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Home My WebLink About2012-014 CONT Chg Order #1 - Carollo Engineers CITY OF ASHLAND DEPARTMENT OF PUBLIC WORKS. CONTRACT CHANGE ORDER NO. 1 (FINAL)' - PROJECT: Water Right Use Study DATE: December 9,2010 LOCATION: Citywide PROJECT NO.: 2008-54 CONTRACTOR: . Carollo Engineers You are requested to perform the following described work upon receipt of an approved copy of this document or as described by the Engineer: Ill.N. Descri tion Quantit Unit Price Amount la DEIS Environmental Review Lump Sum - $6,100.00 Ib Real Life Training Public Outreach T&M NTE $4,400.00 Id Expansion of groundwater sludy T&MNTE $5,500.00 le Expansion of water rig,his study T&M NTE - $1,000.00 2 Added Public Meetings,Outreach T&M NTE $12,760.00 FinalCouncil Presentation Fixed Cost $3,000.00 - Total this Change Order _ $32,760.00 Previous Total Contract $366,996.00 Revised Overall Contract Total $399,756.00 This change order is intended to include all additional costs rernaining for this contact. Carollo Engineers agree that additional costs will be billed beyond the Revised Overall Contract Total.. The completion date of this contract is remains to December 31 2012. This document shall become an amendment to the contract and all provisions of the contract will apply. J i Submitted By: Pieter smeculc/ 7.,�J. n_t'r:: _ December 9,2011 Engineer, l - - Date Approved By: Dave Krasl s7 �ta�'y 'ZOr 2c�IZ Contractor Date Accepted By: Mike Faught \ ` ��,, L, 36 as 12. Public Works Director Date " see attached quote G*b wrksleN108A512008-08 05 Algaride Requisition-PAW-Findings Wemo-Contract for 25K merged doc _ Page 1 / 1 CITY /�o OF CITY RECORDER �.; -ASH LAND _ DATE-, >.:` '....PO NUMBER'':: 20 E MAIN ST. 7/1/2011 09501 ASHLAND,OR 97520 (541)488-5300 - VENDOR: 000162 SHIP TO: Ashland Public Works CAROLLO ENGINEERS, PC (541)488-5587 PO BOX 30835 51 WINBURN WAY SALT LAKE CITY, UT 84130-0835 ASHLAND, OR 97520 FOB Point: Req.No.: Terms: Net 30 days Dept.: Req.Del.Date: contact: Mike Faught Special Inst: Confirming? No .`Des&I hon:- - ' " .;Um[Priie S.-- ..-Ext.Price.�. THIS IS A REVISED PURCHASE ORDER Water Conservation and Reuse Study 366,996.00 and Comprehensive Master Plan of the Water Supply System Approved by City Council- 12/15/2009 Contract for Personal Services Date agreement prepared: 12/08/2009 Beginning date: 01/01/2010 Completion date: 12/31/2012 Insurance required/On file Processed change order 01/3112012 32,760.00 Change Order No. 1 (Final) Per attached change order dated December 9, 2011 SUBTOTAL 399 756.00 BILL TO:Account Payable TAX 0.00 20 EAST MAIN ST FREIGHT 0.00 541-552-2028 TOTAL 399,756.00 ASHLAND, OR 97520 i i Account Number::.t 3; P,ro ect Number ., Amount dccount Number Pro eet Number, Amount v E 670.08.15.00.70420 E 200854.100 168 818.16 E 670.08.37.00.704200 E 200854.100 230 937.84 Authorize Ignatur �"�—' VENDOR COPY FORM #10] CITY OF CONTRACT AMENDMENT APPROVAL REQUEST FORM ASHLAND Request for a Change Order Name of Supplier I Contractor I Consultant: lI Totaf amount of this , � 1165fh�� corit�actamendinent Purchase Order Number: Title lDescription: W4Y Q JbSg <J14 3�J-76� �,ConsPrV4JOn , l�V V I (�/A I ❑ Per attached contract amendment Contract Amendment; Original contract amount $ UJ g 100 %of original contract Total amount of rep vlous contract amendments t'/ %of original contract Amount of this contract amendment 321766 %of original contract TOTAL AMOUNT OF CONTRACT $ 37q, 10 q %of original contract In accordance with OAR 137-047-0800:1)The amendment is within the scepe of procurement as described in the solicitation documents,Sole Source notice or approval of Special Procurement 2)The amendment is necessary to comply with a change in law that affects performance of the contract.3)The amendment results from renegotiation of the terms and conditions,including the contract price,of a contract and the amendment is advantageous to the City of Ashland,subject to all of the following conditions:a)goods and services to be provided under the amended contract are the same as the goods and services to be provided under the unamended contract b)The City determines that with all things considered,the amended contract is at least as favorable to the City as the unamended contract c)The amended contract does not have a total term greater than allowed in the solicitation document, contract or approval of a Special Procurement An amendment is rwt within the scece of the p mment if the City determines that if it had described the changes to be made by the amendment in the procurement documents,it would likely have increased competition oraffe ad award of contract. Contract amendment is within the scope of procurement: YES NO` (If"NO",Council approval is required) Sourcing Method: SMALL PROCUREMENT-Less than$5,000 INVITATION TO BID or COOPERATIVE PROCUREMENT,ORF or TotaLamount of contract and cumulative kOUEST FOR PROPOSAL EXEMPTION PURSUANT TO AMC 2.50 amendments<_$6,000. YES I NO Total amount of cumulative amendments ❑Total amount of original contract and cumulative ❑If'NO',amount exceeding authority requires s 25%of original contract amount or$250,000 amendments 15 $1001K for Goods&Services, Council approval.Attach copy of Council whichever is less.YES/NO <_$75K for Personal Services,<$50K for Attorney Communication. ❑If"NO", amount exceeding authority requires Fees. YES 1 NO Exempt–Reason: Council approval.Attach copy of Council ❑If"NO",amount exceeding authority requires Communication. Council approval.Attach copy of Council ❑ Exempt–Reason: Communication. ❑ Exempt–Reason: INTERMEDIATE PROCUREMENT SOLESOURCE EMERGENCY PROCUREMENT Goods&Services-$5,000 to$100,000 ❑ Total amount of cumulative amendments ❑ Written Findings:Document the nature of the Personal Services -$5.000 to$75.000 <25%of original contract amount or$250,000 emergency,including necessity and circumstances ❑ Total amount of cumulative amendments whichever is less.YES I NO requiring the contract amendment s 25%of original contract amount.YES I NO ❑If"NO", amount exceeding authority requires ❑ Obtain direction and written approval from City ❑If"NO', amount exceeding authority requires Council approval.Attach copy of Council Administrator Council approval.Attach copy of Council Communication. ❑ If applicable,attach copy of Council Communication. a Exempt–Reason: Communication ❑ Exempt–Reason: 1 1 ❑ Exempt–Reason: SPECIAL PROCUREMENT INTERGOVERNMENTAL AGREEMENT Total amount of original contract and cumulative amendments are Original contract approved by City Council. YES 1 NO within the amount and terms initially approved by Council as a Special Provide date approved by City Council: (Date) Procurement. YES 1 NO If'NO',Council approval is required.Attach copy of Council Communication. ❑ If"NO",amount exceeding authority requires Council approval. ❑ Contract amendment approved and signed by City Administrator. Attach copy of Council Communication. 4 ,C,✓ Project Number_ Account Nuri 7 Account Number(21Q -ye-4-DQ- 042Z 'Expenditure must be charge o f app to acco t numbers for the financials to reflect the actual expenditures accurately. Attach extra pdjes if needed. Employee Signature: Department Head Signature: tee. ",Q ,—i n Funds appropriated for current fiscal year: LYES / NO U� Finance Director Date Form#10–Contract Amendment Approval Request Form, Request for a Change Order, Page of 1, 1/25/2012