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HomeMy WebLinkAbout2011-322 CONT Addendum - Waters Consulting Group 1 ADDENDUM TO CITY OF ASHLAND CONTRACT FOR PROFESSIONAL RECRUITMENT SERVICES I I Addendum made this 3`d day of October , 2011, between the City of Ashland i ("City") and Waters Consulting Group ("Consultant'). Recitals: A. On August 18, 2009 City and Consultant entered into a "City of Ashland Contract for Professional Recruitment Services" (further referred to in this addendum as "the agreement"). B. The parties desire to amend the agreement to modify the project, increase the s compensation to be paid to the consultant and extend the date of completion. City and Consultant agree to amend the agreement in the following manner: 1. The scope of services is modified to exercise the triple guarantee clause in the original contract(for the Recruitment of an /T Director) which allows for another executive search at a reduced fee intended for the position of Assistant City Administrator. 1 2. The reduced fee for this executive service is not to exceed$15,000.00. l 3. The date for completion is extended to May 31, 2012. 4. Except as modified above the terms of the agreement shall remain in full force and effect. 1 CONSU T: CITY O ASH Di�`�o�i// i BYE �- pe entaiead-- C'.n I Date .Z DATE [a O 7. Purchase Order# r Acct. No.: 7/0.0/•`f9.00, W4100 � (For City purposes only F i ' f s I 1-CITY OF ASHLAND,ADDENDUM TO CONTRACT FOR PROFESSIONAL RECRUITMENT SERVICES CITY OF ASHLAND Council Communication Approval of a Contract Amendment— Professional Recruitment Services Meeting Date: October 18, 2011 Primary Staff Contact: Tina Gray Department: Administration E-Mail: gra3q@ashland.or.us ashland.or.us Secondary Dept.: . Secondary Contact: Approval: Martha Bennett Estimated Time: Consent Agenda Statement: Will the Council, acting as the Local Contract Review Board, approve a contract amendment exceeding 25% of the original contract amount to modify the scope of services and exercise the triple guarantee clause in the original contract for professional recruitment services for a not to exceed amount of$15,000.00? Staff Recommendation: Staff recommends that the contract amendment be approved. Background: The scope of services is modified to exercise the triple guarantee clause in the original contract (for the recruitment of an IT Director) which allows for another executive search at a reduced fee which is intended for the position Assistant City Administrator. This contract amendment for a"not to exceed amount of$15,000.00" exceeds 25% of the original contract amount of$25,000.00, and therefore requires Council approval. Related City Policies: OAR 137-047-0270 Intermediate Procurements (3)Amendments. A Contracting Agency may amend a Contract Awarded as an Intermediate Procurement in accordance with OAR 137-047-0800, but the cumulative amendments shall not increase the total Contract Price to a sum that is greater than twenty-five percent (25%) of the original Contract Price. Council Options: The Council, acting as the Local Contract Review Board, can approve (or decline) the Contract Amendment. Potential Motions: The Council, acting as the Local Contract Review Board, moves to approve (or decline) the Contract Amendment. Attachments: None Page I of 1 NWATERS-OLDANI EXECUTIVE RECRUITMENT A Division of The Waters Consulting Group, Inc. July 8,2009 Ms. Kari Olson Purchasing Representative City of Ashland 90 N. Mountain Avenue Ashland, Oregon 97520 Re: Proposal—Executive Recruitment for Information Technology Director Dear Ms. Olson: 1 appreciate the opportunity to submit our proposal for executive recruitment services for your Information Technology Director. We are confident that you will be completely satisfied with our comprehensive process and the outcome. We are so confident in our recruitment process and outcome that we offer a triple guarantee of our performance, which is described in detail on page 3 of this proposal. Our team of recruitment consultants (see bios starting on page 8 of the proposal) has provided executive recruitment services nationwide for over 30 years, principally to public organizations. We have established a reputation for a relentless commitment to high quality with our process and our candidates. We know that you have options for using other recruitment firms. However, we believe that our approach sets us apart from our competitors in the following important ways: Our Triple GuaranteeTm(see page 3); Finalists identified within 80 days from the approval of the recruitment brochure and candidate profile; > Meticulous development of the candidate profile prior to advertising/marketing(see page 4); > Comprehensive, in-depth screening and evaluation of candidates, including the use of our proprietary,validated assessment-CareerNavigatofrm(see page 5); > Rigorous review of candidates' references and background(see page 6), Our highly-accessed web site(www.watersconsultins.com) by prospective candidates; > Our superior nationwide relationships with high-quality candidates for marketing new positions; and > Within twelve(12)months following your appointment of the successful candidate,we will administer our 360° Performance Assessment for no additional professional fee,just project-related expenses(see page 3). The proposal document will provide you the details about our approach, expertise, client references, and pricing for this executive recruitment. Also, if you have any questions, please contact me directly at 817.9653911 or by email at canderson(@.",atersconsultine corn. We would consider it a professional privilege to provide these services to the City of Ashland. Sincerely, Charles(Chuck)S. Anderson Rollie O. Waters CEO of Waters-Oldani Executive Recruitment President A Division of The Waters Consulting Group, Inc. The Waters Consulting Group, Inc. 'F]IE WATERS CONSULTING GROUP,INC. PRODUCTIVE MANAGEMENT CONCEPTS 5050 Quorum Drive Suite 625 Dallas,Texas 75254 972/481/1950 972/481/1951(Fax) wwo,.watersconsultins.com -Dallas• Seattle•Cleveland•Austin- - ^ COMMITMENT TO . $ U­QCE-SS- 0ur //ncle/yordilu/ o�oxdey,erk�xr� /nr��pv6�r�/co/rv^vy//� ^i/� oxrrvi //nl/o«x/ /n dx,x/^/j/"p:rvcrjt"' rc/aiiou.�h i / pirho tit rh7«//u are A.er/acioo' /sv//r/y/, tic,ccc PROJECT OVERVIEW The City of City^f Ashland, 0regg^n, ixconsidering the use ofu Consulting firm ,v assist with the executive recruitment for its next Information Technology Director and has requested a proposal describing a work p\unaod-projectopproachbnmYVuten'0|duui8xecubveKeornitmen{ (\Vutro'O|doni)' odivisi000fThe Waters Consulting Group, Inc., a private corporation incorporated in the State of Texas in 1988. Accordingly, vo provide the following information for your consideration. PROFESSIONAL EXPERTISE MAKES THE DIFFERENCE Throughout the assignment, the Waters-Oldani team will serve as technical advisors to your organization to ensure that the recruitment process is conducted in a professional manner. The objective of Waters-Oldam b\ogeorm,ehig-h+|oa|i,y candidates and assist you with the screening and evaluation of these candidates. Due to our extensive professional relationships with hundreds ofpublic sector organizations and prvxpeChrCcandida/esnmionn/id,, YVmmn'0ldxoiispo6doond ,oc^o5dr^,|yproouoxcyuuryodhonto prospective candidates asu positive career and personal growth opportunity- Since ourfinn`sho&iooingio |9?6` vehavoomergoJnou /e^drrinexecutivernoruivunot. |' is ^ur ]0+ years ^fconsulting experience, coupled with our unique approach and personal touch that drives our in,rrnuiuuhdxnjh/rdc|ivrrin& uu|yougtundin& oervicevund |rxdiog'edgepnducts. )nudditivo, VYaten' O|duoiispositionrdus the largest privately-held c executive recruitment firm in the nation with a focus on the public sector. This kind vf strength will prove t^he valuable for your executive recruitment. With any consulting- assignment, but particularly with an executive recruitment project, reliable and timely communication is fundamental to project success. At key points dorm-. the assignment, Waters-Oldani consultants will communicate by phone, e-mail, or in person, with appropriate leaders from your organization to discuss the progress of the recruitment and \o review subsequent steps in the recruitment process. These regular status reports are important to ensure success with the recruitment assignment. VVe pride ourselves inthe fact that n/e bring u high level o{personal cnooniunon` toeverything that nxdo. We get to know our clients — their concerns for success, their strategic goals and their organizational culture. But our intense professional commitment does not stop with our clients. We have candidates who were not selected for positions call \o extend compliments and thanks for how they were treated during our recruitments. Many have stated that *o provided the best recruitment experience in *bickthoyhuvcever participated. Client satisfaction is important to all organizations, but to our firm, it is our chief focus. in our business, referrals and recommendations are the keys to success. (0200Y'The Waters Consulting Group, Inc- Page*2 THIS PROPOSAL CONTAINS PROPRIETARY INFORMATION AND/S THE SOLE PROPER nvF~nQINC THIS PROPOSAL/S NOT rooE REPRODUCED FOR ANY REASON°,nmv,n/E°mrrEw CONSENT ornCQINC, ROLE OF YOUR ORGANIZATION'S STAFF We have a seasoned staff of professionals to deliver quality services with minimal effort required from you. However, to assist in the project, we ask that your organization designate a Project Manager to serve as Waters-Oldani's primary contact for the recruitment assignment. Your Project Manager will facilitate such functions as coordinating meeting dates, times, and locations and the review of the draft recruitment brochure and related advertising copy. OUR TRIPLE GUARANTEEM �.._�_____._...__.�...._.. Our Triple Guarantee is defined as: (1) A commitment to remain with the recruitment assignment until you have made an appointment for the fees and tasks quoted in this proposal. If you are unable to make a selection from the initial group of Finalists, Waters-Oldam will work to identify a supplemental group until you find a candidate to hire; (2) Your executive recruitment is guaranteed for two years against voluntary resignation by or termination for cause of the candidate. Within the first year,the replacement recruitment will be repeated with no additional professional fee, but only for project-related expenses. During the second year, the replacement recruitment is reduced to 50% of the professional fee plus project-related expenses. Candidates appointed from within your organization do not qualify for this guarantee. This guarantee is subject to further limitations and restrictions of your state laws. Additional services include a performance appraisal and review after 12 months of service of the appointed candidate, with no professional fee charged to you. If you elect to use this service,the only cost you would incur would be the reimbursement for any project-related expenses; and (3) Waters-Oldam will not solicit any candidates selected under this contract for any other position while the candidate is employed with your organization. Q 2009-The Waters Consulting Group, Inc. Page e 3 THIS PROPOSAL CONTAINS PROPRIETARY INFORAIATION AND IS THE SOLE PROPERTY OF WCG.INC. THIS PROPOSAL IS NOT TO BE REPRODUCED FOR ANY REASON WHU TOUT THE WRITTEN CONSENT OF WCG.INC. DESCRIPTION OF ThefolloHdug is intended ro describe the ke.r tasi,s associated H-ith ottr approach to executive recrtrinttetti. TASK I RECRUITMENT BROCHURE DEVELOPMENT AND ADVERTISING The important first step in the recruitment process involves the development of a comprehensive recruitment brochure with a profile of the ideal candidate, including the required qualifications, professional experience, personal characteristics, and other factors related to success in the position of Information Technology Director. The recruitment brochure will also have a profile of your community and organization. To prepare the recruitment brochure,the Lead Consultant will come on site to meet with your leadership team to discuss the required background and experiences for the new Information Technology Director. We will also request organizational charts, budgetary information, operational reports, and other documentation describing the community, organization, current issues, and responsibilities of the position. The draft recruitment brochure will be presented to you for review and final approval/edits prior to its publication and distribution via online and regular mail to prospective candidates. In order to conduct an open recruitment and to encourage applications from a diverse pool of candidates, Waters-Oldam will work with you to develop an advertising and marketing strategy to notify potential candidates about the vacancy. Advertisements will be placed in appropriate professional publications, local newspapers of record and web sites as approved by you. Draft ads will be submitted to your organization for approval _ prior to publication. Waters-Oldam has a highly-accessed web site, www.watersconsulting.com,and targeted e-mail(search(@,watersconsultine.com). We will use all available resources to communicate directly with prospective candidates. The aggressive advertising and marketing campaign for top talent will include national, state, regional, and local elements as determined during our initial meetings with your organization. Our presence at appropriate public sector conferences will be used to further promote the position. An effective advertising strategy will help to ensure that we conduct an open recruitment with appeal to a diverse array of candidates. Waters-Oldam will take all necessary steps to protect against discrimination in the screening and selection process. TASK 11 EXECUTION OF RECRUITMENT STRATEGY AND IDENTIFICATION OF QUALITY CANDIDATES Using the information developed in Task I, Waters-Oldani will identify individuals who would be outstanding candidates for the position of Information Technology Director. Often, well-qualified candidates are not actively seeking new employment and will not necessarily respond to an advertisement. However, if a potential candidate is presented with the opportunity directly and in the proper manner, he or ©2009-The Waters Consulting Group, Inc. Page•4 THUS PROPOSAL CONTAINS PROPRIETARY INFORMATION AND IS THE SOLE PROPERTY OF WCQ INC. THIS PROPOSAL IS NOT TO BE REPRODUCED FOR ANY REASON WITHOUT THE W RI ITEN CONSCNT OF W CG.INC. she may apply. We take pride in our ability to locate highly qualified candidates across the nation based on our professional contacts and relationships. We have also established networks with minority and female leaders throughout the nation and are proud of our record of placement of minority and female candidates. Waters-Oldam has adopted a corporate policy of equal employment opportunity and will not participate in any recruitment effort where these principles are not followed. In addition, we are charter members of NFBPA and its Business Advisory Committee and the Hispanic Network. We believe that one of the strengths of the Waters-Oldani recruitment process is our attention to the candidates during the process. Each candidate submitting a rdsume is sent a timely acknowledgement by Waters-Oldani, giving an approximate schedule for the recruitment. Further communications are maintained with each candidate regarding information about the recruitment progress and their status in the process. We take pride in the many complimentary comments made by candidates regarding the level of communication and the professional manner in which they are treated during our recruitments, which is also provides a positive reflection on your organization TASK 111 SCREENING OF APPLICANTS, INITIAL INTERVIEWS,AND RECOMMENDATION OF FINALISTS TO CLIENT Our recruiting efforts in Task 11 identify a significant number of applicants, depending upon the position and the availability of candidates with the requisite experience and skills in the marketplace. Task III is where our Lead Consultant screens the candidates against the criteria within the candidate profile and develops a list of Semi-Finalists who meet or exceed the criteria. The Lead Consultant will then review the Semi-Finalists with you, as the client, to develop a group of candidates for personal interviews with the Lead Consultant either by phone or in person. Our interviews are conducted with a set of questions developed by Waters-Oldam to evaluate professional experience and management/leadership characteristics considered relevant for the candidate profile for your position. As a part of our thorough screening of candidates, we also utilize our content-validated behavioral assessment and success profile system CareerNavigatorTM. Our approach to recruitment features a content- validated competency model that measures the core competencies of public sector executive managers/leaders with a comprehensive psychological assessment. This helps to identify those competencies that are proven to make a candidate much more likely to be successful in a position of executive management and leadership. In addition, CareerNavigatorTM generates specific questions for individual candidates based upon their responses to the assessment. These questions are included in the in-depth interview conducted by the Waters-Oldam Lead Consultant. At the conclusion of our interview process, we will present a group of potential Finalists for you to invite for on-site interviews with an interview panel that you select. Typically, four to six candidates are selected for these interviews. 2009-The Waters Consulting Group, Inc. Page• 5 THIS PROPOSAL CONTAINS PROPRIETARY INFORMATION AND IS THE SOLE PROPERTY OF WCG,INC. PHIS PROPOSAL IS NOT TO BE REPRODUCED FOR ANY REASON N'I TROUT THE WRITTEN CONSENT OF WCG.INC. • .._._.�_._....-._.._._...��______...._._._� TASK IV CONDUCTING BACKGROUND CHECKS, REFERENCE CHECKS AND ACADEMIC VERIFICATIONS Once you approve the group of Finalists for on-site interviews. Waters-Oldani will begin the process to conduct reference checks, background checks and academic verifications. Contact is then made with selected references and sometimes with others in the specific industry that may know of additional accomplishments and work experiences of the candidates. The purpose of the reference interviews is to allow Waters-Oldani to complete our understanding of the work experience, professional performance and personal characteristics of the Finalists. . For the background checks, Waters-Oldani is pleased to partner with PSI Investigation Services in to gather information about the candidates in the following areas: • Consumer Credit • Bankruptcy • County Criminal • State District Superior Court Criminal • County Civil Litigation • State District Superior Court Civil Litigation • Judgment/Tax Lien • Federal District Criminal • Motor Vehicle Federal District Civil Litigation TASK V FINAL INTERVIEW PROCESS Upon completion of Task IV, we will work with you to develop the final interview process. We will also send you documentation on each of the finalists, which will provide the highlights of their professional experience and leadership/management profile, and a summary of the results of the reference checks, background checks and academic verifications. In addition, the report will include guidelines for interviewing the candidates, suggested interview questions, and a rating process for your interview panel(s). Our Lead Consultant will participate in final interviews as either an observer or active panel member at your request and will be available to answer questions and assist you in the final evaluation and selection of the successful candidate. In addition, if you request the service,our Lead Consultant will assist you with the development of a compensation package and related employment considerations, and assist with the negotiations. 0 2009-The Waters Consulting Group, Inc. Page• 6 _ THIS PROPOSAL CONTAINS PROPRIETARY INFORMATION AND IS THE SOLE PROPERTY OF WCG,INC. THIS PROPOSAL IS NOT TO BE REPRODUCED FOR ANY REASON WITHOUT THE WRITTEN CONSENT OF WCG.INC- EXECUTIVE RECRUITMENT PROJECT TIMELINE Below is an estimated Timeline for the executive recruitment process. You will be asked by the Lead Consultant during the first on-site meeting to review and approve a Timeline for the recruitment project- It is our intent to conduct the recruitment expeditiously, but not at the expense of finding high-quality candidates for you. However,we commit to you to deliver a group of Finalists for your consideration within 80 days from the date that you approve the recruitment brochure and candidate profile, which is the point that we commence advertising/marketing for the position. To ensure that our quality standards are maintained, we do require a minimum of ten business days between the time that you select the candidates for on-site interviews and when we send you the Final Book for your final interview process. Description of Weeks Key Project 01 02 03 04 05 06 07 08 09 10 11 12 13 Phases/Tasks Phase I Task 1 Recruitment Brochure .Development &Advertising Phase II Task 2 Recruitment Strategy and Identification of Candidates Task 3 Screening Process and Rccorrunendation of Finalists for On- site Interviews. Task 4 Background Checks/ Reference Checks/Acaderr c Verifications Phase III Task 5 Final Interview Process 2009-The Waters Consulting Group, Inc. Page e 7 THIS PROPOSAL CONTAINS PROPRIETARY INFORMATION AND 15 THE SOLE PROPERTY OF N'CG.INC. THIS PROPOSAL IS NOT TO BE REPRODUCED FOR ANY REASON WITHOUT ToF WRITTEN CONSENT OF WCG,INC. AN OVERVIEW OF OUR CONSULTING TEAM_.._.__....�....m��._..._.........._.._ Waters-Oldani places a high priority on meeting the needs of our clients. Therefore, at.the outset of the . recruitment process, we will tailor our approach to address the issues unique to your organization's working environment. For each recruitment project, we assign a Lead Consultant and a team of support professionals to carry out assignments in an effective and efficient manner. What follows are brief biographical descriptions of the members of our consulting team. v 0 2009-The Waters Consulting Group, Inc. Page• 8 THIS PROPOSAL CONTAINS PROPRIETARY INFORMATION AND IS THE SOLE PROPERTY OF WCO.INC. THIS PROPOSAL IS NOT TO BE REPRODUCED FOR ANY REASON WITHOUT TI4E WRITTEN CONSENT OF WOO,INC. CHARLES (CHUCK) S.ANDERSON Chief Executive Officer Waters-Oldani Executive Recruitment Division Charles (Chuck) S. Anderson is the Chief Executive Officer for the Waters-Oldam Recruitment Division within the Waters Consulting Group (WCG). In this role he also is a senior consultant within the HR Consulting Division for projects related to organizational design and development, strategic planning, and leadership/management development. Prior to joining the WCG, Chuck worked for local governments and public education, including City Manager for Dallas, Texas; Executive Director for the Dallas Area Rapid Transit (DART); and Executive Director for the Michigan Education Association. Chuck also served as Director for Local Government Reform for the International City/County Association (ICMA), managing a U.S. government contract for the planning and delivery of technical assistance to local governments in Central and Eastern Europe. His last assignment in this role with ICMA was to recruit and supervise a team of technical consultants to assist in re-building local governments in Bosnia following agreement on the Dayton Accords. During his service with the Michigan Education Association, Chuck also served as Senior Consultant for Urban Planning and Management for Michigan State University's Institute for Public Policy and Social Research. Areas of Expert ise.®._.�__._.._...___._._._....._�.__.____..�.�_,_ • Executive Recruitment • Leadership/Management Development • Organizational Design • Organizational Development Professional Accomplishments and Education Chuck received a Bachelor of Arts degree in political science and human resources management and a Masters of Public Administration degree from the University of Kansas. He received the prestigious L.P. Cookingham Award for Development of Young Professionals from the International City/County Management Association (ICMA) and the Minority and Women Advancement Award from the American Public Transit Association (APTA). He was also recognized as Public Administrator of the Year by the American Society of Public Administration (ASPA) and Outstanding Management Innovator (Honorable Mention)by ICMA. Chuck was recognized in 2007 with the Lifetime Achievement Award from his Public Administration Alumni Association at the University of Kansas. o WATERS-01DANI EXECUTIVE RECRUITMENT A Division of The Waters Consulting Group, Inc. 2009-The Waters Consulting Group, Inc. Page• 9 THIS PROPOSAL CONTAINS PROPRIETARY INFORMATION AND IS THE SOLE PROPERTY OF WCG.INC.' THIS PROPOSAL IS NOT TO RE REPRODUCED FOR ANY REASON WITHOUT THE WRITTEN CONSENT OF WCG,INC. . .00LDANI Senior dI Jerry Oldam's expertise and personal attention to client needs.exceeds traditional approaches to executive search. His -search leadership reflects his extensive background in corporate management, human resources, consulting and community service. He often serves as an expert panel member at professional symposiums in the area of executive search. His skill at conducting analyses of complex public sector organizations sets the industry standard. His insights into both corporate and public sector management and thorough research and evaluation of candidate's backgrounds have become hallmarks of the firm. For the last several years, Jerry has led the public sector search discipline in the placement of"women and people of color,"averaging over 47%of their total placements. With more than 35 years in executive search for the public sector, Jerry delivers solid and proven perspectives regarding human resources management, organizational analysis and executive search to the discipline. He has been a leading force in developing effective diversity-based recruiting methods, utilization of citizen groups in the recruiting processes and meeting the needs of public sector clients. His private sector focus has been in senior and executive level search for sales and marketing,human resources, finance and technical management personnel. Jerry, with the assistance of a dedicated staff, pioneered the use of a two year guarantee period and advanced recruiting brochures in the industry. Areas of Expertise • Executive Recruitment • Organizational Analysis • Diversity-based Recruiting Methods&Techniques • Conflict Resolution ^.__._.._...-,...__...._...m,.. � Professional Accomplishments and Education _.w_,.���...._ _•...a.,.._...���-.,_._ Jerry received the Bachelor's of Arts in Public Administration degree from the California State University at Northridge and completed graduate studies in Industrial Psychology at the University of California at Los Angeles. He began his human resources career as Personnel Director at Univar Corporation. He was a Charter Member of the Business Advisory Council to the National Forum for Black Public Administrators (NFBPA)and Founding Member of the Hispanic Network. A decorated Viet Nam Veteran and Captain in the Marine Corps,Jerry has also held numerous positions of community leadership to include: Library Commission — City of Sunnyvale; Parks Board — City of Mountain View, California; Santa Clara Valley Rental Housing Mediation Authority and the Santa Clara Valley Minority Relations Resolution Group; Bellevue, Washington Form of Governance Committee; King County Metro Consolidation Committee; Bellevue Parks Board; Board of Directors Pacific Northwest Baseball Umpires Association; and Board of Directors Pacific Northwest Football Officials Association. 0, ; WATERS-OLDANI '! EXECUTIVE RECRUITMENT A Division of The Waters Consulting Group, Inc. ®2009-The Waters Consulting Group,Inc. Page• 10 THIS PROPOSAL CONTAINS PROPRIETARY INFORMATION AND IS THE SOLE PROPERTY OF WCG,INC. THIS PROPOSAL IS NOT TO BE REPRODUCED FOR ANY REASON WITHOUT THE WRITTEN CONSENT OF WCG,INC. G. CHRIS I Consultant, Chris Hartung is a Senior Consultant for The Waters Consulting Group, Inc. (Waters-Oldani). In his role, he is responsible for managing and conducting executive recruitment assignments for the firm. Chris has more than 35 years of experience in managing and consulting in both the private and public sector. He has served as Director of Finance,Assistant City Manager,and City Manager in full service municipalities with populations ranging from 15,000 to 160,000. Mr. Hartung served for 8 years as City Manager of Denton, TX. Chris joined Waters-Oldani in October 1997. He has conducted management-consulting assignments in a number of areas including compensation planning and implementation, strategic planning, organizational staffing, total quality management, and executive recruitment. He has written and presented training in a number of subject areas including performance evaluation, leadership and management skills,and customer relations. Areas of Expertise • Executive Recruitment • Classification and Compensation Studies • Skill-based Pay • Employee Surveys • Customer Service Training • Leadership Training Professional Accomplishments and Education Chris received his bachelor's degree in government from Southern Methodist University and his master's degree in public administration from the University of North Texas. He has conducted lectures and seminars for Texas A&M University, the University of Texas at Austin, the University of Texas at Arlington, and the University of North Texas. Chris is on the faculties of the Bill Blackwood Law Enforcement Management Institute of Texas (LEMI) and the Certified Public Manager Program (CPM), which is managed by the faculty at Texas State University, San Marcos. Chris is also fully certified to administer ASSESS Strategic Success Modeling by the professional organizational psychologists at Bigby, Havis& Associates—a nationally known,accredited and respected firm. WATERS-OLDANI _ EXECUTIVE RECRUITMENT A Division of The Waters Consulting Group, Inc. 0 2009-The Waters Consulting Group, Inc. Page• I I THIS PROPOSAL CONTAINS PROPRIETARY INFORNIAI'[ON AND IS THE SOLE PROPERTY OF WCG.INC. THIS PROPOSAL IS NOT TO BE REPRODUCED FOR ANY REASON WITHOUT THE WRITTEN CONSENT OF WCG,INC. CHUCK ROHRE Senior Consultant Chuck Rohre is a Senior Consultant for The Waters Consulting Group, Inc. (WCG). In this role, he is responsible for managing and conducting executive recruitment engagements for the firm to insure their integrity, timeliness and adherence to budget parameters. Chuck has more than 30 years of experience in managing and consulting in both the private and public sectors. He has served as Police Chief and Director of Public Safety for North Texas municipalities with populations ranging from 9,000 to 200,000 plus. Prior to beginning his consulting career,Mr. Rohre served for three years as Police Chief of Plano, Texas. Chuck joined the firm in January 2006 following a 13-year engagement with another nationally recognized public sector search firm where he managed the Texas and Southwestern operations. He has an extensive and successful track record of completed recruitment across the nation, primarily in the Midwestern and Southwestern states. He has also conducted management-consulting assignments in a number of areas including public safety, career development and strategic planning. He has written and presented training in a number of subject areas including personnel assessment, leadership and management skills, and career development for public sector employees. __•_.._._..._� - -_ __...__ Areas of Expert ise��_��..__...�..e._...__._._____�_-_..... • Executive Recruitment • Background Investigations • Assessment Centers • Career Development • Law Enforcement Management and Training Professional'Accomplishments and Education Chuck received his Bachelor's degree in Career Development from the Dallas campus of Abilene Christian University and his Master's degree in Human Relations and Management from the same institution. He has completed advanced management training at the Institute for Law Enforcement Administration and now serves on its adjunct faculty and advisory board. Chuck completed the Federal Bureau of Investigation's prestigious LEEDS course at Quantico, Virginia. He is a veteran of the United States Army, serving in the United States and the Republic of Viet Nam. WATERS-OLDANI _NI1 EXECUTIVE RECRUITMENT A Division of The Waters Consulting Group, Inc. ®2009-The Waters Consulting Group, Inc. Page• 12 THIS PROPOSAL CONTAINS PROPRIETARY INFORMATION AND IS THE SOLE PROPERTY OF"'CG,INC. Till PROPOSAL IS NOT TO BE REPRODUCED FOR ANY REASON WITHOUT THE WRITTEN CONSENT OF WCG,INC. ANDREA BATTLE Senior Consultant Andrea Battle Sims has been working in executive search for over six years, managing all phases of the search process for municipal,county,state and non-profit organizations, focusing on the East, Midwest and Mid-Atlantic regions with numerous searches for a number of governmental and non-profit executives including: City and Assistant City Managers, Library Directors, Chief Information Officers, Police Chiefs, City/County Attorneys, Parks & Recreation Directors, Finance Directors and Workforce Development Executive Directors. Andrea is an experienced professional with over twenty years of prior experience in Information Technology, EDP Audit and Management experience in both the public and private sector. Her local government leadership roles include serving as the IT Director at Cleveland Public Schools with a staff of 50; Deputy Director of IT at Cuyahoga County with a staff of 70. In addition, her county experience includes creating a start-up venture to sell public computer access to the legal community. Ms. Sims has held management positions at AT&T, Progressive Insurance,and National City Bank managing IT projects as well as IT professionals, along with serving as an internal consultant/auditor. She has successfully managed IT professionals through the change process from legacy to client-server technologies including both private and public sector Year 2000 implementations. Areas of Expertise • Executive Search • Recruitment and Retention Training • Information Technology .• Organizational Assessment • Strategic Planning and Implementation • Project Management • Process Improvement p �Professional Accomplishments and Education ,_........a._............ . Andrea's educational background includes a Bachelor of Arts in Mathematics from Spelman College, Atlanta Georgia and a Master of Science in Operations Research from The Wharton School.at the University of Pennsylvania, Philadelphia, Pennsylvania. In addition, her post-graduate education includes numerous IT and management courses and seminars and certification from the Leadership Academy at Cleveland State University. Andrea's current and past civic involvement includes the Board of Trustees at the American Cancer Society, Cuyahoga Unit; Junior League of Cleveland, along with leadership positions with the Links, Inc.,the Spelman Alumnae Association,and Delta Sigma Theta, Inc. N I XECUTIVVE RECRUITMENT A Division of The Waters Consulting Group, Inc. 2009-The Waters Consulting Group, Inc. Page• 13 Till PROPOSAL CONTAINS PROPRIETARY INPORAIATION AND IS THE SOLE PROPERTY OF W CG,INC. THIS PROPOSAL IS NOT TO RE REPRODUCE I)FOR ANY REASON WITHOUT THE WRITTEN CONSENT OF WCG,INC. TROY COLEMAN, Ph.D. Senior II Troy has more than 25 years of impressive professional and executive level human resources experience. Before joining Waters Consulting Group, Inc., Dr. Coleman was most recently the Associate Superintendent for Human Resource Services with the Dallas Independent School District, where he designed and managed program efficiencies and automation to support employee on-boarding, and employee relations and mediation services. He designed and managed a nationally recognized program focused on international recruitment and selection of teachers, professionals and administrators to staff the 10,000-member teacher group and more than 20,000 total employees in the district. He served as Human Resources Director for the City of Dallas, Texas. Dr. Coleman was Senior Vice- President for Human Resources for an eCommerce business, and he has held various human resources posts in higher education and in local and federal government. lie was a lecturer in Organizational Behavior and Personnel and Human Resources Administration at the University of Texas, Arlington; College of Business Administration;and Southern Methodist University, Cox School of Business,where he also lectured on Alternative Dispute Resolution. Throughout his career, Dr. Coleman has designed and led organizational development engagements on Organizational Change, Workplace Diversity, Conflict Management, and Employee Relations. He successfully facilitated dispute resolution and mediation processes involving disputes between police/public safety agencies and the communities they serve, employee disputes over diversity issues at work, EEO/Affirmative Action matters affecting companies and government agencies, differences between governing bodies and executive leadership teams, employee relations issues regarding pay and work conditions, and general interpersonal relations disputes. He was a faculty member with leadership institutes at George Washington University and the National Forum for Black Public Administrators. Areas of Expertise • Recruitment and Selection • Pre-employment and Promotional Testing and Assessments • Workplace Diversity and Inclusion Programs • Training and Organizational Development ' • EEO and Equity Systems Analysis and Design • Mediation and Conflict Resolution Training • Competency-based Performance Achievement Programs ...._.._�_.__...___-...,._.-,___... ._,.~Professional Accomplishments and Education_,,...._.._.. ............_.....�_.._.��...._.. For more than 12 years with his own firm, Dr. Coleman successfully designed and facilitated diversity training programs and services for federal and local governments, police, fire and public safety agencies, corporate businesses, and he has lectured at national conferences on the subject of managing diversity in the workplace. He has also managed projects that incorporate diversity and community relations with communities experiencing demographic and social change. He earned his doctorate from the University of North Texas and his master's and bachelor's degrees from Texas A&M University, Commerce. He has been a Licensed Professional Counselor, and he is an active member of the American Psychological Association. WATERS-OLDANI _ �_ EXECUTIVE RECRUITMENT A Division of The Waters Consulting Group, Inc. ®2009-The Waters Consulting Group, Inc. Page• 14 THIS PROPOSAL CONTAINS PROPRIETARY INFORMATION AND IS THE SOLE PROPERTY OF WCG,INC. TII]S PROPOSAL IS NOT TO RE REPRODUCED FOR ANY REASON WITHOUT THE WRITTEN CONSENT OF WCG,INC. PROFESSIONAL • City of Virginia Beach,Virginia City of Dallas,Texas (480)967.2001 (214)670-3120 Mr. Charlie Meyer Mr. David Etheridge Former Chief Operating Officer;Current City Director of Human Resources Manager of Tempe,Arizona Project: Director of Communication and Information Project: Selection Chief Information Officer Services, Fire Chief and other senior positions Conducted by Jerry Oldani - Conducted by Jerry Oldani and Andrea Sims • City of Norfolk, Virginia • City of East Orange, New Jersey (757)664-4461 (757)866-0174 Ms. Nancy Olive, Mr. Joe Jenkins Director of Human Resources City Administrator Project: Chief Information Officer Project: Selection of Information Technology Conducted by Jerry Oldani Coordinator and other senior positions Conducted by Jerry Oldani and Andrea Sims • Metropolitan Washington COG • City of Puyallup,Washington (202)962-3709 (253)841-5551 Mr. George Rice Mr. John Williams Assistant Executive Director Human Resources Director Project: Selection of Chief, IT Systems Project: Selection of Director of Information Conducted by Jerry Olciani Technology& Communications Conducted by Jerry Oldani • Broward County, Florida • Port of Los Angeles,California (954)357-7353 (310)732-3079 Ms. Bertha Henry Ms. Geraldine Knatz, PILD. County Administrator Executive Director Project: Multiple searches including the selection of Project: Selection of Executive Director and Director, the Chief Information Officer, Executive Director of Security& Emergency Management(Homeland the Port of Everglades and Deputy Executive Director Security), Director-Business Development Conducted by Jerry Oldani and Andrea Sims Conducted by Jerry Oldani • Port of Tacoma,Washington Port of Seattle,Washington (307)543-2389 (206)728-3206 Ms. Andrea Riniker Mr. Tay Yoshitani Former Executive Director, Port of Tacoma and Chief Executive Officer Former Deputy Executive Director, Port of Seattle Project: Managing Director, Real Estate and Property Project: Director of Engineering and Chief Engineer Management, Assistant Real Estate Director, Assistant Director, Maritime Services Director of Aviation, Operations& Services, Assistant Director, Port Development Superintendent Aviation Operations, Director of Executive Director Engineering Services, General Counsel, Maintenance Human Resources Director Superintendent, Electrical Operations; Maintenance General Counsel Superintendent, Waterfront Operations; Manager, Governmental Relations Manager Aviation Engineering, Managing Director,Marine Manager, Engineering Services Division, Manager Environmental Services&Noise Senior Director,Finance& Administration Abatement, Superintendent Aviation Operations Conducted by Jerry Oldani Conducted by Jerry Oldani m 2009-The Waters Consulting Group, Inc. Page • 15 THIS PROPOSAL CONTAINS PROPRIETARY INFORMATION AND IS THE SOLE PROPERTY OF WCG,INC. THIS PROPOSAL IS NOT TO RE REPRODUCED FOR ANY REASON WITHOUT THE WRITTEN CONSENT OF WCG.INC. CHIEF INFORMAT ION OFFICER Relevant Recruitments Client Position City of Arvada, CO Information Technology Director City of Austin, TX Information Technology Director City of Bellevue, WA Data Processing Systems Administrator City of Birmingham, AL Director of Information Management Services City of College Station,TX Management Information Services Director City of Fremont,CA Management Information Services Director City of Norfolk,VA Information Technology Director City of Oakland,CA Director of Communications& Information Services Director of Information Technology City of Plano, TX Data Processing Director City of Portland, OR Citywide Geographic Information Systems Manager Planning Division G.I.S. Administrator City of San Diego,CA Chief Information Officer City of Scottsdale, AZ - Police Technology Director City of Spokane, WA Management Information Services Director City of Tacoma,WA Director of Information Technology City of West Des Moines, IA Information Services Manager Montgomery County,MD Chief Information Officer North Texas Tollway Authority,TX Information Technology Manager Prince George's County, MD Director of Information Technology&Communications Snohomish County Public Utility District, WA Assistant General Manager, Finance and Information Systems Chief Information Officer Telecommunications Manager Spacelabs Director of Management Information Systems State of Idaho Director of Management Information Systems State of Maryland Chief Information Officer State of Washington Chief Information Officer U.S. Intelco Networks,Inc. Director of Management Information Systems Washington Education Association Assistant Executive Director of Information and Communications PROFESSIONAL The professional fee to conduct the recruitment is provided below. Expenses are not included in the professional fees and are billed separately as incurred. Project-related expenses are approximately $7,500.00. Project-related expenses include such items as: job posting and advertising fees on various web sites and classified advertising fees in printed publications; consultant travel expenses; background checks/assessments; printing and production of necessary materials such as brochures, profiles and final reports; transportation; telephone fees, shipping and postage. Travel expenses incurred by candidates for on-site interviews with the client are not the responsibility of Waters-Oldani and are handled directly by the organization. Expenses will be billed for the following areas and are estimated below: • Advertising $1,500.00 • Consultant Travel (mileage and lodging/subsistence) $2,000.00 • Brochure Development and Mailing $1,500.00 • Printing and production of various items including reports $1,000.00 • Background investigative reports/assessments $1,500.00 The professional fee will be billed in four installments; 30% of the fee will be billed at the beginning of the search; 30% at the implementation of Phase 11; 30%at the implementation of Phase Ill; and the final 10% upon acceptance of offer by the candidate. If candidates from this recruitment process are selected for another position within your organization within one year of the close of the recruitment, a fee of 50%of the above mentioned proposal amount will be due to Waters-Oldani Executive Recruitment. All questions regarding the professional fees and project-related expenses should be directed to Chuck Anderson, CEO of Waters-Oldani Executive Recruitment Division at cnderson mwatersconsultins.com or via phone at 817.965.3911. V 2009-The Waters Consulting Group, Inc. Page• 17 THIS PROPOSAL CONFAMS PROPRIETARY INFOMIATION AND IS THE SOLE PROPERTY OF"'CG,INC. THIS PROPOSAL IS NOT TO BE REPRODUCED FOR ANY REASON WITHOUT THE WRITTEN CONSENT OF WCG,INC. r. PHASE DESCRIPTION OF PROFESSIONAL SERVICES Phase 1 Task I —Candidate Profile Development/Advertising/Marketing(includes one day on site by Lead Consultant) Lead Consultant Hourly Rate-$150.00,approximately 14 hours $2,100.00 Research/Project Management Staff Hourly Rate-$85.00, approximately 16 hours $1,400.00 Task 2—.Identify Quality Candidates Lead Consultant Hourly Rate -$150.00,approximately 14 hours $2,100.00 Research/Project Management Staff Hourly Rate-$85.00,approximately 16 hours $1,400.00 Phase 11 Task 3—Preliminary Screening& Initial Report to Client Lead Consultant Hourly Rate-$150.00,approximately 18 hours $2,625.00 Research/Project Management Staff Hourly Rate-$85.00, approximately 20 hours $1,750.00 Task 4—Reference Checks, Background Checks,and Academic Verifications Lead Consultant Hourly Rate-$150.00,approximately I 1 hours $1,575.00 Research/Project Management Staff Hourly Rate-$85.00, approximately 12 hours $1,050.00 Phase III Task 5—Final Process/On-Site Interviews with Finalists(includes two days on site by Lead Consultant) Lead Consultant Hourly Rate -$150.00,approximately 14 hours $2,100.00 Research/Project Management Staff Hourly Rate-$85.00,approximately 16 hours $1,400.00 Conclusion Acceptance of offer by candidate TOTAL PROFESSIONAL FEE $17,500.00 TOTAL PROFESSIONAL FEE AND PROJECT RELATED EXPENSES $25,000.00 OPTIONAL SERVICES FOR CONSIDERATION FEES Additional work related to the search process and as specifically requested by the client which $1500.00 per day is outside of the scope of this project(i.e. additional onsite meetings) is additional. The fixed - plus expenses professional fee for this recruitment anticipates no more than three onsite consulting days with. one consultant. However, we would be pleased to provide additional onsite consulting visits for our standard daily rate of$1500 plus expenses. ©2009-The Waters Consulting Group, Inc. Page • 18 THIS PROPOSAL CONTAINS PROPRIETARY INFORAIATION AND IS THE SOLE PROPERTY OF WCG,INC. THIS PROPOSAL IS NOT TO BE REPRODUCED FOR ANY REASON WITHOUT THE WRITTEN CONSENT OF WCG,INC. Page 1 /1 '-.,-,'Y R-ECO IDER CITY OF ASHLAND �'��.. DATE'.•,::'<t::, Ji:C PO NUMBER:;l?20 E MAIN ST. 9/27/2011 10475 ASHLAND, OR 97520 - - (541)488-5300 VENDOR: 013809 SHIP TO: City of Ashland WATERS CONSULTING GROUP (541)488-6002 5050 QUORUM DRIVE SUITE 625 20 E MAIN STREET DALLAS, TX 75254 ASHLAND, OR 97520 FOB Point: Req.No.: Terms: Net Dept.: Req.Del.Date: Contact: Tina Gray Special Inst: _ Confirming? NO Descri :>A 'Eict:Price,,. THIS IS A REVISED PURCHASE ORDER City is exercising the triple guarantee 15,000.00 clause in original contract (Recruitment for IT Director)which requires another executive search - intended for the position of Assistant City Administrator-at.a reduced fee. Processed change order 10/25/2011 Contract amendment approved by City Council on October 18, 2011. SUBTOTAL 15 000.00 BILL To:Account Payable TAX 0.00 20 EAST MAIN ST FREIGHT 0.00 541-552-2028 TOTAL 15,000.00 ASHLAND, OR 97520 _. r . . -. _ - o,'-i�. ProjectNumbei .?".j,' .. 4 ,s s:,Account Number�.)'k., , :i�P,rojectNumber , 'a :'A'mount ` j, ' -Account Number, _:Amount ti E 710.01.49.00.60410 15-10-0-0­0_0- VENDOR COPY Authorized Signature FORM #3 ASHLAND CITY OF A request for a Purchase Order r'a REQUISITION Date of request: Required date for delivery: Vendor Name THE fqa 00kW1,711U !l tfW fs" ANI Address,City,State,Zip �3 U6 k/LrYI !� IAGfiP� Contact Name r3 Telephone Number Z5FZ Fax Number if. A. -- c j • ��G/6U e,1 74? d17/ SOLICITATION PROCESS ❑ Exempt from Competitive Bidding ❑ Emergency EK Written Findings(Form attached) ❑ Invitation to Bid (Copies on file) ❑ Written findings attached ❑ Quote or Proposal attached Date approved by Council: ❑ Quote or Proposal attached ❑ Small Procurement Cooperative Procurement Less than$5,000 ' Request for Proposal (Copies on file) ❑ State of Oregon Note:Total contract amount,including any Dale approved by Council: V/1V/2/!29 Contract# amendments may not exceed$6,000 ❑ State of Washington Intermediate Procurement ❑ Sole Source Contract# GOODS&SERVICES ❑ Written Findings(Form attached) ❑ Other government agency contract $5,000 to$100,000 Quote or Proposal attached Agency Contract# ❑ (3)Written quotes attached PERSONAL SERVICES ❑ Special Procurement ❑ IA ergovernmental Agreement Agency $5,000 to$75.000 ❑ Written Findings(Form attached) Contract# ❑ Less than$35,000,by direct appointment ❑ Quote or Proposal attached Date approved by Council: ❑ 3 Written proposals attached I Date approved by Council: Description of SERVICES Total Cost CITY i's �EFXE9clslN6? XIP&e 609,oF7NTet- GLPMY OP-161A A, CDA/1mer WNIcN &61VlRE5 q�ldnlElZ C49. SEAUH 41A cbFp Item# Quantity Unit Description of MATERIALS Unit Price Total Cost ��O�isSlronrA� WN(I-MaT 5 C $7r�' V� pe,IW. OF r,-X TOTAL COST Per attached quotelproposal $ � Project Number---------- Account Number 710-DI-qq-_M-IP_DQ{&) / Account Number------------------- Account Number-------------------- 'Expenditure must be charged to the appropriate account numbers for the Financials to accurately reflect the actual expenditures. IT Director in collaboration with department to approve all hardware and software purchases: IT Director Date By signing this requisition form,I certify that the information provided above satisfies the City's public contracting requirements,and the documentation can be provided upon request. I/ ,00'/ Employee Signature: %A0 Y Department Head Signature: Additional signatures(if applicable): Funds appropriated for current fiscal year: L / NO Date' Finance Director � Comments: 5 H �1 0 d 6 . G:FinanceTrocedure%APTomislForm#3-Requisifl (4).doc Updated on:8 @912011