The URL can be used to link to this page

Home My WebLink About2012-008 CONT Addendum - LR Brabham Inc ADDENDUM TO CITY OF ASHLAND CONTRACT FOR HUNTER PARK TENNIS COURT RELIGHTING PROJECT Addendum made this 25th day of January, 2012, between the City of Ashland ("City") and L. R. Brabham Inc. ("Contractor"). Recitals: A. On October 20, 20111 City and Contractor entered into a "City of Ashland Contract for Hunter Park Tennis Court Relighting Project" (further referred to in this addendum as "the agreement"). B. The parties desire to amend the agreement to modify the proiect and increase the compensation to be paid to Contractor. City and Contractor agree to amend the.agreement in the following manner: 1. The scope of services is modified to add additional labor to replace wiring to pole and install guards on strobe lights at a cost of$390.00 per letter dated January 24, 2012 attached as Exhibit A. Wire, hardware and guards were provided by the City. 2. Except as modified above the terms of the agreement shall remain in full force and effect. CONTRACTOR: CITY OF A AND: BY t' By �4— l/ / Department Head Its 1'r e s , d „ )` Date DATE i /ZG 12 Purchase Order# Acct. No.: 1e> 01, a 4 7 Dy�2lTC> (For City purposes only) 1-CITY OF ASHLAND,ADDENDUM TO CONTRACT FOR GOODS AND SERVICES ELECTRICAL CONTRACTORS 68 WEST"Q"STREET—SPRINGFIELD,OR 97477 Plione(541)747-6638 Fax(541)747-7157 CCB#8699 January 24, 2012 City of Ashland Parks and Recreation Attn: Bruce Dickens 340 S. Pioneer Street Ashland, OR 97520 RE: Extra Work Request Hunter Park Lighting Upgrade Bruce, During the upgrade of the lighting at Hunter Park, Mike Cook directed Randy to perform a couple of items of extra work. These were labor only requests and we were under the impression that these changes were discussed and approved with you since they were Insignificant in cost. By the response to my email, I am assuming that our impression was not correct. We were asked to perform two tasks. They are as follows: Replace wiring to pole— Mike had experienced trouble with one particular circuit tripping prior to the beginning of our work. As we began to extend the pole circuits into the ballast boxes, we noticed that the insulation was burned off the wire in one of the poles. This pole was on the circuit he was having troubles with so we asked if he wanted us to tape up the burned conductor. He indicated that he wanted it replaced with new wire. He said that he would provide the wire and asked that we install It for him. This was a labor only change and the cost for this item was $130.00—2 manhours @ $65.00/Hr. Install guards on strobe lights — Mike told Randy that he was having some guards fabricated to cover the strobe lights from direct impact of a tennis ball. He asked Randy if he could install the guards while installing the strobes. Mike provided all of the hardware and the guards and we installed them as requested.. This was also a labor only change and the cost for this item was $260.00—4 manhours @ $65.00/Hr. Please accept my apology for not requesting this prior to the work being performed. Let me know if you require anything further. Thanks, Larry Brabham Jr. AN EQUAL OPPORTUNITY EMPLOYER Page 1 /1 CITY OF ASHLAND Gf RECDOP -�...DATE �.:' PO NUMBER: . 20 E MAIN ST. 1 10/31/2011 10526 ASHLAND, OR 97520 (541)488-5300 VENDOR: 016535 SHIP TO: Ashland Parks L R BRABHAM INC C/O 90 N. MOUNTAIN 68 WEST Q STREET (541)488-5354- SPRINGFIELD, OR 97477 ASHLAND, OR 97520 FOB Point: Req.No.: . Terms: Net Dept: Req.Del.Date: contact: Bruce Dickens Special Inst: Confirming? NO Quanti Unit_ Descri Lion =. -t Unit Price c Ext.Price -` THIS IS A REVISED PURCHASE ORDER Hunter Park Tennis Court 58,412.00 Relighting Project Per attached contract Beginning.date: October 24, 2011 Completion date: January 20, 2012 Insurance required/On file Processed change order 01/3112012 390.00 Scope of services modified to include labor for the installation of City provided wire, hardware and guards. Per attached Contract Addendum. SUBTOTALI 58 802.00 BILL To:Account Payable TAX 0.00 20 EAST MAIN ST FREIGHT 0.00 541-552-2028 TOTAL 58,802.00 ASHLAND, OR 97520 TMr. Account Number; , , ; •: ;Project Number �; ' '-' Amount ,,Account Number;�, Project Number � �I � , � Amount_ • 'E 410.03.22:00.704200 E 000270.999 58 802.00 Authorize gnatur VENDOR COPY FORM #10 CITY OF CONTRACT AMENDMENT APPROVAL REQUEST FORMASHLAND Request for a Change Order Name of Supplier)Contractor)Consultant:/ Totakamount of this Purchase Order.Number: contractamendipelit Title/Description: 0. 0 Per attached contract amendment U Contract Arnendment Original contract amount $ `� F -� 100 %o f original contract Total amount of previous contract amendments %of original contract Amount of(his contract amendment C)04C 6 Vf!if original contract TOTAL AMOUNT OF CONTRACT $ �� e7 Z ' J/J O• °°6'Wa rigi floontract Inacoordancewilh OAR 137-047Q :1)Theamendment1swithinlhescooe of procurement as described In the solicitation documents,Sole Source notice or approval of Special ProcuremerfL2)The amendment is necessary to comptywith a change In law that affects performance or the contract 3)The amendment results from renegodatbirof the letms and conditions,Including the contract price,of a contract and the amendment Is advantageous to the City of Ashland,sub)ecl to all of the to"conditions:a)goods and services to be provided under the amended contract are the same as the goods and services to be provided under the unamended contract;b)The City delemelnes Uat with all things considered,the amended can tract is at least as favorable to the City as the unamended contract c)The amended contract does not have a total lens greater than allowed In the solicitation document, contract or approval of a Special Procurement An amendment Is riot within(hescooe of the procurement it the City determines that if it had described the changes to be made by the amendment in the procurement documents,It would likely have increased competition or affected award of contract. Contrail amendmehtrswith)nlbascopeofprbcurementf YES NO! (If"NO",Council approval is required) Sourcing Method: .SMALL PROCUREMENT-Less than$5.000 INVITATION TO BID or COOPERATIVE PROCUREMENT.,QRF or ❑Total amount of contract and cumulative REQUEST FOR PROPOSAL 'EXEMPTION PURSUANT TO AMC 2.50 amendments s$6,000, YES I NO ❑ Total amount of cumulative amendments ❑Total amount of original contract and cumulative ❑If*NO'.amount exceeding authority requires .s 25%of original contract amount or$250,000 amendments s $100K for Goods&Services, Council approval.Attach copy of Council whichever is less.YES 1 NO s$75K for Personal Services,<$50K for Attorney - Communication. ❑If'NO',amount exceeding authority requires Fees. YES I NO ❑ Exempt—Reason: Council approval.Attach copy of Council ❑If'NO',amount exceeding authority requires Communication. Council approval.Attach copy or Council ❑ Exempt—Reason: Communication. ❑ Exempt—Reason: INTERMEDIATE PROCUREMENT SOLESOURCE EMERGENCYPROCUREMENT Goods&Services-$5,000 to$100,000 ❑ Total amount of cumulative amendments ❑ Written Findings:Document the nature of the P rs nal Services $5.000 to.$75,000 s 25%of original contract amount or$250,000 emergency,Including necessity and cir;umstances Total amount of e cumulative am Tenls whichever is less.YES I NO requiring the contract amendment s.25%o(origlnal conlrad amouqq YES,/NO ❑If'NO',amount exceeding authority requires ❑ Obtain direction and written approval from City ❑ll'NO',amount exceeding aulhonty requires Council approval.Attach copy or Council Administrator Council approval.Attach copy of Council Communication. ❑ If applicable,allachcopy of Council Communication. ❑ Exempt—Reason: Communication ❑ Exempt—Reason: ❑ Exempt—Reason: SPECIAL PROCUREMENT INTERGOVERNMENTAL AGREEMENT ❑Total amount of original contract and cumulative amendments are ❑Original conlracl approved by City Council. YES INO within the amount and terms initially approved by Council as a Special Provide date approved by City Council (Date) Procurement. YES:I NO ll'NO',Council approval is required.Attach copy of Council Communication. ❑ If'NO',amount exceedingaulhodty requires Council approval: El Contract amendment approved and signed by City Administrator. Attach copy of Council Communication. 41cc Project Number_ 7 o - 9'/Account Number_ -__-__-_-------- Account Number -_------_- 'Expenditure must be charged heappfo to otint numbers for the financials to reflect file actual expenditures cute ( !y. Attach extra pages if needed. , i Employee Signature,, .G� �-- Department Head Signature: j Funds appropriated for current fiscal year PNO /v Avz Finance Director Dat Comments: Form#10-Contract Amendment Approval Request Form,Request for a Change Order;Page 1 of1,1/3112012