HomeMy WebLinkAbout2012-018 Contract - Southern Oregon Insulation r
Contract for GOODS AND SERVICES Less than $25,000
CITY OF CONTRACTOR: Southern Oregon Insulation
ASHLAND CONTACT: Greg Chandler
20 East Main Street
Ashland, Oregon 97520 ADDRESS: 1473 NE Jennifer Way, Grants Pass, OR 97526
Telephone: 541/488-6002
Fax: 541/488-5311 TELEPHONE: 541-476-1101
DATE AGREEMENT PREPARED:January 30, 2012 FAX: 541-787-2987
BEGINNING DATE: January 31, 2012 1 COMPLETION DATE: March 22, 2012
COMPENSATION: $3,729.45 per proposal attached as Exhibit C.
GOODS AND SERVICES TO BE PROVIDED: Contractor to provide, install and apply insulation as specified
in the plans and proposal attached as Exhibit C. Location: Mountain View Cemetery
ADDITIONAL TERMS:
NOW THEREFORE, pursuant to AMC 2.50.090 and after consideration of the mutual covenants contained herein the
CITY AND CONTRACTOR AGREE as follows:
1. All Costs by Contractor: Contractor shall, provide all goods as specified above and shall at its own risk and
expense, perform any work described above and, unless otherwise specified, furnish all labor, equipment and
materials required for the proper performance of such work.
2. Qualified Work: Contractor has represented, and by entering into this contract now represents, that any personnel
assigned to the work required under this contract are fully qualified to perform the work to which they will be assigned
in a skilled and worker-like manner and, if required to be registered, licensed or bonded by the State of Oregon, are
so registered, licensed and bonded. Contractor must also maintain a current City business license.
3. Completion Date: Contractor shall provide all goods in accordance with the standards and specifications, no later
than the date indicated above and start performing the work under this contract by the beginning date indicated
above and complete the work by the completion date indicated above.
4. Compensation: City shall pay Contractor for the specified goods and for any work performed, including costs and
expenses, the sum specified above. Payments shall be made within 30 days of the date of the invoice. Should the
contract be prematurely terminated, payments will be made for work completed and accepted to date of termination.
Compensation under this contract, including all costs and expenses of Contractor, is limited to$25,000.00, unless a
separate written contract is entered into by the City.
5. Ownership of Documents: All documents prepared by Contractor pursuant to this contract shall be the property of
City.
6. Statutory Requirements: ORS 279B.220, 279B.225, 279B.230, 2798.235, ORS Chapter 244 and ORS 670.600 are
made part of this contract.
7. Living Wage Requirements: If contractor is providing services under this contract and the amount of this contract
is$18,890 or more, Contractor is required to comply with chapter 3.12 of the Ashland Municipal Code by paying a
living wage, as defined in this chapter, to all employees performing work under this contract and to any subcontractor
who performs 50%or more of the work under this contract. Contractor is also required to post the notice attached
hereto as Exhibit B predominantly in areas where it will be seen by all employees.
8. Indemnification: Contractor agrees to defend, indemnify and save City, its officers, employees and agents harmless
from any and all losses, claims, actions, costs, expenses,judgments, subrogations, or other damages resulting from
injury to any person (including injury resulting in death), or damage(including loss or destruction)to property, of
whatsoever nature arising out of or incident to the performance of this contract by Contractor(including but not limited
to, Contractor's employees, agents, and others designated by Contractor to perform work or services attendant to this
contract). Contractor shall not be held responsible for any losses, expenses, claims, subrogations, actions, costs,
judgments, or other damages, directly, solely, and proximately caused by the negligence of City.
9. Termination:
a. Mutual Consent. This contract may be terminated at any time by mutual consent of both parties.
b. City's Convenience. This contract may be terminated at any time by City upon 30 days' notice in writing
and delivered by certified mail or in person.
C. For Cause. City may terminate or modify this contract, in whole or in part, effective upon delivery of
written notice to Contractor, or at such later date as may be established by City under any of the following
conditions:
i. If City funding from federal, state, county or other sources is not obtained and continued at levels
Contract for Goods and Services Less than$25,000, Revised 06/30/2011., Page 1 of 5
sufficient to allow for the purchase of the indicated quantity of services;
ii. If federal or state regulations or guidelines are modified, changed; or interpreted in such a way
that the services are no longer allowable or appropriate for purchase under this contract or are
no longer eligible for the funding proposed for payments authorized by this contract; or
iii. If any license or certificate required by law or regulation to be held by Contractor to provide the
services required by this contract is for any reason denied, revoked, suspended, or not renewed.
d. For Default or Breach.
i. Either City or Contractor may terminate this contract in the event of a breach of the contract by
the other. Prior to such termination the party seeking termination shall give to the other party
written notice of the breach and intent to terminate. If the party committing the breach has not
entirely cured the breach within 15 days of the date of the notice, or within such other period as
the party giving the notice may authorize or require, then the contract may be terminated at any
time thereafter by a written notice of termination by the party giving notice.
ii. Time is of the essence for Contractor's performance of each and every obligation and duty under
this contract. City by written notice to Contractor of default or breach, may at any time terminate
the whole or any part of this contract if Contractor fails to provide services called for by this
contract within the time specified herein or in any extension thereof.
iii. The rights and remedies of City provided in this subsection (d) are not exclusive and are in
addition to any other rights and remedies provided by law or under this contract.
e. Obligation/Liability of Parties. Termination or modification of this contract pursuant to subsections a, b, or
c above shall be without prejudice to any obligations or liabilities of either party already accrued prior to such
termination or modification. However, upon receiving a notice of termination (regardless whether such notice is
given pursuant to subsections a, b, c or d of this section, Contractor shall immediately cease all activities under
this contract, unless expressly directed otherwise by City in the notice of termination. Further, upon termination,
Contractor shall deliver to City all contract documents, information, works-in-progress and other property that are
or would be deliverables had the contract been completed. City shall pay Contractor for work performed prior to
the termination date if such work was performed in accordance with the Contract.
10. Independent Contractor Status: Contractor is an independent Contractor and not an employee of the City.
Contractor shall have the complete responsibility for the performance of this contract.
11. Non-discrimination Certification: The undersigned certifies that the undersigned Contractor has not discriminated
against minority, women or emerging small businesses enterprises in obtaining any required subcontracts.
Contractor further certifies that it shall not discriminate in the award of such subcontracts, if any. The Contractor
understands and acknowledges that it may be disqualified from bidding on this contract, including but not limited to
City discovery of a misrepresentation or sham regarding a subcontract or that the Bidder has violated any
requirement of ORS 279A.110 or the administrative rules implementing the Statute.
12. Asbestos Abatement License: If required under ORS 468A.710, Contractor or Subcontractor shall possess an
asbestos abatement license.
13. Assignment and Subcontracts: Contractor shall not assign this contract or subcontract any portion of the work
without the written consent of City. Any attempted assignment or subcontract without written consent of City shall be
void. Contractor shall be fully responsible for the acts or omissions of any assigns or subcontractors and of all
persons employed by them, and the approval by City of any assignment or subcontract shall not create any
contractual relation between the assignee or subcontractor and City.
14. Use of Recyclable Products: Contractor shall use recyclable products to the maximum extent economically feasible
in the performance of the contract work set forth in this document.
15. Default. The Contractor shall be in default of this agreement if Contractor: commits any material breach or default of
any covenant, warranty, certification, or obligation it owes under the Contract; if it loses its QRF status pursuant to
the QRF Rules or loses any license, certificate or certification that is required to perform the work or to qualify as a
QRF if Contractor has qualified as a QRF for this agreement; institutes an action for relief in bankruptcy or has
instituted against it an action for insolvency; makes a general assignment for the benefit of creditors; or ceases doing
business on a regular basis of the type identified in its obligations under the Contract; or attempts to assign rights in,
or delegate duties under, the Contract.
16. Insurance. Contractor shall at its own expense provide the following insurance:
a. Worker's Compensation insurance in compliance with ORS 656.017, which requires subject employers to
provide Oregon workers'compensation coverage for all their subject workers
b. General Liability insurance with a combined single limit, or the equivalent, of not less than Enter one:
$2003000, $500,000, $1,000,000, $2,000,000 or Not Applicable for each occurrence for Bodily Injury and Property
Damage. It shall include contractual liability coverage for the indemnity provided under this contract.
C. Automobile Liability insurance with a combined single limit, or the equivalent, of not less than Enter one:
$200,000, $500,000, $1,000,000, or Not Applicable for each accident for Bodily Injury and Property Damage,
including coverage for owned, hired or non-owned vehicles, as applicable.
d. Notice of cancellation or change. There shall be no cancellation, material change, reduction of limits or
intent not to renew the insurance coverage(s)without 30 days'written notice from the Contractor or its insurers to
Contract for Goods and Services Less than$25,000, Revised 06/30/2011, Page 2 of 5
the City.
e. Additional Insured/Certificates of Insurance. Contractor shall name The City of Ashland, Oregon, and its
elected officials, officers and employees as Additional Insureds on any insurance policies required herein but only
with respect to Contractor's services to be provided under this Contract. As evidence of the insurance coverages
required by this Contract, the Contractor shall furnish acceptable insurance certificates prior to commencing work
under this contract. The contractor's insurance is primary and non-contributory. The certificate will specify all of the
parties who are Additional Insureds. Insuring companies or entities are subject to the City's acceptance. If
requested, complete copies of insurance policies, trust agreements, etc. shall be provided to the City. The
Contractor shall be financially responsible for all pertinent deductibles, self-insured retentions and/or self-
insurance.
17. Governing Law; Jurisdiction; Venue: This contract shall be governed and construed in accordance with the laws
of the State of Oregon without resort to any jurisdiction's conflict of laws, rules or doctrines. Any claim, action, suit or
proceeding (collectively, "the claim") between the City (and/or any other or department of the State of Oregon) and
the Contractor that arises from or relates to this contract shall be brought and conducted solely and exclusively within
the Circuit Court of Jackson County for the State of Oregon. If, however, the claim must be brought in a federal
forum, then it shall be brought and conducted solely and exclusively within the United States District Court for the
District of Oregon filed in Jackson County, Oregon. Contractor, by the signature herein of its authorized
representative, hereby consents to the in personam jurisdiction of said courts. In no event shall this section be
construed as a waiver by City of any form of defense or immunity, based on the Eleventh Amendment to the United
States Constitution, or otherwise, from any claim or from the jurisdiction.
18. THIS CONTRACT AND ATTACHED EXHIBITS CONSTITUTE THE ENTIRE AGREEMENT BETWEEN THE
PARTIES. NO WAIVER, CONSENT, MODIFICATION OR CHANGE OF TERMS OF THIS CONTRACT SHALL
BIND EITHER PARTY UNLESS IN WRITING AND SIGNED BY BOTH PARTIES. SUCH WAIVER, CONSENT,
MODIFICATION OR CHANGE, IF MADE, SHALL BE EFFECTIVE ONLY IN THE SPECIFIC INSTANCE-AND FOR
THE SPECIFIC PURPOSE GIVEN. THERE ARE NO UNDERSTANDINGS, AGREEMENTS, OR
REPRESENTATIONS, ORAL OR WRITTEN, NOT SPECIFIED HEREIN REGARDING THIS CONTRACT.
CONTRACTOR, BY SIGNATURE OF ITS AUTHORIZED REPRESENTATIVE, HEREBY ACKNOWLEDGES THAT
HE/SHE HAS READ THIS CONTRACT, UNDERSTANDS IT, AND AGREES TO BE BOUND BY ITS TERMS AND
CONDITIONS.
19. Nonappropriations Clause. Funds Available and Authorized: City has sufficient funds currently available and
authorized for expenditure to finance the costs of this contract within the City's fiscal year budget. Contractor
understands and agrees that City's payment of amounts under this contract attributable to work performed after the
last day of the current fiscal year is contingent on City appropriations, or other expenditure authority sufficient to allow
City in the exercise of its reasonable administrative discretion, to continue to make payments under this contract. In
the event City has insufficient appropriations, limitations or other expenditure authority, City may terminate this
contract without penalty or liability to City, effective upon the delivery of written notice to Contractor, with no further
liability to Contractor.
20. Prior Approval Required Provision. Approval by the City of Ashland Council or the Public Contracting Officer is
required before any work may begin under this contract.
21. Certification. Contractor shall sign the certification attached hereto as Exhibit A and herein in rporated by
reference.
Contract r: City of
By
Signature M-fl�l t l e-
Print Name rint ame
Title Date
W-9 One copy of a W-9 is to be submitted with
the signed contract. Purchase Order No. C U�
Contract for Goods and Services Less than$25,000, Revised 06/30/2011, Page 3 of 5
EXHIBIT A
CERTIFICATIONS/REPRESENTATIONS: Contractor, under penalty of perjury, certifies that (a) the
number shown on the attached W-9 form is its correct taxpayer ID (or is waiting for the number to be
issued to it and (b) Contractor is not subject to backup withholding because (i) it is exempt from
backup withholding or (ii) it has not been notified by the Internal Revenue Service (IRS) that it is
subject to backup withholding as a result of a failure to report all interest or dividends, or (iii) the IRS
has notified it that it is no longer subject to backup withholding. Contractor further represents and
warrants to City that (a) it has the power and authority to enter into and perform the work, (b) the
Contract, when executed and delivered, shall be a valid and binding obligation of Contractor
enforceable in accordance with its terms, (c) the work under the Contract shall be performed in
accordance with the highest professional standards, and (d) Contractor is qualified, professionally
competent and duly licensed to perform the work. Contractor also certifies under penalty of perjury
that its business is not in violation of any Oregon tax laws, and it is a corporation authorized to act on
behalf of the entity designated above and authorized to do business in Oregon or is an independent
Contractor as defined in the contract documents, and has checked four or more of the following
criteria:
(1) 1 carry out the labor or services at a location separate from my residence or is in a
specific portion of my residence, set aside as the location of the business.
(2) Commercial advertising or business cards or a trade association membership are
purchased for the business.
(3) Telephone listing is used for the business separate from the personal residence listing.
(4) Labor or services are performed only pursuant to written contracts.
(5) Labor or services are performed for two or more different persons within a period of one
year.
(6) 1 assume financial responsibility for defective workmanship or for service not provided
as evidenced by the ownership of performance bonds, warranties, errors and omission
insurance or liability insurance relating to the labor or services to be provided.
l
Contractor (Date)
Contract for Goods and Services Less than$25,000, Revised 06/30/2011, Page 4 of 5
Southern Oregon Insulation Estimate
1473 NE Jennifer Way
Grants Pass, Or. 97526
112/29/2011 865
Name Address
City of Ashland 440 Normal St
Ashland Oregon
Salesman Terms
Shane 10th
Description •ty U/M Rate Total
R-I 1 3"of 1/2LB OPEN CELL ICYNENE FOAM SPRAYED UP AGAINST ROOF 1.285 hs 1.30 1.670.50
SHEATHING
R-30 8.5"DEEP DENSE PACK FIBERGLASS(BIBS) 1,285 sq.ft 1.30 1,670.50
R-21 16'EXTERIOR WALLS(KRAFT) 400 sq.ft 0.60 240.00
R-15 16"INTERIOR WALLS UNFACED 179 sq.ft 0.55 98.45
MISC-RIGID INSULATION,FOAM PENETRATIONS,CAULK, 0.5 Its 100.00 50.00
Total $3.729.45
Phone
541-476-1101 541-787-2987 sodrywall a gmail.com
2012 010318 W 10: 49 W IM4 FAXP:541 474 1209 P. 002
9SOINSU OP ID: MO
'4-. CERTIFICATE OF LIABILITY INSURANCE x'01/3111 YYY'
01/31/12
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER.
IMPORTANT: If the cartlf rata holder Is an ADDITIONAL INSURED,the polley(ias)must be endorsed. If SUBROGATION IN WANED,subject to
the terms and condltlons of the policy,certain policies may require an endorsement. A statement on this Certificate does not confer rights to the
certificate holder In lieu of such andorca s.
rRODuum - 541.4793521 NMAAE cr
Hart Insurance 941174 1590 PXONE FAX
P.O.Boa 1240 Holt
Grants Pass,OR 97628 ADDRESS:
Mark O'Hare
INSURERM AFFORDING COVERAGE NAICS
W31019RA:AmerieAn Hallmark Ins Co of TX
INSURED Southern Oregon Insulation LLC a1suRERs:SAIF Corp
1473 NE Jennifer Way INsusER c:Mutual of Enumclaw 14761
Grants Pass,OR 97526'
aNSURaeD:Leaon Insurance Company
INSURER E
INSURER F
COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REOUIREMENT.TEAM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
TKNi LTR TYPE OF INSURANCE A a FOLICY UMIIN M ICYEP POIKYE LIMITS
Mo GENEML LIABILITY EACH OCCURRENCE $ 1,000,00
A X COMMERCIAL GENERAL LIABILITY CL440195 09113111 09113/12 REMISES Me xaM a 100,00
CLAM6MA06 Q OCCUR MED EXP TAO ant NO a 5,00 ,
PERSONALAAOVINJURY s 1,000,00
OEKEMLAGOREOATE 6 2,000,00
GENL AGGREGATE LIMIT APPLIES PER PRODUCTS-COMPAPAGG a 2,000,00
IPOLICY PRO- LOC a
AUTOMOBILE LIABILITY pAe IUD IN13LE LIMIT 1,000,00
C ANY AUTO SAPOOOIO6800 07108/11 03/06112 BODILY INJURY(Par pwaan) a
ALL AUTOS ED X LITUS D BODILY INJURY(Pxe Ent) I
X HIREDAUTOS X AUTOS Psreae8 f
a
UMBRELLA tMe OCCUR EACH OCCURRENCE s
EXCESS UA9 CL&I S.MAOE AGGREGATE s
DEO I I RETENTION S
WORKERSCOMPENSATION X NA:6TATI1 OT14 LIMIT AND EMPLOYERS LIABILITY ��//�/rrNN CA
B ANY P20PRIETOANMiNERIEXECUINE 970521 10101/11 10107112 E.LEACHACCMENT s 600,00
DFRCERIMEMSER DOCLUDEm NIA
(Mandawy in MM EL DISEASE-FA EMPLOYEE 6 600,00
TyyreA,=bo VW
DFSCRIFTIM OF WEMTIONS,.,' EL DISEASE-POLICY LIMIT s 600,00
D Bona 9609003 09/79/11 09119/16 RGC 20,00
Certificate
Certificate Htocil d eerir included as Additional Insured.
Tea Aaeaonr Remeda SnndPle,Nmon epee la nww,.al
CERTIFICATE HOLDER NCELLATION
CITYASH
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
City Of Ashland ACCORDANCE WITH THE POLICY PROVISIONS.
Dale Peters
90 N.Mountain Street AUTHORUEDREPRESFlIT
Ashland,OR 97520 Mark O Here
®1988-2010 ACORD CORPORATION. All rights reserved.
ACORD 25(2010108) The ACGRO name and logo are registered marks of ACORD
Page 1 / 1
CITY OF CITY I tVl.i76DE
�.
ASHLAND _ DATE PO NUMBER'- '.
20 E,MAIN ST. 2/13/2012 10677
ASHLAND, OR 97520
(541)488-5300, -
VENDOR: 016741 SHIP To: Ashland Building Maintenance
SOUTHERN OREGON INSULATION (541)488-5358
1473 NE JENNIFER WAY 90 N MOUNTAIN AVENUE
GRANTS PASS, OR 97526 ASHLAND, OR 97520
FOB Point: Req.No.:
Terms: Net _ Dept.:
Req.Del.Date: contact: Dale Peters
Special Inst: Confirming? No
Quanti ", ..Unit_-� � � ��- � . `- � �� ._: Description -.._�� -- . ,_ �: .. Unit Price: ,�. Ezt:.P,Fice
Insulation -Temporary Fire Station#2 3,729.45
Per attached proposal and contract
Contract for Goods and Services
Beginning date: January 31, 2012
Completion date: March 22, 2012
Insurance required/On file
e
SUBTOTAL . 3,729.45
BILL TO:Account Payable TAX 0.00'
20 EAST MAIN ST FREIGHT 0.00;
541-552-2028 TOTAL 3,729.45'
ASHLAND, OR 97520
-:'Account Number 'Project Number . ..`. .Amount, ; .Account Number ".`.',Project Number n _Amount-
E 410.08.24.00.70420 E 000278.120 3,729.45
Auth ized Signature VENDOR COPY
FORM #3 ` �i�' CITY OF
' ",'2 ASHLAND
-Vt(' � Pq fr .io',.z,— .it r'd�
REQUISITION Date of request: Z.
Required date for delivery: t:c-6 (Z
Vendor Name
Address,City,State,Zip IV E J M" , obq
Contact Name&Telephone Number
Fax Number t
SOLICITATION PROCESS
❑ Exempt from Competitive Bidding ❑ Emergency
❑ Written Findings(Form attached) ❑ Invitation to Bid (Copies on file) ❑ Written findings attached
❑ Quote or Proposal attached Date approved by Council: ❑ Quote or Proposal attached
❑ Small Procurement Cooperative Procurement
Less than$5.000 ❑ Request for Proposal (Copies on file) ❑ State of Oregon
Note:Total contract amount,including any Date approved by Council: Contract#
amendments may not exceed$6,000 ❑ Stale of Washington
Intermediate Procurement ❑ Sole Source Contract#
GOODS&SERVICES ❑ Written Findings(Form attached) ❑ Other government agency contract
$5,000 to$100,000 ❑ Quote or Proposal attached Agency
❑ (3)Written quotes attached Contract#
PERSONAL SERVICES ❑ Special Procurement ❑ Intergovernmental Agreement
$5,000 to$75,000 ❑ Written Findings(Form attached) Agency
❑ Less than$35,000,by direct appointment ❑ Quote or Proposal attached Contract#
❑ 3)Written proposals attached Date approved by Council: Date approved by Council:
Description of SERVICES Total Cost
rrZp�Jr ID t= —iry .I 1 A ly In�sc.l ro--�- Pme A}g
$ 372-ct 4s-
Item # Quantity Unit Description of MATERIALS Unit Price Total Cost
TOTAL COST
❑ Per attached QUOTE $
fo
Project Number M Account Number •__-__- _-_____ g
Account Number___-__•_ - _-______ Account Number -__-__• _
'Expenditure must be charged to the appropriate account numbers for the financials to reflect the actual expenditures accurately. Attach extra pages if needed.
By signing this requisition form, I certify that the information provided above meets the City's public contracting requirements,and the documentation can be provided
upon mp
loyeest.
E
Employee Signature: Department Head Signature:
Additional signatures(if applicable): r
Funds appropriated for current fiscal year: C - / NO
Finance Director Date
Comments:
G FinancelProcedur6APlFormsTomi#3-Requisition.doc Updated on:1110012