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HomeMy WebLinkAbout1996-129 Grant - CERVSCITY OF ASHLAND FINANCIAL ASSISTANCE AWARD CONTRACT CITY: CITY OF ASHLAND GRANTEE: C.E.R.V.S. 20 E. Main St. Address: P.O. Box 4124 Ashland, Oregon 97520 Medford, OR 97501 (541) 482-3211 FAX: (541) 488-5311 Telephone: (541) 779-8564 FAX: (541) 779-8564 Date of this agreement: July 1, 1996 51. Amount of grant: $8,200 ¶2. Budget subcommittee: Social Services Contract made the date specified above between the City of Ashland and Grantee named above. RECITAL: City has reviewed Grantee's application for a grant and has determined that the request merits funding and the purpose for which the grant is awarded serves a public purpose. City and Grantee agree: 1. Amount of Grant. Subject to the terms and conditions of this contract and in reliance upon Grantee's approved application, the City agrees to provide funds in the amount specified above. 2. Use of Grant Funds. The use of grant funds are expressly limited to the activities in the grant application with modifications, if any, made by the budget subcommittee designated above. 3. Unexpended Funds. Any grant funds held by the Grantee remaining after the purpose for which the grant is awarded or this contract is terminated shall be returned to the City within 30 days of completion or termination. 4. Financial Records and Inspection. Grantee shall maintain a complete set of books and records relating to the purpose for which the grant was awarded in accordance with generally accepted accounting principles. Grantee gives the City and any authorized representative of the City access to and the right to examine all books, records, papers or documents relating to the use of grant funds. 5. Default. If Grantee fails to perform or observe any of the covenants or agreements contained in this contract or fails to expend the grant funds or enter into binding legal agreements to expend the grant funds within twelve months of the date of this contract, the City, by written notice of default to the Grantee, may terminate the whole PAGE 1-GRANT AGREEMENT (plorms\grant.K) or any part of this contract and may pursue any remedies available at law or in equity. Such remedies may include, but are not limited to, termination of the contract, stop payment on or return of the grant funds, payment of interest earned on grant funds or declaration of ineligibility for the receipt of future grant awards. 6. Amendments. The terms of this contract will not be waived, altered, modified, supplemented, or amended in any manner except by written instrument signed by the parties. Such written modification will be made a part of this contract and subject to all other contract provisions. 7. Indemnity. Grantee agrees to defend, indemnify and save City, its officers, employees and agents harmless from any and all losses, claims, actions, costs, expenses, judgments, subrogations, or other damages resulting from injury to any person (including injury resulting in death,) or damage (including loss or destruction) to property, of whatsoever nature arising out of or incident to the performance of this agreement by Grantee (including but not limited to, Grantee's employees, agents, and others designated by Grantee to perform work or services attendant to this agreement). Grantee shall not be held responsible for damages caused by the negligence of City. 8. Insurance. Grantee shall, at its own expense, at all times for twelve months from the date of this agreement, maintain in force a comprehensive general liability policy including coverage for contractual liability for obligations assumed under this Contract, blanket contractual liability, products and completed operations, and owner's and contractor's protective insurance. The liability under each policy shall be a minimum of $500,000 per occurrence (combined single limit for bodily injury and property damage claims) or $500,000 per occurrence for bodily injury and $100,000 per occurrence for property damage. Liability coverage shall be provided on an "occurrence" not "claims" basis. The City of Ashland, its officers, employees and agents shall be named as additional insureds. Certificates of insurance acceptable to the City shall be filed with City's Risk Manager prior to the expenditure of any grant funds. s. Merger. This contract constitutes the entire agreement between the parties. There are no understandings, agreements or representations, oral or written, not specified in this contract regarding this contract. Grantee, by the signature below of its authorized representative, acknowledges that it has read this contract, understands it, and agrees to be bound by its terms and conditions. CITY OF ASHLAND BY Dir ctor of Finance Content review by: Form review by: l21 (City Attorney) Coding: (for city use only) PAGE 2-GRANT AGREEMENT (pJbrms%grant.K) GRANTEE C I T Y O F A S H L A N D July 15, 1996 Mr. John Fletcher, Director C.E.R.V.S. P.O. Box 4124 Medford, OR 97501 Dear Mr. John Fletcher, Director: C I T Y H A L L ASHLAND, OREGON 97520 telephone (oode 5D3) 482-3211 The City of Ashland Budget for the 1996-97 fiscal year was approved by the City Council on May 22d. Your annual grant of $8,200 is included in this budget. One payment is scheduled to be sent the Friday following the City's receipt of the enclosed contract with signature. The City requires grant recipients to supply a certificate of insurance. We appreciate your providing us with an up to date certificate that names the City of Ashland, its officers and employees, as additional insureds, and would remind you at this time that your current certificate expires on 10/24/96. Sincerely, Jill Turner Director of Finance r, r1 CITY OF ASHLAND FINANCIAL ASSISTANCE AWARD CONTRACT CITY: CITY OF ASHLAND GRANTEE: C.E.R.V.S. 20 E. Main St. Address: P.O. Box 4124 Ashland, Oregon 97520 Medford, OR 97501 (503) 482-3211 Telephone: (503) 779-8564 FAX: (503) 488-5311 FAX: Date of this agreement: July 1, 1995 11. Amount of grant: $7,890 12. Budget subcommittee: Social Services Contract rnade the date specified above between the City of Ashland and Grantee named above. RECITAL: City has reviewed Grantee's application for a grant and has determined that the request merits funding and the purpose for which the grant is awarded serves a public purpose. City and Grantee agree: 1. Amount of Grant. Subject to the terms and conditions of this contract and in reliance upon Grantee's approved application, the City agrees to provide funds in the amount specified above. 2. Use of Grant Funds. The use of grant funds are expressly limited to the activities in the grant application with modifications, if any, made by the budget subcommittee designated above. 3. Unexpended Funds. Any grant funds held by the Grantee remaining after the purpose for which the grant is awarded or this contract is terminated shall be returned to the City within 30 days of completion or termination. 4. Financial Records and Inspection. Grantee shall maintain a complete set of books and records relating to the purpose for which the grant was awarded in accordance with generally accepted accounting principles. Grantee gives the City and any authorized representative of the City access to and the right to examine all books, records, papers or documents relating to the use of grant funds. 5. Default. If Grantee fails to perform or observe any of the covenants or agreements contained in this contract or fails to expend the grant funds or enter into binding legal agreements to expend the grant funds within twelve months of the date of this contract, the City, by written notice of default to the Grantee, may terminate the whole or any part of this contract and may pursue any remedies available at law or in equity. PAGE 1-GRANT AGREEMENT IG:1JILL1WPIBUDGETRHRGRANTS.DOC) Such remedies may include, but are not limited to, termination of the contract, stop payment on or return of the grant funds, payment of interest earned on grant funds or declaration of ineligibility for the receipt of future grant awards. 6. Amendments. The terms of this contract will not be waived, altered, modified, supplemented, or amended in any manner except by written instrument signed by the parties. Such written modification will be made a part of this contract and subject to all other contract provisions. 7. Indemnity. Grantee agrees to defend, indemnify and save City, its officers, employees and agents harmless from any and all losses, claims, actions, costs, expenses, judgments, subrogations, or other damages resulting from injury to any person (including injury resulting in death,) or damage (including loss or destruction) to property, of whatsoever nature arising out of or incident to the performance of this agreement by Grantee (including but not limited to, Grantee's employees, agents, and others designated by Grantee to perform work or services attendant to this agreement). Grantee shall not be held responsible for damages caused by the negligence of City. 8. Insurance. Grantee shall, at its own expense, at all times for twelve months from the date of this agreement, maintain in force a comprehensive general liability policy including coverage for contractual liability for obligations assumed under this Contract, blanket contractual liability, products and completed operations, and owner's and contractor's protective insurance. The liability under each policy shall be a minimum of $500,000 per occurrence (combined single limit for bodily injury and property damage claims) or $500,000 per occurrence for bodily injury and $100,000 per occurrence for property damage. Liability coverage shall be provided on an "occurrence" not "claims" basis. The City of Ashland, its officers, employees and agents shall be named as additional insureds. Certificates of insurance acceptable to the City shall be filed with City's Risk Manager prior to the expenditure of any grant funds. 9. Merger. This contract constitutes the entire agreement between the parties. There are no understandings, agreements or representations, oral or written, not specified in this contract regarding this contract. Grantee, by the signature below of its authorized representative, acknowledges that it has read this contract, understands it, and agrees to be bound by its terms and conditions. GRANTEE CITY OF ASHLAND ?( BY f BY jn 5 - rxe'cem? &6u7oe Diq6ct& of Finance BY Content revie _ 17 (Dept. Head) Its Form review Attorney) Coding: Pe((4foefty use only) PAGE 2-GRANT AGREEMENT (G:4JM.L1wKeuDGerwncwwTS.DOC) C I T Y O F A S H L A N D May 31, 1995 CERVS/ICCA P.O. Box 4124 Medford, OR 97501 C I T Y H A L L ASHLAND, OREGON 87520 telephone (code 503) 482-3211 The City of Ashland Budget for the 1995-96 fiscal year was approved by the City Council on May 16th. Your annual grant of $7,890 is included in this budget. Bimonthly payments of $1,315 are scheduled for July 28, September 22, and November 23, 1995, and January 26, March 22, and May 24, 1996. Please complete the enclosed contract and return it to me prior to July 24, 1995. The City requires grant recipients to supply a certificate of insurance that names the City of Ashland, its officers and employees as additional insureds, and would remind you at this time that your current certificate expires July 11, 1995. Sincerely, Jill Turner Director of Finance ," N CITY OF ASHLAND FINANCIAL ASSISTANCE AWARD CONTRACT CITY: CITY OF ASHLAND GRANTEE: C.E.R.V.S. 20 E. Main St. Address: P.O. Box 4124 Ashland, Oregon 97520 Medford, OR 97501 (503) 482-3211 Telephone: (503) 779-8564 FAX: (503) 488-5311 FAX: Date of this agreement: July 1, 1994 11. Amount of grant: $7,890 12. Budget subcommittee: Health and Human Resources Contract made the date specified above between the City of Ashland and Grantee named above. RECITAL: City has reviewed Grantee's application for a grant and has determined that the request merits funding and the purpose for which the grant is awarded serves a public purpose. City and Grantee agree: 1. Amount of Grant. Subject to the terms and conditions of this contract and in reliance upon Grantee's approved application, the City agrees to provide funds in the amount specified above. 2. Use of Grant Funds. The use of grant funds are expressly limited to the activities in the grant application with modifications, if any, made by the budget subcommittee designated above. 3. Unexpended Funds. Any grant funds held by the Grantee remaining after the purpose for which the grant is awarded or this contract is terminated shall be returned to the City within 30 days of completion or termination. 4. Financial Records and Inspection. Grantee shall maintain a complete set of books and records relating to the purpose for which the grant was awarded in accordance with generally accepted accounting principles. Grantee gives the City and any authorized representative of the City access to and the right to examine all books, records, papers or documents relating to the use of grant funds. 5. Default. If Grantee fails to perform or observe any of the covenants or agreements contained in this contract or fails to expend the grant funds or enter into binding legal agreements to expend the grant funds within twelve months of the date of this contract, the City, by written notice of default to the Grantee, may terminate the whole or any part of this contract and may pursue any remedies available at law or in equity. PAGE 1-GRANT AGREEMENT cr:f*m*%9r.M.KJ Such remedies may include, but are not limited to, termination of the contract, stop payment on or return of the grant funds, payment of interest earned on grant funds or declaration of ineligibility for the receipt of future grant awards. 6. Amendments. The terms of this contract will not be waived, altered, modified, supplemented, or amended in any manner except by written instrument signed by the parties. Such written modification will be made a part of this contract and subject to all other contract provisions. 7. Indemnity. Grantee agrees to defend, indemnify and save City, its officers, employees and agents harmless from any and all losses, claims, actions, costs, expenses, judgments, subrogations, or other damages resulting from injury to any person (including injury resulting in death,) or damage (including loss or -destruction) to property, of whatsoever nature arising out of or incident to the performance of this agreement by Grantee (including but not limited to, Grantee's employees, agents, and others designated by Grantee to perform work or services attendant to this agreement). Grantee shall not be held responsible for damages caused by the negligence of City. 8. Insurance. Grantee shall, at its own expense, at all times for twelve months from the date of this agreement, maintain in force a comprehensive general liability policy including coverage for contractual liability for obligations assumed under this Contract, blanket contractual liability, products and completed operations, and owner's and contractor's protective insurance. The liability under each policy shall be a minimum of $500,000 per occurrence (combined single limit for bodily injury and property damage claims) or $500,000 per occurrence for bodily injury and $100,000 per occurrence for property damage. Liability coverage shall be provided on an "occurrence" not "claims" basis. The City of Ashland, its officers, employees and agents shall be named as additional insureds. Certificates of insurance acceptable to the City shall be filed with City's Risk Manager prior to the expenditure of any grant funds. 9. Merger. This contract constitutes the entire agreement between the parties. There are no understandings, agreements or representations, oral or written, not specified in this contract regarding this contract. Grantee, by the signature below of its authorized representative, acknowledges that it has read this contract, understands it, and agrees to be bound by its terms and conditions. GRANTEE CITY OF ASHLAND BY - BY //ff Its Dir for of Finance BY Content review by: (Dept. Head) Its Form review by: (City Attorney) Coding: (for city use only) PAGE 2-GRANT AGREEMENT IpAorm \orant.K) CITY OF ASHLAND May 25, 1994 C.E.R.V.S. Mr. Milton Nelson, Director P.O. Box 4124 Medford, OR 97501 C I T Y H A L L ASHLAND. OREGON 97520 telephone (code 503) 482-3211 The Ashland City Council approved the budget for the 1994-95 fiscal year on May 17, 1994. Your grant of $7,890 is included in this budget. You are scheduled to receive bimonthly payments of $1,315.00 on July 22, September 23, and November 23, 1994; and January 27, March 24, and May 26, 1995. Please complete the enclosed contract and return it to me prior to June 24, 1994. The City also requests that your agency provide insurance certification indicating liability coverage of not less than $500,000 per occurrence. The City of Ashland, its officers and employees should be named as additional insureds. If you already have a certificate on file with the City, please remember to send us an updated certificate upon renewal. Sincerely, Jill Turner Director of Finance H: 1 ill\wp\budgct\htbgt94.ly