Loading...
HomeMy WebLinkAbout1996-138 Grant - RV SymphonyCITY OF ASHLAND FINANCIAL ASSISTANCE AWARD CONTRACT CITY: CITY OF ASHLAND GRANTEE: Rogue Valley Symphony 20 E. Main St. Association Ashland, Oregon 97520 Address: 1250 Siskiyou Blvd. (541) 482-3211 Ashland OR 97520 FAX: (541) 488-5311 Telephone: (541) 552-6354 FAX: (541) 552-6354 Date of this agreement: July 1, 1996 ¶1. Amount of grant: $1,500 I!2. Budget subcommittee: Economic Development Contract made the date specified above between the City of Ashland and Grantee named above. RECITAL: City has reviewed Grantee's application for a grant and has determined that the request merits funding and the purpose for which the grant is awarded serves a public purpose. City and Grantee agree: 1. Amount of Grant. Subject to the terms and conditions of this contract and in reliance upon Grantee's approved application, the City agrees to provide funds in the amount specified above. 2. Use of Grant Funds. The use of grant funds are expressly limited to the activities in the grant application with modifications, if any, made by the budget subcommittee designated above. 3. Unexpended Funds. Any grant funds held by the Grantee remaining after the purpose for which the grant is awarded or this contract is terminated shall be returned to the City within 30 days of completion or termination. 4. Financial Records and Inspection. Grantee shall maintain a complete set of books and records relating to the purpose for which the grant was awarded in accordance with generally accepted accounting principles. Grantee gives the City and any authorized representative of the City access to and the right to examine all books, records, papers or documents relating to the use of grant funds. 5. Default. If Grantee fails to perform or observe any of the covenants or agreements contained in this contract or fails to expend the grant funds or enter into binding legal agreements to expend the grant funds within twelve months of the date of this contract, the City, by written notice of default to the Grantee, may terminate the whole PAGE 1-GRANT AGREEMENT (plormskgrant.K) or any part of this contract and may pursue any remedies available at law or in equity. Such remedies may include, but are not limited to, termination of the contract, stop payment on or return of the grant funds, payment of interest earned on grant funds or declaration of ineligibility for the receipt of future grant awards. 6. Amendments. The terms of this contract will not be waived, altered, modified, supplemented, or amended in any manner except by written instrument signed by the parties. Such written modification will be made a part of this contract and subject to all other contract provisions. 7. Indemnity. Grantee agrees to defend, indemnify and save City, its officers, employees and agents harmless from any and all losses, claims, actions, costs, expenses, judgments, subrogations, or other damages resulting from injury to any person (including injury resulting in death,) or damage (including loss or destruction) to property, of whatsoever nature arising out of or incident to the performance of this agreement by Grantee (including but not limited to, Grantee's employees, agents, and others designated by Grantee to perform work or services attendant to this agreement). Grantee shall not be held responsible for damages caused by the negligence of City. 8. Insurance. Grantee shall, at its own expense, at all times for twelve months from the date of this agreement, maintain in force a comprehensive general liability policy including coverage for contractual liability for obligations assumed under this Contract, blanket contractual liability, products and completed operations, and owner's and contractor's protective insurance. The liability under each policy shall be a minimum of $500,000 per occurrence (combined single limit for bodily injury and property damage claims) or $500,000 per occurrence for bodily injury and $100,000 per occurrence for property damage. Liability coverage shall be provided on an 'occurrence" not "claims" basis. The City of Ashland, its officers, employees and agents shall be named as additional insureds. Certificates of insurance acceptable to the City shall be filed with City's Risk Manager prior to the expenditure of any grant funds. 9. Merger. This contract constitutes the entire agreement between the parties. There are no understandings, agreements or representations, oral or written, not specified in this contract regarding this contract. Grantee, by the signature below of its authorized representative, acknowledges that it has read this contract, understands it, and agrees to be bound by its terms and conditions. GRANTEE B It xe +'L G ?' BY Its CITY OF ASHLAND BY Dir ctor of Finance Content review by: Form review by: h - (City Attorney) Coding: (for city use only) PAGE 2-GRANT AGREEMENT (p:forms\grant.K) C I T Y O F July 15, 1996 A S H L A N D Francis Van Ausdal Rogue Valley Symphony Association 1250 Sisldyou Blvd. Ashland OR 97520 C I T Y H A L L ASHLAND, OREGON 97520 telephone (code 503) 482-3211 The Ashland City Council approved the budget for the 1996-97 fiscal year on May 22. Your grant of $1,500 is included in this budget. Two payments of $750 each are scheduled for July 26, 1996 and January 24, 1997. The City requests that your agency provide insurance certification indicating liability coverage of not less than $500,000 per occurrence. The City of Ashland, its officers and employees should be named as additional insureds. Please sign the enclosed contract and return it to the City as soon as possible. Once the contract and current insurance certificates are on file the payment schedule can be implemented. Sincerely, Jill Turner Director of Finance Enclosures HAJiulwp\budga\cuondv96.W CITY OF ASHLAND FINANCIAL ASSISTANCE AWARD CONTRACT CITY: CITY OF ASHLAND GRANTEE: Rogue Valley Symphony 20 E. Main St. Address: 1250 Siskiyou Blvd. Ashland, Oregon 97520 Ashland OR 97520 (503) 482-3211 Telephone: (503) 552-6354 FAX: (503) 488-5311 FAX: (503) 552-6354 Date of this agreement: July 1, 1995 11. Amount of grant: $1,500 12. Budget subcommittee: Economic Development Contract made the date specified above between the City of Ashland and Grantee named above. RECITAL: City has reviewed Grantee's application for a grant and has determined that the request merits funding and the purpose for which the grant is awarded serves a public purpose. City and Grantee agree: 1. Amount of Grant. Subject to the terms and conditions of this contract and in reliance upon Grantee's approved application, the City agrees to provide funds in the amount specified above. 2. Use of Grant Funds. The use of grant funds are expressly limited to the activities in the grant application with modifications, if any, made by the budget subcommittee designated above. 3. Unexpended Funds. Any grant funds held by the Grantee remaining after the purpose for which the grant is awarded or this contract is terminated shall be returned to the City within 30 days of completion or termination. 4. Financial Records and Inspection. Grantee shall maintain a complete set of books and records relating to the purpose for which the grant was awarded in accordance with generally accepted accounting principles. Grantee gives the City and any authorized representative of the City access to and the right to examine all books, records, papers or documents relating to the use of grant funds. 5. Default. If Grantee fails to perform or observe any of the covenants or agreements contained in this contract or fails to expend the grant funds or enter into binding legal agreements to expend the grant funds within twelve months of the date of this contract, the City, by written notice of default to the Grantee, may terminate the whole or any part of this contract and may pursue any remedies available at law or in equity. PAGE 1-GRANT AGREEMENT c:wauvw\euocEneocwwrs Such remedies may include, but are not limited to, termination of the contract, stop payment on or return of the grant funds, payment of interest earned on grant funds or declaration of ineligibility for the receipt of future grant awards. 6. Amendments. The terms of this contract will not be waived, altered, modified, supplemented, or amended in any manner except by written instrument signed by the parties. Such written modification will be made a part of this contract and subject to all other contract provisions. 7. Indemnity. Grantee agrees to defend, indemnify and save City, its officers, employees and agents harmless from any and all losses, claims, actions, costs, expenses, judgments, subrogations, or other damages resulting from injury to any person (including injury resulting in death,) or damage (including loss or destruction) to property, of whatsoever nature arising out of or incident to the performance of this agreement by Grantee (including but not limited to, Grantee's employees, agents, and others designated by Grantee to perform work or services attendant to this agreement). Grantee shall not be held responsible for damages caused by the negligence of City. 8. Insurance. Grantee shall, at its own expense, at all times for twelve months from the date of this agreement, maintain in force a comprehensive general liability policy including coverage for contractual liability for obligations assumed under this Contract, blanket contractual liability, products and completed operations, and owner's and contractor's protective insurance. The liability under each policy shall be a minimum of $500,000 per occurrence (combined single limit for bodily injury and property damage claims) or $500,000 per occurrence for bodily injury and $100,000 per occurrence for property damage. Liability coverage shall be provided on an "occurrence" not "claims" basis. The City of Ashland, its officers, employees and agents shall be named as additional insureds. Certificates of insurance acceptable to the City shall be filed with City's Risk Manager prior to the expenditure of any grant funds. 9. Merger. This contract constitutes the entire agreement between the parties. There are no understandings, agreements or representations, oral or written, not specified in this contract regarding this contract. Grantee, by the signature below of its authorized representative, acknowledges that it has read this contract, understands it, and agrees to be bound by its terms and conditions. GRANTEE Its CITY OF ASHLAND BY or Finance BY Content reviel4 (Dept. Head) Its Form review ttorney) Coding: (for city use only PAGE 2-GRANT AGREEMENT M:wiuMMUDGEneDcwwTS) C I T Y O F A S H L A N D May 24, 1995 Francis Van Ausdal Rogue Valley Symphony Association 1250 Siskiyou Blvd. Ashland OR 97520 C I T Y H A L L ASHLAND, OREGON 97520 telephone (code 503) 482-3211 The Ashland City Council approved the budget for the 1995-96 fiscal year on May 16. Your grant of $1,500 is included in this budget. You are scheduled to receive two payments of $750 each. One payment on July 28, 1995, and the other on January 26, 1996. The City requires grant recipients to supply a certificate of insurance that names the City of Ashland, its officers and employees as additional insureds. I would also remind you at this time that your current certificate expires September 1, 1995. Please complete the enclosed contract and return it to me prior to July 24, 1995. Sincerely, Jill Turner Director of Finance H:U0WP%u4F0=mm+ 1• ROGUE VALLEY Cdp?'SYMPHONY June 2, 1995 City of Ashland Jill Turner, Finance Director City Hall Ashland, OR 97520 Dear Ms. Turner: 1250 Siskiyou Boulevard Ashland, Oregon 97520 Office/Fax (503) 552-6354 Tickets (503) 488-2521 Lew Aytes President, Board of Directors Arthur E. Shaw Music Director /Conductor Francis Van Ausdal Executive Director Please express to the City Council and the Mayor, the gratitude of the Rogue Valley Symphony Orchestra and the Board of Directors of the Association for the grant you have awarded us for support of the Symphony. We are very encouraged that the City has increased our grant from previous years. As we continue our fundraising efforts, funding from the City of Ashland will be important to show local support. Your support will be very significant as we approach foundations and local corporations. The insurance document you requested is coming from our insurance company. Thank you again for your support. Sincerely, Francis Van Ausdal Executive Director CITY OF ASHLAND FINANCIAL ASSISTANCE AWARD CONTRACT CITY: CITY OF ASHLAND GRANTEE: Rogue Valley Symphony 20 E. Main St. Address: 1250 Siskiyou Blvd. Ashland, Oregon 97520 Ashland OR 97520 (503) 482-3211 Telephone: (503) 552-6354 FAX: (503) 488-5311 FAX: (503) 552-6354 Date of this agreement: July 1, 1994 11. Amount of grant: $1,000 12. Budget subcommittee: Economic Development Contract made the date specified above between the City of Ashland and Grantee named above. RECITAL: City has reviewed Grantee's application for a grant and has determined that the request merits funding and the purpose for which the grant is awarded serves a public purpose. City and Grantee agree: 1. Amount of Grant. Subject to the terms and conditions of this contract and in reliance upon Grantee's approved application, the City agrees to provide funds in the amount specified above. 2. Use of Grant Funds. The use of grant funds are expressly limited to the activities in the grant application with modifications, if any, made by the budget subcommittee designated above. 3. Unexpended Funds. Any grant funds held by the Grantee remaining after the purpose for which the grant is awarded or this contract is terminated shall be returned to the City within 30 days of completion or termination. 4. Financial Records and Inspection. Grantee shall maintain a complete set of books and records relating to the purpose for which the grant was awarded in accordance with generally accepted accounting principles. Grantee gives the City and any authorized representative of the City access to and the right to examine all books, records, papers or documents relating to the use of grant funds. 5. Default. If Grantee fails to perform or observe any of the covenants or agreements contained in this contract or fails to expend the grant funds or enter into binding legal agreements to expend the grant funds within twelve months of the date of this contract, the City, by written notice of default to the Grantee, may terminate the whole or any part of this contract and may pursue any remedies available at law or in equity. PAGE 1-GRANT AGREEMENT Jp:tomw1grarvt.K? 1. ,„` Such remedies may include, but are not limited to, termination of the contract, stop payment on or return of the grant funds, payment of interest earned on grant funds or declaration of ineligibility for the receipt of future grant awards. 6. Amendments. The terms of this contract will not be waived, altered, modified, supplemented, or amended in any manner except by written instrument signed by the parties. Such written modification will be made a part of this contract and subject to all other contract provisions. 7. Indemnity. Grantee agrees to defend, indemnify and save City, its officers, employees and agents harmless from any and all losses, claims, actions, costs, expenses, judgments, subrogations, or other damages resulting from injury to any person (including injury resulting in death,) or damage (including loss or destruction) to property, of whatsoever nature arising out of or incident to the performance of this agreement by Grantee (including but not limited to, Grantee's employees, agents, and others designated by Grantee to perform work or services attendant to this agreement). Grantee shall not be held responsible for damages caused by the negligence of City. 8. Insurance. Grantee shall, at its own expense, at all times for twelve months from the date of this agreement, maintain in force a comprehensive general liability policy including coverage for contractual liability for obligations assumed under this Contract, blanket contractual liability, products and completed operations, and owner's and contractor's protective insurance. The liability under each policy shall be a minimum of $500,000 per occurrence (combined single limit for bodily injury and property damage claims) or $500,000 per occurrence for bodily injury and $100,000 per occurrence for property damage. Liability coverage shall be provided on an ,,occurrence" not "claims" basis. The City of Ashland, its officers, employees and agents shall be named as additional insureds. Certificates of insurance acceptable to the City shall be filed with City's Risk Manager prior to the expenditure of any grant funds. 9. Merger. This contract constitutes the entire agreement between the parties. There are no understandings, agreements or representations, oral or written, not specified in this contract regarding this contract. Grantee, by the signature below of its authorized representative, acknowledges that it has read this contract, understands it, and agrees to be bound by its terms and conditions. G`RAANN,TEE CITY OF ASHLAND B ??J..?arr I/-c 4Y Its ?xecu7? 1?i.^ec1`a.? Dir for of Finance BY Content review by: A (Dept. Head) Its Form review by: fn-- (City Attorney) Coding: (for city use only) PAGE 2-GRANT AGREEMENT lp:form \arant.K) C I T Y O F A S H L A N D May 25, 1994 C I T Y H A L L ASHLAND, OREGON 97520 telephone (code S03) 482-3211 , Francis Van Ausdal Rogue Valley Symphony Association 1250 Siskiyou Blvd. Ashland OR 97520 The Ashland City Council approved the budget for the 1994-95 fiscal year on May 17. Your grant of $1,000 is included in this budget. You are scheduled to receive one payment on July 22, 1994. Please complete the enclosed contract and return it to me prior to June 24, 1994. The City also requests that your agency provide insurance certification indicating liability coverage of not less than $500,000 per occurrence. The City of Ashland, its officers and employees should be named as additional insureds. If you already have a certificate on file with the City, please remember to send us an updated certificate upon renewal. Sincerely, Jill Turner Director of Finance H: U ill\wp\budget\hrbgt94.ly ROGUE VALLEY YMay 31, 1994 City of Ashland Jill Turner, Finance Director City Hall Ashland, OR 97520 Dear Ms. Turner: 1250 Siskiyou Boulevard Ashland, Oregon 97520 Office/Fax (503) 552-6354 Tickets (503) 488-2521 Arthur E. Shaw Music Director /Conductor Lucielle Brownell President, Board of Directors Francis Van Ausdal Executive Director Please express to the City Council and the Mayor, the gratitude of the Rogue Valley Symphony Orchestra and the Board of Directors of the Association for the grant you have awarded us for support of the Symphony. We have also received funding for next season from the Collins Foundation and the Cheney Foundation. The Oregon Arts Commission has not officially notified us, but we are expecting a significant grant from them. It still is a bit early to expect all of our funding sources to reply as promptly as the City of Ashland, but we do expect significant support form other sources, as well. We will be applying to the National Endowment for the Arts, and funding from the City of Ashland will be important to show local support. It will also enhance our efforts to approach foundations and local corporations. The insurance document you requested is coming from our insurance company. Thank you again for your support. Sincerely, A? Vr-? Francis Van Ausdal Executive Director