HomeMy WebLinkAbout1996-138 Grant - RV SymphonyCITY OF ASHLAND
FINANCIAL ASSISTANCE AWARD CONTRACT
CITY: CITY OF ASHLAND GRANTEE: Rogue Valley Symphony
20 E. Main St. Association
Ashland, Oregon 97520 Address: 1250 Siskiyou Blvd.
(541) 482-3211 Ashland OR 97520
FAX: (541) 488-5311 Telephone: (541) 552-6354
FAX: (541) 552-6354
Date of this agreement: July 1, 1996
¶1. Amount of grant: $1,500
I!2. Budget subcommittee: Economic Development
Contract made the date specified above between the City of Ashland and Grantee
named above.
RECITAL: City has reviewed Grantee's application for a grant and has determined that
the request merits funding and the purpose for which the grant is awarded serves a
public purpose.
City and Grantee agree:
1. Amount of Grant. Subject to the terms and conditions of this contract and in
reliance upon Grantee's approved application, the City agrees to provide funds in the
amount specified above.
2. Use of Grant Funds. The use of grant funds are expressly limited to the activities
in the grant application with modifications, if any, made by the budget subcommittee
designated above.
3. Unexpended Funds. Any grant funds held by the Grantee remaining after the
purpose for which the grant is awarded or this contract is terminated shall be returned
to the City within 30 days of completion or termination.
4. Financial Records and Inspection. Grantee shall maintain a complete set of
books and records relating to the purpose for which the grant was awarded in
accordance with generally accepted accounting principles. Grantee gives the City and
any authorized representative of the City access to and the right to examine all books,
records, papers or documents relating to the use of grant funds.
5. Default. If Grantee fails to perform or observe any of the covenants or agreements
contained in this contract or fails to expend the grant funds or enter into binding legal
agreements to expend the grant funds within twelve months of the date of this
contract, the City, by written notice of default to the Grantee, may terminate the whole
PAGE 1-GRANT AGREEMENT (plormskgrant.K)
or any part of this contract and may pursue any remedies available at law or in equity.
Such remedies may include, but are not limited to, termination of the contract, stop
payment on or return of the grant funds, payment of interest earned on grant funds or
declaration of ineligibility for the receipt of future grant awards.
6. Amendments. The terms of this contract will not be waived, altered, modified,
supplemented, or amended in any manner except by written instrument signed by the
parties. Such written modification will be made a part of this contract and subject to
all other contract provisions.
7. Indemnity. Grantee agrees to defend, indemnify and save City, its officers,
employees and agents harmless from any and all losses, claims, actions, costs,
expenses, judgments, subrogations, or other damages resulting from injury to any
person (including injury resulting in death,) or damage (including loss or destruction)
to property, of whatsoever nature arising out of or incident to the performance of this
agreement by Grantee (including but not limited to, Grantee's employees, agents, and
others designated by Grantee to perform work or services attendant to this
agreement). Grantee shall not be held responsible for damages caused by the
negligence of City.
8. Insurance. Grantee shall, at its own expense, at all times for twelve months from
the date of this agreement, maintain in force a comprehensive general liability policy
including coverage for contractual liability for obligations assumed under this Contract,
blanket contractual liability, products and completed operations, and owner's and
contractor's protective insurance. The liability under each policy shall be a minimum
of $500,000 per occurrence (combined single limit for bodily injury and property
damage claims) or $500,000 per occurrence for bodily injury and $100,000 per
occurrence for property damage. Liability coverage shall be provided on an
'occurrence" not "claims" basis. The City of Ashland, its officers, employees and
agents shall be named as additional insureds. Certificates of insurance acceptable to
the City shall be filed with City's Risk Manager prior to the expenditure of any grant
funds.
9. Merger. This contract constitutes the entire agreement between the parties.
There are no understandings, agreements or representations, oral or written, not
specified in this contract regarding this contract. Grantee, by the signature below of
its authorized representative, acknowledges that it has read this contract, understands
it, and agrees to be bound by its terms and conditions.
GRANTEE
B
It xe +'L G ?'
BY
Its
CITY OF ASHLAND
BY
Dir ctor of Finance
Content review by:
Form review by: h - (City Attorney)
Coding: (for city use only)
PAGE 2-GRANT AGREEMENT (p:forms\grant.K)
C I T Y O F
July 15, 1996
A S H L A N D
Francis Van Ausdal
Rogue Valley Symphony Association
1250 Sisldyou Blvd.
Ashland OR 97520
C I T Y H A L L
ASHLAND, OREGON 97520
telephone (code 503) 482-3211
The Ashland City Council approved the budget for the 1996-97 fiscal year on
May 22. Your grant of $1,500 is included in this budget. Two payments of
$750 each are scheduled for July 26, 1996 and January 24, 1997.
The City requests that your agency provide insurance certification indicating
liability coverage of not less than $500,000 per occurrence. The City of
Ashland, its officers and employees should be named as additional insureds.
Please sign the enclosed contract and return it to the City as soon as possible.
Once the contract and current insurance certificates are on file the payment
schedule can be implemented.
Sincerely,
Jill Turner
Director of Finance
Enclosures
HAJiulwp\budga\cuondv96.W
CITY OF ASHLAND
FINANCIAL ASSISTANCE AWARD CONTRACT
CITY: CITY OF ASHLAND GRANTEE: Rogue Valley Symphony
20 E. Main St. Address: 1250 Siskiyou Blvd.
Ashland, Oregon 97520 Ashland OR 97520
(503) 482-3211 Telephone: (503) 552-6354
FAX: (503) 488-5311 FAX: (503) 552-6354
Date of this agreement: July 1, 1995
11. Amount of grant: $1,500
12. Budget subcommittee: Economic Development
Contract made the date specified above between the City of Ashland and Grantee
named above.
RECITAL: City has reviewed Grantee's application for a grant and has determined that
the request merits funding and the purpose for which the grant is awarded serves a
public purpose.
City and Grantee agree:
1. Amount of Grant. Subject to the terms and conditions of this contract and in
reliance upon Grantee's approved application, the City agrees to provide funds in the
amount specified above.
2. Use of Grant Funds. The use of grant funds are expressly limited to the activities
in the grant application with modifications, if any, made by the budget subcommittee
designated above.
3. Unexpended Funds. Any grant funds held by the Grantee remaining after the
purpose for which the grant is awarded or this contract is terminated shall be returned
to the City within 30 days of completion or termination.
4. Financial Records and Inspection. Grantee shall maintain a complete set of
books and records relating to the purpose for which the grant was awarded in
accordance with generally accepted accounting principles. Grantee gives the City and
any authorized representative of the City access to and the right to examine all books,
records, papers or documents relating to the use of grant funds.
5. Default. If Grantee fails to perform or observe any of the covenants or agreements
contained in this contract or fails to expend the grant funds or enter into binding legal
agreements to expend the grant funds within twelve months of the date of this
contract, the City, by written notice of default to the Grantee, may terminate the whole
or any part of this contract and may pursue any remedies available at law or in equity.
PAGE 1-GRANT AGREEMENT c:wauvw\euocEneocwwrs
Such remedies may include, but are not limited to, termination of the contract, stop
payment on or return of the grant funds, payment of interest earned on grant funds or
declaration of ineligibility for the receipt of future grant awards.
6. Amendments. The terms of this contract will not be waived, altered, modified,
supplemented, or amended in any manner except by written instrument signed by the
parties. Such written modification will be made a part of this contract and subject to
all other contract provisions.
7. Indemnity. Grantee agrees to defend, indemnify and save City, its officers,
employees and agents harmless from any and all losses, claims, actions, costs,
expenses, judgments, subrogations, or other damages resulting from injury to any
person (including injury resulting in death,) or damage (including loss or destruction)
to property, of whatsoever nature arising out of or incident to the performance of this
agreement by Grantee (including but not limited to, Grantee's employees, agents, and
others designated by Grantee to perform work or services attendant to this
agreement). Grantee shall not be held responsible for damages caused by the
negligence of City.
8. Insurance. Grantee shall, at its own expense, at all times for twelve months from
the date of this agreement, maintain in force a comprehensive general liability policy
including coverage for contractual liability for obligations assumed under this Contract,
blanket contractual liability, products and completed operations, and owner's and
contractor's protective insurance. The liability under each policy shall be a minimum
of $500,000 per occurrence (combined single limit for bodily injury and property
damage claims) or $500,000 per occurrence for bodily injury and $100,000 per
occurrence for property damage. Liability coverage shall be provided on an
"occurrence" not "claims" basis. The City of Ashland, its officers, employees and
agents shall be named as additional insureds. Certificates of insurance acceptable to
the City shall be filed with City's Risk Manager prior to the expenditure of any grant
funds.
9. Merger. This contract constitutes the entire agreement between the parties.
There are no understandings, agreements or representations, oral or written, not
specified in this contract regarding this contract. Grantee, by the signature below of
its authorized representative, acknowledges that it has read this contract, understands
it, and agrees to be bound by its terms and conditions.
GRANTEE
Its
CITY OF ASHLAND
BY
or Finance
BY Content reviel4 (Dept. Head)
Its Form review ttorney)
Coding: (for city use only
PAGE 2-GRANT AGREEMENT M:wiuMMUDGEneDcwwTS)
C I T Y
O F A S H L A N D
May 24, 1995
Francis Van Ausdal
Rogue Valley Symphony Association
1250 Siskiyou Blvd.
Ashland OR 97520
C I T Y H A L L
ASHLAND, OREGON 97520
telephone (code 503) 482-3211
The Ashland City Council approved the budget for the
1995-96 fiscal year on May 16. Your grant of $1,500 is
included in this budget. You are scheduled to receive
two payments of $750 each. One payment on July 28,
1995, and the other on January 26, 1996.
The City requires grant recipients to supply a
certificate of insurance that names the City of
Ashland, its officers and employees as additional
insureds. I would also remind you at this time that
your current certificate expires September 1, 1995.
Please complete the enclosed contract and return it to
me prior to July 24, 1995.
Sincerely,
Jill Turner
Director of Finance
H:U0WP%u4F0=mm+
1•
ROGUE VALLEY
Cdp?'SYMPHONY
June 2, 1995
City of Ashland
Jill Turner, Finance Director
City Hall
Ashland, OR 97520
Dear Ms. Turner:
1250 Siskiyou Boulevard
Ashland, Oregon 97520
Office/Fax (503) 552-6354
Tickets (503) 488-2521
Lew Aytes
President, Board of Directors
Arthur E. Shaw
Music Director /Conductor
Francis Van Ausdal
Executive Director
Please express to the City Council and the Mayor, the gratitude
of the Rogue Valley Symphony Orchestra and the Board of Directors
of the Association for the grant you have awarded us for support
of the Symphony. We are very encouraged that the City has
increased our grant from previous years.
As we continue our fundraising efforts, funding from the City of
Ashland will be important to show local support. Your support
will be very significant as we approach foundations and local
corporations.
The insurance document you requested is coming from our insurance
company.
Thank you again for your support.
Sincerely,
Francis Van Ausdal
Executive Director
CITY OF ASHLAND
FINANCIAL ASSISTANCE AWARD CONTRACT
CITY: CITY OF ASHLAND GRANTEE: Rogue Valley Symphony
20 E. Main St. Address: 1250 Siskiyou Blvd.
Ashland, Oregon 97520 Ashland OR 97520
(503) 482-3211 Telephone: (503) 552-6354
FAX: (503) 488-5311 FAX: (503) 552-6354
Date of this agreement: July 1, 1994
11. Amount of grant: $1,000
12. Budget subcommittee: Economic Development
Contract made the date specified above between the City of Ashland and Grantee
named above.
RECITAL: City has reviewed Grantee's application for a grant and has determined that
the request merits funding and the purpose for which the grant is awarded serves a
public purpose.
City and Grantee agree:
1. Amount of Grant. Subject to the terms and conditions of this contract and in
reliance upon Grantee's approved application, the City agrees to provide funds in the
amount specified above.
2. Use of Grant Funds. The use of grant funds are expressly limited to the activities
in the grant application with modifications, if any, made by the budget subcommittee
designated above.
3. Unexpended Funds. Any grant funds held by the Grantee remaining after the
purpose for which the grant is awarded or this contract is terminated shall be returned
to the City within 30 days of completion or termination.
4. Financial Records and Inspection. Grantee shall maintain a complete set of
books and records relating to the purpose for which the grant was awarded in
accordance with generally accepted accounting principles. Grantee gives the City and
any authorized representative of the City access to and the right to examine all books,
records, papers or documents relating to the use of grant funds.
5. Default. If Grantee fails to perform or observe any of the covenants or agreements
contained in this contract or fails to expend the grant funds or enter into binding legal
agreements to expend the grant funds within twelve months of the date of this
contract, the City, by written notice of default to the Grantee, may terminate the whole
or any part of this contract and may pursue any remedies available at law or in equity.
PAGE 1-GRANT AGREEMENT Jp:tomw1grarvt.K?
1. ,„`
Such remedies may include, but are not limited to, termination of the contract, stop
payment on or return of the grant funds, payment of interest earned on grant funds or
declaration of ineligibility for the receipt of future grant awards.
6. Amendments. The terms of this contract will not be waived, altered, modified,
supplemented, or amended in any manner except by written instrument signed by the
parties. Such written modification will be made a part of this contract and subject to
all other contract provisions.
7. Indemnity. Grantee agrees to defend, indemnify and save City, its officers,
employees and agents harmless from any and all losses, claims, actions, costs,
expenses, judgments, subrogations, or other damages resulting from injury to any
person (including injury resulting in death,) or damage (including loss or destruction)
to property, of whatsoever nature arising out of or incident to the performance of this
agreement by Grantee (including but not limited to, Grantee's employees, agents, and
others designated by Grantee to perform work or services attendant to this
agreement). Grantee shall not be held responsible for damages caused by the
negligence of City.
8. Insurance. Grantee shall, at its own expense, at all times for twelve months from
the date of this agreement, maintain in force a comprehensive general liability policy
including coverage for contractual liability for obligations assumed under this Contract,
blanket contractual liability, products and completed operations, and owner's and
contractor's protective insurance. The liability under each policy shall be a minimum
of $500,000 per occurrence (combined single limit for bodily injury and property
damage claims) or $500,000 per occurrence for bodily injury and $100,000 per
occurrence for property damage. Liability coverage shall be provided on an
,,occurrence" not "claims" basis. The City of Ashland, its officers, employees and
agents shall be named as additional insureds. Certificates of insurance acceptable to
the City shall be filed with City's Risk Manager prior to the expenditure of any grant
funds.
9. Merger. This contract constitutes the entire agreement between the parties.
There are no understandings, agreements or representations, oral or written, not
specified in this contract regarding this contract. Grantee, by the signature below of
its authorized representative, acknowledges that it has read this contract, understands
it, and agrees to be bound by its terms and conditions.
G`RAANN,TEE CITY OF ASHLAND
B ??J..?arr I/-c 4Y
Its ?xecu7? 1?i.^ec1`a.? Dir for of Finance
BY Content review by: A (Dept. Head)
Its Form review by: fn-- (City Attorney)
Coding: (for city use only)
PAGE 2-GRANT AGREEMENT lp:form \arant.K)
C I T Y
O F A S H L A N D
May 25, 1994
C I T Y H A L L
ASHLAND, OREGON 97520
telephone (code S03) 482-3211 ,
Francis Van Ausdal
Rogue Valley Symphony Association
1250 Siskiyou Blvd.
Ashland OR 97520
The Ashland City Council approved the budget for the
1994-95 fiscal year on May 17. Your grant of $1,000 is
included in this budget. You are scheduled to receive
one payment on July 22, 1994.
Please complete the enclosed contract and return it to
me prior to June 24, 1994.
The City also requests that your agency provide
insurance certification indicating liability coverage
of not less than $500,000 per occurrence. The City of
Ashland, its officers and employees should be named as
additional insureds. If you already have a certificate
on file with the City, please remember to send us an
updated certificate upon renewal.
Sincerely,
Jill Turner
Director of Finance
H: U ill\wp\budget\hrbgt94.ly
ROGUE VALLEY
YMay 31, 1994
City of Ashland
Jill Turner, Finance Director
City Hall
Ashland, OR 97520
Dear Ms. Turner:
1250 Siskiyou Boulevard
Ashland, Oregon 97520
Office/Fax (503) 552-6354
Tickets (503) 488-2521
Arthur E. Shaw
Music Director /Conductor
Lucielle Brownell
President, Board of Directors
Francis Van Ausdal
Executive Director
Please express to the City Council and the Mayor, the gratitude
of the Rogue Valley Symphony Orchestra and the Board of Directors
of the Association for the grant you have awarded us for support
of the Symphony. We have also received funding for next season
from the Collins Foundation and the Cheney Foundation. The
Oregon Arts Commission has not officially notified us, but we are
expecting a significant grant from them. It still is a bit early
to expect all of our funding sources to reply as promptly as the
City of Ashland, but we do expect significant support form other
sources, as well.
We will be applying to the National Endowment for the Arts, and
funding from the City of Ashland will be important to show local
support. It will also enhance our efforts to approach
foundations and local corporations.
The insurance document you requested is coming from our insurance
company.
Thank you again for your support.
Sincerely,
A? Vr-?
Francis Van Ausdal
Executive Director