of this contract, the City, by written notice of default to the Grantee, may terminate the whole or any part of this contract and may pursue any remedies available at law or in equity. PAGE 1-GRANT AGREEMENT c:unikwKB(JDG EDGRANrs 1- .^ Such remedies may include, but are not limited to, termination of the contract, stop payment on or return of the grant funds, payment of interest earned on grant funds or declaration of ineligibility for the receipt of future grant awards. 6. Amendments. The terms of this contract will not be waived, altered, modified, supplemented, or amended in any manner except by written instrument signed by the parties. Such written modification will be made a part of this contract and subject to all other contract provisions. 7. Indemnity. Grantee agrees to defend, indemnify and save City, its officers, employees and agents harmless from any and all losses, claims, actions, costs, expenses, judgments, subrogations, or other damages resulting from injury to any person (including injury resulting in death,) or damage (including loss or destruction) to property, of whatsoever nature.arising out of or incident to the performance of this agreement by Grantee (including but not limited to, Grantee's employees, agents, and others desig`rtated by Grai dee to perforen wufk or services attendant to this agreement). Grantee shall not be held responsible for damages caused by the negligence of City. 8. Insurance. Grantee shall, at its own expense, at all times for twelve months from the date of this agreement, maintain in force a comprehensive general liability policy including coverage for contractual liability for obligations assumed under this Contract, blanket contractual liability, products and completed operations, and owner's and contractor's protective insurance. - The liability under each policy shall be a minimum of $500,000 per occurrence (combined single limit for bodily injury and property damage claims) or $500,000 per occurrence for bodily injury and $100,000 per occurrence for property damage. Liability coverage shall be provided on an "occurrence" not "claims" basis. The City of Ashland, its officers, employees and agents shall be named as additional insureds. Certificates of insurance acceptable to the City shall be filed with City's Risk Manager prior to the expenditure of any grant funds. 9. Merger. This contract constitutes the entire agreement between the parties. There are no understandings, agreements or representations, oral or written, not specified in this contract regarding this contract. Grantee, by the signature below of its authorized repr e, acknowledges that it has read this contract, understands it, and agrees nd by its terms and conditions. CITY OF ASHLAND / BY Its yn>?,T Dir o of finance BY Content revie A /7 (Dept. Head) Its Form review Attorney) Coding: (for ' use only PAGE 2-GRANT AGREEMENT (G:WILL1MBUD(3EnEDGNANTS) C 1 T Y O F A S H L A N D May 24, 1995 Lee Carrau Ashland Community Theatre 2305 Ashland Street, C-105 Ashland OR 97520 C I T Y H A L L ASHLAND, OREGON 97520 telephone (code 503) 482-3211 The Ashland City Council approved the budget for the 1995-96 fiscal year on May 16. Your grant of $1,500 is included in this budget. You are scheduled to receive two payments of $750 each. The payments will be made on July 28, 1995, and January 26, 1996. The City requires grant recipients to supply a certificate of insurance that names the City of Ashland, its officers and employees as additional insureds. I would also remind you at this time that your current certificate expires January 1, 1996. Please complete the enclosed contract and return it to me prior to July 24, 1995. Sincerely, Jill Turner Director of Finance H:V011wp%U4Kd%Won*s /1- CITY OF ASHLAND FINANCIAL ASSISTANCE AWARD CONTRACT CITY: CITY OF ASHLAND GRANTEE: Ashland Community Theatre 20 E. Main St. Address: 2305 Ashland Street, C-105 Ashland, Oregon 97520 Ashland OR 97520 (503) 482-3211 Telephone: (503) 779-7164 FAX: (503) 488-5311 FAX. Date of this agreement: July 1, 1994 11. Amount of grant: $1,000 12. Budget subcommittee: Economic Development Contract made the date specified above between the City of Ashland and Grantee named above. RECITAL: City has reviewed Grantee's application for a grant and has determined that the request merits funding and the purpose for which the grant is awarded serves a public purpose. City and Grantee agree: 1. Amount of Grant. Subject to the terms and conditions of this contract and in reliance upon Grantee's approved application, the City agrees to provide funds in the amount specified above. 2. Use of Grant Funds. The use of grant funds are expressly limited to the activities in the grant application with modifications, if any, made by the budget subcommittee designated above. 3. Unexpended Funds. Any grant funds held by the Grantee remaining after the purpose for which the grant is awarded or this contract is terminated shall be returned to the City within 30 days of completion or termination. 4. Financial Records and Inspection. Grantee shall maintain a complete set of books and records relating to the purpose for which the grant was awarded in accordance with generally accepted accounting principles. Grantee gives the City and any authorized representative of the City access to and the right to examine all books, records, papers or documents relating to the use of grant funds. 5. Default. If Grantee fails to perform or observe any of the covenants or agreements contained in this contract or fails to expend the grant funds or enter into binding legal agreements to expend the grant funds within twelve months of the date of this contract, the City, by written notice of default to the Grantee, may terminate the whole or any part of this contract and may pursue any remedies available at law or in equity. PAGE 1-GRANT AGREEMENT (a:fcrm.Nprwd.K) Such remedies may include, but are not limited to, termination of the contract, stop payment on or return of the grant funds, payment of interest earned on grant funds or declaration of ineligibility for the receipt of future grant awards. 6. Amendments. The terms of this contract will not be waived, altered, modified, supplemented, or amended in any manner except by written instrument signed by the parties. Such written modification will be made a part of this contract and subject to all other contract provisions. 7. Indemnity. Grantee agrees to defend, indemnify and save City, its officers, employees and agents harmless from any and all losses, claims, actions, costs, expenses, judgments, subrogations, or other damages resulting from injury to any person (including injury resulting in death,) or damage (including loss or destruction) to property, of whatsoever nature arising out of or incident to the performance of this agreement by Grantee (including but not limited to, Grantee's employees, agents, and others designated by Grantee to perform work or services attendant to this agreement). Grantee shall not be held responsible for damages caused by the negligence of City. 8. Insurance. Grantee shall, at its own expense, at all times for twelve months from the date of this agreement, maintain in force a comprehensive general liability policy including coverage for contractual liability for obligations assumed under this Contract, blanket contractual liability, products and completed operations, and owner's and contractor's protective insurance. The liability under each policy shall be a minimum of $500,000 per occurrence (combined single limit for bodily injury and property damage claims) or $500,000 per occurrence for bodily injury and $100,000 per occurrence for property damage. Liability coverage shall be provided on an "occurrence" not "claims" basis. The City of Ashland, its officers, employees and agents shall be named as additional insureds. Certificates of insurance acceptable to the City shall be filed with City's Risk Manager prior to the expenditure of any grant funds. 9. Merger. This contract constitutes the entire agreement between the parties. There are no understandings, agreements or representations, oral or written, not specified in this contract regarding this contract. Grantee, by the signature below of its authorized representative, acknowledges that it has read this contract, understands it, and agrees to be bound by its terms and conditions. GRANTEE CITY OF ASHLAND BY BY Its Di ctor of Finance BY Content review by: (Dept. Head) I 72L&aa-4e?-? Form review by: {1,,• (City Attorney) Coding: (for city use only) PAGE 2-GRANT AGREEMENT (PJGrr kgrant.K) C I T Y O F A S H L A N D May 25, 1994 John Mitchell Ashland Community Theatre 2305 Ashland Street, C-105 Ashland OR 97520 C I T Y H A L L ASHLAND, OREGON 97520 telephone (code 503) 182-3211 The Ashland City Council approved the budget for the 1994-95 fiscal year on May 17. Your grant of $1,000 is included in this budget. You are scheduled to receive one payment on July 22, 1994. Please complete the enclosed contract and return it to me prior to June 24, 1994. The City also requests that your agency provide insurance certification indicating liability coverage of not less than $500,000 per occurrence. The City of Ashland, its officers and employees should be named as additional insureds. If you already have a certificate on file with the City, please remember to send us an updated certificate upon renewal. sincerely, JA l Turner Director of Finance H: U ill\wp%budget\hrbgt94.ltr C I T Y O F A S H L A N D June 14, 1993 Jack Vaughn Ashland Community Theater 199 Almeda Dr. Ashland, OR 97520 Dear Jack: C I T Y H A L L ASHLAND, OREGON 87520 telephone (code 503) 482-3211 The City of Ashland Budget for the 1993-94 fiscal year was approved by the City Council on June 15th. Your annual grant of $1,000 is included in this budget. One payment for the full amount is tentatively scheduled for July 23, 1993. The City requires grant recipients to supply a certifi- cate of insurance. We appreciate your providing us with an up to date certificate that names the City of Ashland, its officers and employees as additional insureds, and would remind you at this time that your current certificate expires on January 1, 1994. Sincerely, Jill Turner Director of Finance